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Zoho Invoice

Online Invoicing, Billing and Time Tracking
3 reviews

Who is Zoho Invoice For?

Zoho Invoice is great for any business that creates and manages invoices. It is specifically designed for smaller businesses and sole proprietors, however.

The main users of Zoho Invoice are freelancers and small businesses. Web designers, writers, photographers, and other freelancers are frequent users of Zoho Invoice, as are small business owners and start-up organizations.

Read the full GetApp Analysis

Overview

Zoho Invoice is a simple way to use invoicing software for small business which helps you to send invoices to your clients, to receive payments, and to check the overall health of your enterprise. Belonging to the best invoicing software, it enables invoicing as well as follow-ups very easy and reduces the time you normally used to spend for paperwork. Like that you can focus more on your clients and your business. You can seamlessly maintain, import or export all your business contacts. Keep track of the invoice e-mails sent to your contacts.

Zoho Invoice also supports online payments from your clients through popular gateways like Paypal. Track customer over-payments and advances by creating credit notes. Zoho Invoice includes multi-currency and multi-language capabilities. Create and deliver invoices/estimates to clients in their currency and local language.

Specifications

Intended Users
Freelancers, Mid Size Business, Small Business
Devices Supported
Android, iPhone-iPad, Mac, RIM-BlackBerry, Web-based
Supported Countries
Asia, Australia, Canada, China, Europe, Germany, India, Japan, Latin America, United Kingdom, United States
Supported Languages
Chinese (Simplified), Dutch, English, French, German, Italian, Japanese, Portuguese, Spanish, Swedish
Supported Platforms
Google Apps, Open API

Pricing

Starting from: $15.00/month
Pricing model: Freemium, Subscription
Free Trial: Available (No Credit Card required)

We have three customer based plans for Zoho Invoice. Monthly and Yearly subscription plans are available.

Free - $0
-5 Customers
-1 User
-1 Project
-Unlimited Invoices and Estimates

Standard - $15
-500 Customers
-3 User
-Unlimited Projects
-Unlimited Invoices and Estimates

Professional - $30
Unlimited Everything! (Customers, Projects, Invoices, Estimates and Users)


Competitors Pricing

QuickBooks Online

Starting from: $26.95/month
Pricing model: Subscription
Free Trial: Available (No Credit Card required)

Mavenlink

Starting from: $4.00/month
Pricing model: Subscription
Free Trial: Available (No Credit Card required)

FreshBooks
  • · Online Invoicing
  • · Time Tracking
  • · Recurring Invoices & Auto Payment
  • · Team Timesheets
Visit WebsiteCompare with Zoho Invoice
FreshBooksFinance & Accounting
Fusebill
  • · Recurring Billing
  • · Automated Invoicing
  • · Online Credit Card Collections
  • · Salesforce CRM 2 way integration
Visit WebsiteCompare with Zoho Invoice
Fusebill Finance & Accounting
Recurly ®
  • · Quick and Easy Implementation
  • · Import Current Subscribers
  • · Salesforce Integration
  • · Multi-Currency Support
Visit WebsiteCompare with Zoho Invoice
Recurly ® Finance & Accounting

Overview

Manage, create and send professional invoices online. Monitor them and follow up the transactions. Let your invoices look great; decide their look by using our layouts or design your own that meets your business personality. Thanks to Zoho Invoice´s features it is easy to create invoices in multi-currency and in different languages. Zoho offers everything what you expect from excellent invoicing applications.

Record foreign currency invoices and expenses without compromising on decimal precision. Send a “Facture” to your French customer and a “Rechnung” to your German client. Encourage your customers to pay online using popular gateways like Paypal. Another feature of Zoho Invoice are the reviews. They offer crucial information into how your company is doing. See what sells most and who are your top paying customers. Get information about the average time that your customers take to pay and who owes you what and when. Monitor expenses and get an accurate graphic your financial position by recording expenses. Invoice the reimbursable expenses, such as travel or materials, to your clients with ease and get them reimbursed. Furthermore, this invoice and billing software allows various users with different permissions. With Zoho Invoice you will get paid faster, you can pay over-payments and customer advances by recording customer credits.

