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Asana Features

Features Summary

Functionality

4.3

/5

11.3K

Total features

210

39 categories

Asana features

@mentions
API
Access Controls/Permissions
Action Item Tracking
Activity Dashboard
Activity Tracking
Activity/News Feed
Ad hoc Reporting

Common features of Project Portfolio Management software

API
Activity Dashboard
Activity Tracking
Assignment Management
Budgeting/Forecasting
Calendar Management
Change Management
Charting

Price starts from

0

Per month

Flat Rate

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.3

/5

11.3K

Price starts from

0

Per month

visit website

Total Features

210

Unique features

  • Multi-board

  • Color Codes/Icons

  • Action Item Tracking

  • Scenario Planning

Functionality

4.6

/5

24.4K

Price starts from

6

/user

Per month

learn more

Total Features

29

Features in Common

15

Unique features

  • Multi-Device Support

  • Full Text Search

  • Content Publishing Options

  • File Transfer

Functionality

4.7

/5

17.1K

Price starts from

6

/user

Per month

learn more

Total Features

14

Features in Common

13

Unique features

  • Offline Access

Common Asana comparisons

Reviewers who mentioned features said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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A useful management tool for demanding organizations

Reviewed 2 months ago

The tool helped the teams organize their tasks in a comprehensive manner that allowed them to be more efficient and effective.

Pros

The features available and theability to integrate external tools.

Cons

The interface is something I amnot used to and had to make some adjustments in the way I work in order to comply to the needs of the tool.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

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I Prefer Notion or Airtable to Asana

Reviewed 2 months ago

Asana was the first project and task management tool I ever used. My overall experience with it is that I found myself seeking out more advanced and customizable project management applications because Asana's capabilities were limited.

Pros

Asana is a good starter project management tool. If you're on a team that only needs to track a few things, or is looking to collaborate on and track project information, Asana may be the solution for you. It's fairly user friendly and easy to learn, and you're able to track the same sets of data across various different views (List, Board, Timeline, Calendar, etc.). You're also able to view your own tasks outside of and separate from project views, creating a sort of "to do list" you can refer to that is organized by task due date.

Cons

The software is quite limited when it comes to database building, or customization. I much prefer Notion's "pages" and "databases," which give its users much more flexibility in how to present information, allowing you to design and organize pages using text, headers, in-line tables, images, videos, you name it. Asana, however, is fairly confined to a singular look, that only varies by view type. Properties are incapable of being customized as easily as they are in Airtable or Notion as well. If you're highly experienced in project management, and customization is important to you, I'd look for something more advanced than Asana.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Great Task, Project, and Time Management Tool

Reviewed 2 months ago

My last job and my current job requires a lot of process and change management and being able to collaborate, track, and schedule both projects and operational duties has really been a game changer in two roles where the amount of to-do's have been overwhelming so for me personally to just be able to organize my work is incredible and being able to collaborate on projects is just a plus. As I've repeated in this review twice already, my review is not to say that other similar project management tools are better, it's just the fact that you can have paid and unpaid subscriptions without any restraints and quite a bit of functionality that have made it the tool of choice for my company.

Pros

The ability to customize the boards, categories, tasks, and sub-tasks with its scheduling abilities helps me stay not only on task but keep track of all my reoccurring operational duties and projects that I'm juggling in my new role in my new company. Being able to have tasks move automatically from board to board with the scheduling tool helps me complete the smaller operational duties that are easily...

Cons

It would be helpful if there were more integrations with other email, calendar, and communication software's and platforms for team members and other co-workers who have trouble checking Asana and could get reminders or integrations that allow them to keep track and be a part of the software while checking their other normal software's (i.e. Outlook/Slack).

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Much better than Trello

Reviewed 2 months ago

Overall, we highly recommend using Asana for projects management.

Pros

We like the templates Asana has and the sharing feature it has.

Cons

The free version is very limited, and to be able to onboard a team on it - this free version is needed.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Great Project System

Reviewed a month ago

I had I good experience with Asana, but it does take some time to learn and get use to, in the meanwhile you find yourself wasting valuable time trying to feed reports of your work in the system.

