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Collaboration and file management

(32)

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Microsoft OneNote Pricing

Pricing overview

Value for money rating

4.5

/5

1.6K

Price starts from

6

/user

Per month

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Free plan
Subscription
Free trial

Pricing details

Microsoft OneNote is bought as part of the Microsoft 365 suite.

What users say

For this price level, the tools available are fantastic. One of my favourite tools is the ability to solve maths equations and provide step by step hints on how the whole thing is done.
This is also the best way to save money for your business as you wont be spending money buying pens and notebooks for your workers.

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Reviewers who mentioned pricing said:

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André L.

Chemicals, 501-1,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A perfect substitute for your old Notepad

Reviewed 3 years ago

On my business side, it is a way to organize all my tasks, users, passwords, network paths, serial numbers, servers names, it is easy to find the information that I want, the idea of notes works very well on the business side. Therefore, I use it on my personal life as well, to organize my grocery shopping, some budgets, stocks price, passwords and users from portals, sites. It is a secure tool provided by Microsoft.

Pros

Easy to use, has very good functionalities, it is totally integrated with the Microsoft Office programs, are the information are stored on the cloud, I can edit something on my computer and continue it on my mobile or tablet.

Cons

It is not so easy to use on the beggining, till you get the idea of create "notes" inside it, I know a lot of people which did not migrate to this tool because of this.

KV
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Kate V.

Market Research, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Robust for Note Taking and Task Management, but incredibly slow

Reviewed 3 years ago

I have been able to stay better organized especially with using the to-do list, and I consistently recommend it to my colleagues despite the issues (lagging/freezing and different versions causing confusion) that I have experienced.

Pros

I regularly use (and recommend to my colleagues) the templates for to-do lists within One Note, specifically the prioritized to-do list template which automatically inserts High, Medium and Low priority groupings into a to-do list where you can easily add, move (via drag/drop) and check off items. Because of the ability to create multiple notebooks, have individual tabs within the notebooks, and then individual pages within the tabs, there is the ability to manage and organize the notes and to-do lists very granularly. The digital notes sync across all devices so you are able to add/view/update notes from anywhere that you have access to the app.

Cons

The app consistently freezes when doing even the most minor of tasks. I will access it to enter in a new note, the app will freeze and lag sometimes as long as 30 seconds before the changes I've made appear on screen. Additionally, we have regular issues where users across our organization are seeing entirely disparate versions of the software. It is not as simple as the GUI being slightly different,...

MB
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Mevasoa Benjaniana R.

Business Supplies and Equipment, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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The best free note-taking application

Reviewed 2 years ago

With regards to picking the best note-taking application, there are two clear victors: Microsoft OneNote and Evernote. Both are PCMag Editors' Choices, and both have pluses and minuses. OneNote is greatly improved assuming you need a free application. Evernote has an alternate construction that makes it simpler to sort out, tag, find, and offer data, insofar as you're willing to follow through on its...

Pros

Rich with highlights Can separate text from pictures Liberal free form A lot of capacity Condition settling

Cons

Can be slow and cumbersome Not terrible, but not great either sharing choices Web trimmer necessities improvement

NH
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Naja H.

Hospital & Health Care, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Microsoft OneNote, optimal Note taking and organization app

Reviewed 2 years ago

Overall my experience with Microsoft OneNote is a good one. I do enjoy using this system and application as a primary notetaking resource. For the cost, I do believe that it can be Utilized very broadly and that makes it worth it, however For students or organizations that do not supply this app it may be A cost that students cannot afford otherwise. In addition I would recommend to utilize a service that allows Alumni to also benefit from some student benefit for a period of time after they no longer have access to their university email because of the fact that a lot of the times students that are recent alumni are still using Microsoft and need a little bit of a longer window before being asked to pay for their own subscription .

Pros

In general Microsoft OneNote is my go to and favorite notetaking app as a professional student. I find that the ability to hyper organize by topic and category allows me to keep my notes organized. In addition the ability to utilize both type to text features on top of the ability to use Apple Pencil allows me to truly customize my notes as I see fit.

Cons

The things that I liked Lisa about the software are that once the Notes sizes get to be quite large downloading these notes from the cloud does seem to take an extremely long time. And when they are downloading from the cloud you do not have access to work on those notes. Or changes that you make might not be synchronized when you reopen the app either from another device or once they do download from...

MN
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Mohd N.

Real Estate, 51-200 employees

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A centralized location for all your notes

Reviewed 5 years ago

Currently, I used OneNote to organized my meeting's notes and to attach them into an email so it's easy for me to send it to my colleagues. This is sometimes very useful when you are in hurry and wanted to inform what are the points were discussed in the meeting. Secondly, it is also very convenient to use it on all the platforms whether I wanna use it on my phone or my computer. I am exploring more ways as this is a powerful tool and has very few limitations which make it value for money.

