Asana Features List

Asana

Shared task list for project management & collaboration

4.33/5 (3,843 reviews)

Asana Feature Summary

  • Real-time changes
  • Multiple workspaces
  • Activity feed
  • Email bridge
  • Task prioritizing
  • Task and project creation
  • Project permissions
  • Automatic updates to inbox/ email
  • Task reminders and notifications
  • Goal & milestone tracking
  • Custom views and calendars
  • Focus Mode and My Tasks list
  • Project Sections and Search Views
  • Task commenting
  • Task assignment
  • Task attachments
  • Activity dashboard
  • Progress tracking
  • Custom fields
  • SSO
  • Completion tracking
  • Status reporting
  • Project workflow
  • Third party integrations
  • Project planning
  • Task management
  • Inbox management
  • Bug tracking
  • Assignment tracking
  • Configurable workflow
  • Template management
  • Subtasks
  • Due date tracking
  • File management
  • Task conversations
  • Project conversations
  • Calendar management
  • Search functionality
  • User access controls
  • Dashboard creation

Collaboration Feature Comparison

Most popular features of all Collaboration apps

API (173 other apps)
Access Control (111 other apps)
Activity Dashboard (75 other apps)
Automatic Notifications (105 other apps)
Chat (98 other apps)
Collaboration Tools (170 other apps)
Collaborative Workspace (129 other apps)
Commenting (115 other apps)
Communication Management (74 other apps)
Customizable Branding (79 other apps)
Document Storage (109 other apps)
Drag & Drop Interface (91 other apps)
File Management (82 other apps)
Instant Messaging (77 other apps)
Permission Management (100 other apps)
Projections (115 other apps)
SSL Security (95 other apps)
Search Functionality (140 other apps)
Tagging (72 other apps)
Third Party Integration (104 other apps)

Competitor Feature Comparison

@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Archiving & Retention
Asset Management
Assignment Management
Assignment Tracking
Automatic Notifications
Automatic Reminders
Availability Indicator
Bug Tracking
Calendar Management
Calendar Sync with Google
Chat
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Completion Tracking
Configurable Workflow
Custom Charts
Custom Fields
Custom User Interface
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Event Management
File Management
Gantt Charts
Goal Setting / Tracking
IT / Software Projects
Inbox Management
Microsoft Outlook Integration
Milestone Tracking
Monitoring
Multi-Department / Project
Multi-Language
Multiple Projects
Multiple User Accounts
Permission Management
Personalized Profiles
Planning Tools
Prioritizing
Process Management
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Notifications
Real Time Updates
Recurring Tasks
Reporting & Statistics
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Timeline Management
To-Do List
Tracking Features
iCalendar Support
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@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Archiving & Retention
Asset Management
Assignment Management
Assignment Tracking
Automatic Notifications
Automatic Reminders
Availability Indicator
Bug Tracking
Calendar Management
Calendar Sync with Google
Chat
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Completion Tracking
Configurable Workflow
Custom Charts
Custom Fields
Custom User Interface
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Event Management
File Management
Gantt Charts
Goal Setting / Tracking
IT / Software Projects
Inbox Management
Microsoft Outlook Integration
Milestone Tracking
Monitoring
Multi-Department / Project
Multi-Language
Multiple Projects
Multiple User Accounts
Permission Management
Personalized Profiles
Planning Tools
Prioritizing
Process Management
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Notifications
Real Time Updates
Recurring Tasks
Reporting & Statistics
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Timeline Management
To-Do List
Tracking Features
iCalendar Support
Visit WebsiteCompare App
@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Archiving & Retention
Asset Management
Assignment Management
Assignment Tracking
Automatic Notifications
Automatic Reminders
Availability Indicator
Bug Tracking
Calendar Management
Calendar Sync with Google
Chat
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Completion Tracking
Configurable Workflow
Custom Charts
Custom Fields
Custom User Interface
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Event Management
File Management
Gantt Charts
Goal Setting / Tracking
IT / Software Projects
Inbox Management
Microsoft Outlook Integration
Milestone Tracking
Monitoring
Multi-Department / Project
Multi-Language
Multiple Projects
Multiple User Accounts
Permission Management
Personalized Profiles
Planning Tools
Prioritizing
Process Management
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Notifications
Real Time Updates
Recurring Tasks
Reporting & Statistics
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Timeline Management
To-Do List
Tracking Features
iCalendar Support
Visit WebsiteCompare App

Mobile apps

iOS App


5,115 reviews

See all iOS Apps

Requires iOS 10.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


0 reviews

See all Android Apps

Asana Feature Reviews

25 reviewers had the following to say about Asana's features:

Dave Linnenbank

Good for general task management, note taking

2016-11-03

Additional functions make it rather deep, such as being able to crosspost tasks to multiple projects and have granular levels of permission. Their strong involvement with an avid developer community extends Asana to be far broader than its functions ¿out of the box.¿ As with any tool, it can be stretch too far.

