Microsoft Power BI Pricing Plan & Cost Guide

Microsoft Power BI

BI visualization and reporting for desktop, web or mobile

4.48/5 (825 reviews)

Microsoft Power BI Pricing

Starting from: $9.99/month

Pricing model: Free, Subscription

Free Trial: Available

Power BI: Free
Power BI Pro: $9.99 per user, per month

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Microsoft Power BI Pricing Reviews

Pros
  • Overall I love the software and would highly recommend it. Not only does it help visualize data but also helps to keep it updated in real time with the ability to connect to a server.Verified ReviewerRead the full review
  • Power BI is a power of Microsoft simplicity with great UI and ease of use. If gives a very simple interface to create great visual representation of data and analytic outputs.Verified ReviewerRead the full review
  • First I like that it is very affordable, secondly support is great with Q&A options to help you navigate through it and finally I like the report customization options.Tawanda S.Read the full review
Cons
  • Personally, I have some trouble with the SQL. I get a tad bit confused on some of the tables to use but that is more personal human error.Verified ReviewerRead the full review
  • Like any software that relies on the data entered, it is very much a situation of bad data in then bad data out.Pauline H.Read the full review
  • It could get confusing to use at times. I also got annoyed that Power BI would constantly go down for long stretches... maybe that was our developer’s fault.Matthew S.Read the full review
98%
recommended this to a friend or a colleague

25 reviewers had the following to say about Microsoft Power BI's pricing:

Dave S.

Great platform to create business analytics

Used weekly for 2+ years
Reviewed 2018-06-15
Review Source: Software Advice

Used Jet Reports in the past, Power BI blows it out of the water. (and a fraction of the price)

Pros
Incredibly powerful platform, and it's relatively cheap. Waay cheaper than the old model when you had a server on premise.

Cons
Recurring monthly cost per user. On-Prem may have been cheaper for enterprise...but for small businesses, the per user cost is great.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Anonymous

A Good tool to populate data for visualize data

Used daily for free trial
Reviewed 2019-08-30
Review Source: Capterra

If you are familiar with MS products like MS Excel, MS Access, VB it would be much easier to work with the Power BI as well. In the market place, this is recommended when comparing the pricing with its competitive products.

Pros
1.) In terms of cost, it is cheaper compared to products like tabulae. 2.) It is easy to use if you are familiar with MS Excel. 3.) Recommended for Data Visualization with extensive tool arrays.

Cons
1.) When it comes to the user interface, it's pretty much bulky. 2.) Couldn't be able to deal with mass information with the limitation of its capacity. (won't be taken bigger data than 250 MB) 3.) Limitations of visual configurations, could not be able to optimize the visualizations to our need.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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David M.

Power BI , cheap way to do Professional BI

Used daily for 2+ years
Reviewed 2019-02-12
Review Source: Capterra

Pros
We are using POWERBI with our MSSQL server to creates all of our reports , for the cost and the power behind it , it's very cheap (if you compare that to TABLEAU etc)

Cons
The on premise version is very expensive.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Leandro M.

The best option to start your data-driven journey

Used weekly for 6-12 months
Reviewed 2020-12-31
Review Source: Capterra

Despite the purchase journey and given the resources it deliver, I can say it's a great experience. You can definitely improve the data-driven skills of your organization with an affordable investment.

Pros
The tool is very cheap given the visualisation resources and data integration it gives to developers and users. You can deploy and release great visuals of your data fast and easy, as well as to develop in-depth visuals integrating with Python or R.

Cons
In my experience - a small business - I struggled a bit in the purchase journey. The website is not clear regarding pricing policies, so I had to access a third party channel to purchase a Power BI Pro license.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Tawanda S.

Great data analysis and visualization

Used daily for 1-2 years
Reviewed 2019-08-16
Review Source: Capterra

What impressed us most is the pricing of Power BI relative to its features and usability; its quiet cheap starting at free for limited options and then scaling up according to needs. It is almost like Excel but with great visuals and scalable dashboards for quick preview into useful information.

