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Nextcloud Logo

Nextcloud

Collaboration, audio/video calling and file sharing software

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(1)

Nextcloud Features

Features Summary

Functionality

4.5

/5

374

Total features

30

1 categories

Nextcloud features

API
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
Audit Management
Audit Trail
Authentication
Calendar Management

Common features of File Sharing software

API
Access Controls/Permissions
Active Directory Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Archiving & Retention

Price starts from

36

/user

Per year

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.5

/5

374

Price starts from

36

/user

Per year

learn more

Total Features

30

Unique features

  • Audit Management

  • Audit Trail

  • Activity Dashboard

  • Data Synchronization

Functionality

4.6

/5

24.6K

Price starts from

6

/user

Per month

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Total Features

29

Features in Common

14

Unique features

  • SSL Security

  • Document Capture

  • File Sharing

  • Data Storage Management

Functionality

4.6

/5

22K

Price starts from

0

Per month

learn more

Total Features

78

Features in Common

21

Unique features

  • Presentation Streaming

  • Activity/News Feed

  • Testing/QA Management

  • Onboarding

Common Nextcloud comparisons

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NextcloudvsFileCloud
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Nextcloud logo
SMMware logo
NextcloudvsSMMware
Nextcloud logo
Glasscubes logo
NextcloudvsGlasscubes
Nextcloud logo
DropSecure logo
NextcloudvsDropSecure

Reviewers who mentioned features said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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The all-in-one platform for business applications

Reviewed 3 years ago
Pros

Its easy to use, stable and dependable, extremely customisable, and works across all mobile and desktop operating systems. Perhaps most importantly, through the built in app store, it serves as a platform for many other key business applications which we need, such as collaborative document editing, calendar and contact sync and share, internal knowledge base (wiki), and more.

Cons

It could be easier to get set up. The video conferencing features so far didn't work reliably on our installation.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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You can create an online store on your server

Reviewed a month ago

Removal of inflated mail files due to attachments. Since sharing per folder unit is possible, it can be used as shared storage with business partners per project unit, and information can be shared in real-time. Information is frequently managed individually because users can be organized.

Pros

Although dependent on the rental server, the system is currently stable and is useful for pulling data and making backups. The build and setup require some skill, but if you can complete it, you can get a low cost and a high degree of freedom. When I was worried about large mail files on each PC, I discovered that I could send files by URL.

Cons

As for the abundance of add-ons and insufficient localization, it is a waste of treasure because it is not possible to expand functions without knowing how to use them. It is not as collaborative as OneDrive versus Microsoft Office or Google Drive versus Google Docs. Similar to Microsoft Office, I would like to have a system that enables multiple users to edit the same document simultaneously.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Feature-rich Collaboration platform with great plug-in support

Reviewed 2 months ago
Pros

Large number of available apps to extend functionality, such as Kanban Boards, web-based editing of diagrams and flowcharts, the Notes app and authentication providers, among others.

Cons

File synchronization regularly slows down or completely halts because of some error that goes away after simply stopping and restarting the synchronization process.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Why not

Reviewed 3 years ago

I love it

Pros

I've been using Nextcloud since v11-12, but before that had been using ownCloud since v5. It's a brilliant way of sharing files across multiple devices and sharing files with others. I was looking for my own version of Dropbox and Nextcloud fits the bill, and some. Some of the more recent Apps really could make this a complete solution, with the Collarora/Onlyoffice integration, Decks, Circles, Passwords, Email, Talk, etc. And it's open source. Like I said at the start, why not?

Cons

I'm not a fan of the new forum/support platform but am struggling to find something I least like about the software

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best open source software I ever worked with

Reviewed 3 years ago

Nextcloud allowed us to replace many other services from different providers, now we have almost everything in one place.

Pros

- simple to setup, configure, update and use - customizable - many apps and themes available - well documented - possible to connect with other services

Cons

- many features you expect to work by default are only available after installing 3rd party extensions - encryption can be difficult to setup - some features can be configured only from command line

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great stack!

Reviewed 3 years ago

Great product that's useful to more than just business clients.

