by Stephanie Miles
Published on 15 January 2014
Actionspace Review - Useful tool for companies that are looking to get more out of SharePoint
When it comes to collaboration software, it's hard to find anything more ubiquitous than Microsoft SharePoint. In fact, SharePoint Server is now used by roughly 50% of corporations, according to the Association for Information and Image Management (AIIM). The challenge, however, is that SharePoint's interface can be cumbersome and difficult for some employees to use. Actionspace provides a solution. The system serves as an add-on tool that workgroups can use to get more out of their SharePoint accounts. In this Actionspace review, I will look closely at Actionspace to determine who could benefit the most from using this web-based add-on system. I will also evaluate the platform's award-winning features to gauge whether Actionspace is a worthwhile investment from both a cost and time perspective.
Despite its ubiquity, SharePoint has unfortunately become known for its complicated interface and missing corporate task management tools. Actionspace steps in and resolves that - providing companies with a way to increase corporate productivity without switching away from the SharePoint system their managers have grown accustomed to using. Actionspace is a useful tool for quickly solving business challenges, including ideas research, situation management, case management and marketing activities. Corporations can also rely on Actionspace to manage groups of employees, boost teamwork, plan new branch openings, and increase their competitive features.
Companies regularly use Actionspace to manage tasks and foster team collaboration. Managers who feel comfortable using the SharePoint interface to create and track simple tasks and larger cases - which are groups of tasks with a single goal - can continue working as they always have, with minimal changes to their workflows. However, employees who feel that SharePoint is too cumbersome can switch over to Actionspace to manage many dynamic tasks and resolve issues on the fly.
Using Actionspace, managers can select documents from SharePoint lists and attach those selected documents to particular tasks. Managers also have the option to involve several employees in a single case, which is a useful feature for companies that frequently use workgroups to handle large client projects.
All tasks can be managed through the Actionspace dashboard, and employees can set up their tasks to display based on current company priorities. Managers are updated by email when tasks are updated or marked as complete or new comments added. Meanwhile, Actionspace's API offers a convenient way for developer partners to create collaboration apps suited for their particular business tasks.
Actionspace helps companies be more productive, faster and more competitive with their SharePoint accounts. As a Gold Certified Microsoft partner, Actionspace bills itself as a convenient, familiar, reliable, intellectual, helpful, and affordable alternative.
Using Actionspace allows employees to spend more time working toward accomplishing the most important tasks and reaching milestones, and less time worrying about using the cumbersome SharePoint Server. Actionspace's interface is straightforward and easy for people to use. And, because it functions as a fully integrated add-on to SharePoint, companies can quickly launch the app with minimal user adoption issues.
Being able to create and edit tasks within a single workspace strengthens teamwork and cuts down on the time it takes to reach project milestones. Critical situations can be sorted out in seconds or minutes, rather than hours or days, when companies switch to Actionspace. Additionally, successful cases are saved as templates in Actionspace for future use. This gives employees a head start on similar tasks that may arise at a later date.
Begin each morning by visiting the Actionspace dashboard. Here, you'll find an overview of the tasks and cases you and your team are working on right now. The homepage portal shows two Actions
pace semaphors with access to different task types, including those that are managed, initiated, and those that need to be approved.
Create a new case by typing in a name, description, manager, deadline, and participants. You can select whether the case should be completed on initiator's approval. Add tasks to the case, or use a case template to expedite the process. Actionspace also invites you to drag a file, enter a hyperlink, add a file from your computer, or choose a SharePoint document to include that document in the case.
Actionspace provides you with real-time notifications when you need to take action on individual tasks or cases. You can also filter tasks and cases by your role or the date when the task is due.
Actionspace offers several video tutorials to help new users gain a better understanding of how to get the most out of the platform. The company also provides detailed technical support documents for more specific information about integrating the web-based system with SharePoint.
Companies are invited to try Actionspace for free with a 14-day trial. During this trial period, users can start tasks, download templates, and create cases. They may also connect employees to the test account and access pre-sales support in the Actionspace forum. Formal pricing is based on the number of servers. Once Actionspace is installed, it is immediately available to the licensed number of employees. Prices range from $2,200 for up to 100 users to $12,900 for more than 500 users.
Actionspace is an incredibly useful tool for companies that are looking to get more out of SharePoint. Because Actionspace is laid out in a straightforward way, it is easy for employees - including those who have never been comfortable working in SharePoint - to begin using the web-based system. Ultimately, Actionspace is a tool that companies can use to increase corporate productivity and emplyees' spur without spending a bundle in the process.
Ratings: ease of use 5/5, features 5/5, value 4/5