Project Management & Planning Articles

Allthings Review – Create Shareable Lists

by Stephanie Miles
Published on 3 July 2013

The secret to staying organized in your personal and professional life has nothing to do with desktop calendars or meticulous filing cabinets. It has to do with lists. To-do lists are the backbone of any organizational system, since they make it easier for people to focus on the tasks at hand without losing track of what needs to be accomplished in the future. allthings is an application made for people who love lists.

In this allthings review, I will test out the web-based application and see how it works for both personal and professional purposes. I will pay close attention to allthings' sharing and collaboration features, along with the platform's design, responsiveness, and integration with digital calendar apps. Based on my experiences testing out the application, I will offer my personal recommendation as to whether allthings is worth checking out.

About allthings

allthings was built to help people get things done. The application can be customized to function as a simple task manager or a complete project management system, depending on the needs of the individual user. Although allthings is suitable for personal use, the platform really shines when it comes to its team collaboration features. Businesses, groups, schools, clubs, and even families can use allthings to share and edit lists from any web-enabled device.

Real-time updates allow users to see changes as soon as they happen, sending instant notifications via email as soon as a task has been checked off or edited. Users can also elect to receive a daily digest with information about any looming deadlines or updates that have made across all of their lists. allthings' intuitive design makes it easy enough for anyone to use, regardless of technical experience.

Main Functionality of allthings

Rather than offering a handful of extraneous features, allthings has focused in on the one productivity tool that users can benefit from most: lists. Users are encouraged to create lists centered around any topic imaginable, from personal topics like birthday gift ideas and home improvement tasks, to professional topics like development projects and new client initiatives.

The lists that people create can be customized with unique icons and colors, and shared with selected individuals or larger work groups. They can then be organized into folders. For example, a user might add his "Marketing Ideas" and "Client Initiatives" lists to a Work folder, while moving his "Vacation Planning" and "Home Buying" lists into a Personal folder.

Advanced features allow users to assign tasks to specific colleagues or friends, add due dates, creation dates, and completion dates, and set priority statuses for anything that needs to be accomplished ASAP. Tasks with deadlines can be fed into a user's existing calendar app. allthings even allows users to upload and store documents in the cloud, streamlining the workflow for professionals who typically share documents and files with colleagues via email.

Benefits of Using allthings

Traditional paper lists are easy to create, but they have some definite disadvantages over digital lists. First and foremost, paper lists are difficult to share, making collaboration with colleagues nearly impossible. Another obvious drawback to paper lists is that they generally can't be edited once they've been printed out.

allthings has honed in on the reasons why people use to-do lists in their daily lives - namely, because they're easy to create and they're a useful tool for staying organized - and found ways to make them even better. The application has wide-reaching capabilities, making it equally useful for marketing departments, software companies, business consultants, families, sales teams, and clubs. Groups can reduce the number of emails they send when managing major projects, and stay on top of which members are responsible for completing which specific tasks along the way.

The Basics: What Does the Interface Look Like?

Get started using allthings by creating your first list. Give your list a title (like "Work To-Do"), and type in each task you need to complete. Click on an individual task to add a more detailed description. You can also set a priority level and a deadline. Tasks with high priority levels move to the top of your to-do list.


Invite colleagues and friends to collaborate on an individual list via email. You have the option to send allthings' default message, or create a custom message. allthings gives you the option to decide which people should not be notified via email, as well.


The people you've invited to collaborate on your lists will be able to leave comments alongside specific tasks, or upload their own supporting documents and photos. Documents can be uploading by dragging and dropping them onto the screen, or by clicking the "Upload" button.


Click the Today tab along the left-hand side of the dashboard to view a list of all the tasks due today. You can check-off tasks as they're completed, or push back the deadline to another date and time.


Support Information

allthings offers a number of support options, beginning with video tutorials for people who are just getting started with the app. The answers to a number of common questions can be found on allthings' FAQ page. Users also have the option of visiting the website's online support page, where they can ask questions and view ongoing discussions between other users and allthings' knowledgeable staffers. For answers to more specific questions, users are encouraged to contact allthings directly via email.

Pricing Information

Two distinct pricing plans provide users with the features they need. Users who sign up for allthings' Home Edition can get access to unlimited lists, things, and collaborators for free. People who plan on using allthings for work purposes are encouraged to sign up for the Professional Edition. For £2.49 per user, per month, allthings offers unlimited lists, things, and collaborators, as well as team administration, attachments, data exports, and priority support.

The Bottom Line

allthings is one of the rare productivity apps that's equally useful for both personal and professional purposes. Users can keep the lists they create for work right alongside the lists they create for home, and they can pick and choose which colleagues or family members have access to which lists. For business users, specifically, allthings is a productivity app that can cut down on the number of back-and-forth emails sent between colleagues. By using the app, business professionals can also ensure that every member of their work team has access to updated project information at all times.

Ratings: ease of use 5/5, features 4/5, value 5/5 and ease of deployment 5/5


Apps mentioned in this article