Pros

Clean and consistent interface with good integration due to lots of third party addons.

Cons

The installation process is disconnected between the CLI, and the "autoconfig.php", the supported features in the latter are far more capable despite the development focus on the former.

Vendor response

Thank you for your review! :)

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Most comprehensive cloud software

Reviewed 2 years ago

I have to say, where Microsoft tries hard with their one-drive and SharePoint, Nextcloud outperforms them completely, that is, if you want to switch to LibreOffice for your documents ;-). Since I installed Nextcloud on my own Apache server I have been working with it daily without any interruption. Updates are installed on the fly (as an administrator I've to push the button occasionally) without any downtime for other users. What I like the most is that I don't have to use an external cloud share. I can share project data securely without the fear that I don't know how /if cloud providers can/will access my data!

Pros

What I like the most is the complete integration of Nextcloud with other devices like mobile telephone and all OS-platforms. For an administrator Nextcloud provides a 'one button' check on all security aspects of your server. Next to that, Nextcloud provides very good documentation on to how to harden your server. Updates are very easy with the GUI, I had not one single issue since I use Nextcloud...

Cons

Hardening my Apache server was a bit difficult, although Nextcloud provides also quite good documentation for that issue.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Nextcloud - A Secure and Powerful file and team software

Reviewed 2 years ago

Nextcloud made managing users and shared projects and deadlines very easy with its calendar and its real time collaborative document editing feature, making it a necessity on my daily use.

Pros

The biggest use case for Nextcloud is the file server itself. Admins can create users for the employees or setup registration with plugins and define how much storage and access each user has, how they communicate with others on the network with the Talk app plugin and integrate all of Nextcloud's features together with projects, which are similar to workspaces with a dedicated chat with voice and video calling, a project file space with realtime document editing (similat do Google Docs) and calendar integration all in one place. All of these features are free and can customized for your own personal use case and it is very high quality.

Cons

Setup can be quite difficult for someone with no experience on setting up Virtual Private Servers (VPS's) and with custom domain management, as it requires the Admins to create their own server and configure it with a GUI (in respect to configuring users and projects) and within the terminal for the VPS and domain provider (for a custom domain and SSL encryption, which is required for audio and video calling).

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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My Client Project Portal

Reviewed 2 years ago

Nextcloud has exceed my expectations. The breadth of apps alone, all well integrated with one another, make it a must-have. But looking under the hood reveals a well-documented set of APIs, all consistently designed and many based on open standards. This is opening up new doors for us, making front-ends that integrate with other services, and using Nextcloud as the backend foundation for user management and more. All this is characteristic of my ever-deeper relationship with Nextcloud: it's great out of the box, nicely tailorable, and deeply modifiable.

Pros

I was initially impressed with how Nextcloud keeps all of my computers synced with far fewer conflict files than anything else I'd used. But the apps - oh the apps! Now I've come to rely on Nextcloud as the hub for managing my client projects. We can share and sync work files easily, but Dash, Calendar, and other tools installed with it makes a a must-have for small development shops like mine. And bonus points that I can tailor the branding with my company logo. Clients love it, I love it, and my colleagues are getting use to hearing me rave about it.

Cons

I hope to be able to find more US-based companies offering VPS hosting with Nextcloud preinstalled. There seem to be plenty in Europe, and if we can get more in the US I have some clients who would appreciate a turnkey, managed service.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best in-house Cloud that money can (or cannot) buy

Reviewed 2 years ago

As stated previously, my intent when switching to Nextcloud was to keep all control of my data in-house so I know wherey data is stored, who can or is accessing it, how secured it is being stored and handled, and the ability to ensure proper updates are being applied on a regular basis. I have used Nextcloud in various environments from Cloud hosted VPS, to physical on-prem server, and currently in an on-prem VMWare ESXi server. Migration my instance has always been super easy. Migration is nothing more than setting up a new instance and then copying the data, database, and configuration file.

Pros

I've been using Nextcloud for well over two years just for personal files. I began using Nextcloud as an alternative to the other big guys in the game (you know who I am talking about) mainly because I prefer to keep as much control over my data as possible and having it stored in-house (literally) is important to me. Nextcloud is very flexible and offers many great features, some of which are built-in...

