Task Management Articles

6 Unforgettable Task Management Apps to Supercharge Your Memory

by James Thornton
Published on 25 April 2016

Oh to be an elephant. These days, it seems that we have more to remember than ever. Keeping track of all the to-do's, appointments, phone calls, emails, tasks, projects, and meetings notes swirling around your head can be an utter nightmare.

best task management apps to stay organized

A pencil and paper simply no longer cuts it these days. So, what is the best way to manage your ever-growing heap of stuff to do and help you remember everything? Look no further than one of the many task management apps out there.

If you're looking for a tool to help you get more organized, here are a few services to consider, including what they can do to help make your life a little bit easier. Find below our selection of six of the best software to organize your daily tasks.

No memory? No problem? 6 task management apps that can help


Forgetting to complete tasks is annoying. Having to remind colleagues who have forgotten to complete their tasks is ever more annoying. With Wrike you can kill two forgetful birds with one stone.

The task management features within the software allow you to create tasks, subtasks, set due dates, and attach files. One of the real strengths of Wrike is its collaborative nature, allowing disparate teams to organize all their tasks in a single, unified workspace. This helps to ensure that everyone is on top of what they need to be.

Keeping track on how long you've spent on tasks is a doddle with Wrike. You can not only track time spent working on a group of tasks, but also generate reports based on this, which is handy for anyone who bills by the hour.

Wrike is free for up-to five users and has a number of pricing plans to choose from.

wrike screenshot


For those who need a bit of structure to their working lives, JIRA is worth looking into to. Prices start from $10 per month and although it can be a little fiddly to set up and administer, JIRA is a handy tool for managing day-to-day tasks.

Its Agile development board is ideal for software developers in particular, as it allows you to create and assign the various individual tasks and sub-tasks that constitute projects. Due dates can be assigned and the software issues notifications when tasks change status or get completed so teams never need reminding of what needs doing.

One of the great things about JIRA is that it integrates with a whole bunch of other applications, so you can hook it up with the rest of the software that your business uses for things like CRM, customer service, and HR.

jira screenshot


Even if you're the most disorganized person in town, WorkflowMax can help you get your head around projects you're working on and ensure that stuff gets done on time. The application includes a job tracking manager that allows anyone with access to see the status of any job in progress, view the milestones, and flip to the calendar view to see which dates things need to get done by.

WorkflowMax is much more than just a task management tool, though. It has a whole bunch of handy features such as a sales pipeline management dashboard, customizable templates for quote generation, timesheet creation, and job costing.

WorkflowMax pricing starts at $15 per month for one user and a free trial is available.

workflowmax screenshot


You should never forget your customers. They are the lifeblood of your company. Insightly helps you to build better relationships with clients, making sure you don't overlook opportunities. Besides being a fully functional CRM, Insightly is a project management tool with some useful task management capabilities.

Insightly's Tasks section can be used in several different ways. You can use it to make to-do lists, log meetings and phone calls, and set up email reminders. It helps you get organized as it allows you to create a list of all the tasks that need to be accomplished before a certain project is complete, with the ability to assign tasks to colleagues.

Pricing for Insightly kicks off from $12 per month, and it's free for up-to two users!

Insightly screenshot


Trello tops GetApp's Q2 ranking of the category leaders for task management apps, and is a popular tool that can be used for anything from setting to-do lists and notes for yourself, to managing entire projects from start to finish.

Trello uses a card-based system to help you stay on top of your day-to-day tasks, and has the flexibility to be used for anything from planning lessons to community bulletins or a repository for ideas. You can set up notifications through the app so you're reminded when certain tasks are due to be completed.

Trello adopts a freemium pricing model, allowing you to use it without charge. However, there are Business Class and Enterprise versions that offer extra features to allow teams to communicate effectively and securely.

trello screenshot


Wunderlist leaves no room to "wonder" about stuff that needs to be done. The popular app can be used equally for work and within your personal life, for things creating shopping lists, or planning a holiday. Wunderlist supports a whole bevvy of different devices, allowing you to access it from anywhere to ensure that you never forget anything.

Wunderlist is highly rated among task management apps by GetApp users and reviewers tell us that they really appreciate the ease of use of this online tool.

"I am very happy with my recent adoption of using Wunderlist," says Brian Lawrence, CPA, Sr. Manager Taxation and FP&A at CTI Clinical Trial and Consulting." The organization that this app has provided me is great. I use it both for work and school. The ability to use recurring items helps me track my routine tasks i complete each day at work, as well as using short term and long term work tasks."

wunderlist screenshot

What to do next?

Go ahead and sign up for these apps and give them a try if they take your fancy, and be sure to check out our ranking of the top online task management software too, where you can find even more handy tools to prevent you losing your mind at work.

Update: This post was update on April 27 2016, refreshing the list of apps.


Apps mentioned in this article

  • · Advanced task management
  • · Live dashboard project overview
  • · File sharing and editing
  • · Subtasks
Visit Website
WrikeProject Management & Planning
JIRA Software
  • · Project Tracking
  • · Agile, Scrum, Kanban
  • · Project Planning
  • · Issue Tracking
Visit Website
JIRA SoftwareProject Management & Planning
  • · An end-to-end, fully integrated job management solution
  • · Lead manager (CRM)
  • · Quoting & estimating
  • · Client management
Visit Website
WorkflowMaxOperations Management
  • · Powerful email integration with Google Apps/Gmail
  • · Free up to 2 users
  • · Fast Search of Everything You've Stored
  • · Automatic Address Book
Visit Website
InsightlyCustomer Management
  • · Collaborate in real-time
  • · Invite as many people as you want to a board
  • · Works at any screen size
  • · Fast search
Learn More
TrelloProject Management & Planning
  • · Assign Tasks
  • · Printing & Emailing
  • · Add to Wunderlist Browser Extension
  • · Mail to Wunderlist / Mail2Task
Learn More
WunderlistProject Management & Planning