Pros
First I like that it is very affordable, secondly support is great with Q&A options to help you navigate through it and finally I like the report customization options. It saves time by enabling me to only view the information I need for quick decision making

Cons
I would be happy if it were more simplified for late adopters to quickly get the gist of it; its a bit complicated to understand at first

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Thea E.

Enjoying the visuals and the intelligent reports that PowerBI makes!

Used occasionally for 2+ years
Reviewed 2018-07-24
Review Source: Capterra

Pros
I love that they have a free version for developers, and it is very cheap for non-profits. It has a lot of flexibility when it comes to connecting with several interfaces. It has a lot of the recipe features that Google Data Studio has. If you are already a user of several Office 365 products, you'll enjoy this a lot, because you don't need to create a lot of mappings. I like the interfaces that it has with Mail Chimp and Google analytics (and several others), as it comes with recommended reports which you could take live from the sources. It didn't take me a while to get used to using PowerBI. If you have some Business Intelligence knowledge, this will be a piece of cake for you.

Cons
If you use a for-profit pricing, you might not like the pricing that they have for PowerBI. It's still relatively cheaper compared to other tools, but you might reconsider other products just because of the pricing.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Anonymous

How simple data visualization can become with Power BI

Used daily for less than 6 months
Reviewed 2019-04-10
Review Source: Capterra

Highly satisfied and will continue to use power BI for my project related work in the future.

Pros
Simple and user friendly dashboards can be listed as the main and the most important feature that i liked. Other than that this can be installed to the mobile devices and laptops as an external software/app to keep things off the browser and have more control over the product. Ease of use is one other main thing that i would like to recommend Power BI to other users. Even knowing basics people can start doing great things with power BI.

Cons
Prices are bit too expensive for a starting user and difficult to afford for a small businesses. To compete with other competitors prices will be a big challenge.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Brent P.

Delving into the world of Big Data and analytics

Used weekly for less than 6 months
Reviewed 2018-11-03
Review Source: Capterra

Pros
We've been comparing this to the other big player on the block, Tableau. Where Tableau makes things STUPID simple to use, Power BI hits back with cheaper pricing (nearly free for non-profits) and a large integration with Microsoft Teams.

Cons
Not as user friendly as Tableau. There are literally training courses you can attend to learn how to use this, which, ideally shouldn't be needed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Shannon M.

Power BI Review

Used monthly for 2+ years
Reviewed 2019-04-08
Review Source: Capterra

It's a great tool and very cheap.

Pros
-Easy to use -Easy for a non technical user to understand

Cons
-Certain functionality is not possible and requires a lot of added workaround.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Marco B.

Excellent product, good usability

Used daily for less than 6 months
Reviewed 2018-08-03
Review Source: Software Advice

Pros
Easy to learn, beautiful user interface, easy to install and connect to other apps, good value price/qaulity

Cons
It is not possible to enter a parameter for queries, this is a big limt, I would say the onbly one, for my needs, but really the worst

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 9/10

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Anonymous

Its free

Used daily for 2+ years
Reviewed 2019-07-17
Review Source: Capterra

Pros
Usually it's free if you have Azure or very cheap. Used as loss leader.

Cons
Very tough to scale if you have a lot of data.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 2/10

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Rhodora A.

Not for Self Serve BI tool

Used occasionally for 1-2 years
Reviewed 2018-09-29
Review Source: Software Advice

Pros
Available Gauge chart and Donut chart. Relatively cheaper than competitors. Fast and Frequent version updates

Cons
Not suitable for Self serve Business Intelligence because features are not that intuitive and user friendly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Anonymous

One of the best data visualization tools available for a great price

Used weekly for 1-2 years
Reviewed 2019-02-05
Review Source: Capterra

It has been great having a tool like Power BI available to us especially in such an expensive market!

Pros
Power BI does a fantastic job of collating and displaying your data in a way that is so easily digestible. Hooking up your data source isn't a terrible process and being able to dive deep and drill down into your data is readily available. They also do a great job in the market on pricing. We reviewed several data visualization tools when we were purchasing and Power BI edged all other competitors out on price very easily.