Pros

The user interface is easy to use. There are many third party integrations. It does offer a lot of useful functionalities for marketing teams.

Cons

Sometimes it is very time-consuming to feed data in the system, thus, it plays a role different that the one it is supposed to play. I do not recommend this kind of suites for small teams that need to have a lot of productivity, since, despite it may allow the managers to take better decisions and track the task progress, it does take time from the workers to perform the activities.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Now I see why this is a popular platform for PMs

Reviewed a month ago

Multiple parallel but independent projects competing for resources and the manage the projects the better the resources are managed

Pros

The interface is very intuitive and we liked all the reporting features such as advanced search, saved search reports, milestones, and workload.

Cons

It was a little less intuitive to configure, but once it was up, I know I can create new projects quickly. Just a learning curve I guess

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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An efficient and feature-rich tool for complete project planning and management

Reviewed a month ago

To make a long story short, Asana is a time-saver for us; it allows our team to be more efficient, facilitates collaboration with remotely-working colleagues, and allows us to put our focus on the most urgent tasks, as we have the option to prioritize our work in various ways using Asana. Its flexibility in terms of customization allows us to bring Asana to the specific needs of a project (and not vice-versa). Another benefit is that we manage to reduce the number of emails we used to exchange, as most of project related communication takes place within Asana using comments that mention one or more team members - as a heads-up. After about 6 years of using Asana for various purposes, we can confirm that it has helped us move things forward with our work.

Pros

Our company is activated in Information Technologies and manages a large number of projects at any time. We use Asana for project planning, management and monitoring, as it has a clear structure for projects and tasks within projects, which is crucial for us. Asana is one of the most flexible tools we have used, allowing us to easily digitize our project structure without compromises. We set up the...

Cons

If there was one thing we could complain about Asana is data export: Despite the fact that our company employs developers, we have a hard time exporting the data / fields we need. For example, one of our teams uses Asana for tracking the communication with existing and potential customers. We have put a lot of thought and effort in setting up the forms ands custom fields in tasks. However, when trying to export using Asana's API, there are numerous issues leading to unformatted data etc.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great at workflow and project management

Reviewed 3 months ago
Pros

The first thing you notice is its clean and modern UI. Don't let that fool you, because once you start playing around, you will notice that it's feature-rich. It covers most project/task/workflow management and tracking needs. Even after using it on daily basis for almost 2 years, I am still finding new functionality that greatly enhances the user experience. It is also highly customizable for your needs. The best feature it offers is the timeline view that allows managing dependencies a breeze. It has free and paid versions. For small teams or for personal use, you can easily get away with the free version with pretty much all the same features as the paid version.

Cons

One thing I hate about Asana is email notifications. While you can customize them, they feel very spammy when you start out and they are not well organized. They make finding relevant information hard enough that you are better off visiting the full website instead. You can have nested subtasks, which is a great feature. However, organizing and sorting them is not possible without 3rd party assistance. This makes it pretty much unusable if you are dealing with hundreds of subtasks.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Asana makes my life easier

Reviewed 3 months ago

I have been using asana for at least six years now. Before, I used Excel for complex projects (I worked as a consultant) and to-do list applications for other matters (including, personal.) Since I got asana, all my projects are in one place. In Asana I basically have my life project. I've had a great experience with the application, and I'm glad it now has a desktop application.

Pros

First, I would be delighted with the interface. The projects are on the right, and I can switch between different layouts at the top. I use List and Calendar. I like that in that same view, I can see my labels. I use the labels to prioritize tasks across projects. I like how intuitive it is to navigate through the projects. Second, I like how easy it is to enter information. I can schedule tasks from my email. I can save notes under each task. Third, I like how easy it is to collaborate with others.

Cons

There is no plugin to convert links into tasks when using Firefox. That is so far my only negative point.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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A great productivity tool

Reviewed 3 months ago

Asana is the productivity tool I use with my small workgroup at school and it has never let me down, the productivity and efficiency of my group increased exponentially with the implementation of Asana. It is a very well-thought-out tool that meets everything you need; it works fast and accurately, and the interface is intuitive. It is great software to improve your productivity, either in a group or personally.

