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Document Locator vs FileHold Comparison

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Overview

Document Locator is a document management solution with full Windows integration supporting task automation and paperless office deployment

The document review and workflow component of FileHold Document and Records management software is for organizations of 20...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

Starting from

22

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

25

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.6

28

5

4

3

2

1

17

11

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

4.7

44

5

4

3

2

1

32

12

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

Pros

I like the ability to offer individuals the rights and permissions to do their job efficiently. The search capabilities are robust.
Its easy to configure to suite almost any need we have. And the way it seamlessly integrates with the Windows environment is outstanding for our users.
The Document Locator product stays up with technology and is simple to implement and utilize. Best of all their Customer and Tech support is fabulous.

Pros

Great app to be recommended to others. I love how it works and how easily it let me manage my documents online.
Overall Impression: Am very pleased with both the FileHold product and the sales and service team that support it. Every one of our customers has been very pleased with it.
The Filehold team provided excellent support throughout the implementation and the system itself has proved to be highly stable, reliable and intuitively and intelligently designed.

Cons

Not compatible with iOS. No app available for use on ipads/iphones.
Ve been administering my company’s Document Locator system for 8+ years. Never have I come up with a problem they couldn’t solve.
As the software is so powerful it requires a decent amount of training to become proficient. Also the inability to link to the folders in the software is inconvenient at times.

Cons

Customers don't realize the need of this software until a disaster comes.
Workflow designer in a graphical representation with drag & drop of the fields in the product is not available. Vendor-wise no negative comments.
Actually the most difficult aspect has been getting buy in from the people at my company who resist change.
  • Vendor responds to reviews
  • Last review6 months ago
  • Vendor responds to reviews
  • Last review4 months ago

Key features

  • Total features89
  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Alerts / Escalation
  • Alerts/Notifications
  • Approval Process Control
  • Archiving & Retention
  • Attestation
  • Audit Management
  • Audit Trail
  • Autofill
  • Automated Routing
  • Benefits Management
  • Business Process Automation
  • Calendar Management
  • Cataloging/Categorization
  • Change Management
  • Collaboration Tools
  • Commenting/Notes
  • Compliance Management
  • Compliance Tracking
  • Configurable Workflow
  • Content Library
  • Content Management
  • Content Publishing Options
  • Controls Audit
  • Corrective and Preventive Actions (CAPA)
  • Customizable Dashboard
  • Customizable Forms
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Data Migration
  • Data Retention Management
  • Digital Signature
  • Document Automation
  • Document Capture
  • Document Check-in / Check-out
  • Document Classification
  • Document Coding & Control
  • Document Generation
  • Document Management
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Electronic Forms
  • Electronic Signature
  • Employee Database
  • Environmental Compliance
  • FDA Compliance
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing
  • File Storage
  • For Engineering Documents
  • Forms Management
  • Full Text Search
  • Graphical Workflow Editor
  • HIPAA Compliant
  • ISO Compliance
  • ISO Standards Management
  • Incident Management
  • Indexing
  • Information Governance
  • Knowledge Base Management
  • Match & Merge
  • Metadata Management
  • Mobile Access
  • Multimedia Archiving
  • OSHA Compliance
  • Offline Access
  • Onboarding
  • Optical Character Recognition
  • Performance Management
  • Periodic Review
  • Policy Creation
  • Policy Library
  • Policy Management
  • Policy Metadata Management
  • Policy Training
  • Process/Workflow Automation
  • Quality Assurance
  • Quality Control
  • Records Management
  • Recruitment Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Revision History
  • Risk Management
  • Role-Based Permissions
  • Sarbanes-Oxley Compliance
  • Search/Filter
  • Security Auditing
  • Self Service Portal
  • Single Sign On
  • Status Tracking
  • Storage Management
  • Tagging
  • Task Management
  • Template Management
  • Third Party Integrations
  • Traceability
  • Version Comparison
  • Version Control
  • Version Rollback
  • Web Archiving
  • Workflow Configuration
  • Workflow Management
  • eDiscovery
  • Total features73
  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Alerts / Escalation
  • Alerts/Notifications
  • Approval Process Control
  • Archiving & Retention
  • Attestation
  • Audit Management
  • Audit Trail
  • Autofill
  • Automated Routing
  • Benefits Management
  • Business Process Automation
  • Calendar Management
  • Cataloging/Categorization
  • Change Management
  • Collaboration Tools
  • Commenting/Notes
  • Compliance Management
  • Compliance Tracking
  • Configurable Workflow
  • Content Library
  • Content Management
  • Content Publishing Options
  • Controls Audit
  • Corrective and Preventive Actions (CAPA)
  • Customizable Dashboard
  • Customizable Forms
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Data Migration
  • Data Retention Management
  • Digital Signature
  • Document Automation
  • Document Capture
  • Document Check-in / Check-out
  • Document Classification
  • Document Coding & Control
  • Document Generation
  • Document Management
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Electronic Forms
  • Electronic Signature
  • Employee Database
  • Environmental Compliance
  • FDA Compliance
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing
  • File Storage
  • For Engineering Documents
  • Forms Management
  • Full Text Search
  • Graphical Workflow Editor
  • HIPAA Compliant
  • ISO Compliance
  • ISO Standards Management
  • Incident Management
  • Indexing
  • Information Governance
  • Knowledge Base Management
  • Match & Merge
  • Metadata Management
  • Mobile Access
  • Multimedia Archiving
  • OSHA Compliance
  • Offline Access
  • Onboarding
  • Optical Character Recognition
  • Performance Management
  • Periodic Review
  • Policy Creation
  • Policy Library
  • Policy Management
  • Policy Metadata Management
  • Policy Training
  • Process/Workflow Automation
  • Quality Assurance
  • Quality Control
  • Records Management
  • Recruitment Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Revision History
  • Risk Management
  • Role-Based Permissions
  • Sarbanes-Oxley Compliance
  • Search/Filter
  • Security Auditing
  • Self Service Portal
  • Single Sign On
  • Status Tracking
  • Storage Management
  • Tagging
  • Task Management
  • Template Management
  • Third Party Integrations
  • Traceability
  • Version Comparison
  • Version Control
  • Version Rollback
  • Web Archiving
  • Workflow Configuration
  • Workflow Management
  • eDiscovery

