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RFPIO

Respond with confidence to improve sales outcomes

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RFPIO Pricing, Features, Reviews and Alternatives

RFPIO product overview

What is RFPIO?

RFPIO develops technology that advances the B2B purchase lifecycle and helps companies take advantage of their most valuable asset: knowledge. With more than 250,000 global users, the world’s leading response management software can complete up to 80% of an RFP in seconds, turn around higher quality responses 40% faster, and increase win rate by 15%. RFPIO integrates with CRMs, cloud storage, and browsers so that customers can easily and securely access, moderate, and personalize knowledge.

Key benefits of using RFPIO

  • Automatically respond to RFX and security questions using an AI-enabled Answer Library

  • Respond to up to 40% more RFPs per year

  • Complete up to 80% of an RFP through automation

  • Bring together teams and increase win rates through in-app collaboration

  • Manage teams, people, and knowledge with advanced project management features

  • Integrate with your favorite CRM, SSO, Cloud Storage, and communication platforms

  • Enable all users to access response-ready content from wherever they work with RFPIO® LookUp

  • Keep virtual pens poised for every RFP, contract, SLA, compliance certificate, and more with free Autograph e-signature functionality

  • Accelerate deals by responding to security questionnaires faster, with greater accuracy

  • Create your best content by improving access to your company’s most vital asset — knowledge — for all frontline users

  • Answer tough prospect questions in real time with access to your company’s knowledge base at your fingertips

  • Improve proposal quality and respond to more requests through response automation

  • Give subject matter experts more time to personalize responses and customize solutions

  • Increase user adoption for proposal, sales, presales, marketing, analyst relations, and investor relations teams through online training at RFPIO University and unlimited user licenses

  • Create high-quality, customized proactive proposals in record time without the need to toggle between applications to access vetted, on-brand content
  • Typical customers

    Freelancers
    Small businesses
    Mid size businesses
    Large enterprises

    Platforms supported

    Web
    Android
    iPhone/iPad

    Support options

    FAQs/Forum
    Phone Support
    Email/Help Desk
    Knowledge Base
    Chat
    24/7 (Live rep)

    Training options

    Webinars
    In Person
    Documentation
    Live Online
    Videos

    RFPIO pricing information

    Value for money

    4.8

    /5

    89

    Starting from

    ic-pricetag

    No pricing info

    Pricing options

    Free plan
    Subscription
    Free trial
    Pricing range

    Value for money contenders

    RFPIO features

    Functionality

    4.7

    /5

    89

    Total features

    58

    5 categories

    Most valued features by users

    Collaboration Tools
    Access Controls/Permissions
    Document Management
    Alerts/Notifications
    Third Party Integrations
    Search/Filter
    Document Storage
    API

    RFPIO users reviews

    Overall Rating

    4.8

    /5

    89

    Positive reviews

    Rating breakdown
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend9.45/10
    Rating distribution

    5

    4

    3

    2

    1

    74

    15

    0

    0

    0

    Pros
    Using RFPIO has improved the quality of our RFP responses, improved visibility across the business and helped us deliver a better standard of service to our customers.

    DL

    David L.

    I like that the update team is responsive to requests from users, and that it is continually being improved. The system is easy to use, and integrates into MSFT and SalesForce products easily.

    AR

    Anonymous Reviewer

    Really like that this system is very easy to use and love that we now have a place to collect RFP responses without having to reach out to so many resources.

    DB

    Debbie B.

    Cons
    Still figuring out the integration into our template, but that's just lack of time on my part, rather than a flaw in the software itself.

    JL

    Jennifer L.

    My SMEs are resistant to it -- they complain that working within the system is more work than working in the Word doc.

    PS

    Priscilla S.

    I think the import tool and the options for declaring entries (description, section, question, sub question, etc) can be a bit confusing.

    KA

    Kyle A.

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    Affordable, comprehensive platform with superior admin / user support

    Reviewed 3 years ago

    Hundreds of hours saved in responding to questionnaires and RFPs. RFPIO offers very competitive cost savings over most of the larger RFP software providers. The same functionality at a fraction of the cost of the big guys. Customer support is top notch - all questions or requests for help are addressed within the same day (or within 24 hours at most). Great, direct support from the management team - no call centers, no outsourced product support. You get assistance from people who helped build the product.

    Pros

    RFPIO's answer library is a miracle with great features. The library provides a way to assign different owners and keep individual Q&A pairs updated in real. Access to our stock answers saves our users and SMEs hundreds of hours each quarter and affords them more time to devote to their primary job functions while spending less time on researching technical responses.

    Cons

    RFPIO is great for small to moderate sized teams. For larger organizations who complete 20 or more RFPs per month with multiple RFP teams working at the same time, multiple, parallel instances of RFPIO may be needed to best suit those needs on a grand scale.

    Vendor response

    Thank you, Brian! Hundreds of hours saved...time we're sure well spent! We appreciate your kind words, especially about our support team. We try to have our experts be accessible whenever possible. Thanks again for the high marks and thoughtful review!

