Cloud Business Apps

Accounting & Billing


In this installment of the App Guinea Pig series, I’m taking a look at subscription and recurring billing management software for my new website in development. You probably already know that a great way to monetize your business on the Web is by adding a paid subscription or monthly recurring option for your followers. (more…)


If you're like some small businesses, you may be under the wrong impression about the tools to maintain and close your books. You might think you have only two choices: spreadsheets or QuickBooks. But that couldn't be further from the truth. You now have access to an ever-expanding field of cloud-based accounting apps. More importantly, a few accounting apps on the market stand out as strong alternatives to QuickBooks or humdrum Excel spreadsheets. (more…)


The era of accounting with big clunky downloaded desktop applications or even clunkier spreadsheets is over. Finally. In late 2013, Forbes columnist Gene Marks asked “Are cloud-based accounting apps ready for prime time?” In retrospect, we could safely respond to Mr. Marks with a resounding “Yes.” As that article pointed out, for years QuickBooks Online is a “glorified bookkeeping application,” sitting alone, the only game in town. But if you're accustomed to the old boxed retail versions of QuickBooks, you may be wondering “What alternative to QuickBooks is there?” (more…)


We’ve said it before and we’ll say it again -- your business is only as good as your security. And if you’re running a business like construction, legal, or any consulting work like design, you need to be secure on the go, so your face is in front of clients not your desktop. This means that, particularly regarding your contracting, sales proposals and the like, you need to make sure to have an integrated mobile resource to share your files securely. Well, great news -- you can now link your ShareFile account directly with your QuickBooks Online, Xero, FreshBooks and Basecamp accounts to store and retrieve files directly from ShareFile. Once you link your accounts, your files can be securely shared, stored, tracked, edited and annotated from anywhere in the world. Then, all your files are automatically backed up. (more…)


Accurate accounting is essential to the success of your business. That puts tremendous pressure on whichever bookkeeping application you choose to use. For many accounting departments, Intuit QuickBooks has long been the standard for accounting software. Through the years, Intuit has transitioned its flagship downloaded QuickBooks software from a dedicated, legacy desktop application to a Web-based app, aptly named QuickBooks Online. The company has only seen major disruption in the past few years, as a new crop of accounting apps, born and raised within the computing cloud, have emerged as competitive alternatives to QuickBooks. (more…)



How Secure is Your Small Business Accounting App?

By Jennifer Riggins, 9 July 2014

We spend a lot of time talking about why you should ditch spreadsheets in favor of an accounting app -- automating, error-proofing, scalable, saves you time and money -- but we don't touch on enough on the topic of security. Which is more secure -- book-based bookkeeping, Microsoft Excel, downloaded accounting software like Quickbooks, or the trendy cloud-based accounting? They each have different pros and cons Today we look to weigh the risks versus the benefits of using an accounting app to manage the day-to-day of your small business in the cloud. (more…)


Do you speak “financial reporting?” If accounting is the internal language of finance, then financial reporting is how you communicate with the outside world. The reporting information might be used in a number of different ways – for example, understanding your company’s tax situation, arranging credit with your bank, or making an investment to grow your business.  The information should also be clear and easy to understand. That means going a step beyond those dry accounting statements that can sometimes seem rather user-unfriendly. (more…)


Nothing glazes over the eyes as much as Payroll... Contract Management... Recruitment... Insurance... Attendance... Compliance... Spreadsheets... It's so dull that even deep-pocket investors are desperately seeking alternatives. In fact, since the start of the year, venture capitalists have bet more than $80 million on Zenefits all-in-one human resources software as THE alternative to boring HR professionals and start-up founders to tears. (more…)


Nothing flows easier than other people’s money. That’s why you, as a boss, need to keep an eye on what your employees are doing with company funds. Many business practices have evolved to become slicker and easier. When it comes to expenses management, however, there’s a notable difference - it’s also become significantly more effective. Managing expenses by saving up bits of paper and handing them over to a flustered finance department representative was riddled with opportunities for mistakes, fraud, and lost time. No more. (more…)


If the words "accounting software" do not immediately excite you, it's perfectly understandable. The latest cloud-based accounting apps are breathing new life into accounting in the digital space. Once upon a time, you had to make a trip to the local "big box" retailer to pick up an accounting application. That is simply no longer the case - thankfully! Now it's all in the cloud. (more…)