Integrations

  • Total integrations6
  • Asana
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Google Workspace
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft SharePoint
  • Microsoft Teams
  • OneDrive
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier
  • Zendesk Suite
  • Total integrations4
  • Asana
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Google Workspace
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft SharePoint
  • Microsoft Teams
  • OneDrive
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier
  • Zendesk Suite

User reviews that mention these apps

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

FileHold logo

FileHold

Highly recommend this system to any resellers or customers looking for a proven document management

Reviewed 14 years ago

Highly recommend this system to any resellers or customers looking for a proven document management system.

Pros

FileHold is a very user friendly document management system. Its a robust system with feature rich functionality out of the box. Customers can be up and running within hours rather than months with this system.

Cons

Its so feature rich that not all functionality would be used in most instances.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

FileHold logo

FileHold

An effective and practical solutions for businesses who.

Reviewed 14 years ago

An effective and practical solutions for businesses who want to embark on a Document Management solution and grow with it.

Pros

Very feature rich solution. Easy to use and practical. Incorporates all the basics in dealing with documents, captures, stores and enables effective and efficient retrieval of documents. Scalable solution that grows with the business. Cover the whole document lifecycle.

Cons

Client are a bit apprehensive of remote dialing in for support and maintenance although it significantly reduces the overall cost of implementation and support & maintenance.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

FileHold logo

FileHold

I would recommend this product to all companies that are able to realize the cost associated with.

Reviewed 14 years ago

I would recommend this product to all companies that are able to realize the cost associated with paper document/content management.

Pros

An excellent product, that saves a lot of time and paper work previously needed. Easy installation

Cons

Can't tell none for time being

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

FileHold logo

FileHold

It's an easy to manage solution for organizations who want their important corporate information.

Reviewed 14 years ago

It's an easy to manage solution for organizations who want their important corporate informations located in a single system that can provide a broad range of document management functionalities.

Pros

Scalable, which caters to large volumes of documents, can be integrated with other applications and provides document classifications.

Cons

Does not support open source operating system environments

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

FileHold logo

FileHold

Premium ECM solution with multitude of benefits

Reviewed 5 years ago
Pros

Not just a document archive, FileHold, also offers a suite of content management modules that have helped us become paperless.

Cons

The workflow routing tools were a bit complex at first, but the documentation and support helped get us where we needed to be.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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FileHold logo

FileHold

I would recommend Filehold to any company looking for a document management solution.

Reviewed 14 years ago

I would recommend Filehold to any company looking for a document management solution. The product itself and the support offered by the company are of the highest quality.

