Microsoft OneNote Pricing Plan & Cost Guide

Microsoft OneNote

Collaboration and file management

4.51/5 (790 reviews)

Microsoft OneNote Pricing

Starting from: $1.99/month

Pricing model: Subscription

$ 1.99 a month for 50GB OneDrive Storage
$6.99 a month for 1000GB OneDrive storage and access to Office 365 Personal Edition

Competitors Pricing

Elium

Starting from: 4.00/month
Pricing model: Subscription
Free Trial: Available

NetDocuments

Pricing model: Subscription

DocuVantage OnDemand

Starting from: 40.00/month
Pricing model: Subscription
Free Trial: Available

Huddle

Starting from: 10.00/month
Pricing model: Subscription
Free Trial: Available

ClickMeeting

Starting from: 25.00/month
Pricing model: Free, Subscription
Free Trial: Available (No Credit Card required)

Microsoft OneNote Pricing Reviews

Pros

  • So if I do not have my laptop on me because I am out of the office I can use my cellphone. My team also likes that we can share our notes with each other for progress updates and team notes.Verified ReviewerRead the full review
  • In summary, it is an excellent application that fulfills what it promises.Cristopher v.Read the full review
  • It's also great that I can access it across many devices after just signing in just incase I needed my notes while I was elsewhere. This tool is great for also taking notes during meetings, etc.Caitlyn H.Read the full review

Cons

  • One of the most frustrating aspects of this program was the loss of information. Annual program updates would lose data from the prior version to the updated version.Ruth B.Read the full review
  • The level of familiarity with the app by my team had some people ineffective at using it in the beginning.Verified ReviewerRead the full review
  • I'm confused why it's not possible to integrate it with Outlook.Sarah S.Read the full review
98%
recommended this to a friend or a colleague

24 reviewers had the following to say about Microsoft OneNote's pricing:

Abrar K.

Write down everything that comes to your mind with this amazing tool

Used weekly for 1-2 years
Reviewed 2021-08-04
Review Source: Capterra

Overall this tool is good to be used as a notepad. I use this tool to pen down all the future marketing plans along with the team using the collaboration feature. The notes are stored on cloud and we can access it from anywhere just by logging in. We can export/import notes and take back-up as well.

Pros
The interface is simple and it comes along with the office suite package. We can note down anything we want on a blank sheet starting from anywhere on the page. There is a collaboration feature that helps in planning out future things with the team and to note down important points altogether. We have many customization options to make the note look attractive.

Cons
The tool cost is expensive, there are many competitors who have a better offering at price. Many options are missing from this tool and it don't have enough templates or themes for its notes.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Sophia G.

Great program to organize, search and store your notes

Used daily for 1-2 years
Reviewed 2020-04-24
Review Source: Software Advice

Even though using OneNote requires you to be signed up for OneDrive, it still is a lot cheaper than buying a premium version of its competitors. To get similar functionality as OneNOte, you woud need to buy a premium version if you are going with a competitors.

Pros
Save and organize digital notes, typed or handwritten. You can tag your notes and search for it at a later time. There are many preset tags such as remind tag, to do tag, etc. When it comes to organizing abiities, OneNote beats its competitors. You can place these tags on any section, notebooks, pages. It also allows you to save different type of information on the same page, such as pictures, to-do lists and notes. Cost wise it is also better than its competition.

Cons
OneNote storage comes from OneDrive. If you want to use OneNote, you will need to sign up for OneDrive.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Tevri T.

OneNote User

Used monthly for 1-2 years
Reviewed 2021-07-08
Review Source: Capterra

Overall I have had great experience with OneNote but feel I have had to switch because of the lack of features. However I feel it’s been the best tool for organization of files and documents.

Pros
What I like most about using OneNote is the organization it gives me to organize my class documents. I also like being able to open my account and files on any device to access my organized material.

Cons
What I least like about using OneNote is not being able to use my Apple Pencil with taking my class notes. I also, feel like other cheaper products have come out that provider more features.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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James C.

OneNote is a great tool to keep track of many different subjects

Used daily for 2+ years
Reviewed 2019-02-05
Review Source: Software Advice

Pros
I used OneNote in College to organize my notes and tasks that I needed to do. OneNote is a low cost way to keep track of many different subjects

Cons
The mobile version wasn't very user-friendly and I ended up not continuing to use OneNote because I found other services that met my needs more.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 7/10

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Felix F.

