Finance & Accounting Articles

7 QuickBooks Replacements for Accounts Payable

by Lauren Maffeo
Published on 22 December 2016

QuickBooks Online is a giant in the world of accounts payable software. The popular cloud-based bookkeeping tool has earned the top spot in GetApp's Category Leaders ranking of accounts payable solutions. But that does not mean it's absolutely the best choice for your own small business.

7 Accounts Payable QuickBooks Replacements

One GetApp reviewer says that while QuickBooks is a strong choice for one-(wo)man bands, it's not robust enough for larger teams. A separate reviewer cites QuickBooks' learning curve as being one of its cons.

Luckily, you have more than one option for accounts payable software. Here are seven possible QuickBooks replacements:

Xero

Xero is another little-engine-that-could in the accounts payable software world. You can bundle account bills into one payment transaction. Custom charts show you at a glance where your business is spending money, which days bills are due, and more. You can even set up bills that auto-repeat for any time period of your choice. And Xero is ideal if you're a Mac user; it boasts options for PC and Mac that have the same features and ease of use.

7 Accounts Payable QuickBooks Replacements

"Xero is a really user friendly accounting system, allowing you to stay on top of your business, without needing to be a qualified accountant!" says GetApp Reviewer Judy Kensington. "They've created step by step videos and an easy way to locate them regardless of which function you're using, and their support is fantastic - they always over elaborate (i.e. assume you're not a qualified accountant!) and share further information on each point.

"It's almost fun to use (in a geeky way!) and is really intuitive throughout each process. Their app makes it easy to photograph paper receipts while on the go - it's really conducive to proactive finance, letting you easily stay on top of invoices, sales, quotes and receipts. Highly recommended."

Price Point? From $9.00/month

Free Trial? Yes

Zoho Books

Zoho Books is designed to help small business owners work with their accountants. It's an especially strong accounts payable tool for small businesses in the services, consulting, and marketing sectors. You can share or delegate accounting duties to employees and share business bookkeeping with your accountant. Business dashboards within the tool help you track outstanding balances with each of your clients - and make sure payments don't slip through the cracks.

7 Accounts Payable QuickBooks Replacements

"I have just moved from Xero Accounting and I must say am very impressed with Zoho Books," says GetApp Reviewer Jason Kimber. "It is an easy to use comprehensive platform. It is impressive how quick the system is and how quickly I can navigate the system from any screen to analyse data, reports and any information I need. This is an excellent Accounting System that doesn't require being an accountant to understand and use it correctly. It also integrates brilliantly with my Zoho CRM to automate the sending of Estimates and Invoices.

"All my customers, vendors and product items also stay in perfect sync between platforms. Whenever I have had questions the support staff have been brilliant. Not only do they respond quickly but they also offer remote support to train and help with any questions. I also love using the Zoho Books Apps when I am travelling. The app is not limited like others and has the same functionality as the desktop browser version. Well done Zoho on another excellent business application."

Price Point? From $9.00/month

Free Trial? Yes

Intacct

Intacct is the only AICPA preferred cloud-based financial software in the market. It's designed to manage back-end accounting, and is ideal if you want to setup automated workflows for your entire accounts payable cycle. The real-time visibility that Intacct provides helps you view and define workflows, approvals, and internal controls. You can even automate your 1099 and IRS file generation as needed.

7 Accounts Payable QuickBooks Replacements

"The system I used prior to Intacct was not intuitive, but when I transferred to using Intacct, I quickly caught on and have had no problems obtaining the information that I need - in the format that I need it," says GetApp Reviewer Autumn Kelly. "My company takes advantage of the ability to create hierarchies in programs/projects, as well as the ability to customize reports to streamline certain project management-related tasks.

"I also appreciate that it is cloud based, although this seems to lead to a few quirks in time entry (small delays in loading task field options). The system I used previously only permitted a certain number of users at any one time, but I'm able to keep Intacct open on my computer all day long, and can enter time or expenses as they're incurred, and can run reports without waiting for software to load (or for people to log off)."

Price Point? $425.00/month

Free Trial? Yes

MYOB

MYOB is a strong accounts payable option if you want cloud-based software with automatic updates and no installation. Those auto-updates ensure that you'll keep up with superannuation rate changes. MYOB also allows you to pay several bills at once from its "Accounts Payable"view. And no worries if you forget to pay suppliers: MYOB will show you a message and give you the option to pay your debts now or at a later date.

7 Accounts Payable QuickBooks Replacements

"MYOB is hands down the best Accounting & Payroll Software solution for our clients and we highly recommend it," shares GetApp Reviewer Martine Hoosen. "We now have nearly all of our clients online and with features like Bank Feeds and Pay Super we have been able to really streamline the bookkeeping and payroll process for our clients which they love as it saves them money. We also love that MYOB caters for the very small business operators out there by[having] a very affordable and easy to use solution for them which is MYOB Essentials."

Price Point? From $25.00/month

Free Trial? Yes

KashFlow

UK-based small businesses should research KashFlow for accounts payable tasks. You can create and configure statements for customers and suppliers alike. Payment terms per supplier can be automatically set and reflected within invoices. And payment processing, automated credit control, and 100+ integrations ensure that KashFlow will work with the cloud-based tools that you team uses the most.

7 Accounts Payable QuickBooks Replacements

"I am very happy with KashFlow," says GetApp Reviewer Will Garton-Jones. "Easy to set up and use but sophisticated enough to cope with everything a typical small business might want. I particularly like the PayPal integration and the more integration that happens, the better as far as I am concerned.

"Being able to access accounting data from anywhere and even better allowing your accountant to access it has been a tremendous [time saver]. I also like the automated back-ups and the ability to switch easily between the accounts of multiple businesses. They even reduced the price to a level where it could not become an issue."

Price Point? From $7.00/month

Free Trial? Yes

FinancialForce Accounting

FinancialForce Accounting offers real-time accounts payable analysis and reporting. You can automate invoice and expense approvals; set vendor credit limits and terms; prevent duplicate invoice payments; and more. FinancialForce also includes multi-currency and global tax support. And whether you prefer to pay electronically or via check, FinancialForce has you covered.

7 Accounts Payable QuickBooks Replacements

"FinancialForce Accounting is an easy to use accounting engine which is trouble-free to maintain," says GetApp Reviewer Laura Pyle. "The main features are the creation of orders and invoices in only one click, the real time reporting business analysis and the 360º view of the customer.

"The application reduces the billing and ordering resources and improves the cash flow. The cloud accounting system fulfills the requirements of [even the] most diverse and complex enterprise."

Price Point? Request a quote

Free Trial? Yes

Rubberstamp.io

How does managing accounts payable on your iPhone sound? Rubberstamp.io brings that dream to life. You can access your business' purchase orders on any device, which makes Rubberstamp ideal for traveling small business owners. This helps you approve POs and view your business budgets in real time. You can export any data and get quick approval - all without needing a single piece of paper.

7 Accounts Payable QuickBooks Replacements

GetApp Reviewer Tom Cullen says, "Rubberstamp has transformed the way that we organise our purchase orders. Now rather than waiting, sometimes weeks for authorisation, this is done from a single click in the email! There are new features constantly coming and they always add great value. No longer do I have to even email a PO, I can do it straight from within the platform! Highly highly recommended."

Price Point? From $99.00/month

Free Trial? Yes

Did we miss your favorite accounts payable software? Leave a review to let us know!


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