Pros

Asana is a great project manager, it has many tools that favor collaborative work. The task and time management in Asana is flawless, and the different ways to present your organization are great, whether it's a list, a task flow, or a calendar, whatever you use does the job. It is constantly evolving and updating software, so it can only get better. An important point in favor of Asana is the integration with third-party applications, such as Google Calendar or Notion, very few software have such a complete third-party integration. Overall, it's an excellent tool for productivity whether you're working in large or small groups.

Cons

Asana fulfills most of the functions that it promises, however, it would be nice if the free version is not so limited, mainly because in small workgroups this can be a compelling reason to give up using Asana. Also, when you first start using Asana, the learning curve can be a bit slow, but after a few days of using it, you get used to it.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Asana is my choice

Reviewed 3 months ago

We use Asana to plan and manage online course developments at a private university.

Pros

Asana is fairly easy to learn and is effective for project management without getting too deep in the weeds of project management. Oh, you can get deep in the PM weeds if you prefer with Asana, but going deep isn't necessary for the product to work well.

Cons

I'd like to see better note-keeping and note-finding abilities. It's sometimes important to document conversations and occurrences that happen outside the digital realm.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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The power of Kanban: meet Asana!

Reviewed 4 months ago

I’m pretty happy happy with Asana, it was a game changer when we started to work with third parties. The workflow management is impeccable. Since we’re working with people outside the company, is very important that everyone have the same decision-making power, and Asana provides that.

Pros

My company use Asana when working with partners, so we need a perfect software to integrate, communicate and delegate tasks with people outside the company, and Asana checks all the boxes. A calendar is provided to integrate with our mail and it is very easy to use, we use as an agenda, so everybody, including partners outside the company, knows what everyone should do and when they should do it. It has a nice mobile interface, which is very important to me as non-friendly technology user, I’ve never had any problems managing my team with my smartphone. The features provided are incredible, especially to integration with other programs.

Cons

It took a little bit of time to adapt to Asana, we use Trello for internal management, but Asana is way more complete when it comes to work with people outside your work environment. It lacks on notification customization, but this won’t affect on any level of management at all.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Asana is the most important online tool I use for my Business.

Reviewed 5 months ago

I love the fact that I can manage my Branding and Website design clients along with my social media management clients all in one space. I very rarely get emails from my clients now and all communication and planning take place in Asana. This seems to save me a lot of time and energy and stops certain requests and tasks from getting lost in lengthy emails. Being able to keep track of tasks within big...

Pros

The most impactful feature for me is the ability to create separate projects for each of my clients and customise the layout to suite their projects. I love the face that you can now switch between the board, calendar, and list view as I use each for certain projects. The board view is perfect for my Branding and Website design clients as we can see the whole project laid out. While the calendar view is fantastic for my social media marketing clients where I can view the months and what content to place where during the month. It is so simple to use that even my less tech-savvy clients can use it and end up incorporating it into their businesses. I love that I can easily integrate it with my Google Office too.

Cons

The thing I least enjoy about Asana is the pricing. Am unable to afford the paid version with the awesome extra features but I do make do with the free version.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Asana Review

Reviewed 5 months ago

I am handling my entire business on Asana from Team Management, Task Management, Project Management, Client Onboarding, Virtual Assistant Management to Payments tracking all is done in one platform.

Pros

Project Management, Team Management, Task Management/Tracking, Timer, Third Party Integration, Different views for a project. Very user-friendly interface and easy to use.

Cons

Some features like time-tracking which is available in the free veesiom of Clickup is in the paid version of Asana also there are other features im comparison to Clickup like Hiding of Projects from other team mates is in paid version of asana.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Collaboration Made Easy!

Reviewed 6 months ago

Asana can be used in multiple different ways. It is so easy to communicate directly with employees and clients directly from each project. Asana will keep you organized and it will keep you on track to meet deadlines that you might have. I use Asana for several different areas of our business. Asana solved our issue of having information in several different places. Asana has helped us stay organized and operate more efficiently.

