Microsoft OneNote Features

Microsoft OneNote

Collaboration and file management

4.51/5 (786 reviews)

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@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Management
Alerts/Notifications
Approval Workflow
Assignment Management
Bar Chart
Billing & Invoicing
Budget Management
Budgeting/Forecasting
Bug Tracking
CRM
Calendar Management
Calendar Sync
Categorization/Grouping
Charting
Client Management
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Configurable Workflow
Content Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Branding
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Dashboard Creation
Data Import/Export
Data Storage Management
Data Visualization
Deadline Management
Dependency Tracking
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Email Management
Email-to-Task Conversion
Employee Database
Employee Scheduling
Event Calendar
File Management
File Sharing
File Transfer
Gantt/Timeline View
Goal Setting / Tracking
Idea Management
Import Tasks
Issue Management
Issue Scheduling
Issue Tracking
Kanban Board
Milestone Tracking
Mobile Access
Mobile Time Tracking
Monitoring
Multi-Department/Project
Multiple Projects
Notes Management
Online Time Tracking
Parent Task
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Prioritization
Progress Reports
Progress Tracking
Project Accounting
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Editing
Real Time Notifications
Real-time Updates
Recurring Issues
Recurring Tasks
Reminders
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Resource Allocation & Planning
Resource Management
Role-Based Permissions
Search/Filter
Status Tracking
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Templates
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Timeline Management
Timer
Timesheet Management
To-Do List
Traditional Methodologies
Vacation/Leave Tracking
Version Control
Workflow Management
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@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Management
Alerts/Notifications
Approval Workflow
Assignment Management
Bar Chart
Billing & Invoicing
Budget Management
Budgeting/Forecasting
Bug Tracking
CRM
Calendar Management
Calendar Sync
Categorization/Grouping
Charting
Client Management
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Configurable Workflow
Content Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Branding
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Dashboard Creation
Data Import/Export
Data Storage Management
Data Visualization
Deadline Management
Dependency Tracking
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Email Management
Email-to-Task Conversion
Employee Database
Employee Scheduling
Event Calendar
File Management
File Sharing
File Transfer
Gantt/Timeline View
Goal Setting / Tracking
Idea Management
Import Tasks
Issue Management
Issue Scheduling
Issue Tracking
Kanban Board
Milestone Tracking
Mobile Access
Mobile Time Tracking
Monitoring
Multi-Department/Project
Multiple Projects
Notes Management
Online Time Tracking
Parent Task
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Prioritization
Progress Reports
Progress Tracking
Project Accounting
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Editing
Real Time Notifications
Real-time Updates
Recurring Issues
Recurring Tasks
Reminders
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Resource Allocation & Planning
Resource Management
Role-Based Permissions
Search/Filter
Status Tracking
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Templates
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Timeline Management
Timer
Timesheet Management
To-Do List
Traditional Methodologies
Vacation/Leave Tracking
Version Control
Workflow Management
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Microsoft OneNote Feature Reviews

25 reviewers had the following to say about Microsoft OneNote's features:

Nino K.

Verified Reviewer

Microsoft OneNote

2020-04-04

You can syncing between desktop and mobile applications

Pros

You can mannage your tasks and note importans information in it.

Cons

Task management (it would be nice for one note to be able to send notifications to your device)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

5/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
(Marketing and Advertising company, 51-200 employees)

Simple review about Microsoft one note

2021-08-10

Microsoft always do their best with their software ,describing about one note they have done great in making such software with one place to take notes, record data for project management etc.

Pros

The best thing about Microsoft one note is it becomes quite easy to take notes, record information about your work and the data is secure and the notes can be edited and continued in your mobile due to it sync feature.

Cons

If you are a new user sometime it becomes difficult to understand the interface ,less people know that you can create notes in the start, later on the user becomes used too with the UI.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Bill N.

I LOVE OneNote!

2018-08-23

Any chance I get I'm happy to show people my notes in OneNote.

Pros

Very customizable search Integrates with Outlook for meeting notes.

Cons

You can't use strikethrough font on the mobile versions.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
nathan l.

1Note

2020-11-10

the free version gives you a great amount of storage and features that you would need on your day to day work

Pros

this note-taking app is great if you like taking notes on the computer.

Cons

Some integrations OneNote can be finicky about (ie: google calendar). The sharing feature needs improvement as well.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
(Real Estate company, 10001+ employees)

Very practical Tool for notes and task management

2021-08-28

Very positive experience and I would definitely recommend it.

Pros

This is a very easy tool to use, for taking notes and organising tasks.

Cons

OneNote is rather good for project management, organising tasks or taking notes.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sara J.

One Note's document storage, protection, and collaboration within MS Office 365

2018-07-25

While I've tried other competent products, document creation and collaboration tools and storage within the business applications offers greater convenience and lowers risks.

Pros

It offers peace of mind embedded in the MS business applications so as the organization grows in size and complexity, creating and sharing documents, especially those with potentially sensitive data (compliance) or contracts will not require 3rd party apps.

Cons

None thus far, but as an early stage startup, we never got a chance to really bring it to scale for full functionality across numerous users.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Jill D.

Great Software for Unusual Project Management Needs

2021-07-30

If I'm building something unusual, like a property design layout, I can put the floorplans, design palettes, purchase furniture and accessory photos and budget spreadsheets all in one place to know what I have, and what I still need.

Pros

I find the software incredibly helpful in visualizing connectivity between data, or, for project management, in having all aspects of the project in one place.

Cons

I do wish that OneNote made collaboration between folks of disparate operating systems a little easier, and had better features to update any particular note that was being used by two parties at once (a big ask, I know!).

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Abrar K.

Write down everything that comes to your mind with this amazing tool

2021-08-04

We can export/import notes and take back-up as well.

