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RFPIO
4.7
(105)

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RFPIO Pricing, Features, Reviews and Alternatives

RFPIO product overview

What is RFPIO?

RFPIO develops technology that advances the B2B purchase lifecycle and helps companies take advantage of their most valuable asset: knowledge. With more than 250,000 global users, the world’s leading response management software can complete up to 80% of an RFP in seconds, turn around higher quality responses 40% faster, and increase win rate by 15%. RFPIO integrates with CRMs, cloud storage, and browsers so that customers can easily and securely access, moderate, and personalize knowledge.

Key benefits of using RFPIO

  • Automatically respond to RFX and security questions using an AI-enabled Answer Library

  • Respond to up to 40% more RFPs per year

  • Complete up to 80% of an RFP through automation

  • Bring together teams and increase win rates through in-app collaboration

  • Manage teams, people, and knowledge with advanced project management features

  • Integrate with your favorite CRM, SSO, Cloud Storage, and communication platforms

  • Enable all users to access response-ready content from wherever they work with RFPIO® LookUp

  • Keep virtual pens poised for every RFP, contract, SLA, compliance certificate, and more with free Autograph e-signature functionality

  • Accelerate deals by responding to security questionnaires faster, with greater accuracy

  • Create your best content by improving access to your company’s most vital asset — knowledge — for all frontline users

  • Answer tough prospect questions in real time with access to your company’s knowledge base at your fingertips

  • Improve proposal quality and respond to more requests through response automation

  • Give subject matter experts more time to personalize responses and customize solutions

  • Increase user adoption for proposal, sales, presales, marketing, analyst relations, and investor relations teams through online training at RFPIO University and unlimited user licenses

  • Create high-quality, customized proactive proposals in record time without the need to toggle between applications to access vetted, on-brand content
  • Typical customers

    Freelancers
    Small businesses
    Mid size businesses
    Large enterprises

    Platforms supported

    Web
    Android
    iPhone/iPad

    Support options

    FAQs/Forum
    Phone Support
    Email/Help Desk
    Knowledge Base
    Chat
    24/7 (Live rep)

    Training options

    Webinars
    In Person
    Documentation
    Live Online
    Videos

    RFPIO pricing information

    Value for money

    4.8

    /5

    105

    Starting from

    ic-pricetag

    No pricing info

    Pricing options

    Free plan
    Subscription
    Free trial
    Pricing range

    Value for money contenders

    RFPIO features

    Functionality

    4.6

    /5

    105

    Total features

    58

    5 categories

    Most valued features by users

    Collaboration Tools
    Access Controls/Permissions
    Document Management
    Alerts/Notifications
    Third Party Integrations
    Search/Filter
    Document Storage
    Activity Dashboard

    Functionality contenders

    RFPIO users reviews

    Overall Rating

    4.7

    /5

    105

    Positive reviews

    Rating breakdown
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend9.24/10
    Rating distribution

    5

    4

    3

    2

    1

    81

    22

    1

    1

    0

    Pros
    Using RFPIO has improved the quality of our RFP responses, improved visibility across the business and helped us deliver a better standard of service to our customers.
    I like that the update team is responsive to requests from users, and that it is continually being improved. The system is easy to use, and integrates into MSFT and SalesForce products easily.
    Really like that this system is very easy to use and love that we now have a place to collect RFP responses without having to reach out to so many resources.
    Cons
    Still figuring out the integration into our template, but that's just lack of time on my part, rather than a flaw in the software itself.
    My SMEs are resistant to it -- they complain that working within the system is more work than working in the Word doc.
    I think the import tool and the options for declaring entries (description, section, question, sub question, etc) can be a bit confusing.

    Overall rating contenders

    HA
    AvatarImg

    Hariprasad A.

    Information Technology and Services, 1,001-5,000 employees

    Used daily for 6-12 months

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend9/10

    Share this review:

    WAY TO GO! Ease of using this!

    Reviewed 4 years ago

    I've been using this for 5 months now and feel this is an amazing tool with lot more capabilities than its thought of. With additional features recommended each time in help and support column, this tool is bound to get better and serving a larger client base for ease of usage. NOTE: In future, for all conferences in NYC or wherever, try to send a larger invite so that we all can attend or have web links to be shared :)

    Pros

    RFI, RFPs, Security docs can now be answered effortlessly with collaboration across teams, ease of exporting in same font and space, answer library and docs library, with excellent customer support.

    Cons

    It took some time, now I mean real few months to understand how this works. (Once after that, no more worries, breeze through all your work and turn it back in before you know!)

    Vendor response

    Thank you, Hariprasad! Glad to hear that you've gotten up to speed with the tool and are collaborating effortlessly! We love working with Informatica and look forward to a continued relationship. Stay tuned for our next user conference. :)

    KA
    AvatarImg

    Kyle A.

