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M-Files vs Google Docs Comparison

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Overview

M-Files is the leading document management platform for knowledge work automation. With the M-Files platform, knowledge workers,...

Google Docs is an online word processor that lets you create and format text documents and collaborate with other people in real time.

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

Starting from

ic-pricetag

No pricing info

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

6

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.3

182

5

4

3

2

1

92

57

24

5

4

  • Value for money
  • Ease of use
  • Features
  • Customer support
91%
would recommend this app

5

4

3

2

1

21K

6.2K

788

56

14

  • Value for money
  • Ease of use
  • Features
  • Customer support
99%
would recommend this app

Pros

I liked M-Files because of the ability to organize company files in a secure location. I used M-Files to fully store my Tax program in my previous position, and loved everything about it.
The setup for workflows is amazing and easy to do. It uses a graphical interface that is fun to experiment with but at the same time powerful and highly customizable.
It will be the best money you spend and will save you the cost is saved searching in weeks.

Pros

I used this majority of my way in high school, college and now the post graduate work like. It’s so easy to navigate and I LOVE IT I share documents with my colleges ans co workers it’s amazing.
Super easy to use since it's just like Microsoft Office. Great if your device doesn't have Office and you need to use the same platforms.
I love how easy it is to use and how file sharing is super integrated. The quality for the cost of the product is super.

Cons

It creates synchronization problems in places where the internet connection is not reliable and there may be version problems.
What I dislike about the M-Files is User interface quite diffuclt to get used. They need to impove as well.
Also you does not find files sometimes because you need to put keywords but you may forgotten.

Cons

Some options are missing from it, but that is to be expected from a web-based app. The only thing I dislike is how hard it is to open the documents generated in Google Docs through other software.
The downside of this is that someone can edit the document as you are presenting and mess with your presentation or confuse your line of thoughts.
The icons are small and it's easy to accidentally press the wrong button or hit the wrong combination of keystrokes and change the menu into tiny icons with no explanations.
  • Vendor responds to reviews
  • Last review12 days ago
  • Vendor responds to reviews
  • Last review21 days ago

Key features

  • Total features34
  • API
  • Access Controls/Permissions
  • Activity Tracking
  • Archiving & Retention
  • Audit Trail
  • CRM
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Compliance Tracking
  • Content Management
  • Customizable Templates
  • Data Import/Export
  • Digital Asset Management
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • Encryption
  • File Conversion
  • File Recovery
  • File Sharing
  • Full Text Search
  • Information Governance
  • Metadata Management
  • Mobile Access
  • Notes Management
  • Offline Access
  • Optical Character Recognition
  • Productivity Tools
  • Project Management
  • Real Time Synchronization
  • Search/Filter
  • Secure Data Storage
  • Third-Party Integrations
  • Version Control
  • Workflow Management
  • Total features17
  • API
  • Access Controls/Permissions
  • Activity Tracking
  • Archiving & Retention
  • Audit Trail
  • CRM
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Compliance Tracking
  • Content Management
  • Customizable Templates
  • Data Import/Export
  • Digital Asset Management
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • Encryption
  • File Conversion
  • File Recovery
  • File Sharing
  • Full Text Search
  • Information Governance
  • Metadata Management
  • Mobile Access
  • Notes Management
  • Offline Access
  • Optical Character Recognition
  • Productivity Tools
  • Project Management
  • Real Time Synchronization
  • Search/Filter
  • Secure Data Storage
  • Third-Party Integrations
  • Version Control
  • Workflow Management

Integrations

  • Total integrations21
  • Asana
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Google Workspace
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft SharePoint
  • Microsoft Teams
  • Okta
  • OneDrive
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier
  • Total integrations408
  • Asana
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Google Workspace
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft SharePoint
  • Microsoft Teams
  • Okta
  • OneDrive
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier

User reviews that mention these apps

AS
AvatarImg

Arjun S.

Computer Software, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

M-Files logo

M-Files

One cal rely on it completely

Reviewed 7 years ago

One can try it

Pros

When a document is printed, all the metadata (approvals) are printed with it. No need to hunt down separate approvals to print out and attach. Tool can handle single approval types of documents as well as docs requiring pre and post-approval.

Cons

System is difficult to navigate to see all docs without doing advanced searches. I don't like that I can't get a personal version for my home

LM
AvatarImg

Lemon M.

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

M-Files logo

M-Files

Very powerful dms

Reviewed 9 years ago

Very easy of use as it is integrated into windows explorer, no need additionally to open anything. Many ways to classify docs, full text search, reminders, etc. Many features. And extremely promt and helpful customer support.