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend9/10

    Share this review:

    Beautiful UI, incredibly intuitive

    Reviewed 3 years ago

    The RFPIO team has been incredibly patient, friendly, and responsive. The level of user support is fantastic.

    Pros

    The UI on RFPIO is so sleek and elegant, but more importantly, it's incredibly intuitive. Our goal for purchasing this product is to find something that will scale for us as we expand into different verticals, but also that will be easy for non-writer teammates to pick up. I have no doubt that RFPIO is the perfect choice to grow with us.

    Cons

    Nothing, really. Still figuring out the integration into our template, but that's just lack of time on my part, rather than a flaw in the software itself.

    Vendor response

    Thank you, Jennifer! Glad to hear that you enjoy the interface and the intuitiveness of the platform. Sleek and elegant; we couldn't have put it better ourselves!

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8/10

    Share this review:

    Great RFP Management Tool and Knowledgebase

    Reviewed 3 years ago

    Great tool for responding RFPs quickly and easily. Answer library (knowledgebase) is extremely easy to manage

    Pros

    Ease of use, project management, team collaboration, suitable pricing model.

    Cons

    WORD template management needs improvement.

    Vendor response

    Thanks so much for your review! Sounds like you are using RFPIO to its full advantage. We will share your feedback with the team!

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8/10

    Share this review:

    RFPIO makes creating a knowledge base easy

    Reviewed 3 years ago

    RFPIO has saved our team and our resources a great deal of time. The more that we have used the tool - the more work we have pre-empted for our SMEs who used to answer any requirements matrices in their entirety.

    Pros

    The Answer Library is by far the most useful feature for our team. Automatically capturing these responses, and manually tagging them with metadata makes search and retrieval easy - and also narrows results in suggested answers significantly making it easy to find what you are looking for (as long as it was capture in a previous project).

    Cons

    We have no really managed to use this as an end-to-end solution yet. It is designed to use that way, but many of our Styles were incompatible with system fonts when we began using the product.

    Vendor response

    Thank you, Justin! Glad to hear the Answer Library is working so well for you. We are always adding fonts and updating the application to accommodate style guides, so you may want to check for updates or reach out to us with recommendations!

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    Incredible software - changed the way I work on proposals.

    Reviewed 3 years ago

    Fantastic. I've worked in the proposal industry for 8 years, however I've only been with Tenable - and worked with RFPIO - for a year. When my boss introduced me to RFPIO, I almost cried thinking about all the time I wasted with other proposal management tools in the past. RFPIO is the best - whenever I'm on a call with my sales engineers introducing them to the software, I make sure to tell them that this is bar none the best proposal management tool I've ever used. Really - phenomenal job! I'm highly satisfied.

    Pros

    Generally speaking, everything about this software is incredible. My absolute favorite feature of RFPIO is the Answer Library, specifically the Recommendations toolbar, and how accurate it is. I'd previously worked with Microsoft Sharepoint, which offered no such functionality, and working on proposals was way more tedious and time consuming than necessary. RFPIO fixes that.

    Cons

    Sometimes RFPIO has a hard time formatting certain files - which is understandable, seeing as different clients present different RFP formats. My two biggest issues are that certain tables, especially in Word format, have to be formatted in "Table Properties," rather than simply being able to click on a cell and making it a Question, Subquestion, etc. Secondly, I'm often presented with situations where the client's designated answer space is in the same column as the question, just a row down. I don't believe RFPIO can recognize this yet.

    Vendor response

    Thank you, John! Sounds like RFPIO has made a big impact on how you manage RFPs, and we are so happy to hear that. Your high marks mean a lot to us. Thanks again!

    RFPIO FAQs and common questions

    Q. What type of pricing plans does RFPIO offer?

    RFPIO has the following pricing plans:
    Pricing model: Subscription


    Q. Who are the typical users of RFPIO?

    RFPIO has the following typical customers:
    Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business


    Q. What languages does RFPIO support?

    RFPIO supports the following languages:
    Chinese (Traditional), English, French, German, Italian, Portuguese, Spanish


    Q. Does RFPIO support mobile devices?

    RFPIO supports the following devices:
    Android, iPad, iPhone


    Q. Does RFPIO offer an API?

    Yes, RFPIO has an API available for use.


    Q. What other apps does RFPIO integrate with?

    RFPIO integrates with the following applications:
    Microsoft SharePoint, PingFederate, Microsoft Outlook, Dropbox Business, Jira, Microsoft PowerPoint, Microsoft Azure, OneDrive, Google Drive, Box, Google Hangouts, Pipedrive, Pipeline, Microsoft Teams, Duo Security, Salesforce Sales Cloud, OneLogin, Okta, Slack, HubSpot CRM, Microsoft Word, Microsoft Excel


    Q. What level of support does RFPIO offer?

    RFPIO offers the following support options:
    FAQs/Forum, Phone Support, Email/Help Desk, Knowledge Base, Chat, 24/7 (Live rep)

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