Pros

Asana offers a wide range of features that will help, no matter what you use it for. I love how they are always adding new features and tools. This is a great platform for collaborating with colleges and clients. Asana can also integrate with apps that you use on a daily basis. Asana can be used in several different ways, and you can customize your view to fit the type of project you are working on.

Cons

If you are using Asana for very basic projects, there is not a whole lot to complain about. If you are using Asana for more complex situations, there can be a bit of a learning curve. For what I do, there are times when I need to copy or duplicate a section inside of a project. Currently, you can not do this inside of Asana and the section has to be duplicated manually.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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What's to like about Asana

Reviewed 8 months ago

It's essential to our project management for our remote team. We can login from anywhere and see what's on the agenda, update items, and share progress.

Pros

Asana is a powerful project management tool for our team. It allows us to have a central place online to add client projects, marketing projects, and in-house projects and keep track of them. Totally love the recurring task feature.

Cons

I have a lot of completed tasks! It would be nice to be able to more easily archive them and clean my space up a bit more.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Asana is a great project management tool

Reviewed 8 months ago

I'm using Asana since the beginning of 2018. During this time we were looking THE project management tool for our company to be able to manage our client project. I spend a lot of time to benchmark and test the different project management tool. We decided to test Asana in the beginning of 2018 and since then, we are using everyday. At the very beginning only the project managers was using it, now everyone, included our client is using this tool.

Pros

The way everything is well think, the UX/UI team of Asana should work a lot on this tool interface because it's super easy, fast and intuitive to use it. I love the fact that I'm able to create any kind of project for any kind of client by using the same tool and by setting approximately the same column - and by adapting my tags according to the project. Also, this tool is used by everyone and understandable by everyone internally and externally! We reduced a lot the emails with the clients which secure a lot the projects.

Cons

The only little point I would like to improve/to add would be to be able to export any type of view: for example to be able to export the calendar view when a project is set. Even if a public link can be create and share to any one, many of our client prefers the pdf format and it is easier to attach on some client contract for example.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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It offers an excellent service to manage all your projects.

Reviewed 8 months ago

I have been using Asana for the last three years and it works perfect for what it was designed for; task and project management with collaborative tools and integrations, based on a simple system but able to unite teams and increase productivity. It is affordable and everyone can start using Asana, and for enterprise scale performance there are good plans or licenses.

Pros

Compared to other software/platforms, Asana has stood out for the following features: +It has integrations with important applications, such as Tableau, Salesforce, Google Calendar, Office 365, among others. +It has a highly interactive dashboard interface, you can leave comments, attach files you have on your computer or from Dropbox, G Drive or whatever your storage tool is. +Customer support is...

Cons

I think the only thing I have to mention here is that the search filter is not as robust a feature as the other tools, so I would like it to be optimized, with more options and customization.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best Free Project Management App for SMB

Reviewed 9 months ago

Asana is very easy to use, fast, reliable, and powerful. Just with their free version, I've got nothing else to ask for. It got all I need to run my business and work with my clients. It's the best free project management for me.

Pros

When we switched to Asana years ago, I didn't appreciate it right away because it's a new environment to me had to make a lot of adjustments. But as I use it every day, I got familiar with the app very quickly. It is very easy to use and might have a little learning curve. Navigating the app is all common sense though, and their help docs are very handy if you got any problems. Even though I'm familiar...

Cons

Asana is a beast. There's nothing to dislike from this app.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Asana Most helpful in Project Management

Reviewed 9 months ago

I have used several project management software and this is the tool that seems to be most popular and functional with cross functional teams. Very few hiccups in the user experience. There are more expensive softwares with many more functions...but Asana is very proficient to get the job done for small and large teams or organizations

Pros

Asana is a great collaboration tool that helps teams work well together on integrated fronts and many different tasks. It has a lot of flexibility/customizations capabilities. It has a free plan to start with..but once you get into it..you see the value of buying a more advanced option.

Cons

a bit confusing at first for some...but once you spend time with it...it makes sense

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Perfect Project Management Software

Reviewed 9 months ago

We could easily organize a small team with Asana, create sub task of larger projects and assign responsibilities.