Cons
Like all data visualization tools hooking up your data is going to be the challenging part, but with BI it isn't even that bad.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anuj S.

Review Power BI

Used monthly for 6-12 months
Reviewed 2019-08-27
Review Source: Capterra

It's an easy tool to use for data visualization and pretty flexible to integrate with other tools.

Pros
It's very flexible and easy to use. Creating dashboards is pretty simple in Power BI and it's very cheap.

Cons
Lack of inbuilt features and it has a limit of 1GB per dataset.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Claudio V.

My business intelligence

Used daily for 1-2 years
Reviewed 2021-04-11
Review Source: Capterra

With the low cost it allowed me to acquire new customers

Pros
Initially the low cost for choosing the product, but then also a junior is able to easily create reports and dashboards

Cons
It would be nice to have the direct query on multiple types of databases, and have more possibilities of editing from the WEB without having installed the desktop version

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Emmanuelle C.

Easy to use for end user, light to administrate for IT

Used daily for 6-12 months
Reviewed 2018-02-08
Review Source: Software Advice

Pros
easier to use, dax is an option for a lot of end user cheap, so you can involve everyone with news processes

Cons
on prem version still miss some feature request canalisation of new users, they tend to create a lot a analysis and that requiere follow up

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Kanika B.

the best tol for data visualisation

Used weekly for 6-12 months
Reviewed 2018-10-10
Review Source: Capterra

We use it day in day out for all our visualisations and also help our clients deploy enterprise grade visualisation solutions with this

Pros
It is 75% cheaper than its competitors has great and custom visualisations. very extensive integrations with databases and can visualise streaming data

Cons
It is hard to manage roles inside an organisation created in power BI as it has to be synced with Active directory which is very confusing

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Marco F.

Business data as they're intended to be in 2019

Used daily for less than 6 months
Reviewed 2019-04-18
Review Source: Capterra

As Finance manager in pharma packaging industry, PowerBI allowed me to leave old spreadsheets behind, giving to other managers in my organization a new intuitive experience in analyzing and understanding business data. The combination of Desktop app / Web access / Mobile app, unlink the organization from their desks, and give convenient access to any information: data are just there when they are needed. We are developing a whole new Dashboard to control production, operation costs, investments, and detailed resource allocation and consumption. No matter what industry you need to boost, data are key to make fast and focused decision. PowerBI is the right tool to make data significant.

Pros
- Extremely steep learning curve, encouraging and beautifully looking results come to life in minutes. - Wide choice of compatible local and network sources and architecture to feed your databases - Publishing feature seamlessly integrated with Office 265, allows you to share your work with other users through web (no need to install any desktop app for your audience). - Several updates, very active community, very accessible knowledge base on line, tons of help on official forum. - Well designed mobile app.

Cons
- Publishing feature requires Pro licence/subscription, but for enterprising environement is very cheap compared to competition.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 9/10

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Judith S.

One tool for Business intelligence solution

Used daily for 1-2 years
Reviewed 2018-03-20
Review Source: Software Advice

Power BI is awesome for companies which use Microsoft products on daily basis and for experienced excel users. if you got both things this is the low price answer to handle the data of the company.

Pros
To start it is important to tell that Power BI, as is part of Microsoft business suite, is linked to other tools as Excel and SQL Server. Therefore the integration of the data of the company in one place is very easy. Power BI has a very good capabilities for report visualization, having more than 10 different kinds of charts you are able to represent the data of the company in a huge variety of formats making analysis pretty fast and easy. Let me tell you the database connectivity capabilities are outstanding with excellent cloud based connections as well.

Cons
Using Power BI will be challenging if you are not a powerful Excel user. It has no way to clean up wrong data. The system assumes the data you are pulling in has good quality. Power BI sometimes is too complex to use because has many options to handle data and setting it for the first time becomes hard.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Marco D.