Pros

There is a collaboration feature that helps in planning out future things with the team and to note down important points altogether.

Cons

Many options are missing from this tool and it don't have enough templates or themes for its notes.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Michael K.

OneNote makes sharing information easy!

2019-03-08

I use it on my tablet, mobile device, desktop, and use it for the prime communication tool for my team.

Pros

It offers quick access to notes that the entire team can share, edit, modify and alert when updates are made.

Cons

As mentioned, anyone can edit. We've had issues with people not following documentation standards within MS OneNote, which causes confusion - but that is more of a user error than anything that OneNote is doing.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
(Human Resources company, 10001+ employees)

Good for taking notes and project management

2021-06-03

I use OneNote to keep track of weekly bullets and accomplishments. It is useful for when I have to draft my end-of-year accomplishments for my annual performance review.

Pros

Before using OneNote, all of my notes were in various notepads and were disorganized.

Cons

For some, it may not add much utility over other note-taking and project management software.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Stella Maris B.

OneNote, a multipurpose 21st Century Tool for Lifelong Learners

2021-06-30

OneNote has helped me shape the way I organize and manage my classes and curate content as a participant, presenter and author. I can search content in all my notebooks in a very short time, create portfolios of learning progress over years, move, copy, archive and delete sections or pages.

Pros

It helps me organize content, plan, deliver & assess learning paths, keep records of multimedia resources supporting learning beyond school walls through assistive technology, data management with support and feedback to allow student voice, choice and agency as well as autonomous learning.

Cons

It is permanently adding new features to make learning accessible, memorable and enjoyable not only for students but for PD , content curation and regular use at home.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kurt F.

Simple note keeping to group collaboration

2021-05-26

Great overall experience. Mobile and desktop app are great, as well as the web version.

Pros

It's great for simple note keeping while on a call or collaborating with my team and keeping weekly notes and updates.

Cons

There are times where the syce will get messed up and I'll have to revert to an older version to clean up the errors, but that is rare.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Andre M.

Great tool with mobile access

2018-08-22

Pros

Great tool to be able to take notes and create a to do list on the go with mobile access, and be able to review on your laptop or desktop.

Cons

I would like to see a choice to have alerts or reminders added to task goals or schedules or have it linked to my calendar.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Fraser D.

The best tool on the market for organizing your notes

2018-08-15

Pros

- the amount of different file types you can include is fantastic - keeps all my notes in one place - very easy to access - sharing documents with various interested parties is brilliant

Cons

- I don't really have any negatives to express about this product. It can take a while to get used to if you have been using a different system though.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Sandeep R.

Probably the best note taking application that works both offline and online

2021-06-04

It provides the best user experience for note taking.

Pros

Its also easy to share and have control over who can access the file.

Cons

It needs to improve its search feature, right now its very limited and doesn't give the exact results.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Francesco F.

Replacement for blackboard

2020-07-09

I use OneNote to lecture, using hand writing to match note taking pace of students.

Pros

The vey few times I went into a crash, recovery was fast and essentially no data was lost, all essential in a lecture.

Cons

In older versions the management of the sheet format (finite size vs infinite) was easier.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Victoria B.

Easy to use

2021-08-05

Overall it’s a great software for allowing teams to collaborate and keep track of tasks and manage projects

Pros

Love this product for collaboration on projects and project management

Cons

There’s nothing I dislike about this software it’s perfect for everything in my job

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Meg G.

OneNote helps me to stay organized

2019-03-06

I recommend using OneNote to keep project notes and documents categorized and organized.

Pros

I like that you can include pdfs, word documents, notes, etc,- information contained in different formats, within the same notebook.

Cons

It makes me reluctant to recommend using it for project collaboration.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Bryce K.

The Greatest Virtual Notepad

2021-07-30

Every one of the engineers used OneNote to take notes and store documents in class.

Pros

The ease of access in uploaded files to take notes overtop is a crucial element and the collaboration feature is so vital in todays virtual working world!

Cons

Some people are not accustomed to the platform and that can make it hard to implement if everyone has a different program they prefer.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Assistant Manager Marketing (Publishing company, 201-500 employees)
Verified Reviewer

Best tool to take notes and organize tasks

2018-06-13

Pros

Microsoft OneNote is by far the easiest tool that helps in taking notes on the fly.

Cons

The free drag and drop note taking also comes with alignment issues sometimes.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: GetApp
Helpful?   Yes   No
Read more
Kate B.

Pretty Good

2017-03-13

But would like the option to add third parties to projects for a more seamless team experience.

Pros

Being able to catalog and share notes among my team

Cons

No real file sharing, some things don't dump in very smoothly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer
Verified Reviewer

Simply simple yet Effective

2021-04-20

Fantastic experience with this program would recommend it!

Pros

The simple UI of OneNote makes it very easy to record notes, write down your thoughts and ideas by typing or handwriting, inserting images, inserting videos, organization, etc.

Cons

The search feature could use some improvement to search for text within word, excel, pdf documents, etc.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: GetApp
Helpful?   Yes   No
Read more
Alin I.

A good cloud notes taking app

2018-09-21

Pros

OneNote free version has numerous positive functionalities such as : tools for better organization, notes design is flexible and it's integrating well with the Office suite.

Cons

Also the taking time to get started and synchronize all notes it's taking a bit of time.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Alexandra M.

Great tool to store and retrieve your notes

2021-08-12

Pros

This tool completely replaced paper for note-taking and tasks management.

Cons

Nothing, I recommend it a lot and also use it for my personal notes.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Clay K.

MS OneNOte Review

2021-08-27

If you are looking for note-taking software, OneNote is the one for you!

Pros

OneNote is an incredible note-taking software!

Cons

I strictly use it for note-taking, and I know some people use it for project management and have issues.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more