Asana Features

Asana

Shared task list for project management & collaboration

4.37/5 (5,534 reviews)

Asana Feature Summary

  • Real-time changes
  • Multiple workspaces
  • Activity feed
  • Email bridge
  • Task prioritizing
  • Task and project creation
  • Project permissions
  • Automatic updates to inbox/ email
  • Task reminders and notifications
  • Goal & milestone tracking
  • Custom views and calendars
  • Focus Mode and My Tasks list
  • Project Sections and Search Views
  • Task commenting
  • Task assignment
  • Task attachments
  • Activity dashboard
  • Progress tracking
  • Custom fields
  • SSO
  • Completion tracking
  • Status reporting
  • Project workflow
  • Third party integrations
  • Project planning
  • Task management
  • Inbox management
  • Bug tracking
  • Assignment tracking
  • Configurable workflow
  • Template management
  • Subtasks
  • Due date tracking
  • File management
  • Task conversations
  • Project conversations
  • Calendar management
  • Search functionality
  • User access controls
  • Dashboard creation

Collaboration Feature Comparison

Most popular features of all Collaboration apps

API (186 other apps)
Access Control (128 other apps)
Activity Dashboard (87 other apps)
Automatic Notifications (116 other apps)
Chat (108 other apps)
Collaboration Tools (185 other apps)
Collaborative Workspace (138 other apps)
Commenting (128 other apps)
Communication Management (83 other apps)
Customizable Branding (90 other apps)
Document Storage (123 other apps)
Drag & Drop Interface (104 other apps)
File Management (92 other apps)
Instant Messaging (82 other apps)
Permission Management (119 other apps)
Projections (114 other apps)
SSL Security (101 other apps)
Search Functionality (160 other apps)
Tagging (81 other apps)
Third Party Integration (115 other apps)

Competitor Feature Comparison

@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Agile Development
Applicant Tracking
Archiving & Retention
Asset Management
Assignment Management
Assignment Tracking
Automatic Backup
Automatic Notifications
Automatic Reminders
Availability Indicator
B2B Integration
Budgeting
Bug Tracking
Calendar Management
Calendar Sync with Google
Campaign Management
Campaign Planning
Campaign Scheduling
Cataloging
Categorization
Charting
Chat
Client Management
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Communications Calendar
Completion Tracking
Configurable Workflow
Custom Charts
Custom Fields
Custom User Interface
Customizable Reporting
Dashboard Creation
Data Filtering
Data Import/Export
Data Mapping
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Event Management
File Management
Full Text Search
Gantt Charts
Goal Setting / Tracking
IT / Software Projects
Inbox Management
Message Board
Microsoft Outlook Integration
Milestone Tracking
Monitoring
Multi-Department / Project
Multi-Language
Multiple Projects
Multiple User Accounts
Permission Management
Personalized Profiles
Planning Tools
Prioritizing
Process Management
Progress Reports
Progress Tracking
Project Development
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Updates
Recurring Tasks
Reporting & Statistics
Research Management
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Supplier Management
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Time / Task Reporting
Timeline Management
To-Do List
Tracking Features
Video Management
Workflow Management
iCalendar Support
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@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Agile Development
Applicant Tracking
Archiving & Retention
Asset Management
Assignment Management
Assignment Tracking
Automatic Backup
Automatic Notifications
Automatic Reminders
Availability Indicator
B2B Integration
Budgeting
Bug Tracking
Calendar Management
Calendar Sync with Google
Campaign Management
Campaign Planning
Campaign Scheduling
Cataloging
Categorization
Charting
Chat
Client Management
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Communications Calendar
Completion Tracking
Configurable Workflow
Custom Charts
Custom Fields
Custom User Interface
Customizable Reporting
Dashboard Creation
Data Filtering
Data Import/Export
Data Mapping
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Event Management
File Management
Full Text Search
Gantt Charts
Goal Setting / Tracking
IT / Software Projects
Inbox Management
Message Board
Microsoft Outlook Integration
Milestone Tracking
Monitoring
Multi-Department / Project
Multi-Language
Multiple Projects
Multiple User Accounts
Permission Management
Personalized Profiles
Planning Tools
Prioritizing
Process Management
Progress Reports
Progress Tracking
Project Development
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Updates
Recurring Tasks
Reporting & Statistics
Research Management
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Supplier Management
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Time / Task Reporting
Timeline Management
To-Do List
Tracking Features
Video Management
Workflow Management
iCalendar Support
Visit WebsiteCompare App
@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Agile Development
Applicant Tracking
Archiving & Retention
Asset Management
Assignment Management
Assignment Tracking
Automatic Backup
Automatic Notifications
Automatic Reminders
Availability Indicator
B2B Integration
Budgeting
Bug Tracking
Calendar Management
Calendar Sync with Google
Campaign Management
Campaign Planning
Campaign Scheduling
Cataloging
Categorization
Charting
Chat
Client Management
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Communications Calendar
Completion Tracking
Configurable Workflow
Custom Charts
Custom Fields
Custom User Interface
Customizable Reporting
Dashboard Creation
Data Filtering
Data Import/Export
Data Mapping
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Event Management
File Management
Full Text Search
Gantt Charts
Goal Setting / Tracking
IT / Software Projects
Inbox Management
Message Board
Microsoft Outlook Integration
Milestone Tracking
Monitoring
Multi-Department / Project
Multi-Language
Multiple Projects
Multiple User Accounts
Permission Management
Personalized Profiles
Planning Tools
Prioritizing
Process Management
Progress Reports
Progress Tracking
Project Development
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Updates
Recurring Tasks
Reporting & Statistics
Research Management
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Supplier Management
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Time / Task Reporting
Timeline Management
To-Do List
Tracking Features
Video Management
Workflow Management
iCalendar Support
Visit WebsiteCompare App