Pros

No pros were added to this review

Cons

No cons were added to this review

AvatarImg
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Clarwin C.

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

M-Files logo

M-Files

Go-to application for any Digitization Project

Reviewed 6 years ago

M-files is a must for any company seeking to implement digital transformation initiatives in their company. I love best is its extensive feature set and seamless integration with Microsoft products (e.g., office, IIS server, MS SQL, Windows, etc.) The workflow feature is easy to customize, setup, and implement. It will change the way you deal with paper documents once you experience how easy it is to digitize, and manage your documents. The OCR functionality is a beast! Just like having Google on your local repository, reading through the very contents of your digital documents.

Pros

The thing I like the most is the seamless integration with Microsoft products. This made it easy for implementing the use of M-files into our office workflow (it works well from within Outlook, Microsoft Office, even Windows Explorer). The creation of a Workflow is made very easy via a graphical workflow editor. Just a little learning curve and we are able to setup the different manual processes into a solid digital workflow for the office (e.g., filing for leave, routing of papers for approval, storing scanned copies of contracts and any kind of document in the office).

Cons

When implementing on a large scale (e.g., company-wide) we really had to sit down and plan out our licensing arrangement. Note that M-Files comes in a variety of licensing options (e.g., read-only, named user, concurrent user). Some offices can possibly share licenses (but number of active sessions will be limited). Planning out the best license option is quite a task since we were woking on a limited buget and we had to optimize the value-for-money setup we can have. It can also be a bit overwhelming for new users. We had a bit of difficulty in the deployment since we had to train all the users (who found it not so intuitive at first). But then, after the training, it has then been integrated well for our daily use.

TF
AvatarImg

Traci F.

Management Consulting, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

M-Files logo

M-Files

Generally good but would like to see more functionality particularly with search and view

Reviewed 7 years ago

Single document repository, simplified document retrieval

Pros

Having a single Repository for our documents and not having to save/search by location simplifies things

Cons

Adobe DC issues blank/corrupt and/or not saving (but not giving an error). When I add a property of AKA the AKA does not default off the Real Estate & When I then search by AKA the new docs not found (unless I have manually added AKA). Can't add doc to multi-file by file/save as. Can't file/save as/replace e.g. open PDF in Acrobat to edit it must save outside vault then Replace file with. Want more...

BL
AvatarImg

Bwanali L.

Health, Wellness and Fitness, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Google Docs logo

Google Docs

This very good for saving and sharing documents and. Pictures and audio

Reviewed 2 years ago

It's really been good so fare I have been able to maintain files very important documents from year's back like my resume is only push away also you can share big files because of this product for free.

Pros

This product helps me save important files from year's back I am a musician and I have song files for m 5 years plus saved without it my files would be lost.

Cons

Really nothing to dislike about this product so fare

JT
AvatarImg

Jennifer T.

Marketing and Advertising, 201-500 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Google Docs is an incredible software for business

Reviewed 3 years ago

Google docs allows me to connect with other data users and solve problems and get answers.

Pros

Easy to use. Easy to share with other people to gather information m. Very versatile and compatible with other software.

Cons

A lot of steps to gather the answers and updated info.

AT
AvatarImg

Anurag T.

Internet, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Google Doc Rrview

Reviewed 4 years ago

google is best and their product always better so i m happy to use google.

Pros

it is very nicevand very useful. Very productive and data is easily saving and uploading easily. Processing is very fast.

Cons

Every thing is very nice only issue i found that it is not under category of enterprise. Adoption is not very easy.

DA
AvatarImg

David A.

Computer Networking, 1,001-5,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Google docs review

Reviewed 3 years ago

It’s fluid and accessible when I need it to be...I can also upload and download immediately when needed

Pros

I enjoy how it’s mobile and can be downloaded on just about any platform m. I also enjoy the fact that it’s no cost

Cons

It’s difficult to migrate with MS Office. If I try to copy/paste to it from Word, it doesn’t keep the same formatting and things have to be adjusted which just ends up eating my timw

TA
AvatarImg

Tyler A.

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Free and Easy

Reviewed 6 years ago
Pros

Free storage and easy to build general documents for school and work. Sharing and having multiple editors working on a document at once are great. Easily look back through revisions of the document and revert if needed. Commenting on the documents and assigning other members is an excellent feature!

Cons

Some advanced features that you may be used to in that other M program are missing and require some getting used to.

VJ
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VIRNA J.