Power BI like the "self service" BI system

Used daily for 2+ years
Reviewed 2021-04-06
Review Source: Capterra

it is very convenient and simple, we also have a certified person in the company and I did the course myself. it has many completely free features. Gartner describe it like the best instrument about BI

Pros
Easy to use, cheaper then others, lots of functions and services. We use it in our team and promote it also to our clients

Cons
power bi service layout... microsoft recently changed with an improved update but could still be improved further

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Partha Protim P.

Power BI Review

Used occasionally for 2+ years
Reviewed 2020-11-27
Review Source: Capterra

In a nutshell, Power BI is very popular and is one of the best tools available to generate reports, data visualization and analysis. The product team itself works on continuous improvements which is always a good sign.

Pros
Power BI is a cloud based Business Intelligence suite. The desktop version is free of cost which is why it is very popular. However the cloud service solution also comes at a very cheap cost. It can integrate with Excel which means one can work on raw data parallelly with the BI visualizations. Power BI has a very interactive community and that takes care of the support issue.

Cons
Power BI does not tend to work in tables which have complex relationships. To make it work, users would need to create a separate data model. Also the free version has a limit on data size. If we want to use greater volume, then we have to use the paid version (which is ok). It is very easy to use if our goal is only generating reports and dashboards. But when it comes to other usage, the learning curve gets very steep.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Luigi S.

The Microsoft BI State of the art

Used weekly for 6-12 months
Reviewed 2018-01-12
Review Source: Software Advice

It's amazing how the tool dial with data and maps.....unbelievabe

Pros
Easy to use, powerfull, integrted with all the other Microsoft family products, low cost, nice graph

Cons
The architecture is completely cloud based so when you have to take data from on-premise systems, it requires a litte analysis with someone trained on the tool

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Anonymous

Power BI is an excellent and very valuable tool for data visualization.

Used weekly for 6-12 months
Reviewed 2019-10-09
Review Source: Capterra

My overall experience with Power BI is a positive one, and I find it much easier to use than Tableau. I don't know the specifics of pricing but do know that it is significantly less expensive than Tableau, always a plus!

Pros
The user interface is excellent. With a short amount of training, one can easily navigate their way around importing/connecting data, and making beautiful visuals that can all be connected to each other for an interactive report or dashboard.

Cons
One aspect I'd love to see from Power BI is to have the option to allow for data exports in the form of an excel or csv file, as their rival Tableau can already do this.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 9/10

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Zack S.

Power BI - A Great Tool for Dataa Analysis and Visualization

Used weekly for less than 6 months
Reviewed 2019-02-03
Review Source: Capterra

I am currently using Power BI to help my clients visualize trends in their data. Overall, I think it's a great product that it cheaper and more user-friendly than its primary competitor, Tableau.

Pros
Power BI is relatively easy to use once you get the hang of it, and allows the user to create a wide range of visualizations from data sets. It's also easy to bring in data from a variety of sources, and Power BI integrates well with other Microsoft software such as Excel and PowerPoint.

Cons
Power BI is a bit less customizable than Tableau, but all of the important options are present. Also, there is a bit of a learning curve, which some options being hidden away in obscure menus.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Anonymous

Power BI might be the best way to start a BI practice

Used weekly for 2+ years
Reviewed 2018-10-05
Review Source: Capterra

As a starting point for our BI practice it worked just fine. Now, after 2 years we are beginning to have issues due to not available features. So far we are able to implement workarounds in the source databases before Power BI consumes data. We know eventually this has to change.

Pros
I was able to create out daily operation KPI dashboards using Power BI in a very few days only using a very cheap Udemy course as training. For internal usage it can be a very affordable solution when compared to mostly every other enterprise BI solution in the market. Some of Office 365 services are already integrated to provide datasources to Power BI in a very simple way.

Cons
Microsoft's documentation for Power BI wasn't useful at all. It works in a completely opposite way to how Excel woks, I expected that my experience using Excel would be helpful, but it wasn't at all. It lacks a lot of features for data processing and transformation that are expected on any BI solution, like the ability to to column vs rows transposition. There's no integration between Power BI desktop and web.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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