Your thoughts and ideas will always be available and all in one tool

Used daily for 1-2 years
Reviewed 2018-06-08
Review Source: Software Advice

Pros
The graphic interface is comfortable and attractive ... it organizes things very well, so that it encourages you to use it ... you can, no matter how big, get your information quickly (whatever you can think of ... images, notes, texts, audio and video recordings), you can access the same information in parallel, (online or offline) is compatible with a ton of programs, other facilities for the creation and registration of your ideas

Cons
There is nothing I dislike on this product…. may be the mobile version could have been a much better, There are a ton of features to learn, the price is a little high

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Elisa D.

OneNote

Used monthly for 6-12 months
Reviewed 2019-09-24
Review Source: Software Advice

Pros
I liked that it was easy to use, so user friendly. And affordable.

Cons
It is a software that takes awhile to get used.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Gari S.

Good software but theres better out there

Used daily for 6-12 months
Reviewed 2019-07-26
Review Source: Software Advice

Pros
The organizational value to your notes makes this good software

Cons
Could be more intuitive with how newer software of the same type is now.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Tharsanan K.

Best Digital NoteBook for You

Used monthly for 1-2 years
Reviewed 2018-05-14
Review Source: Software Advice

Everyone can use OneNote for free. Free account has every features with 5 GB cloud storage.

Pros
Best features available even for the free accounts. Very attractive user interface with highly customizable features. We can share notes between team members easily.

Cons
So far i don't have any major issues with OneNote. some times i feel recording quality is very low compare to other software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Sundeep G.

Notes if you are using Windows.

Used daily for 2+ years
Reviewed 2019-03-19
Review Source: GetApp

Pros
This is probably one of those tools which I would not complain about in regards to pricing. You will get OneNote with Windows and it works. It is very easy to set up and work with. This is the notes tool to use if you are using Windows.

Cons
OneNote works and there are no negatives about this.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 10/10

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Ivan A.

It is good, but there are other options

Used daily for 2+ years
Reviewed 2018-10-24
Review Source: Software Advice

There's still room for improvement. And comparing to the concorrence, this is not the best of them.

Pros
Allows you to keep track of your notes anywhere, online and offline. Syncs between all devices and it's lightweight enough to run on a not so expensive mobile phone.

Cons
It's a little bit confusing when you start using it. Sometimes it is not very straightforward to find options on the program.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 8/10

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William S.

One Note is great

Used weekly for 2+ years
Reviewed 2021-05-20
Review Source: Capterra

I like One Note because it is so versatile. It even can insert pictures into pages, easily, which I can't sya about other note programs.

Pros
One Note is like having a notepad, diary, journal and filing package all in one. I use it primarily as a journal. But I also use it to store receipts that have been emailed to me. It is simple to set up and since it comes with Windows 7 and up, you can't beat the price.

Cons
The default font is quirky. It is a non-standard non-serif font that does not paginate well and looks a little funky. I did finally learn how to change fonts so now it's better but then I had to go back and manually reformat all the previous pages with the new font. A PITA but that's the only real problem.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Jay J.

Useful app to go DIGITAL

Used weekly for 2+ years
Reviewed 2019-05-08
Review Source: Software Advice

I would highly recommend this to any organisation that wants to encourage staff to go digital jotting down notes and sharing them

Pros
Ease of use Value for money Less learning time Works well with Tabs and mobile devises

Cons
Archiving is a one of the main pain points I have noticed but when compared with the benefits, this is negligible

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Santiago S.

One note is great to keep track of my tasks

Used daily for 1-2 years
Reviewed 2018-11-20
Review Source: Software Advice

Pros
Easy to use and check tasks, keeping minutes, and export to MS office. I really value the syncronization with my cellphone

Cons
so far I do not have any issue, once it wasn't working properly with my cellphone, but not a big deal.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 10/10

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Hilda M.

It connects to other Microsoft platforms and that's the best part.

Used daily for 6-12 months
Reviewed 2018-05-09
Review Source: Software Advice

If you use other Microsoft products and value integration, use this. If not, stick with something better like EverNote.

Pros
I like that I can easily use tasks, insert emails, and keep my Microsoft functions connected. I like being able to have multiple notebooks with multiple sections and pages.