Pros

Very easy to use and understand Versatile in its functionalities Good templates for 1:1 or any other possibility to organize your tasks with your manager or team Good free functionality Lifesaving reminders! And unicorn rewards for finishing tasks

Cons

It is not as userfriendly when trying to attach pictures / files, as other programs. Not everything can be dragged an dropped. Sometimes it is a bit fiddly when trying to move tasks to other groups

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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best option for those who want a free tool

Reviewed 10 months ago

I think Asana is one of the best project management tool for a one person especially in its free plan. I speed up my work a lot during the time I was using Asana, and it also helped me to collaborate with two team mates. But when it comes to make a step higher (for example if you need a proper collaboration with your team or if you want to customize it better) the paid plan is not so cheap and it offers less than other tools.

Pros

A couple of years ago I totally fell in love with Asana for it's white background and the cleanliness of its interface. I'd say "nomen omen": it's easy to focus on your work and feel a sense of peace while working with Asana.

Cons

Time tracking is a critical part in my job and I didn't like the integrated tool in Asana (there was only Harvest at the time, now ther's Toggl which is much better).

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Asana an efficient and effective tool for project management

Reviewed 10 months ago

Overall experience, this software stands out to be the best software for project management. It helps manage milestones as well as people. It helps track down backlogs and issues in the project and helps build a process streamline towards completing the project. Excellent tool to manage time and tasks.

Pros

Features are most likeable feature of this software. Creating projects, adding milestones, adding, and tracking tasks is efficient and easy and is very doable. Tracking activities on individual level and reporting backlogs and lags are efficient using this software. Reports are easily made using project templates and can be shared between different parties. Overall, Asana provides excellent project management capabilities to users and employees.

Cons

Frequent version updates are particularly challenging for any organization to address. Updates have sync issues with other systems, which leads to integration issues. The second issue is with customer support, which is slow and requires multiple calls to fix an issue. This process takes lot of time to understand the issue further leading to more deals in fixing the issue.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Very Useful and Affordable Project Management Software

Reviewed a year ago

My overall experience as a Business Development Specialist using Asana is really great. It was introduced to me and my colleague back in October of 2020. We are able to consolidate all of our task progress reports from many spreadsheets and offline notepads. We are able to spend more on planning our strategy and action plans because of lots of time that we are able to save with this business tool. It’s a good software I can recommend for both starters and existing companies who're struggling with project management and task assignments. Even beginners can easily adapt to this because of tips appearing on the screen, I believe those are really designed as tutorials for new users. The only thing is that we haven’t tried yet if it works if there will be 10 or more collaborators.

Pros

-Easily pull-up my assigned task and my colleagues tasks in one work-space -It serve as Masterlist for all of the tasks assigned to me and to my co-worker by our superiors -On management perspective, you can easily check and find the specific persons/members assigned on projects and each task within.

Cons

-There is a chance that some users may find its user interface non-user friendly and kind of boring especially those that are not on the management side. -Using multiple workspaces is a bit confusing, but It can be resolved if there will be a feature to customize the position of tabs or group of tabs. -Still require serious planning for organization of workspace because it will be a mess if the administrator or project manager will just put all of the ongoing project in just one workspace. They should be grouped or properly arranged according to which the task is associated.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Helpul team collaborator and task management tool for startups

Reviewed a year ago

Asana is an excellent collaboration tool for helping teams manage all kind of tasks. Although when you start using asana its bit confusing and need time to learn features. But its flexibility and vast capabilities are well worth learning it initially to get started. As it is not a resource management tool we cannot expect it to be a traditional full scale project management platform. It is excellent tool for startups.

Pros

Most of the softwares don't have much features in free version but Asana is much better than those as it provides plenty of useful features like task scheduler, free mail notifications, unlimited teams, messaging, activity logs, file storage, multiple project views and much more. For a startup less than 20 users team can use it forever for free. You can also integrate it with other tracking tool without paying anything. There are many advanced features which helps you can use to automate your normal task assigning.

Cons

Foremost important drawback to use this software is we cannot use this properly on mobile devices. We cannot be able to assign single task to multiple users, it allows one task one user. Sometimes emails bombarding annoys users but we can disable the notification selectively on asana settings.