Pros

Many permission options.

Cons

Not made for project management (lack of time tracking features). Permission options are nice but can become a security risk.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

7/10

Recommendations to others considering Asana

Check out the integrations with 3rd-party developers.

Source: Capterra
Helpful?   Yes   No
Read more
Daniel Yanes Arroyo

Best Project/Task Management Tool

2016-11-03

Also, its abbility to integrate with many different third-party apps lets you create the digital environment that your team needs: You can connect it with InstaGantt to get dynamic Gantt Diagrams of your entire project, use it with Everhour, Harvest or WorkingOn to track and report time on every task, integrate it with Slack or Hipchat to push task updates and conversations into your chat channels... and even connect it with feedback bugtracking tools like TrackDuck and Usersnap.

Pros

- Cloud collaboration - Third-party Integrations - Easy to learn - Flexible - Mobile App - Offers a free plan - Pro plans very affordable - Really nice UI

Cons

- Ir could be a little bit faster on the browser - It would be great if they'd offer a Desktop App for offline syncing.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Mary Racter

Good all-in-one solution if you're willing to go all-in

2017-12-20

Pros

- Attractive interface - Integrates well with most Agile development methodologies - Responsive collaboration tools

Cons

Native messaging and notifications are redundant if your organisation already has other solutions for those facilities. - List format for projects result in a lot of clutter

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Kevin Gainey

Great Team Communications Hub

2016-10-03

The log functionality showing everything that has been done within a project or task is a great asset for someone jumping into the middle of a product.

Pros

Smooth interface Powerful functionality and integrations Central tool for team communication and task management

Cons

No workflow - though I see free flow as a great thing.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
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Anonymous
Product Marketing (Marketing and Advertising company, 1-10 employees)
Verified Reviewer

Aaana

2016-11-18

Reminders help us to stay on our toe and the in app messaging and commenting feature makes your life a while lot easy.

Pros

The easy to use UI which makes the app Appealing.

Cons

Assigning a task is bit drag. The lack of bots that's available in most apps now is a big drawback.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Recommendations to others considering Asana

Have a big team and multiple small projects, then this is the perfect app. Monitor your team's milestone and ensure work is coMpleted on time.

Source: GetApp
Helpful?   Yes   No
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Eduardo Estefano Neto

Verified Reviewer

Easy task management for teams

2015-11-24

You can do all sorts of things to a task, including adding comments, notifying team members, attaching documents and more.

Pros

Built in integrations to other webapps.

Cons

So don't expect detailed dependency control and load constraints.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Source: GetApp
Helpful?   Yes   No
Read more
Becky Kendrick

Great tool- great for managing task And cross functional teams

2018-01-10

Pros

Minimizes email communication and keeps all activity in a single place for daily or historical references. Tag team members, create sub task, assign tasks, replaces Microsoft project and sharepoint.

Cons

Email notification is distracting but can be turned off in settings

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Dan Bower

Great, user friendly tool to use

2016-12-06

It has been incredibly user-friendly to create tasks and comment on them and really helps our teams to collaborate cross-departmentally.

Pros

Very intuitive, and very good user interface.

Cons

It does not currently have a time management feature, so it is easy to overbook a person with individual tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Christopher Fitzgerald

A great visual based project management program, designed for all kinds of users.

2018-06-21

Project management, communication, collaboration

Pros

You can tell that time was spent in the user interface & experience, so that project collaboration and management can flow easily.

Cons

Seemed like getting others to adopt using Asana for our team was difficult, possibly because using the UI was very alien to them (many older people on our team).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Other

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Jose Rivera

a much complete project management tool with strong collaboration features and vast functionalities

2017-12-22

great tool, all the functionality needed, includes much collaboration, it's the go-to tool for Project Management.

Pros

free tool that includes all the options you need for Project Management with a dispersed team. Collaboration is at the core of the tool.

Cons

Gantt option is not native but is comes via a third party add-on (at the end, it's possible just not native)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Bruce Cai

Overall good experience, mobile experience can be better

2018-01-15

Task management, team collaboration, access anywhere, anytime, any device.

Pros

I like being notified when my tasks are becoming overdue. The comments feature is definitely useful to collaborate between multiple team members.

Cons

Overall the experience on web is good. On mobile it took me some time to figure out how to use all the features, not too hard but need to explore.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Jessica Wilcox

Great tool for project management!

2018-06-07

Easy project management and collaboration!

Pros

I like that I can monitor ongoing projects in one place, with all relevant details and documents in the same location.

Cons

It would have been helpful to remove email notifications for projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
( company, 11-50 employees)

Best balance of simplicity and complexity of any task management tool.

2018-01-17

Organization, task management, team communication.

Pros

The design feels calming, organizing my chaos.