Cons
The interface is not pretty and also frustrating. The newest version is buggy and often doesn't load for me - it's prettier than the one I am using but not worth the hassle.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 7/10

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Tieka v.

Very good product

Used monthly for less than 6 months
Reviewed 2021-07-12
Review Source: Capterra

great

Pros
This is the perfect tool for students for note taking. It is a very friendly and familiar interface.

Cons
It is a little bit expensive and not suited to all subjects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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André L.

A perfect substitute for your old Notepad

Used daily for 2+ years
Reviewed 2021-05-07
Review Source: Capterra

On my business side, it is a way to organize all my tasks, users, passwords, network paths, serial numbers, servers names, it is easy to find the information that I want, the idea of notes works very well on the business side. Therefore, I use it on my personal life as well, to organize my grocery shopping, some budgets, stocks price, passwords and users from portals, sites. It is a secure tool provided by Microsoft.

Pros
Easy to use, has very good functionalities, it is totally integrated with the Microsoft Office programs, are the information are stored on the cloud, I can edit something on my computer and continue it on my mobile or tablet.

Cons
It is not so easy to use on the beggining, till you get the idea of create "notes" inside it, I know a lot of people which did not migrate to this tool because of this.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Kate B.

Pretty Good

Used daily for 2+ years
Reviewed 2017-03-13
Review Source: Software Advice

One Note has definitely taken our team collaboration up a notch. Better for sharing reports and analytics, taking notes and making them available across the team. Wish there was some built in calendar functionality as well as an option to share large files, photos, videos etc. Have also found it difficult to collaborate outside my org. But would like the option to add third parties to projects for a more seamless team experience. For the price, it has some decent options and features.

Pros
Being able to catalog and share notes among my team

Cons
No real file sharing, some things don't dump in very smoothly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Zankhana S.

Awesome resource for Notes

Used daily for 1-2 years
Reviewed 2020-11-10
Review Source: GetApp

Overall OneNote is awesome tool and I am fan of it . I use daily in my job. Easy to use and important thing for me is i can access my all notes from one place , I do not have to search in different folders.

Pros
OneNote is an excellent tool for having all your notes ,ideas at one place. It's very oraganized. You can put web link , picture , file shortcuts, charts etc in your note and access from one place. You can prepare your notes as searchable. Also, you can sync with web version and share particular part of notes with particular person. As a production support analyst ,I am using OneNote daily basis to male notes of different issue . So later when i have similar kind of issues I can refer it from one place. In short, it ' s very handy tools. You can access your all different notes from one place. I love this OneNote

Cons
There is nothing specific actually. It's delivers everything as per my need on daily basis. May it can be improved little cost wise.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Dzung B.

This is a handy app/software

Used weekly for 6-12 months
Reviewed 2018-10-31
Review Source: Software Advice

Its a good software

Pros
Is able to link with other devices: pc- laptop - phone - tablet Is user friendly The color is nice and relaxing to use

Cons
It takes sometimes to get used to all functions I have not many cons to say about this software However its worth the cost

Rating breakdown

Ease of use
Features

Likelihood to recommend: 9/10

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Joseph J. K. W.

powerful note taking application with advances knowledge base capabilities

Used daily for 1-2 years
Reviewed 2020-02-05
Review Source: GetApp

Very useful pieces of software that integrates well into SharePoint services for all sized business.

Pros
One Note gives many of its competitors a real run for their value! It is an easy to use application that is expansive. It integrates well with SharePoint and other Microsoft 365 products for a complete solution for your small, medium or large complex business.

Cons
There isn't much to dislike about the software. While I wish they would better support mark down files and maybe improve the import and export function the rest of the package is top notch.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Anonymous

Shareable Note Taking App for Organization and Productivity!

Used daily for 2+ years
Reviewed 2020-12-02
Review Source: GetApp

This application has improved my productivity and efficiency significantly. I use this in my personal and professional work environments. I also have the application on my phone which is so handy. Most note taking apps are not as organized as this is. I have also found OneNote to offer the most features in terms of annotates, sharing, and adding other forms of media to notes. I will be using OneNote for the rest of my career I believe.