Cons

I honestly have no cons to list here. All aspects of Nextcloud have been perfect.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great solution for small business

Reviewed 2 years ago

Nextcloud has helped me consolidate my work into a lot fewer online resources. The Hub has really reduced the need to log into multiple services at the beginning of the work. So wonderful a resource.

Pros

I chose the VPS version of Nextcloud through a hosting partner and found that I have access to almost every service I need except bookkeeping. The hosted service costs me less than $10 a month and has allowed me to replace my subscriptions to GSuite and MS Office 365, saving me hundreds of dollars per year. I love that an online office suite, a to-do function, calendar and e-mail all come as part of the Nextcloud Hub. Not to mention Nextcloud Talk, a great Zoom replacement. It is unbelievably convenient to work through a single interface for almost all of my needs - and all with enhanced security. Don't need to worry anymore about Google or Microsoft having access to my business and client files.

Cons

I think this would be very difficult for someone like me (not a techie) to set up on his own. I thought about trying to run my own server in my office, but way too hard for me. So glad they have partners who help get you set up.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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A great piece of software for small businesses and associations

Reviewed 2 years ago
Pros

Nextcloud really becomes a grown-up alternative to Dropbox and a lot of Google Services. From private, single-user use to our deployment in an association with >50 users, the functionality covers most of the usual functionality like file sharing, sharing calendars and contacts and especially collaborating on writing documents with different Office-Plugins. The builtin Talk app might be a well-integrated...

Cons

Nextcloud is often kind of unstable and slow. Follow the issues in nextcloud-snap and you will notice that development velocity seems to have priority over a thorough testing. That's not too bad since previous versions of Nextcloud are supported for a while, but just because they push a X.0.1 version, that doesn't mean that the upgrade will run smooth and the new major version runs stable. This is somewhat disappointing, maybe including all official app developers and kyrofa better in the release and QA process would make a difference. Also, the Talk video feature is mostly unusable for >5 people since it's a n:n connection. The high-performance-backend was open sourced recently and might solve the problem.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Nextcloud ås filé server, and more

Reviewed 2 years ago

What we used Nextcloud for is as a file server, server for sharing files with internal and external users, functions such as Deck, Flow, simultaneous editing of MS Office files with Onlyoffice and MS Office online. I have also recently started Talk with the signal server to be able to use as a chat and video solution.

Pros

Some of the things I like most are the ease of installing and configuring, the ease of managing and sharing files, the wide range of apps, the ability to integrate with other systems, the ability to change the code to suit us and the rapid pace of development.

Cons

I lack the support of virtual files in the sync client. To my knowledge, there is no info on what the bottleneck in the system is. It would have been good if there was a tool that could give an indication of choices in the system that are slow. Now I have tested myself to see which software or hardware has been too slow.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great software and even better customer support

Reviewed 2 years ago

It was super easy to build up a test environment (VM image, Docker, ...) Even with other apps like Onlyoffice for collaboration it worked all well. No costs, everything on our site. Then it became bigger and bigger and we purchased the subscription to get support and a professional setup. Now we cannot afford an outage of the service, as the whole company uses the different features of the software.

Pros

Nextcloud has the best customer support I have ever seen. Every ticket gets solved quickly and with a lot of additional information from the developer. They are super precise, no questions gets lost. Essentially you are talking directly to the developer of the code. It is really the best support experience I had so long. I also want to mention the Talk feature for video conferencing. It works quite good and with no privacy concerns. It is the one feature every employee needs, now during corona crisis.

Cons

For regular users, that have never used a software to share files, the process of sharing can be complicated because of the many posibilities. Nextcloud could make thist process a bit easier.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Best free cloud option that I could find

Reviewed 3 years ago

As a photographer, I use Nextcloud to share photos and entire works with clients, models etc. and in general to share information with people I work with. Also, I use it for sharing private stuff with my family and friends. It works, without much maintenance. From time to time I need to update it, but that's it. I never had any issues with being hacked or with updates breaking functionality.