Cons

It could do a better job of showing the "pulse" of the company at a high level, maybe through a feed of activity, or a dashboard, expanded homepage, etc.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Marc Arnold

Verified Reviewer

Good Application, Just Did Not Meet My Needs

2017-08-15

Pros

- Robust feature set for the money - Easy to understand and navigate - Responsive customer support - Excellent alternative to expensive project management tools - Provides a solid collaboration plaform - Pleasant UI - Simple to configure

Cons

- Lack of some automated features - Unable to mass upload tasks - Changes to the interface can sometimes be confusing - Did not meet my need to handle multiple simultaneous projects

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Other

Likelihood to recommend

6/10
Source: GetApp
Helpful?   Yes   No
Read more
Liz Ward

Verified Reviewer

Easy to use powerful task & project management in an attractive interface

2018-07-11

Pros

The app has a clean, good-looking, easy to use design. We have been using it since 2013.

Cons

The file storage is very messy.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Niraj Patel

Asana is an amazing productivity tool

2018-07-11

Various assets and updates in each task or project are collected at the same place - since asana provides loads of integrations, the most number of third party integrations amongst any project management tool.

Pros

The best part of asana is that its interface is fairly simple to use and gives apt feedback on taking any action. The mobile app works very well - offline as well.

Cons

There aren't a lot of things that I dislike about asana. One thing being that it is not possible to sort the tasks under 'my tasks' according to my sorting parameter. another thing that can be improved is flexibility - it has too much flexibility - since everyone can setup their projects, tasks and subtasks in various way, it becomes difficult to compare two entities. It'd be better to have some level of standardization. But again, such a requirement can differ from company to company.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Zach Scragg

Asana has helped my team stay organized

2018-04-24

Super smooth project management and easy communication among the team!

Pros

I think the quick commenting/communication tools available are one of the strongest points of the software.

Cons

A card feature? I think some kind of card feature could be nice.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
ken yan

To-do Checklist Management

2017-12-15

Pros

Calendar view is helpful. Integrations with popular apps.

Cons

Would like to have some type of instant chat feature with collaborators.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Richard Pichardo

Intuitive, pretty-to-look-at team useful software

2017-07-18

Pros

- UI - Easy team collaboration and communication - Can use Trello style boards as well as traditional lists - Premium models.

Cons

- Have to manually auto-assign tasks - As any other task management software it is hard to get the team onboard and to make sure they keep it updated

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jeremiah Forrister

Great tool so far, regularly improved to make functional

2018-04-24

Organized workspace and communication with other advisors.

Pros

New features are coming in to make Asana functional for a wide variety of users.

Cons

The search functionality is useful, but it is limited to paid versions.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Stacey Love

Asana is a flexible task manager for managing projects of all sizes

2016-12-15

They integrate with Dropbox, Google Drive, and Box, making for a truly unique experience in file-sharing, because of the way that users can attach a file from their cloud storage. Through the MS Office integration with Dropbox and Box, co-workers can open a file in Asana, edit it in the same window, and save it, so that anyone looking in Asana or the cloud system will see the latest version.

Pros

- easy to use for checklists and projects of all sizes - phenomenal user guide, with lots of pictures and videos non-tech savvy users will appreciate - integration with cloud storage for easy document management - try it for your children's chores!

Cons

- pricing is climbing quickly, especially for new and multi-team users - no built-in Gantt charts - takes some time to understand who will receive notifications of various activities - would be nice to be able to enter more info about sub-tasks without having to open each pane

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Asana

If you are just getting started with managing projects, organizing a group, or task managers, Asana is easy to use. If you want to manage large projects with it, make sure to include the licensing costs in your budget or they can add up surprisingly fast.

Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
Digital Marketing Coordinator (Automotive company, 501-1000 employees)
Verified Reviewer

A Fine Collaboration Tool, but has Flaws

2017-11-10

Pros

The update notifications are certainly useful, and the interface is tremendously informative, especially in the calendar view.

Cons

The learning curve is somewhat unusual for a collaboration, and we would've loved if it was even easier to pick up and use immediately.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Rush Mayo

Verified Reviewer

Great for task management

2017-03-01

For almost 2 year I ran a small collaborative using Asana.

Pros

Quick to learn, reports, integrations, cross-collaborations, organization, drag-n-drop, mobile app, push service, simplicity

Cons

There's a cap on the expansion possibilities. A few minor additions to their core would improve everything.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Asana

Check out the videos. Don't over-think it. It really is that easy to use.

Source: GetApp
Helpful?   Yes   No
Read more
Carry Quigley

Asana - for Peace of Mind

2016-11-17

We use your integration with everhour to track hours against tasks and the new "board" system is making project management that much easier.

Pros

Easy to use, fun and attractive, love the app.

Cons

would love to see instant messaging for conversations incorporated.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Andrew CH

I've used Asana for dozens of projects in the last 5 years

2018-04-09

Pros

It's free, very robust set of features for its free pricing, has great UI design and visuals.

Cons

Sometimes the responsiveness of the UI is a bit janky. Drag-and-drop accuracy dips a bit.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more