Pros

We implemented Filehold as part of a complex Enterprise wide technology refresh for a customer. The Filehold team provided excellent support throughout the implementation and the system itself has proved to be highly stable, reliable and intuitively and intelligently designed.

Cons

There are no cons that I am aware of.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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FileHold logo

FileHold

Document Management Software that shows results fast!

Reviewed 9 years ago

Filehold is an excellent Document Management System, it is easy to implement, easy to learn, has powerful functionality and excellent architecture that supports growth. FileHold uses the latest technology and gives excellent and fast support to all its national and international clients. If you want to see fast and quality results on your document management project, chose FileHold, you will be very happy with the results. With FileHold becoming a paperless company is an easy task!

Pros

Filehold is a Solution that gives real results fast!

Cons

No cons were added to this review

Vendor response

FileHold guarantees a 2 hour technical installation or we will work for free until it is done - Larry Oliver - President

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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FileHold logo

FileHold

Easy file management

Reviewed 4 years ago

Manage my files in a simple and organized way

Pros

I like to be able to add different Excel files, admitting the load of these quickly, has different tools for its usefulness. Good for document organization.

Cons

At the time I had to pay some attention to the demo video to be able to understand in depth.......

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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FileHold logo

FileHold

We actively recommend FileHold as a Document Management system and as an excellent companion product

Reviewed 14 years ago

We actively recommend FileHold as a Document Management system and as an excellent companion product with the Eloquent KM Suite. Together they manage the entire life cycle of all records from creation to permanent archives or destruction.

Pros

Eloquent Systems has a Web-based Knowledge Management software suite that does not have a Document Management component. Using the API's provided we were easily able to integrate the two products. Our products could always link to digital content of most types. Now it can link directly to a FileHold folder for a seamless. A search into the Eloquent KM software will find documents stored in FileHold as well as the various Eloquent applications.

Cons

We have limited hand-on experience with the product, but understand the application well and do not find FileHold lacking in any way.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

FileHold logo

FileHold

A simple and powerful way to manage large document sets

Reviewed 6 years ago
Pros

FileHold is as intuitive as it is powerful. With its metadata-based architecture, FileHold allows me to find the exact documents I need faster and easier than any other document management platform.

Cons

I hope they release a Mac operating system version soon!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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FileHold logo

FileHold

We view both the FileHolder product and the company sales and support organization as excellent.

Reviewed 14 years ago

We view both the FileHolder product and the company sales and support organization as excellent.

Pros

This is an excellent electronic document management product that spans the small to medium sized user marketplace. It is modestly priced and geared to accommodate growth on the part of the user. The CAD viewing capability is quite unique.

Cons

Although of reducung need, a more comprehensive records management component would be nice to have.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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FileHold logo

FileHold

Document Control Specialist

Reviewed 5 years ago

Overall I would recommend this product. If you are moving from a network type system to a DMS , this is the way to go. You do not need to be a programmer to get this thing going. All you need is a few hours of IT time and the rest you can do yourself. I implemented our program in 2 months time.

Pros

Easy to implement and easy to configure to my company's business requirements The searching capability is wonderful and greatly reduces the time it takes to find a document - we are now getting structure out of mayhem! The library structure makes using FileHold easy even for the most novice of users

Cons

Navigating through the workflows is cumbersome and clunky. I have to click here to find one thing...go back to another screen to find others.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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FileHold logo

FileHold

Guaranty of success

Reviewed 9 years ago

This is a wonderful product; in just one simple and intuitive interface you get so much functionality that is almost unbelievable. The flexibility and easiness of use and administration, makes of FileHold a very powerful tool to expand the use of the electronic document in organizations of any size. These features alone are a guaranty of success for the project.

Pros

Flexibility, easiness, price

Cons

Graphic workflows and PDF forms

Vendor response

A graphic workflow designer and support to automatically capture data from PDF forms has been added to FileHold in the last release FileHold 14. Customers on FileCare who need these features are encouraged to schedule their no cost upgrade.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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FileHold logo

FileHold

Great product that is stable, scalable, and well-tested.

Reviewed 14 years ago

Great product that is stable, scalable, and well-tested.

Pros

1. Very simple and straight-forward setup. 2. Licensing model allows smaller organizations enter into a document management solution and have it grow with their business. 3. Functionality available for the basic purchase exceeds that of competitors. 4. The use of web services allows for the ability to develop solid API's and access a repository from anywhere.

Cons

1. There is no import application that comes with the product for easy conversion from other storage software or scanning projects