Mobile apps

iOS App


6,558 reviews

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Requires iOS 11.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


0 reviews

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Asana Feature Reviews

25 reviewers had the following to say about Asana's features:

hitesh kapadia

Helps to teams to organise their daily work

2018-10-06

One of the best and customizable tool (using API) available for team and project management.

Pros

. - It has APIs and using that 3rd party developers can integrate Asana to their own custom application. - works well with mostly all the mail clients

Cons

- This tool has lot of potential if add more tool and dashboard for one click project/team management.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 11-50 employees)

Good for any type of project management

2018-08-30

Overall experience is very good for project management and make progress report.

Pros

- easy to use, very user friendly - notification support - giving full track report of the project progress - easy to communicate and assign new task any time

Cons

- need to add more functionality and customisation - need to improve dashboard UI interface - price need to be reduce

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Dave Linnenbank

Good for general task management, note taking

2016-11-03

Additional functions make it rather deep, such as being able to crosspost tasks to multiple projects and have granular levels of permission. Their strong involvement with an avid developer community extends Asana to be far broader than its functions out of the box.

Pros

Many permission options.

Cons

Not made for project management (lack of time tracking features). Permission options are nice but can become a security risk.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

7/10

Recommendations to others considering Asana

Check out the integrations with 3rd-party developers.

Source: Capterra
Helpful?   Yes   No
Read more
George Muigai

What Businesses need to organize team's work in one central place

2018-11-29

We have gained a lot with Asana, mainly when it comes to teams leads and project management since it reduces the time taken and hassle to carry out such tasks.

Pros

Finally, I like Asana since it has open API and it can get integrated into many applications like Dropbox Business.

Cons

I only have one issue on functionality-Asana lacks instant messaging feature.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Mary Racter

Good all-in-one solution if you're willing to go all-in

2017-12-20

Pros

- Attractive interface - Integrates well with most Agile development methodologies - Responsive collaboration tools

Cons

Native messaging and notifications are redundant if your organisation already has other solutions for those facilities. - List format for projects result in a lot of clutter

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Daniel Yanes Arroyo

Best Project/Task Management Tool

2016-11-03

Also, its abbility to integrate with many different third-party apps lets you create the digital environment that your team needs: You can connect it with InstaGantt to get dynamic Gantt Diagrams of your entire project, use it with Everhour, Harvest or WorkingOn to track and report time on every task, integrate it with Slack or Hipchat to push task updates and conversations into your chat channels... and even connect it with feedback bugtracking tools like TrackDuck and Usersnap.

Pros

- Cloud collaboration - Third-party Integrations - Easy to learn - Flexible - Mobile App - Offers a free plan - Pro plans very affordable - Really nice UI

Cons

- Ir could be a little bit faster on the browser - It would be great if they'd offer a Desktop App for offline syncing.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Artem Zaruba

Convenient project management system

2018-12-08

Pros

Full integration with mobile devices is available.

Cons

The Asana platform lacks a convenient feature for instant messaging with colleagues within the system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Kevin Gainey

Great Team Communications Hub

2016-10-03

The log functionality showing everything that has been done within a project or task is a great asset for someone jumping into the middle of a product.

Pros

Smooth interface Powerful functionality and integrations Central tool for team communication and task management

Cons

No workflow - though I see free flow as a great thing.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
karan verma

A great tool for managing of tasks for small teams

2018-08-08

We used it for task management and project management in our daily needs.

Pros

Everyone loves the joint tasks, which can be put into small sections and have their own tags which you want it to have.

Cons

We need to have more third party integrations with Asana.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Retail company, 51-200 employees)

Asana Review

2018-10-13

Not great - seemed to cause more problems than it resolved when collaborating - this might be due to to lack of usage understanding by colleagues (in particular those lacking a technical mindset) but to be honest - not great.

Pros

As a collaboration and task management, sharing and collaboration tool - it does what it says on the tin.i would describe it as a reasonable task management tool.

Cons

Too many email notifications and after a while ditched it and company decided to use Trello instead.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Other

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Jayant Kulkarni

Online Project Management

2018-09-12

we are using it for project management and by using it we can easily assign task to our user. by using asana our project management skills has been improved and also it has improved our work efficiency.