Pros

it gives you the ability to create your notes as you create on a physical notebook, moreover, this notebook can be accessed from anywhere as long as you have access to the internet. The most unique part of OneNote is you can add multimedia and create your documents as much presentable as want. These documents can also be shared with others like your friends or colleagues, it would make this software as a one-stop solution for most of the writing and editing of your notes. I used many older versions of OneNote and then after upgrading to new versions of OneNote I came to know that your older note will not get erased. you can also use OneNote app for your smartphones which makes easier to modify your changes or to view any documents on the go.

Cons

One thing I would ever want in OneNote is the integration between various platforms, Currently, Onenote allows you to create notes or documents to share it with only OneNote users, whereas if I want to share it with Evernote users it will not give me an option for that. Moreover, I can not even import Evernote's documents notes into OneNote or vice versa. There are other ways through which you can do it but for that one has to download a migration tool. The security is also one of the issues which I always take into consideration when creating any personal note where I wanted it to be encrypted with a password. There should be some ways into OneNote where you can have a personal space which can be used for those secure documents.

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Joseph G.

Individual & Family Services, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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OneNote - The Tool You Didn't Know You Needed

Reviewed 2 years ago

From my job, to school, to church management, to personal notes, OneNote has been a vital part of my daily workflow. I often refer to it as the digital extension of my brain.

Pros

I don't even know where to start with this review. I have been using OneNote since its first iteration nearly 20 years ago, and found early on that there was no "right or wrong" way to use OneNote. Instead, it can be used in highly personalized and customizable ways that align with how your brain organizes and processes information.

Cons

I honestly can say that I can't identify a single thing that I don't like about OneNote. It was priceless to begin with, and has only continually added value over the years. I wasn't thrilled when it had briefly moved to a paid model, and was very disappointed when Microsoft announced that they were going to be phasing it out. I was very happy to learn that Microsoft listened to their customers/fans, and not only reversed their decision, but have doubled down on product development.

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Verified reviewer

Banking, 1,001-5,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Shareable Note Taking App for Organization and Productivity!

Reviewed 4 years ago

This application has improved my productivity and efficiency significantly. I use this in my personal and professional work environments. I also have the application on my phone which is so handy. Most note taking apps are not as organized as this is. I have also found OneNote to offer the most features in terms of annotates, sharing, and adding other forms of media to notes. I will be using OneNote for the rest of my career I believe.

Pros

The most impactful features are the sharing capabilities with your team. It allows you to share and edit notes with anyone. They can make real time edits on your note and it's extremely effective at building team communication and collaboration. I also value the incredible organizational structure of notebooks, sections, and pages. I am able to keep everything separated and it's very easy to use. You can also insert audio clips, drawings, PDF printouts, and more!

Cons

Some PDF's are too large to insert as a printout document, so I would really appreciate the developers allowing larger files to be inserted as a PDF printout. That is really my only concern.

TK
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Tevin K.

Computer Hardware, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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OneNote is among the greatest note-taking applications available, offering a free version, an extensive feature set, and a well-organized layout.

Reviewed 7 months ago

I personally use OneNote for free, it provides some of the finest value overall. Even without taking into account the fact that it includes the entirety of Microsoft Office, its commercial edition is still a fantastic value.

Pros

-All functions are included in the free version. -Outstanding tools for organization. -Placement of text, graphics, and attachments in an arbitrary manner. -Outstanding web cutter.

Cons

The only issue is have is local storage only available on Windows with restricted OCR and no geotagging.

KS
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Kendel S.

Graphic Design, self-employed

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

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Note App integrated with Office 369

Reviewed a month ago

The free OneNote app is available across your tablet, phone, and computer, allowing you to easily capture your ideas and to-do lists In one application.

Pros

With subscription to Office 360 you get both downloadble software and use within a web browser. Paired with OneDrive storage is part of the subscription with affordable monthly costs you get the whole Office set of programs

Cons

The free plan's 5 GB of storage can be quickly exhausted if users generate a high volume of notes.

AK
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Andy K.

11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Great organization tool for any type of project

Reviewed 7 years ago
Pros

I love the fact that no matter what type of project, from buying a new accounting software to filling positions within our company, OneNote allows me to organize all of my documents (pdfs, word docs, excel spreadsheets, etc) all in one place. OneNote also allows me to create bullet points, check lists, and even collaborate my work with others on the project. Best of all is the access I have from a variety of devices including my Apple Watch, MacBook, Windows based laptop, etc.

Cons

Within a tab it is often hard to make individual pages easy to understand that they are beneath/ under another page. Very rarely I have to step back and reevaluate my organizational strategy and have to reformat my "books" or tabs. By no means is that the end of the world. Just rarely can break my workflow and cost me an extra minute or two.