Government Administration, 51-200 employees

Used monthly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Google Docs logo

Google Docs

WHAT UP DOC

Reviewed 5 years ago

I LIKE USING GOOGLE DOCS AT WORK FOR THE REASON THAT SEVERAL OF M COLLEAGUES CAN EDIT AT THE SAME TIME.

Pros

MY KIDS AND I LOVE GOOGLE DOCS. WE USE IT QUITE OFTEN. MY KIDS USE IT AT SCHOOL. THEY CREATE DOCUMENTS FOR SCHOOL SHARE IT WITH ME TO EDIT. LOVE IT.

Cons

AGAIN AS I SAID WITH GOOGLE SHEETS, GOOGLE DOCS DOES NOT HAVE THE POWER AS WORD, BUT IT STILL A GREAT PROGRAM.

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Linda Lai M.

Facilities Services, 501-1,000 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Fantastic ! Easy to use and never looking back.

Reviewed 5 years ago
Pros

Google Docs has made sharing documents and photo easily. We use it for our different departments and it has made our day to day process much m ore efficient.

Cons

There is nothing we don't like about this software. It is easy to use, and has been beneficial for our departments.

ma
AvatarImg

melissa a.

Entertainment, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Google Docs PERFECT for planning

Reviewed 6 years ago
Pros

The fact that I can share the documents with others and they can edit it as they see fit. I am an event planner and it makes m life easier.

Cons

I honestly do not have any cons for this particular product.

mm
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mallori m.

Publishing, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Google Docs logo

Google Docs

gembagpub

Reviewed 4 years ago
Pros

being able to save my docs in one place and edit them.

Cons

I don't like that it saves multiple versions of my doc when I only need one named version. Not sure if I"m doing it wrong.

Mc
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Mostafa c.

Information Technology and Services, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Google Docs logo

Google Docs

very easy to use

Reviewed 4 years ago

It's make my life easy. It's save time money and give relax .

Pros

It is very user friendly software. before I used another software, but there was problem to carry.But when I am using this software I no need to think about carry. I can use this by sign in from anywhere in the world. I can do every thing for make document by using this software. It is almost like m&s word so we no know need to learn how to use who all ready used m&s word.

Cons

I think some extra tools should use and this software should devop there software . specialy should work about tex box , logo, and table.

hl
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hallee l.

Computer Networking, self-employed

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Google Docs logo

Google Docs

very nice

Reviewed 6 years ago

great!

Pros

it saves automatically! i love that i dont have to worry about losing my work!

Cons

I;m really hoping you can put in a new feature that allows you to organize the documents you have already finished into folders if you'd like

AvatarImg

Verified reviewer

Used other for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Google Docs logo

Google Docs

Simple and easy to use

Reviewed 6 years ago

Easy to use and to share the information trough it

Pros

It´s been easy learning to use it. I also find very interesting the fact that I can share my documents

Cons

The only a I don´t like about this software it´s that when I´m offline I sometimes loose data when it´s supossed to work.

JP
AvatarImg

Jordan P.

Facilities Services, 501-1,000 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

extremely easy to use

Reviewed 6 years ago

my over all experience with google docs is great! it is super easy and convenient!

Pros

this is the best way to do school work or any work at that fact it saves to you google drive and you can reopen your doc on any device, and if your computer shuts down out of no where fear not! it saves automatically!

Cons

I don`t really think there is a con to this other than i`m pretty sure u have to have WiFi to get on to google docs.

AvatarImg

Verified reviewer

Computer & Network Security, 1,001-5,000 employees

Used weekly for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

Share this review:

Google Docs logo

Google Docs

save files and share them with my family

Reviewed 6 years ago

share files, store files and backup files for long term

Pros

the ease of use, ability to upload files quickly and easily via a web UI, support of many files types.

Cons

the fact that I can't save files directly from office into the docs. also the fact that not all the features in office are viewed correctly

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Néstor M.

Marketing and Advertising, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Better than MS Word

Reviewed 5 years ago

I´m really impressed with Google Docs. The guys from Google always keep updating and improving this tool. Plus... Google Docs has some unique features that might surprise you.

Pros

First things first: Google Docs is 100% free With that in mind... the amount of features and functionalities that Google Docs brings to the table is just insane. Google Docs cover all your needs when it comes to text processing and all that stuff. PS: Did I mention that you can work with your Google Docs offline too? Unless you REALLY need a pro-tool to writ

Cons

As a cloud based service, you can´t expect the same processing speed that desktop software can offer. So, yes... it will be a little bit slower than MS Word (but not really faster than LibreOffice).

