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Dropbox Business vs OpenKM Comparison

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Overview

Category Leaders

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

OpenKM is a document management solution available on-premise or on the cloud, which helps businesses manage documents by capturing, processing and securing data from various digital sources. It lets enterprises edit and share documents with team members, ensuring collaboration in the organization.

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

Starting from

10

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

100

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

5

4

3

2

1

13.7K

6K

1.4K

202

113

  • Value for money
  • Ease of use
  • Features
  • Customer support
97%
would recommend this app

4.7

17

5

4

3

2

1

11

6

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

Pros

Its a very helpful tool. I use when when I work from home and I love when I have all my documents on my MacBook from dropbox- without copying them; they just are there, love it.
Love the different type of software it has to offer such as storage or the quality of being able to save.
Very user friendly interface sync is very reliable good retention features. Lan sync and smart sync features are great.

Pros

OpenKM is a great software for document filing and search. Also it is excellently suited as backend-service for own applications or the integration in third-party applications.
We have had a good experience, the software fulfills its purpose even with plenty of features, just with a couple of customer service problems. We feel comfortable with the application.
Very useful software for document management, many useful features for end users like me.

Cons

The group and user policy is alittle bit weird to understand and alittle bit confusing. I had to redo the whole access policy twice because it was not working as i wanted.
To have the file uploaded in the background with limited speeds irrespective of the download or upload speed is something that has irritated me.
It has some integration that sometimes provides warnings through Excel, but other file types are completely at risk of having conflicting copies.

Cons

There are a few features that I had trouble getting more info on. User access can be a pain to set up, especially retroactively.
Page layout is a bit confusing this makes it difficult for users to access.
The interface is a bit outdated. OCR is a bit hit or miss.
  • Vendor responds to reviews
  • Last review9 days ago
  • Vendor responds to reviews
  • Last review2 years ago

Key features

  • Total features86
  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Dashboard
  • Activity Tracking
  • Activity/News Feed
  • Alerts/Notifications
  • Application Management
  • Approval Process Control
  • Archiving & Retention
  • Audit Management
  • Audit Trail
  • Authentication
  • Backup and Recovery
  • Brainstorming
  • Calendar Management
  • Chat/Messaging
  • Cloud Backup
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Compliance Tracking
  • Configurable Workflow
  • Conflict Tracking
  • Contact Management
  • Content Management
  • Customizable Branding
  • Customizable Fields
  • Customizable Reports
  • Customizable Templates
  • Data Extraction
  • Data Migration
  • Data Recovery
  • Data Storage Management
  • Data Synchronization
  • Database Creation
  • Digital Asset Management
  • Digital Signature
  • Discussions/Forums
  • Document Automation
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Review
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • Employee Directory
  • Encryption
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing
  • File Transfer
  • Full Text Search
  • Government Contracts
  • HIPAA Compliant
  • Historical Reporting
  • Image Editing
  • Indexing
  • Information Governance
  • Knowledge Management
  • Messaging
  • Metadata Management
  • Mobile Access
  • Mobile Capture
  • Multi-Language
  • Notes Management
  • Office Suite
  • Offline Access
  • Optical Character Recognition
  • Password Management
  • Personalization
  • Presentation Tools
  • Productivity Tools
  • Progress Tracking
  • Project Management
  • Real Time Editing
  • Real Time Synchronization
  • Reminders
  • Remote Access/Control
  • Remote Synchronization
  • Reporting & Statistics
  • Reporting/Analytics
  • SEO Management
  • SSL Security
  • Search/Filter
  • Secure Data Storage
  • Secure Login
  • Single Sign On
  • Specialty Contracts
  • Surveys & Feedback
  • Synchronization Scheduling
  • Task Management
  • Team Collaboration
  • Template Management
  • Templates
  • Third-Party Integrations
  • Two-Factor Authentication
  • Two-Way Synchronization
  • User Management
  • Version Control
  • Workflow Management
  • Total features65
  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Dashboard
  • Activity Tracking
  • Activity/News Feed
  • Alerts/Notifications
  • Application Management
  • Approval Process Control
  • Archiving & Retention
  • Audit Management
  • Audit Trail
  • Authentication
  • Backup and Recovery
  • Brainstorming
  • Calendar Management
  • Chat/Messaging
  • Cloud Backup
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Compliance Tracking
  • Configurable Workflow
  • Conflict Tracking
  • Contact Management
  • Content Management
  • Customizable Branding
  • Customizable Fields
  • Customizable Reports
  • Customizable Templates
  • Data Extraction
  • Data Migration
  • Data Recovery
  • Data Storage Management
  • Data Synchronization
  • Database Creation
  • Digital Asset Management
  • Digital Signature
  • Discussions/Forums
  • Document Automation
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Review
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • Employee Directory
  • Encryption
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing
  • File Transfer
  • Full Text Search
  • Government Contracts
  • HIPAA Compliant
  • Historical Reporting
  • Image Editing
  • Indexing
  • Information Governance
  • Knowledge Management
  • Messaging
  • Metadata Management
  • Mobile Access
  • Mobile Capture
  • Multi-Language
  • Notes Management
  • Office Suite
  • Offline Access
  • Optical Character Recognition
  • Password Management
  • Personalization
  • Presentation Tools
  • Productivity Tools
  • Progress Tracking
  • Project Management
  • Real Time Editing
  • Real Time Synchronization
  • Reminders
  • Remote Access/Control
  • Remote Synchronization
  • Reporting & Statistics
  • Reporting/Analytics
  • SEO Management
  • SSL Security
  • Search/Filter
  • Secure Data Storage
  • Secure Login
  • Single Sign On
  • Specialty Contracts
  • Surveys & Feedback
  • Synchronization Scheduling
  • Task Management
  • Team Collaboration
  • Template Management
  • Templates
  • Third-Party Integrations
  • Two-Factor Authentication
  • Two-Way Synchronization
  • User Management
  • Version Control
  • Workflow Management

Integrations

  • Total integrations1196
  • Asana
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Google Workspace
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft SharePoint
  • Microsoft Teams
  • Okta
  • OneDrive
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier
  • Total integrations6
  • Asana
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Google Workspace
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft SharePoint
  • Microsoft Teams
  • Okta
  • OneDrive
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier

User reviews that mention these apps

KF
AvatarImg

Kellson F.

Education Management, 11-50 employees

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

OpenKM logo

OpenKM

my impressions

Reviewed 5 years ago

personally I have nothing to regret

Pros

It's great for helping people in their personal business.

Cons

page layout is a bit confusing this makes it difficult for users to access

Vendor response

Hello dear customer, We, at OpenKM, appreciate your overall positive feedback. We understand your comment regarding the page layout, and we want to let you know that currently, we are working on a complete revamp of the user interface. This new interface will be a seven or eight-year update in technology, making OpenKM more useful, more intuitive, and modern looking. We certainly hope you will allow us to show you the new OpenKM in the future.

AvatarImg

Verified reviewer

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

OpenKM logo

OpenKM

From the beginning of our collaboration contacts are very pleasant and high level skills

Reviewed 6 years ago
Pros

Very well documented, the sources are accessible and understandable, the commissioning is fast and the use is done quickly because the solution is developed in a logic and a business vision. OpenKM solution leaves plenty of possibilities for integration of add-ons.

Cons

Maybe the software is only in English which can be a problem for users who do not speak and do not understand English

Vendor response

Thank you very much for your interest in OpenkM. The document Management System is translated to more than 39 languages. The language pack is available in the OpenKM Knowledge Center: https://docs.openkm.com/kcenter/ for both Community and Professional version.