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Nuno P.

Animation, self-employed

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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The best for Windows

Reviewed 2 years ago

What makes OneNote the best Windows app for note taking it's the lack of GoodNotes for Windows. There's many good note taking apps for Windows, so OneNote it's one of the best apps for that. I can also be accessed from every device, android, iphone, windows and mac.

Pros

It's the best note taking on Windows, it can collaborate with the other office apps which is great for students. There's a good amount of features, from adding videos, images and audios, to link notes from different pages. Also a good amount of brushes and pencils.

Cons

I don't appreciate the infinite scroll on the pages. It can get really disorganized if not paid attention. The notes can expand vertically which can be bad for printing, getting really small notes if expanded too much.The storage it's only 5GB, which can be low if too much pictures are added.

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Zankhana S.

Banking, 10,001+ employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Awesome resource for Notes

Reviewed 4 years ago

Overall OneNote is awesome tool and I am fan of it . I use daily in my job. Easy to use and important thing for me is i can access my all notes from one place , I do not have to search in different folders.

Pros

OneNote is an excellent tool for having all your notes ,ideas at one place. It's very oraganized. You can put web link , picture , file shortcuts, charts etc in your note and access from one place. You can prepare your notes as searchable. Also, you can sync with web version and share particular part of notes with particular person. As a production support analyst ,I am using OneNote daily basis to male notes of different issue . So later when i have similar kind of issues I can refer it from one place. In short, it ' s very handy tools. You can access your all different notes from one place. I love this OneNote

Cons

There is nothing specific actually. It's delivers everything as per my need on daily basis. May it can be improved little cost wise.

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Anthony R.

Computer Hardware, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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A great way to take notes that integrates with the Microsoft eco system

Reviewed 6 months ago

Overall OneNote provides me with all the tools that I need to take, organise and review notes from meetings or even just general day to day tasks where I want to take note of important items.

Pros

It comes included with Office 365 so it makes it easy to deploy, cost effective and with Mobile apps allows you to edit or review notes in the move. The shortcut keys make it simple to quickly snip a screenshot of anything and store it for review, annotation etc.

Cons

There is not really anything to dislike about OneNote, but I guess if I was being really picky then I would have to say it is annoying having an app built into Windows and the another installed with Office 365 meaning you have two installed on the same machine.

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Frank L.

Information Technology and Services, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Product title says it all

Reviewed a month ago
Pros

It was the first tool I came across that actually felt like taking notes on a piece of paper but on steroids when it comes to links, images and much more. Whether its the local or cloud based version you're in for a treat.

Cons

The search engine is not optimal. The price is a bit expensive. If versioning/version control is a big requirement for documentation you should consider something more enterprise grade than OneNote.

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M Choiril R.

Design, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Database Collection

Reviewed 3 years ago

Software that is commonly used and helps me a lot in managing tasks, database processing, mailmerge, inputting customer data as well as calculating cost operational. It can be said simple but much needed by all circles.

Pros

The intensity of using office software is very high for me, especially in terms of collecting databases, whatever it is for good customer data, job data, even creating a database for mailmerge is very helpful. In the case of an ID card job that requires a lot of databases, this office program helps me integrate data and can collaborate with my design software.

Cons

File storage using the cloud feature sometimes often confuses me whether it can be opened later when in offline mode

JA
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Joe A.

Education Management, 201-500 employees

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Microsoft OneNote is my private work library

Reviewed a year ago

When working on several documents and aggregating data, you need a simple and fast way to keep the gathered info in one place. This is what OneNote has given me, along with syncing to my online account, collaboration, and sharing across my network and, the ease with which it integrates with other Microsoft Office applications makes it the near-perfect solution for me.

Pros

OneNote helps you stay organized, allowing the creation of tabs by simply dragging and dropping whatever you want into it. Sharing and synchronizing is a very simple task that will save you a lot of time. Also, if allowed, everything you have locally will be synced to your One Drive account, allowing access whenever and wherever needed. Collaboration is also simple to use, where you can work with colleagues on the same document.

Cons

OneNote is a bit heavy so some old or low-end machines may face some issues. Also, and I've been hearing this a lot, the table formatting could use an upgrade with some more added features.

SG
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Sophia G.

Insurance, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great program to organize, search and store your notes

Reviewed 4 years ago

Even though using OneNote requires you to be signed up for OneDrive, it still is a lot cheaper than buying a premium version of its competitors. To get similar functionality as OneNOte, you woud need to buy a premium version if you are going with a competitors.

Pros

Save and organize digital notes, typed or handwritten. You can tag your notes and search for it at a later time. There are many preset tags such as remind tag, to do tag, etc. When it comes to organizing abiities, OneNote beats its competitors. You can place these tags on any section, notebooks, pages. It also allows you to save different type of information on the same page, such as pictures, to-do lists and notes. Cost wise it is also better than its competition.