    Computer Software, 201-500 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend9/10

    Share this review:

    A great solution

    Reviewed 4 years ago

    I have always had a very positive experience working with the team.

    Pros

    I think that RFPio does a phenomenal job of allowing us to import our RFPs and to keep an up-to-date library of our most common answers. It's a great way to centralize our processes.

    Cons

    I think the import tool and the options for declaring entries (description, section, question, sub question, etc) can be a bit confusing. That said, I didn't go through an official training on the system, and inherited it from someone who inherited it. I think the concern is more with my organization, but I do think there are improvements that can be made to the import area in particular. Especially, for example, if there is a table built within a larger PDF document.

    Vendor response

    Thanks so much, Kyle! We have training materials available within the RFPIO Help Center that could help with some of the areas of confusion. Hope that's helpful. Thanks again. We appreciate the high marks and thoughtful comments!

    CM
    AvatarImg

    Christopher M.

    Computer & Network Security, 51-200 employees

    Used daily for less than 6 months

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend7/10

    Share this review:

    A Great Content Storage and Organization Resource

    Reviewed 9 months ago

    Overall, our experience with RFPIO has been very favourable as it allows us to store, organize, and reuse information repeatedly and efficiently. Organizing the framework of proposals is also very easy and sections can be reordered, added, and removed with ease. A great time saver is the ability to use templates and even clone a previous project to get started quickly.

    Pros

    What I like most about RFPIO is the ability to store content and knowledge in sections and answer format. Once populated with verified content, it reduces the resources required to compile a standard proposal and the author and reviewer functions streamline team contributions. Custom merge fields, categories, keywords, etc. offer a lot of flexibility over how you organize and retrieve your content.

    Cons

    Although RFPIO is a great resource for storing and organizing content and knowledge, it's limited control over the formatting of the content means that exporting proposals through multiple iterations can be time consuming. Word templates do a decent job of providing a base look and feel but working with things such as line spacing, tables, etc. is finicky and image quality from RFPIO to Word document to PDF can result in poor end quality. Once I have compiled the bulk of the project and exported to Word, I tend to continue with Word and then am forced to go back and update any content changes in RFPIO to reflect the final results. It is not efficient to make changes and re-export each time.

    AR
    AvatarImg

    Verified reviewer

    Computer Software, 201-500 employees

    Used daily for 1-2 years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8/10

    Share this review:

    Great RFP Management Tool and Knowledgebase

    Reviewed 4 years ago

    Great tool for responding RFPs quickly and easily. Answer library (knowledgebase) is extremely easy to manage

    Pros

    Ease of use, project management, team collaboration, suitable pricing model.

    Cons

    WORD template management needs improvement.

    Vendor response

    Thanks so much for your review! Sounds like you are using RFPIO to its full advantage. We will share your feedback with the team!

    TW
    AvatarImg

    Tess W.

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    rfpio: Absolute Game Changer

    Reviewed 7 years ago

    I spent an enormous amount of time on the selection process to find an RFP solution for my sales team. Coming from a pretty manual process (e-mail/Drive), it was hard to fully picture our process in a dedicated tool, and I wanted to ensure that if we were spending money on a solution, it went to the right product for us (technology isn't helping anything if no one uses it!). As a technology company...

    Pros

    No pros were added to this review

    Cons

    No cons were added to this review

    Vendor response

    Tess, thank you for your kind review. We are so happy to hear so many positive effects, including helping with the sanity factor. Wonderful to have Taskstream as our partners!

    RFPIO FAQs

    Q. What type of pricing plans does RFPIO offer?

    RFPIO has the following pricing plans:
    Pricing model: Subscription


    Q. Who are the typical users of RFPIO?

    RFPIO has the following typical customers:
    Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

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    Q. What languages does RFPIO support?

    RFPIO supports the following languages:
    Italian, Portuguese, French, Chinese (Traditional), Spanish, English, German

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    Q. Does RFPIO offer an API?

    Yes, RFPIO has an API available for use.

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    Q. What other apps does RFPIO integrate with?

    RFPIO integrates with the following applications:
    Microsoft SharePoint, PingFederate, Microsoft Outlook, Dropbox Business, Jira, Microsoft PowerPoint, Microsoft Azure, OneDrive, Google Drive, Box, Pipedrive, Pipeline CRM, Microsoft Teams, Duo Security, Salesforce Sales Cloud, OneLogin, Okta, Slack, HubSpot CRM, Microsoft Word, Microsoft Excel

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    Q. What level of support does RFPIO offer?

    RFPIO offers the following support options:
    FAQs/Forum, Phone Support, Email/Help Desk, Knowledge Base, Chat, 24/7 (Live rep)

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