Pros

Relatively easy to set up, very flexible and versatile, via apps more functionality can be added. File sharing works very reliably, and the automatic file versioning in Nextcloud has saved me various times when I accidentally made a wrong change to a file or deleted it by accident.

Cons

The interface is sometimes not very intuitive and needs more clicks than necessary. Also, if you are not a PHP / web server expert, some optimizations that Nextcloud suggests are cryptic to the user (admin). That's a bit sad, as I think it could be made easier for the admin, if Nextcloud would analyse its server surrounding a bit more deeply and give more concrete hints to the admin. But - I am not...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great file sync and share offering

Reviewed 3 years ago

Nextcloud is awesome because it allows me to backup personal and financial information on my own storage system so that I am in control of the data. It also makes it easy to share that data between computers and users.

Pros

The software is easy to setup and keep up to date. It notifies you when new version are available and makes it easy to quickly install the updates. Creating user accounts is simple and allows different users to store their data on Nextcloud. Sharing between users is quick and painless and makes it easy for information to be made available to the people who need it.

Cons

Updating user clients can be a challenge some times but eventually I have been able to get them to work.

Vendor response

We're happy to read such reviews! Thank you a lot for your feedback!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Taking back Control of our Data.

Reviewed 3 years ago

We were looking to get control over how we shared, stored and backed up our data. We are a small enterprise which needs every penny to make a bang, Nextcloud gives you more than that bang. Super efficient user interface and easy installation make it a perfect replacement for other commercial competitors. Extremely satisfied with Nextcloud.

Pros

Absolutely everything about Nextcloud is extremely well thought of and can cater to needs of small as well as large companies which need complete control over their data for all the various reasons concerning data privacy and data storage. Nextcloud gives you unparalleled control over everything that you need to do with your data. Nextcloud is a dream come true.

Cons

Nothing. What can be bad when you are in complete control over your own data.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Self hosting - taking back control

Reviewed 3 years ago
Pros

I can self host my own cloud in a secure environment and retain the flexibility of storage limits, user accounts, plugins and access methods. Client software exists for all major platforms - Linux, macOS, Windows, iOS and Android. Configuration on the server side is quite straight forward and by having access to the command line tool on the server I could fix problems that arose. Documentation and user information is very good.

Cons

Some earlier version upgrades had the potential to cause problems. Intervention on the command line was needed to fix things. Recent improvements have made upgrades pretty much seamless. With a large number of plugins installed the need to frequently update the plugins becomes greater. This is done using an admin account in the web interface and is usually a one click operation. Synchronisation can get confused with multiple clients and manual resolution is usually required to resolve conflicts in versions of files.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A common ground for documentation and ideas

Reviewed 3 years ago

We need to work on documents together with our customers. Prior to using Nextcloud, they were e-mailed back and forth, a nightmare. Only few of our can provide their own cloud storage, so we help out. It's easy enough to administer and by providing that service, we don't have to work in multiple customer clouds. In the context of a nonprofit association, we use Nextcloud to work on ideas, and to collaboratively keep the minutes of our meetings. Another functionality most important to us is contacts, calendar and tasks. That way, all data remains private and under our sole control.

Pros

That it's open source, focussed on security and privacy and VERY actively developed (in terms of bugs reported being fixed).

Cons

There ARE rough edges and I tend to hit them all. I eagerly await the PC client that allows to sync some directories on demand only.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Awesome Office and Picture Sync

Reviewed 3 years ago

All in all, this allowed me to work remotely, schedule things, and to have my data at hand. It does serve as an easy backup too. When I bring on someone else, we will be able to easily keep in sync, as scalability is builtin.

Pros

What I really like is how it will sync my photos from my phone to my cloud, which I can then have on my computer. I can take a picture, and then have it on my laptop or desktop. It allows me to have my own set of personal notes on it, that are not scanned nor data mined. They are simple to use and allow me to jot down ideas and things to do. I can sync my calendar to it, allowing me to schedule things on my computer or on my phone. Personally, I like the Docker image that they have, as it allowed me to quickly set it up and get it working.