Cons

OneNote storage comes from OneDrive. If you want to use OneNote, you will need to sign up for OneDrive.

SK
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Shayna K.

Retail, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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OneNote convos

Reviewed 4 months ago

It had some kinks in the beginning but I figured it out, and it has become my number 1 go to source.

Pros

How easy it is to locate my notes from staff meetings, ease of dropping off a memo or two to an employee.

Cons

Cost of the usage because I'm paying the same high dollar amount but I do get extra out of it.

RO
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Ricardo O.

Education Management, 501-1,000 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Comprehensive note taking tool indispensable tool for Microsoft users

Reviewed 2 years ago

OneNote is a very robust tool to have all your notes classified in a tidy manner and you live in the Microsoft Ecosystem of apps.

Pros

One of the best features of OneNote is the ability to create a structure of books, pages and subpages that give a sense of order and neatness to the app. One of the main advantages of the app is the cost. OneNote is free for basic use, and it is bundled with your Office 365 subscription. for this price level, the tools available are fantastic. One of my favourite tools is the ability to solve maths equations and provide step by step hints on how the whole thing is done. This is a very good tool for students!

Cons

Sharing is a bit limiting. In the past, you were able to share specific pages with other people. These days you have to share whole notebooks. Also, the app experience is a bit different from platform to platform.

KB
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Kate B.

51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

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Pretty Good

Reviewed 7 years ago

One Note has definitely taken our team collaboration up a notch. Better for sharing reports and analytics, taking notes and making them available across the team. Wish there was some built in calendar functionality as well as an option to share large files, photos, videos etc. Have also found it difficult to collaborate outside my org. But would like the option to add third parties to projects for a more seamless team experience. For the price, it has some decent options and features.

Pros

Being able to catalog and share notes among my team

Cons

No real file sharing, some things don't dump in very smoothly.

FF
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Felix F.

Primary/Secondary Education, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Your thoughts and ideas will always be available and all in one tool

Reviewed 6 years ago
Pros

The graphic interface is comfortable and attractive ... it organizes things very well, so that it encourages you to use it ... you can, no matter how big, get your information quickly (whatever you can think of ... images, notes, texts, audio and video recordings), you can access the same information in parallel, (online or offline) is compatible with a ton of programs, other facilities for the creation and registration of your ideas

Cons

There is nothing I dislike on this product…. may be the mobile version could have been a much better, There are a ton of features to learn, the price is a little high

WS
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William S.

Publishing, self-employed

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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One Note is great

Reviewed 3 years ago

I like One Note because it is so versatile. It even can insert pictures into pages, easily, which I can't sya about other note programs.

Pros

One Note is like having a notepad, diary, journal and filing package all in one. I use it primarily as a journal. But I also use it to store receipts that have been emailed to me. It is simple to set up and since it comes with Windows 7 and up, you can't beat the price.

Cons

The default font is quirky. It is a non-standard non-serif font that does not paginate well and looks a little funky. I did finally learn how to change fonts so now it's better but then I had to go back and manually reformat all the previous pages with the new font. A PITA but that's the only real problem.

MY
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Maizy Y.

Religious Institutions, 11-50 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Not Just Another Tool From Microsoft

Reviewed 2 years ago

Overall, OneNote is a great tool. It's the best way to take notes on a computer, and makes sharing with team members easy.

Pros

My company started using OneNote a couple years ago, and I really like the diversity of the tool. It has many features, that all add to its value, such as tabs, directory structures, and the ability to integrate it with SharePoint and DevOps. It's also great for note taking, and you can click on the screen and start typing anywhere, like you would on a paper notebook.

Cons

My team has often found that the tool is complex, and we have had a hard time sifting through the organization. Things are often organized in different ways, and when we can't find items, we're thankful for the search feature.

DM
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Dipak M.

Computer Software, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excellent, easy-to-use and cost effective software.

Reviewed 2 years ago

Great, simple, easy to use note taking and progress tracking software.

Pros

Capablity to do Mathematical calculation with hints, can access from mobile which help to get updates and see to do list anywhere. Simply great and works as promised.

Cons

Visible page borders/limits may help to understand and avoid vertical and horizontal text truncations.

JJ
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Joseph J. K. W.

Health, Wellness and Fitness, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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powerful note taking application with advances knowledge base capabilities

Reviewed 4 years ago

Very useful pieces of software that integrates well into SharePoint services for all sized business.

Pros

One Note gives many of its competitors a real run for their value! It is an easy to use application that is expansive. It integrates well with SharePoint and other Microsoft 365 products for a complete solution for your small, medium or large complex business.

Cons

There isn't much to dislike about the software. While I wish they would better support mark down files and maybe improve the import and export function the rest of the package is top notch.