Numbers Features

Numbers

Spreadsheet application for data visualization

4.33/5 (1,726 reviews)

Numbers Feature Summary

  • Calculators
  • Complex Calculations & Formulas
  • Date Categorization
  • Multi-User Collaboration
  • RegEx Functions
  • Templates
  • Video Integration
  • XLOOKUP

Competitor Feature Comparison

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Data Visualization
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File Management
File Transfer
Forms Management
Real Time Data
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Learn moreCompare App
Charting
Collaboration Tools
Custom Charts
Customizable Reporting
Customizable Templates
Data Filtering
Data Import/Export
Data Visualization
Database Integration
File Management
File Transfer
Forms Management
Real Time Data
Scheduled Reporting
Summary Reports
Synchronous Editing
Template Management
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Charting
Collaboration Tools
Custom Charts
Customizable Reporting
Customizable Templates
Data Filtering
Data Import/Export
Data Visualization
Database Integration
File Management
File Transfer
Forms Management
Real Time Data
Scheduled Reporting
Summary Reports
Synchronous Editing
Template Management
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Mobile apps

iOS App


9,570 reviews

Requires iOS 13.1 or later. Compatible with iPhone, iPad, and iPod touch.

Numbers Feature Reviews

25 reviewers had the following to say about Numbers's features:

Travis Schrock

Don't Need Excel

2018-09-20

Creating sheets in Numbers has sped up my workflow, made sharing with others easy and given us higher end reporting graphics without the learning curve.

Pros

I love the drag and drop features and the intuitive, pre-built templates.

Cons

The only thing I don't like is that more people don't use it so I have to export as excel files to share with non-users.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kelley Smith

Numbers has become 2nd nature!

2019-04-11

I appreciate how easy it is to use and how simple the interface looks

Pros

Very simple to work with, very easy to keep track of all my financial management

Cons

Was a little bit challenging because most people are used to do programs that are similar to this. Although once you get used to it, it becomes second nature.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Krystal Knapp

Numbers is easy-to-use spreadsheet software for Apple computers

2019-08-28

Easy to use, integrates with all Apple products, clean interface, does what it is supposed to do (tracking and crunching numbers).

Pros

The interface for Numbers is fairly simple and clean.

Cons

I wish Apple had a database management system like Access though to add to its suite.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Carlos De Sousa

I use it only if there is no other option to do basic calculations.

2018-04-16

For basics calculations and content tables management does its job well.

Pros

The interface feels modern and it makes it easy to track all the components on the equations or formulas in the sheet.

Cons

Also the interface is not user friendly because of the menus.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Carlos Filho

Numbers: free, full-featured spreadsheet app from Apple

2019-11-26

I use it to make different kinds of spreadsheets for different purposes, like budgeting, financial planning, staff management, among others. Its interface is intuitive and easy to approach; it has simple, well-designed controls.

Pros

There are no cryptic controls or complicated instructions; with just a couple of buttons I can create a spreadsheet (or a group of spreadsheets) to manage my financial life. 2.

Cons

The app sometimes has difficulty to import more complex spreadsheets created on programs like Microsoft Excel, e.g. spreadsheets with very complex engineering or statistical formulas, or spreadsheets with very fancy formatting options like heavy graphics.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 10001+ employees)

Great UX and templates

2019-05-01

It has the same tools as others spreadsheets editors, but I like this one because has a beautiful templates that allows me to do reports on a easy way and my coworkers understand better the graphs and tables.

Pros

Apple has a lot of templates that gives a perfect design that allows me to explain quickly to my coworkers what I need to explain.

Cons

However, if you save the document in the cloud (iCloud), you can access from a web browser.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Michał A Nowakowski

One of a kind

2019-12-31

Clean and easy to read data sheets which look great on any iDevice.

Pros

Although I appreciate clean and simple interface, the best feature - which I didn't find in any other spreadsheet software - is the ability to have MORE THAN ONE table in each sheet.

Cons

You have to buy more separately from third party vendors.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Vicki Sharpe

Numbers

2019-12-05

We use it to create monthly reports, tracking financial budgets and practice analytics.

Pros

I can send a numbers document and a windows user can still open up the file.

Cons

Excel is so widely known, some of the functions are different. For user purposes they should be more mirrored.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
James D

Numbers for our accounting team

2019-12-12

Our accounting team uses numbers to process data reports and spreadsheets for our customers.

Pros

Design and UI. Numbers enables our team to easily create beautiful data driven presentations.

Cons

Collaboration. This is one area where I think numbers could level up.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Rick Dean

Very clean, intuitive interface for creating spreadsheets.

2018-04-26

Very smooth, clean interface in creating spreadsheets.

Pros

Has all the functionality that I need, and more, but presents it in an uncrowded way that brings relevant features forward and doesn't clutter the interface.

Cons

I end up using Google Sheets because of its more seamless online syncing, but I would use Numbers for everything if it was easier to share and collaborate.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Warren White

Numbers by Apple has one of the cleanest user interfaces for a spreadsheet application ever!

2018-04-11

It has made me a whole lot more productive on my mac and has simplified my spreadsheet workspace.

Pros

The user interface, hands down is among the best in the industry which coerces users into enjoying their experience crunching numbers and applying filters/pivots etc.

