Asana Features

Asana

Shared task list for project management & collaboration

4.35/5 (4,500 reviews)

Asana Feature Summary

  • Real-time changes
  • Multiple workspaces
  • Activity feed
  • Email bridge
  • Task prioritizing
  • Task and project creation
  • Project permissions
  • Automatic updates to inbox/ email
  • Task reminders and notifications
  • Goal & milestone tracking
  • Custom views and calendars
  • Focus Mode and My Tasks list
  • Project Sections and Search Views
  • Task commenting
  • Task assignment
  • Task attachments
  • Activity dashboard
  • Progress tracking
  • Custom fields
  • SSO
  • Completion tracking
  • Status reporting
  • Project workflow
  • Third party integrations
  • Project planning
  • Task management
  • Inbox management
  • Bug tracking
  • Assignment tracking
  • Configurable workflow
  • Template management
  • Subtasks
  • Due date tracking
  • File management
  • Task conversations
  • Project conversations
  • Calendar management
  • Search functionality
  • User access controls
  • Dashboard creation

Collaboration Feature Comparison

Most popular features of all Collaboration apps

API (177 other apps)
Access Control (116 other apps)
Activity Dashboard (80 other apps)
Activity Tracking (76 other apps)
Automatic Notifications (107 other apps)
Chat (100 other apps)
Collaboration Tools (176 other apps)
Collaborative Workspace (134 other apps)
Commenting (122 other apps)
Communication Management (76 other apps)
Customizable Branding (82 other apps)
Document Storage (113 other apps)
Drag & Drop Interface (97 other apps)
File Management (86 other apps)
Instant Messaging (79 other apps)
Permission Management (106 other apps)
Projections (115 other apps)
SSL Security (97 other apps)
Search Functionality (147 other apps)
Third Party Integration (109 other apps)

Competitor Feature Comparison

@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Archiving & Retention
Asset Management
Assignment Management
Assignment Tracking
Automatic Notifications
Automatic Reminders
Availability Indicator
Bug Tracking
Calendar Management
Calendar Sync with Google
Chat
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Completion Tracking
Configurable Workflow
Custom Charts
Custom Fields
Custom User Interface
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Event Management
File Management
Gantt Charts
Goal Setting / Tracking
IT / Software Projects
Inbox Management
Microsoft Outlook Integration
Milestone Tracking
Monitoring
Multi-Department / Project
Multi-Language
Multiple Projects
Multiple User Accounts
Permission Management
Personalized Profiles
Planning Tools
Prioritizing
Process Management
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Notifications
Real Time Updates
Recurring Tasks
Reporting & Statistics
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Timeline Management
To-Do List
Tracking Features
iCalendar Support
Visit WebsiteCompare App
@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Archiving & Retention
Asset Management
Assignment Management
Assignment Tracking
Automatic Notifications
Automatic Reminders
Availability Indicator
Bug Tracking
Calendar Management
Calendar Sync with Google
Chat
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Completion Tracking
Configurable Workflow
Custom Charts
Custom Fields
Custom User Interface
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Event Management
File Management
Gantt Charts
Goal Setting / Tracking
IT / Software Projects
Inbox Management
Microsoft Outlook Integration
Milestone Tracking
Monitoring
Multi-Department / Project
Multi-Language
Multiple Projects
Multiple User Accounts
Permission Management
Personalized Profiles
Planning Tools
Prioritizing
Process Management
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Notifications
Real Time Updates
Recurring Tasks
Reporting & Statistics
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Timeline Management
To-Do List
Tracking Features
iCalendar Support
Visit WebsiteCompare App
@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Archiving & Retention
Asset Management
Assignment Management
Assignment Tracking
Automatic Notifications
Automatic Reminders
Availability Indicator
Bug Tracking
Calendar Management
Calendar Sync with Google
Chat
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Completion Tracking
Configurable Workflow
Custom Charts
Custom Fields
Custom User Interface
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Event Management
File Management
Gantt Charts
Goal Setting / Tracking
IT / Software Projects
Inbox Management
Microsoft Outlook Integration
Milestone Tracking
Monitoring
Multi-Department / Project
Multi-Language
Multiple Projects
Multiple User Accounts
Permission Management
Personalized Profiles
Planning Tools
Prioritizing
Process Management
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Notifications
Real Time Updates
Recurring Tasks
Reporting & Statistics
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Timeline Management
To-Do List
Tracking Features
iCalendar Support
Visit WebsiteCompare App

Mobile apps

iOS App


5,769 reviews

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Requires iOS 10.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


0 reviews

See all Android Apps

Asana Feature Reviews

25 reviewers had the following to say about Asana's features:

Anonymous
(Computer Software company, 11-50 employees)

Good for any type of project management

2018-08-30

Overall experience is very good for project management and make progress report.