Key Features

  • Integration with Paypal
  • Integration with Authorize.Net
  • Integration with PayPal Payflow
  • Time Tracking
  • Recurring Invoice
  • Partial Payments
  • Tracking Expenses
  • Multilingual functionality
  • Multi Currency
  • Invoice template
  • Collection of Reports
  • Client Portal for users
  • Upload Expense Receipt
  • Calendar view of timesheets
  • Attach files to Invoices
  • Weekly timesheet
  • Attach unbilled projects and expenses while creating invoice
  • Dashboard for quick insights
  • REST APIs

Benefits

The software is safe due to the fact that our servers are located in the most secure data centers and because we use 256 bit SSL encryption, state of the art infrastructure as well as software security. A backup of your data is created frequently and replicated across secure locations. Maintain control of your information and use our APIs to mash up Zoho Invoice with any of your business apps. You also have complete freedom to import or export from the system whenever you want. Enjoy accessibility wherever you are. All you need is a web browser and an internet connection. It´s that simple!
QuickBooks Online
  • · Create & manage invoices
  • · Track sales & expenses
  • · Multi-device document sharing
  • · Print checks
Visit WebsiteCompare with Zoho Invoice
QuickBooks OnlineFinance & Accounting
Mavenlink
  • · Team Collaboration
  • · Task Management w/ Task Dependencies
  • · Cross-project Task Management
  • · File Sharing (SSL Security)
Visit WebsiteCompare with Zoho Invoice
MavenlinkProject Management & Planning
FinancialForce Billing
  • · One-click invoice creation
  • · Seamless integration with Salesforce CRM
  • · Invoice creation from cases, opportunities and objects
  • · Single view of all account activity
Visit WebsiteCompare with Zoho Invoice
FinancialForce BillingFinance & Accounting

GetApp Analysis


Anyone running a business knows the importance of getting paid quickly. To remain in business, a steady flow of income is necessary to handle the many bills an enterprise incurs.

Zoho Invoice promises hassle-free invoicing to make it easier to get paid. Not only can freelancers and business owners more easily deploy invoices, it encourages clients to pay more quickly with automated reminders and links to online payment options. Reminders can be set to automatically go out after a certain number of days have passed with an invoice overdue. This will help ensure a missed payment never gets lost in the system. Zoho Invoice also gives a business's clients multiple ways to pay, offering popular payment options like PayPal, Google Checkout, and Authorize.net to speed up response times on invoices.

Zoho Invoice's dashboard gives users a detailed, graphic overview of all monetary activities

What is Zoho Invoice?


Invoicing doesn't have to be painful. Zoho Invoice makes it easy to invoice clients, offering an up-to-date snapshot of a business's performance. Easy-to-use templates can be customized to reflect a business's brand. Payments can be made online, with automated reminders making it easy for clients to pay for items.

Zoho Invoice covers all of the major financial needs of a business, including invoicing, expense tracking, estimates, and more. With support for multiple currencies and languages, Zoho Invoice makes it easy for business to work with clients around the globe. With reporting, businesses have access to an always-updated snapshot of their finances.

Project timesheets can be tracked for billing and reporting purposes

Main Features


Invoicing

The most important feature in Zoho Invoice is its ability to help users create, manage, and track invoices to customers or clients. Once created, an invoice can be sent directly to the payee or can be printed to be sent through the postal system. Recurring invoices can also be set up for businesses that prefer to operate on a subscription-based model.

Once an invoice has been sent or saved, a user can make it recurring, mark it as sent, void it, print a packing slip, or clone it to create a similar invoice. All invoices are stored and can be referenced or used later as new projects arise.

Invoices can be created using customization templates. You can add comments to invoices and track changes.

Estimates

Using Zoho Invoice, freelancers and small business owners can create professional-looking estimates to help win the job. The estimate is saved in Zoho Invoice permanently to allow professionals to reference it the next time an estimate is requested.

