Finance & Accounting Articles

Customize and Manage Invoices, Purchase Orders, Contacts, and Inventory — Review of Invoicera

by Stephanie Watson
Published on 23 August 2012

Invoicera LogoInvoicera is a cloud-based program that not only lets you create invoices online, but you can customize and manage invoices, manage purchase order numbers, add contacts and inventory, and a number of other tools and features. By creating and managing your invoices online, you will be able to access them from anywhere. So if you need to stay home sick, you can still get your work done from your own personal computer, and be able to do your daily accounting duties while on business trips. Online invoices sent to clients have also been known to be paid more quickly because it makes paying invoices an easier process for many clients.

Manage And Organize Invoices

It's no surprise that keeping track of invoices and their status can be a pain. Invoicera understands this dilemma which is why they created the cloud program. With Invoicera, you get the ability to create customized invoices using products/services you have added prior, along with managing and organizing them. It also gives you the status of each invoice, whether they are paid or unpaid, and those that are past due. Instead of printing them out, you can actually email invoices directly to your clients which simplifies the entire accounting practice.

Invoicera Benefits Companies Of All Sizes

Invoicera works great for businesses of any size; big or small. Freelancers and small start-ups will benefit from the fact that it is entirely cloud based and online so that they can send invoices from anywhere, while larger organizations benefit from how quick and easy it is to send invoices to a large number of clients and get paid faster. No matter what type of business you operate, you will see increased productivity and faster payments with Invoicera.

User-Friendly Interface

One of the great things about Invoicera is that it is very user-friendly, with a simple interface that any skill level can use. You will also find a number of features that make it advantageous, such as instant invoicing, multiple payment gateways, multi-language and currency support, data safety and security, expense tracking, and time tracking.

The Basics: What Does It Look Like?

Invoicera gives you full access to their site and features with a 60-day free trial that is risk free. Once you register for your account, log in and you be directed to the Home page with instant access to all the features. On the Home page you will find a summary of all your activity, including an Invoices Amounts by Date section which includes Invoiced, Paid, and Outstanding along with the ability to change the currency. You will also see your Expenses, Tasks, Time Sheet, and Recent Activities along with a color graph showing your recent invoice activity.

Invoicera Review

If you want to view or edit invoices, you can hover over the Invoices tab at the top of the page which will pull up a drop-down menu. This menu includes every option you will need for your invoices including Create Invoice, Manage Invoices, Received Invoices, Create Recurring, Manage Recurring, Add Credit Note, and Manage Credit Note.

Invoicera Review

To create an invoice, click the Create Invoice selection and you will be taken brought to a page with options to create your invoice quickly and easily. You can fill in fields for the invoice such as choosing the client name, address, and invoice information like the title, number, purchase order number, amount, important dates, and other details. You will also be able to choose from a list of products you have added or you can type in along with custom product descriptions.

Invoicera Review

Invoicera also lets you view reports of all the features you have access to. Depending on the membership plan you have and the user type, you can access reports by clicking on the Reports tab and see such things as Client, Invoice, Purchase Order, Recurring, Staff, Estimate, Payment, Item, Time Tracking Timesheet, Expense, Currency, and Credit Note.

Invoicera Review

Features And Benefits Of Invoicera

Invoicera gives you a wide range of benefits and special features that make them very competitive. These features include an optional free membership plan, a self-hosted solution for medium and large companies, the ability to customize your invoice templates, more than 11 languages to choose from, management of credit notes, vendors, and purchase orders. An application to support accounts payable and accounts receivable, Invoicera allows you to manage both of your accounts payable and accounts receivable. There will soon be mobile device apps added to iPhone and Android phones. Very soon the users will be able to access Invoicera via their iPhone and Android phones.

Will It Fit Your Budget?

Invoicera offers you five different membership plans, each with fees varying based on the features provided. You can choose from a Free, Basic, Classic, Business, or Infinite plan. The free and basic plans have minimal features as their name suggests, while the Business and Infinite plans have many more tools and abilities. For example, the Basic plan gives you access to 15 clients, 15 recurring profiles and 3 auto bill recurring profiles, while the Infinite plan gives you unlimited of all these plus additional features.

Is It For You?

If you own and operate a small business or handle the accounting department for a medium or small business, you will find benefits to using Invoicera. You can handle all aspects of accounting, including invoicing, accounts payable, accounts receivable, and inventory with one program. Invoicera increases productivity, which in turn, will make your clients happier and make your daily life easier.

Ratings: ease of use 5/5, features 5/5, value 5/5 and ease of deployment 4/5


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