Cons

I really wish more third party plug-ins were available for Numbers as this would prevent users from doing a lot of unnecessary work on their spreadsheets.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Chandris Stateman

Pleasantly surprised

2018-12-09

Now when someone makes a purchase from my website I can create an invoice and track my inventory all in the same app.

Pros

Great for business management. Track your things from budget spending to time management.

Cons

Need more layouts to choose from and color schemes.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Jennifer Careen

Apple Numbers Review

2019-12-09

User interface is

Pros

The integration across these devices ensures you can access your sheets whenever/wherever.

Cons

The Apple Numbers software is great tool, however it can create issues if you are not using an Apple product to run the files. Files can be easily converted to Excel using online converter if you need to share with a Windows user.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Arun Rajendran

Numbers - Review

2020-01-11

A lot to improve on the interface and the designs so that it can easily compete their competitors.

Pros

Great designed templates that will save a lot of time for the user in customization.

Cons

Still for Mac users, this is a wonderful tool and when collaborated around 20 people can work on the same sheet.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Real Estate company, 501-1000 employees)

Watered-Down Excel

2019-02-07

Numbers is a solid, affordable tool for someone who wants to create a crisp presentation that doesn't require a high volume of data.

Pros

Numbers comes at a lower price point than Excel and is even included on newer Apple devices. The interface is somewhat attractive (for spreadsheet software) and it's features are relatively well-suited to presentations.

Cons

Considering that Excel is still far and away the business standard for data management, it's critical that Numbers be able to seamlessly open and read any Excel file.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

3/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Professional Training & Coaching company, 1-10 employees)

Spreadsheets with me at all times

2018-10-16

I can easily keep track of everything from expenses to workflows

Pros

It's easy to use and because I use a lot of Apple devices I have all of my documents with me no matter if I'm on my phone or tablet.

Cons

It's not really compatible with Excel so having to convert files can distort them sometimes

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
vincent vigier

Great software! Simple and intuitive

2018-04-16

Simple and efficient. Easy to use as a beginner for it's quite intuitive.

Pros

Very clear and simple interface. It's easier to use than its competitors I think and brings tons of great features any beginners can manage easily.

Cons

Slightly less complete than its competitors but I still work on Numbers more than other soft when it comes to my own datas management. And also keep in mind it's an Apple product in the Apple environment...

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Christian Klemp

Great Spreadsheet App

2018-10-12

Pros

- Syncs through iCloud - Sharing via iCloud - Collaboration is easy in-app and online - Easy to design multiple tables in a single document - More visually appealing than other office products

Cons

- Doesn't always conversation other file formats right

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Zachary Yokum

An Excellent Free Alternative to Excel

2020-05-28

It integrates seamlessly into the Apple suite of business programs, and provides many of the same functionalities that users familiar with the Microsoft Office suite have come to expect.

Pros

*Similar functionalities as Excel *A wide array of functions, equations, organizational structures *An easy to navigate user interface that feels very "Apple" *It comes prepackaged free with most iMacs/Macbooks *Able to export to an .xls file if necessary for sharing with Microsoft users

Cons

*There aren't as many third-party applications that recognize the Numbers default file format.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Education Management company, 1001-5000 employees)

Apple Numbers is going no where

2019-10-27

- Plot bar chart - Store homework grades -Store experimental results

Pros

- Nice macOS theme and UI -- looks consistent with all Apple GUI components including dark mode. - Has all basic functionality of a spreadsheet and are compatible with Excel - Charts looks beautiful with Apple typography -- can create pdf from chart very easily - iCloud storage meaning that I can trust Apple to fight for my privacy

Cons

- Lack of innovative features from Excel for example flash fill, design suggestion, or accelerating spreadsheet calculation using GPU - lacking API for updating data cells in a spreadsheets programmatically - Slow to open icloud files ...

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Hospitality company, 1-10 employees)

Love it

2019-02-12

Pros

Literally drop and drag to create documents

Cons

The lack of ability to auto save in word document format

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Civil Engineering company, 11-50 employees)

Nice option for MS excel

2019-05-19

we use numbers to deal with accounts and some inventory management

Pros

its easy to use, if you already know how to use MS excel, this is going to be the same, nice control for new users and mac os enviroment compatible.

Cons

the only thing i miss is the option for graphics that the other software had, but there are more positive points.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Marketing and Advertising company, 51-200 employees)

A personal assistant in managing your finances and business

2020-05-10

Although other software may be more popular, Numbers is just as efficient and capable of reducing the time spent on managing business, creating financial statements and reports, as the others.

Pros

It has efficient formulas for making calculations, a very customizable appearance, all in a friendly interface.

Cons

Despite this, your files are compatible with other software with the same function.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Occasionally

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Pierre Masson

Easiest Spreadsheet App

2019-01-09

As part of the Apple community, I find it very useful that I can work on all my spreadsheets from any of my Apple devices.

Pros

A spreadsheet app that is easy to use and offers a lot of visual aspects.

Cons

Lacks powerful features for advanced data-management functions that can be performed in Excel.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Ashley Porter

Use Numbers Spreadsheets with ease

2019-09-25

I use the Numbers software for accounting and money management in my home.

Pros

It allows me to place and arrange a table wherever I want to on the page. I can access the program on the computer or my phone via the cloud.

Cons

Some of the customization text features are limited. I can’t easily turn the text sideways/vertical in a spreadsheet or table.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more