Pros
The most impactful features are the sharing capabilities with your team. It allows you to share and edit notes with anyone. They can make real time edits on your note and it's extremely effective at building team communication and collaboration. I also value the incredible organizational structure of notebooks, sections, and pages. I am able to keep everything separated and it's very easy to use. You can also insert audio clips, drawings, PDF printouts, and more!

Cons
Some PDF's are too large to insert as a printout document, so I would really appreciate the developers allowing larger files to be inserted as a PDF printout. That is really my only concern.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Andy K.

Great organization tool for any type of project

Used daily for 2+ years
Reviewed 2017-09-15
Review Source: Software Advice

Pros
I love the fact that no matter what type of project, from buying a new accounting software to filling positions within our company, OneNote allows me to organize all of my documents (pdfs, word docs, excel spreadsheets, etc) all in one place. OneNote also allows me to create bullet points, check lists, and even collaborate my work with others on the project. Best of all is the access I have from a variety of devices including my Apple Watch, MacBook, Windows based laptop, etc.

Cons
Within a tab it is often hard to make individual pages easy to understand that they are beneath/ under another page. Very rarely I have to step back and reevaluate my organizational strategy and have to reformat my "books" or tabs. By no means is that the end of the world. Just rarely can break my workflow and cost me an extra minute or two.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 8/10

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Mohd N.

A centralized location for all your notes

Used weekly for 1-2 years
Reviewed 2019-03-06
Review Source: Software Advice

Currently, I used OneNote to organized my meeting's notes and to attach them into an email so it's easy for me to send it to my colleagues. This is sometimes very useful when you are in hurry and wanted to inform what are the points were discussed in the meeting. Secondly, it is also very convenient to use it on all the platforms whether I wanna use it on my phone or my computer. I am exploring more ways as this is a powerful tool and has very few limitations which make it value for money.

Pros
it gives you the ability to create your notes as you create on a physical notebook, moreover, this notebook can be accessed from anywhere as long as you have access to the internet. The most unique part of OneNote is you can add multimedia and create your documents as much presentable as want. These documents can also be shared with others like your friends or colleagues, it would make this software as a one-stop solution for most of the writing and editing of your notes. I used many older versions of OneNote and then after upgrading to new versions of OneNote I came to know that your older note will not get erased. you can also use OneNote app for your smartphones which makes easier to modify your changes or to view any documents on the go.

Cons
One thing I would ever want in OneNote is the integration between various platforms, Currently, Onenote allows you to create notes or documents to share it with only OneNote users, whereas if I want to share it with Evernote users it will not give me an option for that. Moreover, I can not even import Evernote's documents notes into OneNote or vice versa. There are other ways through which you can do it but for that one has to download a migration tool. The security is also one of the issues which I always take into consideration when creating any personal note where I wanted it to be encrypted with a password. There should be some ways into OneNote where you can have a personal space which can be used for those secure documents.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Francesco F.

Replacement for blackboard

Used daily for 2+ years
Reviewed 2020-07-09
Review Source: Software Advice

I use OneNote to lecture, using hand writing to match note taking pace of students. We think that for physics note taking and home reviewing them is an essential step in learning as it stimulates immediate questioning if something is not understood. Projecting the screen affords for large class rooms. Changing colors, moving sketches around works well, notes can then be turned into pdf or edited to produce better hand out. I use finite size sheets to distribute notes, during the lecture I use a continuous sheet. The notebook is on OneDrive and is available in different devices, which is sometimes useful. Overall this made a change from blackboard and chalk, and when remote lecturing came due to pandemics I did not change lecture habits. These habits might look old fashioned but for some subjects that require reasoning, sketches, math, numerical computations, comparison with graphs, I feel these are necessary and OneNote gives a good support

Pros
Handwriting with a Microsoft Surface and its pen is easy, erasing is natural, select and move also. You can color your handwriting afterwards. For lecturing you can enlarge what you wrote, or pick up a detail of a sketch. I use it with small squares, which help writing in an orderly way. Printing can be of a single sheet, a section or more. The vey few times I went into a crash, recovery was fast and essentially no data was lost, all essential in a lecture.

Cons
Sometimes, quite rarely, the whole sheet moves, it probably depends on how you approach your hand before positioning for writing, this might be something inherent to pen tablets. In older versions the management of the sheet format (finite size vs infinite) was easier.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 10/10

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