Pros

- easy to use, very user friendly - notification support - giving full track report of the project progress - easy to communicate and assign new task any time

Cons

- need to add more functionality and customisation - need to improve dashboard UI interface - price need to be reduce

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Dave Linnenbank

Good for general task management, note taking

2016-11-03

Additional functions make it rather deep, such as being able to crosspost tasks to multiple projects and have granular levels of permission. Their strong involvement with an avid developer community extends Asana to be far broader than its functions ¿out of the box.¿ As with any tool, it can be stretch too far.

Pros

Many permission options.

Cons

Not made for project management (lack of time tracking features). Permission options are nice but can become a security risk.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

7/10

Recommendations to others considering Asana

Check out the integrations with 3rd-party developers.

Source: Capterra
Helpful?   Yes   No
Read more
Daniel Yanes Arroyo

Best Project/Task Management Tool

2016-11-03

Also, its abbility to integrate with many different third-party apps lets you create the digital environment that your team needs: You can connect it with InstaGantt to get dynamic Gantt Diagrams of your entire project, use it with Everhour, Harvest or WorkingOn to track and report time on every task, integrate it with Slack or Hipchat to push task updates and conversations into your chat channels... and even connect it with feedback bugtracking tools like TrackDuck and Usersnap.

Pros

- Cloud collaboration - Third-party Integrations - Easy to learn - Flexible - Mobile App - Offers a free plan - Pro plans very affordable - Really nice UI

Cons

- Ir could be a little bit faster on the browser - It would be great if they'd offer a Desktop App for offline syncing.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Mary Racter

Good all-in-one solution if you're willing to go all-in

2017-12-20

Pros

- Attractive interface - Integrates well with most Agile development methodologies - Responsive collaboration tools

Cons

Native messaging and notifications are redundant if your organisation already has other solutions for those facilities. - List format for projects result in a lot of clutter

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Kevin Gainey

Great Team Communications Hub

2016-10-03

The log functionality showing everything that has been done within a project or task is a great asset for someone jumping into the middle of a product.

Pros

Smooth interface Powerful functionality and integrations Central tool for team communication and task management

Cons

No workflow - though I see free flow as a great thing.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Eduardo Estefano Neto

Verified Reviewer

Easy task management for teams

2015-11-24

You can do all sorts of things to a task, including adding comments, notifying team members, attaching documents and more.

Pros

Built in integrations to other webapps.

Cons

So don't expect detailed dependency control and load constraints.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
( company, 11-50 employees)

Best balance of simplicity and complexity of any task management tool.

2018-01-17

Organization, task management, team communication.

Pros

The design feels calming, organizing my chaos.

Cons

It could do a better job of showing the "pulse" of the company at a high level, maybe through a feed of activity, or a dashboard, expanded homepage, etc.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
karan verma

A great tool for managing of tasks for small teams

2018-08-08

We used it for task management and project management in our daily needs.

Pros

We can manage our time properly and transfer small tasks scheduling days with simple by drag and drop option.

Cons

We need to have more third party integrations with Asana.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Bruce Cai

Overall good experience, mobile experience can be better

2018-01-15

Task management, team collaboration, access anywhere, anytime, any device.

Pros

I like being notified when my tasks are becoming overdue. The comments feature is definitely useful to collaborate between multiple team members.

Cons

Overall the experience on web is good. On mobile it took me some time to figure out how to use all the features, not too hard but need to explore.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Product Marketing (Marketing and Advertising company, 1-10 employees)
Verified Reviewer

Aaana

2016-11-18

Reminders help us to stay on our toe and the in app messaging and commenting feature makes your life a while lot easy.

Pros

The easy to use UI which makes the app Appealing.

Cons

Assigning a task is bit drag. The lack of bots that's available in most apps now is a big drawback.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Recommendations to others considering Asana

Have a big team and multiple small projects, then this is the perfect app. Monitor your team's milestone and ensure work is coMpleted on time.

Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 10001+ employees)

Reduced physical team meetings and email followups

2018-08-29

This has help us keep track of who is doing what and avoid communication gaps.

Pros

I love the great mobile app as well that makes the whole collaboration and task management way easier.

Cons

There is not much that i dislike in Asana but a more advance User Interface and intuitive design would be awesome improvement.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 51-200 employees)

Focus on quick task tracking & communication experience

2018-03-07

Pros

The board system is really useful and its great to handle activity tracking of employees.

Cons

With so many tasks and documents in the same place sometimes the UI can get a bit slow There is no way to track time with Asana.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Other

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Becky Kendrick

Great tool- great for managing task And cross functional teams

2018-01-10

Pros

Minimizes email communication and keeps all activity in a single place for daily or historical references.