Once work has been completed, an estimate can be easily converted to an invoice. This quick step saves time by removing the need for duplicate entry. It also helps a business ensure it stays on track with its original estimate, although items can be changed to reflect items that have been added on over the course of the project.

Estimates can be easily created, tracked and sent using Zoho Invoice.

Time Tracking and Expenses

Managers and employees can create tasks associated with projects, with time logged for each of these tasks for billing purposes. Tasks can be created and assigned using a PC or mobile device, allowing workers to keep projects moving while on the go. Employees can also track expenses and attach receipts directly in Zoho Invoice for easy reimbursements.

Zoho Invoice offers a project snapshot that shows the overall project budget, as well as the billed and unbilled hours for the month. If billing is fixed, that can be specified, as well, to ensure the project is billed correctly. Project expenses can be included with an invoice to give clients a detailed view of the work that has been completed.

Expenses can be reported with receipts attached.

Client Portal

Each Zoho Invoice user will be granted a portal that can be shared with his client. Through the portal, clients can view, download, forward, or make online payments for outstanding invoices. These payments can be made from within the portal.

Estimates can also be approved and rejected within the portal. At any point, a client can also access the transaction statement. Through a comment section, clients can discuss a specific invoice or estimate. This prevents long email threads and keeps everything in one place.

The client portal URL can be customized to reflect a business's brand

Contact Management

Contacts are the backbone of any invoicing system. Zoho Invoice allows existing contact lists to be easily imported or manually added.

Contacts can be added in the Contacts section or on many of the screens within Zoho Invoice. Search lets users quickly find specific contacts. Once the app has been in use for a while, users can see at a glance whether a client has funds outstanding and how much that client has paid each month.

Clicking on a contact brings up an overview, a list of all transactions, or a list of recent transactions

Templates

Zoho Invoice provides templates to make invoicing easy. With so many options available, businesses can create professional, unique invoices that accurately match their branding. Templates allow for easy customization, including changing the background, removing columns, and adding logos.

Templates can be chosen both in the desktop and mobile versions of Zoho Invoice. Once an invoice style is chosen, the user can begin inputting information.

Choose a template from Zoho's gallery of themes and customize it to suit your brand

Integrations


Zoho Invoice integrates with a variety of apps for the purposes of making accounting and payment easier. The app integrates with online payment gateways like Stripe, PayPal, PayPal Payflow Pro, Braintree, Authorize.Net, and 2Checkout.

It also integrates with Zoho apps like Zoho CRM and Zoho Projects. Zoho Invoice also integrates with a user's existing Gapps account.

Pricing


There are three plans associated with Zoho Invoice. A free plan allows users to create and send invoices, along with other features, but the free plan is only available for one user and five customers. A standard plan that costs $15 a month is available for 500 customers and three users, while a more robust plan allowing unlimited users and customers is available for $30 per month.

For a small cost savings, businesses can choose an annual plan that costs $150 for standard or $300 for professional.

Bottom Line


  • Create, send, and manage professional-quality invoices.
  • Import and work with existing contact lists or add new contacts.
  • Issue cost estimates that can later be converted to invoices.
  • Client portal allows customers to login, view pending transactions, and make payments.
  • Support for multiple languages and currencies.

User Reviews

Verified
Reviewer

Zoho Invoice Terrible Customer Service

Steve Coplan, Web Design Professional15th of July, 2014 16:04

The software itself works fine, however I have had 2 incidents in the past year and the customer service or lack there of is terrible. If you can reach a human being, they are based in India and are not able to help trouble shoot the issue. They take your info and pass it on to the development team and tell you that someone will contact in the next day or so. I would highly suggest looking for a different service

Response from Zoho Corp


Dear Steve,

We sincerely apologize for the inconvenience caused. To ensure that our customers get proper and immediate response, we have a dedicated support team that works round the clock (Mon-Fri, including US hours). The login issue you experienced is unique and had to be handled by the technical team. We have sorted this out and one of our support people will get in touch with you through email or phone. We can assure you this will never happen again.

