Collaboration Articles

Share Workflow and Data Quickly, Securely, and Easily With WorkStream — Review of Yousendit

by Stephanie Watson
Published on 10 September 2012

Workstream by Yousendit ReviewWorkstream by Yousendit is a cloud-based collaboration tool that helps you manage and organize your workflow. You will find a wide variety of special features and helpful tools with the web-based program, including the many benefits of using the cloud. When you have a web-based program for managing your work, you are able to share it with others, and automatically back up all of your content in a safe and secure environment. You will also have access to Workstream from anywhere, regardless of which computer you choose to use to access it. This means if your personal or work computer crashes, or if you aren't able to take it with you on a business trip, you can still access Workstream from any other computer with Internet access.

Share Workflow And Data Quickly And Easily

Workstream is an online place to manage, share, and organize your workflow and other content. It is set up as a cloud-based system not only for you to manage and store you own work and data, but to share it with others including your co-workers, customers and clients, and business partners. You are able to choose which people you would like to give access to the cloud, making it possible to keep your data as secure and private as you want it. Yousendit has made it easy to store and share your content outside your own business with Workstream. You will have access to a number of features, including sending files to your team members, sharing large files from Outlook, and creating shared folders for people in your team.

Business Owners Benefit Exponentially

If you are an administrator or own a business, you will find many ways to benefit from Workstream. The program is not only entirely web-based, but it can also be accessed from other mobile devices including iPads, iPhones, and Android mobile devices. Aside from being able to organize and manage your data, you can use it for auditing and tracking with its various tools. You can monitor who downloads files from your account as well as how often they download, keep a record of your files sent, and see a record of sent files and recipient email addresses by their dates. Additional security features on Workstream include an FTP with a secure online workspace, a way to improve productivity in a safe and secure application, and advanced IT resources.

Simplify Your Daily Business Duties

If you're looking for a way to make your daily work duties simpler, Workstream will be perfect for you. The cloud-based system and the ability to instantly access and sync all of your data and content simplifies everything for you. If you don't have access to a computer, you can still use the application and access your data with a smart phone or an iPad. With Workstream you can view and edit files, synch updates, access it from anywhere, and easily share it with anyone you choose.

The Basics: What Does It Look Like?

When you sign up for Workstream, you are given the chance to start with a free trial. The free trial is risk-free and does not require the use of a credit card. You will be able to share and send files and folders with the free trial, along with storing and syncing files, accessing your business content, and creating custom branded emails. The first screen after signing in is the Overview. From this page you can everything you sent recently with their name, status, where they were sent to, what you have received recently, and anything expiring in the next two days.

Review Workstream YousenditIf you want to send a file, click on the Send Files tab. From here you will have a screen that gives you fields to fill out, such as who they are going to, subject, the ability to upload it from your computer, and you can even set expiration options. Additional send options include password protecting your file, verifying recipient identity, and getting a return receipt.

Review Workstream YousenditYou can also add, edit, and delete folders for more organizational options. Click on the Folders tab at the top of the page and you will see a list of all your folders, including their name, the date it was modified, and what kind of folder it is. You can also add files or create folders from this screen.

Review Workstream Yousendit

Special Features For IT Managers

There are also great tools and features for IT managers that are specifically designed for your line of work. Workstream will let you add and remove any users you want, and set read-only permissions on any folders that you don't want edited. You can also apply your own controls when you decide to share files with specific domains, and you can set custom passwords that are required to open certain applications on mobile devices for added security.

Will It Fit Your Budget?

With Workstream, you are able to choose from a variety of membership plans in order to find one that works for you. This means if you're on a limited budget, you can still access their cloud. There are two main categories of memberships; Secure File Transfer and Collaboration Suite. Under each category you can choose from the Professional membership or the Enterprise membership. The Professional memberships are less expensive but also have fewer features than the Enterprise.

Is It For You?

If you're a business professional looking for a cloud-based program for managing data, backing up documents and files, and sharing your business information with chosen team members, (and honestly, who isn't?) then Workstream will prove very beneficial to you.

Ratings: ease of use 5/5, features 4.5/5, value 4/5 and ease of deployment 5/5