Pros

easy user interface we can attach files with task we can track task status task reporting feature according to date and status is very good

Cons

tool is great but it is not easy to understand some of the things are very complicated for example tags option

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Becky Kendrick

Great tool- great for managing task And cross functional teams

2018-01-10

Pros

Minimizes email communication and keeps all activity in a single place for daily or historical references. Tag team members, create sub task, assign tasks, replaces Microsoft project and sharepoint.

Cons

Email notification is distracting but can be turned off in settings

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Product Marketing (Marketing and Advertising company, 1-10 employees)
Verified Reviewer

Aaana

2016-11-18

Reminders help us to stay on our toe and the in app messaging and commenting feature makes your life a while lot easy.

Pros

The easy to use UI which makes the app Appealing.

Cons

Assigning a task is bit drag. The lack of bots that's available in most apps now is a big drawback.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Recommendations to others considering Asana

Have a big team and multiple small projects, then this is the perfect app. Monitor your team's milestone and ensure work is coMpleted on time.

Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 1-10 employees)

Simply Awesome for Startup Company & Freelancer

2018-11-15

Pros

Tasks Management Task assignee's Timeline & Deadline Team management Integrations with 3rd party application

Cons

Project management Team management Mobile Application

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Eduardo Estefano Neto

Verified Reviewer

Easy task management for teams

2015-11-24

You can do all sorts of things to a task, including adding comments, notifying team members, attaching documents and more.

Pros

Built in integrations to other webapps.

Cons

So don't expect detailed dependency control and load constraints.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Source: GetApp
Helpful?   Yes   No
Read more
Dan Bower

Great, user friendly tool to use

2016-12-06

It has been incredibly user-friendly to create tasks and comment on them and really helps our teams to collaborate cross-departmentally.

Pros

Very intuitive, and very good user interface.

Cons

It does not currently have a time management feature, so it is easy to overbook a person with individual tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Christopher Fitzgerald

A great visual based project management program, designed for all kinds of users.

2018-06-21

Project management, communication, collaboration

Pros

You can tell that time was spent in the user interface & experience, so that project collaboration and management can flow easily.

Cons

Seemed like getting others to adopt using Asana for our team was difficult, possibly because using the UI was very alien to them (many older people on our team).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Other

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Bruce Cai

Overall good experience, mobile experience can be better

2018-01-15

Task management, team collaboration, access anywhere, anytime, any device.

Pros

I like being notified when my tasks are becoming overdue. The comments feature is definitely useful to collaborate between multiple team members.

Cons

Overall the experience on web is good. On mobile it took me some time to figure out how to use all the features, not too hard but need to explore.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Recruiter (Medical Devices company, 51-200 employees)
Verified Reviewer

A Great Organizational Tool for Many Purposes

2018-11-02

Pros

I love the aesthetic design, the functionality, customization, and premade template options that are offered.

Cons

I think more built-in functionality for communication/chatting instead of just tagging and commenting on different pages would help the overarching utility of Asana.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Jose Rivera

a much complete project management tool with strong collaboration features and vast functionalities

2017-12-22

great tool, all the functionality needed, includes much collaboration, it's the go-to tool for Project Management.

Pros

free tool that includes all the options you need for Project Management with a dispersed team. Collaboration is at the core of the tool.

Cons

Gantt option is not native but is comes via a third party add-on (at the end, it's possible just not native)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Fayssal JILANI

I use asana for my job and my projects. It's fantastic and easy to use.

2018-07-31

Asana is a very good management tool and is recommended for teams and individuals.

Pros

User Interface is clean and intuitive. Well designed with very useful integrations.

Cons

Attachements management features are very basic.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 10001+ employees)

Reduced physical team meetings and email followups

2018-08-29

This has help us keep track of who is doing what and avoid communication gaps.

Pros

I love the great mobile app as well that makes the whole collaboration and task management way easier.

Cons

There is not much that i dislike in Asana but a more advance User Interface and intuitive design would be awesome improvement.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Dan Robinson

Asana is optimized for teams but is workable for individual users

2018-10-09

.) - folders, projects, tags, searches, mail-in inbox, etc.

Pros

Asana allows me to save searches based on due date and tags, something I can't do in Skedpal, and to see my data in some different ways.

Cons

I already have 2 task management systems (Skedpal and Asana) but I have to have a third (Todoist or Keep) if I want location-based reminders!!

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(E-Learning company, 1001-5000 employees)

Say "Yes" to Asana to organize your work..........

2018-11-06

Asana is the one of the better solutions for project and task management with collaboration.

Pros

The tasks can be even color coded, so the task of prioritizing, assigning, followed-up, collaborating and completing gets easier.

Cons

They could have added chat option as well.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Other

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Jessica Wilcox

Great tool for project management!

2018-06-07

Easy project management and collaboration!

Pros

I like that I can monitor ongoing projects in one place, with all relevant details and documents in the same location.

Cons

It would have been helpful to remove email notifications for projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more