Regards,
Harish
Zoho Invoice Team

Excellent!!!

Joseph Sharp25th of November, 2011 16:37

I have been using this invoice and billing software for some months now and I can say that I am very satisfied. Zoho Invoice only charges you if you create more than 5 invoices per month. However, the pricing for more invoices is very reasonable. I managed to sign up in just a few seconds, which surprised me. The subscription to other invoicing applications is often much more time consuming. The dashboard that Zoho created is pretty intuitive. You just need to take some minutes to set up an invoice template and you can start invoicing right away.

Intuitive Online Invoicing Software for Multiple Users

Patrick Adams9th of November, 2011 16:52

Zoho Invoice is an online invoicing software from the Zoho product family, which creates and exports your invoices online. Once an invoice is sent, you can track it or send automated payment reminders and follow-ups. There are many invoice options from which you can choose, such as taxes, discounts, currency, invoice terms, customer notes and so on. Another positive feature is that you can create estimates or quotes for your clients. The software is intuitive enough to start right away generating invoices. Apart from the basic free version there is a paid one, which allows you to dispatch up to 1,500 invoices per month and create five different users.

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FAQs for Zoho Invoice

Below are some frequently asked questions for Zoho Invoice.

Q. What are the main features of Zoho Invoice?

Zoho Invoice offers the following features:

  • Integration with Paypal
  • Integration with Authorize.Net
  • Integration with PayPal Payflow
  • Time Tracking
  • Recurring Invoice
  • Partial Payments
  • Tracking Expenses
  • Multilingual functionality
  • Multi Currency
  • Invoice template
  • Collection of Reports
  • Client Portal for users
  • Upload Expense Receipt
  • Calendar view of timesheets
  • Attach files to Invoices
  • Weekly timesheet
  • Attach unbilled projects and expenses while creating invoice
  • Dashboard for quick insights
  • REST APIs
Q. How much does Zoho Invoice cost?

We have the following pricing information for Zoho Invoice:

Starting from: $15.00/month
Pricing model: Freemium, Subscription
Free Trial: Available (No Credit Card required)

We have three customer based plans for Zoho Invoice. Monthly and Yearly subscription plans are available.

Free - $0
-5 Customers
-1 User
-1 Project
-Unlimited Invoices and Estimates

Standard - $15
-500 Customers
-3 User
-Unlimited Projects
-Unlimited Invoices and Estimates

Professional - $30
Unlimited Everything! (Customers, Projects, Invoices, Estimates and Users)

Q. Who are the typical users of Zoho Invoice?

Zoho Invoice has the following typical customers:

Freelancers, Mid Size Business, Small Business

Q. What languages does Zoho Invoice support?

Zoho Invoice supports the following languages:

Chinese (Simplified), Dutch, English, French, German, Italian, Japanese, Portuguese, Spanish, Swedish

Q. What type of pricing plans does Zoho Invoice offer?

Zoho Invoice has the following pricing plans:

Free Trial, Freemium, Subscription

Q. Does Zoho Invoice support mobile devices?

Zoho Invoice supports the following devices:

Android, iPhone-iPad, RIM-BlackBerry

Q. Does Zoho Invoice offer an API?

Yes, Zoho Invoice has an API available for use.

Q. What other apps does Zoho Invoice integrate with?

Zoho Invoice integrates with the following applications:

Zoho CRM, Zoho Books

Q. What level of support does Zoho Invoice offer?

Zoho Invoice offers the following support options:

No information available.

Q. What are the main benefits of using Zoho Invoice?

Zoho Invoice offers the following benefits:

The software is safe due to the fact that our servers are located in the most secure data centers and because we use 256 bit SSL encryption, state of the art infrastructure as well as software security. A backup of your data is created frequently and replicated across secure locations. Maintain control of your information and use our APIs to mash up Zoho Invoice with any of your business apps. You also have complete freedom to import or export from the system whenever you want. Enjoy accessibility wherever you are. All you need is a web browser and an internet connection. It´s that simple!

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