Cons

Email notification is distracting but can be turned off in settings

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Dan Bower

Great, user friendly tool to use

2016-12-06

It has been incredibly user-friendly to create tasks and comment on them and really helps our teams to collaborate cross-departmentally.

Pros

Very intuitive, and very good user interface.

Cons

It does not currently have a time management feature, so it is easy to overbook a person with individual tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jose Rivera

a much complete project management tool with strong collaboration features and vast functionalities

2017-12-22

great tool, all the functionality needed, includes much collaboration, it's the go-to tool for Project Management.

Pros

free tool that includes all the options you need for Project Management with a dispersed team. Collaboration is at the core of the tool.

Cons

Gantt option is not native but is comes via a third party add-on (at the end, it's possible just not native)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Christopher Fitzgerald

A great visual based project management program, designed for all kinds of users.

2018-06-21

Project management, communication, collaboration

Pros

You can tell that time was spent in the user interface & experience, so that project collaboration and management can flow easily.

Cons

Seemed like getting others to adopt using Asana for our team was difficult, possibly because using the UI was very alien to them (many older people on our team).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Other

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Fayssal JILANI

I use asana for my job and my projects. It's fantastic and easy to use.

2018-07-31

Asana is a very good management tool and is recommended for teams and individuals.

Pros

User Interface is clean and intuitive. Well designed with very useful integrations.

Cons

Attachements management features are very basic.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Stacey Love

Asana is a flexible task manager for managing projects of all sizes

2016-12-15

They integrate with Dropbox, Google Drive, and Box, making for a truly unique experience in file-sharing, because of the way that users can attach a file from their cloud storage. Through the MS Office integration with Dropbox and Box, co-workers can open a file in Asana, edit it in the same window, and save it, so that anyone looking in Asana or the cloud system will see the latest version.

Pros

- easy to use for checklists and projects of all sizes - phenomenal user guide, with lots of pictures and videos non-tech savvy users will appreciate - integration with cloud storage for easy document management - try it for your children's chores!

Cons

- pricing is climbing quickly, especially for new and multi-team users - no built-in Gantt charts - takes some time to understand who will receive notifications of various activities - would be nice to be able to enter more info about sub-tasks without having to open each pane

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Asana

If you are just getting started with managing projects, organizing a group, or task managers, Asana is easy to use. If you want to manage large projects with it, make sure to include the licensing costs in your budget or they can add up surprisingly fast.

Source: Software Advice
Helpful?   Yes   No
Read more
Thamara Padilla

Agile project management

2018-08-13

It has allowed us to improve communication management during projects.

Pros

In agile projects it is essential to have a tool adjusted to the needs of immediate communication, this is why Assana allows: - * Add activities and estimated duration times - * dashboard project summary - * visualize the activities assigned to the user or others. depending on the role of each user within the panel - * traceability of the project: between the ounicación and sent elements - * Add labels according to status -*Easy to use - * attach elements as evidence of any information These have been the most favorable points in my use of the tool, Assana

Cons

To be able to integrate this tool with other applications such as a variety of repositories

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Great for overall project management for small and medium teams.

2018-07-15

Pros

The best features about this tool are the interactive Dashboard which gives you an integrated view of priorities and deadlines.

Cons

Tough to manage your own individual task list (TODO list) unless you are daily keep track of your activities. The interface can get better too

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No
Read more
Cindy Brummer

Great Product

2016-11-18

The new features that the Asana team has implemented have made this an essential part of our project management. It's easy to use, a great value, and I feel like the tool is constantly improving.

Pros

The team collaboration tools

Cons

There is no way to easily track velocity or do projections like there is in other tools.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Asana

The custom fields are a fantastic feature.

Source: Capterra
Helpful?   Yes   No
Read more
Jayant Kulkarni

Online Project Management

2018-09-12

we are using it for project management and by using it we can easily assign task to our user. by using asana our project management skills has been improved and also it has improved our work efficiency.

Pros

easy user interface we can attach files with task we can track task status task reporting feature according to date and status is very good

Cons

tool is great but it is not easy to understand some of the things are very complicated for example tags option

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Julius Gregorauskas

Great tool for small projects and task management

2017-06-09

It helped me get all my tasks and projects in one place and distribute jobs across my team.

Pros

Very friendly user interface, big benefit for new users.

Cons

It lacks the functionality that is needed for serious project management. For example gant charts, time tracking, resource planning and etc.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
ken yan

To-do Checklist Management

2017-12-15

Pros

Calendar view is helpful. Integrations with popular apps.

Cons

Would like to have some type of instant chat feature with collaborators.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Hina Dua

Asana helps with managing day to day activities

2018-02-11

Helps out with the activities management on a daily basis.

Pros

Asana helps with managing day to day activities. Its interface allows managing tasks easily.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more