AvatarImg

Verified reviewer

Oil & Energy, 10,001+ employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Free office available all moments

Reviewed 5 years ago

It's very handy. You have an M office in all your devices to check documents at the moment. At least for reading it's a usefull tool to have.

Pros

You can use it every time because it only needs a browser. No cost, no install, it's very handy,

Cons

Some documents can't be opened for no reason. And some times from some computers it will not let you open the documents because permissions.

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Cristina G.

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Using Google Docs has been extremely helpful for me!

Reviewed 6 years ago

The comfort it offers is incredible. The possibility of being able to edit the same document at the same time as your colleagues, is something that no other program or website can offer

Pros

I´m a college student, and whenever me and my friends have a group assignment, we use Google Docs. We can all edit the document at the same time, so it saves us a lot of work.

Cons

It should be able to save the document automatically, even without Internet connection. In my country, WiFi signals are very poor, and it´s very annoying when we have to start over.

AvatarImg

Verified reviewer

11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Sharing information in an easy way.

Reviewed 7 years ago

I can share information in real time.

Pros

It allows me to create and edit documents, share them in real time with my team. I can insert texts and images inside the document.

Cons

If the document is edited by several people at the same time, the process of editing and creating content is slow. It does not have all the functions of M. Word

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Francisco N.

Marketing and Advertising, 1,001-5,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Working 100% Online

Reviewed 6 years ago

I´m constantly using G Docs and I will keep organizing my business with them! I gain a lot of time instead of having long chains of mails with updates

Pros

I love that all my work is available Online and that a whole team can work with them at the same time, It´s amazing to have this tools when you work with people that are all over the world

Cons

Sometimes its hard to find one specific document

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Paulo F.

Information Technology and Services, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Easy way to share and edit information

Reviewed 6 years ago

I´m suspicious! I´m a Google Gmail user since 2005 February. Since then, many times was possible to work in teams sharing data, building text in many hands, in a synchronized time. But, compared to many others solutions, even paid one, it works instantly. In many environments, at the job, at the academy, I have asked, because all the described situations above, a Gmail user to begin a relationship. (laugh!)

Pros

It´s simple and quick to share and use it.

Cons

Always less features than microsoft word, for example.

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Pedro B.

Used monthly for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Google Docs logo

Google Docs

Preparation of templates and spreadsheets with documents of the academic coordination of a geography

Reviewed 6 years ago

Create files and upload files already created.

Pros

that allows to handle all the information gathered in the spreadsheets and databases in Excel sheets of all the information of the academic coordination

Cons

The limitation of the ability to save files depending on image content and type of file format That the information could be safe if the user's authenticity protocols are violated and the information would be lost.

df
AvatarImg

devaun f.

Computer Software, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Google docs = the future

Reviewed 5 years ago
Pros

Former user of the big M software, now exclusively use google docs. I have found that it has every feature I need, and is easy to use. I especially love that every document I make is available on the cloud

Cons

There are some learning curve. I had difficulty finding the fonts that match what I currently use, and tables.

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Rosangela R.

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Google Docs logo

Google Docs

Perfect Cloud document creation tool

Reviewed 6 years ago

Better control of my files and company files too,

Pros

For me, it's a must have. Its very easy to use. With docs I can keep my files up to date an have access whenever I need them. At work we share SOP'S, Montlhy reports, we all have access with makes it easier for sharing ideas, etc. It's a very complete tool.

Cons

Sometimes it makes my computer run a little bit slow, other than this, I don't have any cons for it. Its great.

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Eric K.

Telecommunications, 11-50 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Google Docs logo

Google Docs

Not quite a full replacement for MS Word

Reviewed 6 years ago

Share files between team members Store files for future use

Pros

Google Docs offer a number of useful tools, and the ability to have multiple edit the same document (even at the same time) without loosing data. It offers many of the most common word processing and formatting tools. Files are available anywhere you have an internet connection including on smartphones. Option to export to various formats from MS Word and PDF to more open formats. Easy to store and share across teams with the Enterprise / Team version. Great Google searching inside documents when you need to find something but don't recall which file has it. Change history is automatically stored.

Cons

Several advanced features and formatting do not exist. To enlarge the page you need to scale your window not the document.

AvatarImg

Verified reviewer

Pharmaceuticals, 10,001+ employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Google Docs logo

Google Docs

Maintain a document tumeline

Reviewed 6 years ago
Pros

Compatibility with evolving devices makes this a go to application for professionals which have now prerequisites for multitasking and multiple doc review

Cons

Heavier files sometimes cause delay in opening files