Cons

As the software is self-hosted, sometimes it has given me trouble, but mainly because it's running on a very small computer (comparable to a Raspberry Pi). But it's been a few months since that's happened, and if I had an HA setup, that wouldn't be an issue.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Nextcloud does the job

Reviewed 3 years ago

Nextcloud allows us to collaborate with 150+ team members to build our organization's before we release it to our audience.

Pros

Multiple accounts / instances synchronization works seamlessly on different desktop OSes. Nextcloud manages document versions quite well and can restore documents that were mistakenly / accidentaly deleted on synced desktops.

Cons

It's sometimes hard to know why conflicting versions appear.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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analrchy when mutliple folder sharing

Reviewed 3 years ago

The client is good, but it is difficult to uses the history of synced files. Everything is marked as "updated now", and there is no indication if the files have been sent, updated, received, and especially by which user ... In that matter, tools like sharepoint does it better.

Pros

It works on raspberry pi (20 Watts only) and therefore it is possible to build a local storage inside my organization with unlimited disk storage and only on intranet (speed up the transfer and uses less bandwith and energy).

Cons

The sharing of multiple folders to multiple users is difficult to follow. About 100 filders are quickly shared in the owncloud root folder. One should add a folder synchronization to each of them manually on each client to really share the files (otherwise, it is just an authorization to access the files, that usually never reaches the several clients even if available in the root folder). A solution to really share (and put the files on the final user hard drive) should be perfect. example : start the sharing of a folder and select which user and where (in which folder of the final user hierarchy) it should start to synchronize : no action on the final user client (mayba an approval ?)

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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A Solid Cloud Hosted Storage

Reviewed 3 years ago
Pros

It was an easy PHP web app to setup that is fairly extensible. It has a large selection of plugins that let you add basically all functionality you’ll need to parallel something like DropBox Enterprise. I have only used the self-hosted version, so I can only speak to that, but so far, it has been fairly stable, running on an 8core 12GB VM with Ubuntu 18.04 (past 6 months) and Ubuntu 14.04 (for the...

Cons

Can be a bit difficult to set up initially. You’ll need a solid understanding of SysAdmin basics to even get off the ground, since it’ll rely on you having a properly configured web server. You’ll also need to know how to properly secure both the installation, as well as the database Nextcloud runs on. A compromise to either of those points would cause a security issue.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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An Unexpected Gem

Reviewed 3 years ago

I installed Owncloud about 4 years ago, and moved to Nextcloud after the fork. Originally it was kind of a lark-- I had low expectations. Almost immediately I discovered it was a service I use every day, and would never want to do without. Since the fork I've been amazed at the continuing updates which bring better functionality and new features. I'm a committed privacy advocate, and Nextcloud gives me file sharing, contacts, and calendar, in an easy to use interface, all on my own server. Nextcloud Talk, with which I can video conference with my family and business clients, is just icing on the cake. If you haven't tried it, you should, it works amazingly well.

Pros

I'm a big privacy advocate, so it is important to me to keep control of my own files, contacts, and calendar, away from the prying eyes of Google and their ilk. The ability to quickly create a password protected folder, and share it with any client or customer, with full read-write capability, is a feature I've come to depend on, on a daily basis.

Cons

I miss the ability to link my Google Drive and Dropbox storage but, honestly, I didn't use it that much anyway (privacy issues). Less of a big deal anyway, since I've now been able to upgrade my home internet service, and I can run a second version of Nextcloud on a Raspberry Pi at home, and Federate the connection to my main VPS. That means I can connect as much storage as I need. In the past I've had trouble with some of the updates, but that hasn't been an issue for more than a year. I guess I really have no complaints.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Next Cloud Over Time

Reviewed 3 years ago
Pros

We have been using Nextcloud from version 9 or so. It does what i says plus a lot more with little to no interaction from the administer (me). We host our own instance so we have it set up the way we want, and, "We know where our data is".

Cons

It is a bit tricky to be hosted in a shared host environment not having a great deal of access ie. sudo. We seem to manage though.