Operations Management Articles

Get Your Workflows Automated on Google Apps — Review of KiSSFLOW

by Stephanie Watson
Published on 20 August 2012

Kissflow for google apps review

KiSSFLOW is a comprehensive web-based platform that lets you simplify the process of managing your workflow. It is the first business workflow application built for the use of Google Apps and transforms a typical and sometimes time-consuming workflow into one that is much more straightforward.

With KiSSFLOW, business professionals can streamline their workflow by creating work flow processes within minutes. You will love using KiSSFLOW via Google Apps for creating workflows with easy to follow process steps for approvals of your company budget, expense claims, employee leave, and so on.

Lose The Frustration Of Creating Workflows

One of the biggest issue with business apps is to build workflows between different applications in order to automate tasks and save time. Building workflows can be complex and often require dedicated engineering resources. KiSSFLOW takes the frustration out of building workflows for Google Apps, and streamlines the process. It is the first product of its kind that truly integrates deeply with Google apps. What's better, is that it works with your Google Apps immediately, without special downloading or installing instructions. With KiSSFLOW, you have access to the KiSSFLOW workflow process creation with an easy 5-step wizard and are able to access not only your Google Apps, but documents, contacts, email, and more.

Let's take a moment to talk about what I mean by workflow. While some of you probably know what this is, some of you don't. You may have seen a chart that looks like this:

Kissflow for google apps review

This is a very simplified version of a workflow. With KiSSFLOW you can create very complicated workflows. Most commonly required use cases such as approval has been abstracted to pre-defined patterns. Hence, workflow is created by adding one or more process steps. If a approval process step is added, the system automatically provides the approve, reject and query option. Sophisticated and multi-step approval workflows can be created by adding one or more of "approve request" and "provide input" process steps.

What's more, you can do it in less than 15 minutes for each workflow that you create. Once you create it, it can be shared with others, edited, perfected, and finally put into use. It'll all basically be automatic after that. Initiators of the workflow are allowed to track the progress of their requests. KiSSFLOW allows the workflow participants (approvers) to keep track of the requests they participate in, by allowing them to follow a request. The social concept of follow has been applied to a business entity such as workflow request, and users will have an easier time applying for leave, funding and more. It's really quite clever. If you try it, you'll want to use it.

Business Owners And Professionals Find Multiple Uses For KiSSFLOW

Whether you are a business owner, developer, or process owner, you will find numerous benefits to using the workflow application provided by KiSSFLOW. The cloud-based application gives you immediate access to documents and spreadsheets via Google Apps, and easily incorporates new employee hires, budget expenses, travel expense claims, leave, and other requests into workflow processes.

Administration is easy in KiSSFLOW. Auto-sync of Google Apps users/groups make user administration very simple. Admins can check and uncheck users to provide user and creator access to KiSSFLOW users. Admins can select the theme from among the three themes provided with KiSSFLOW.

User-Friendly Interface And Simple Sign-Up

As you might have guessed by now, KiSSFLOW offers a wide variety of features and benefits that make it worthwhile. Once a user signs into KiSSFLOW, they can launch the process creation wizard by clicking on Create Process button, you will be directed to their simple wizard that helps you create the interface you will use for creating and managing your workflows. KiSSFLOW's 5-step process creation wizard guides the user through the process of creating workflows. The 5 steps include Name, Design, Define Workflow, Configure Permissions, and Publish [Name Your Process, Design Form, Define Workflow, Configure Permissions and Publish Process.

Since KiSSFLOW is deeply integrated with Google Apps (out-of-box integration with Google Apps), documents can be directly attached in workflows, users/groups can be assigned as workflow participants (approvers), automatic mail notifications are sent whenever a new task is assigned or a request is approved

With KiSSFLOW, you can easily track your Google App workflow by tracking the progress from start to finish. There is also a simple sign-on process, because you simply using the same user ID as your Google Apps account. The rest of the KiSSFLOW interface is simple, straightforward and user-friendly for any skill level.

The creators of KiSSFLOW told me, " Our goal was to keep everything simple for the end user. This process of creating a workflow should only take about 15 minutes." And, I'm happy to say that they succeeded. It really is super simple to create and manage workflows with KiSSFLOW.

Popular Features of KiSSFLOW

KiSSFLOW offers a variety of key features that make the interface of the application a highly popular and beneficial program to use. This includes the previously mentioned 5-step creation wizard for all your work flow processes, instant access via Google Apps, a high level of security to protect your private data, a simple way to manage your various tasks, a tight integration with Google Apps, user administration, and detailed dashboard and reports with full-scale analysis.

What Does It Look Like?

KiSSFLOW offers a basic, easy-to-use interface that makes the creation and use of workflows a simple process. There is no signup process. Users can sign in with their Google Apps ID and start creating workflows. Upon signing, in, you will see a page with your recent tasks . From the Tasks tab, you will find tasks that are ordered by date, along with other details such as their subject, process step, and date. Process name labels allows users to identify the workflow requests easily.

Kissflow review

If you would like view your recent reports, you can do so by clicking on the Reports tab at the top of the page. This gives you a page with all of your recent reports and their status including In Progress, Completed, and Rejected. The left hand column lists the processes that you have access to. Clicking on a process would list the reports on the right pane.

Kissflow review

Will It Fit Your Budget?

KiSSFLOW offers two easy subscription plans to choose from, each of which include a varied degree of features. If you are a new customer, you can sign up for a risk-free trial that doesn't require inputting a credit card. KiSSFLOW is free for up to 10 users inline with Google Apps pricing. Businesses can create upto 10 processes, you have a choice between Free, Business and Enterprise plans on a pay-as-you-go schedule. You can cancel your subscription at any time, no questions asked. Some of the features included in the subscription plan are Creator access, administration, Data export, and reports.

Is It For You?

As a business owner or business professional, you no doubt have been utilizing the benefits offered from Google Apps. If however, you are finding it difficult to manage your workflow due to the superior coding knowledge required to create adequate workflows and processes, KiSSFLOW will provide simple workflows predetermined that you get to pick and personalize for a more effective workflow system. With a free trial and free membership option, it doesn't hurt to give KiSSFLOW a try and find out the many advantages to using the program.

Ratings: ease of use 5/5, features 4/5, value 4/5 and ease of deployment 5/5


Apps mentioned in this article