What is Applicant Tracking Software?
Applicant tracking software is used by human resources professionals to better manage the entire recruiting process - from applicant searching, to screening, interviewing and hiring. These solutions allow you to manage large amounts of job applicants by sorting and filtering candidates based on pre-defined filters. They also provide a secure platform to store and backup key applicant information, including resumes, cover letters, screening tests, interview notes and progress reports.
When HR teams, recruiters, managers and employers are faced with large volumes of incoming resumes, these can be narrowed down based on the criteria you set using your applicant tracking system. This might include filtering by former employment, years of experience, grades achieved, schools attended and certain skills, abilities or certificates attained.
Applicant tracking not only helps to reduce the number of curriculum vitaes "CVs" you need to read, but can also provide an overview of the total number of CVs received and organize them in a logical way. Applications and resumes can be searched within the database using key terms and specific filters. This archiving makes it easy to compare like-for-like CVs, as well as to retrieve previously received CVs for new job openings.
Data is not only pulled from resumes and applications, but can also be garnered from other sources, such as social media platforms. Data protection features form a common part of most applicant tracking systems, helping you ensure you meet legislative requirements.
In addition to data mining, many applicant tracking systems help to attract the right candidates by helping to create job posts and bulletin boards. These features can be useful for making job positions available to internal candidates on a corporate career site before recruiting externally.
Many of these solutions also facilitate the training and onboarding of new candidates, providing features such as background checks, interview and training tools. These solutions also provide collaboration tools for team members and managers such as note leaving and commenting on the progress of interviews, training and on-boarding.
Applicant tracking systems often form part of larger HR software suites, as well as forming integrations or add-ons with talent management solutions. These applications can be beneficial to agency recruiters, large enterprises and small businesses alike.
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