RFPIO Pricing, Features, Reviews & Alternatives

RFPIO

RFP management software that automates the response process

4.83/5 (89 reviews)

RFPIO overview

What is RFPIO?

RFPIO is a cloud-based response management platform and the industry's first AI-enabled solution, trusted by some of the world's smartest companies to support knowledge sharing, collaboration, and the digital transformation of their response processes.

Through robust and bi-directional integrations, with an open API, teams can connect their people and improve content quality and accessibility — enabling collaboration without boundaries. RFPIO is the #1 trusted solution for enterprise organizations for streamlining their responses, managing company knowledge, and responding with confidence to anything.
www.rfpio.com

Pricing

Pricing options
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, India and 3 other markets, Germany, Brazil, Mexico

Supported languages

English, Italian, Portuguese, French, Chinese (Traditional), Spanish, German
RFPIO screenshot: RFPIO automatically tracks how long each project takes and how much time each contributor spends, giving you visibility into the ROI of your proposal program—and who your high performers are.The RFPIO Project LifecycleRFPIO screenshot: Gain insights into your response process from the executive dashboard.RFPIO screenshot: Keep your team on track by creating visibility into project status.RFPIO screenshot: Easily export any response project—including RFPs, RFIs, security questionnaires and DDQs—into the source file or custom templateRFPIO screenshot: Collaborate across your entire organization using in-app comments and @mentioningRFPIO screenshot: Assign authors and reviewers to individual questions; contributors are notified their help is needed on their preferred platform (e.g. email, Slack, Teams, or Hangouts).About RFPIO: Features and Functionalities

RFPIO user reviews

Excellent
74

Very good
15

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.8
  4.7
  4.7
  4.8
Brian Z.

Affordable, comprehensive platform with superior admin / user support

Used daily for 1-2 years
Reviewed 2019-05-21
Review Source: Capterra

Hundreds of hours saved in responding to questionnaires and RFPs. RFPIO offers very competitive cost savings over most of the larger RFP software providers. The same functionality at a fraction of the cost of the big guys. Customer support is top notch - all questions or requests for help are addressed within the same day (or within 24 hours at most). Great, direct support from the management team - no call centers, no outsourced product support. You get assistance from people who helped build the product.

Pros
RFPIO's answer library is a miracle with great features. The library provides a way to assign different owners and keep individual Q&A pairs updated in real. Access to our stock answers saves our users and SMEs hundreds of hours each quarter and affords them more time to devote to their primary job functions while spending less time on researching technical responses.

Cons
RFPIO is great for small to moderate sized teams. For larger organizations who complete 20 or more RFPs per month with multiple RFP teams working at the same time, multiple, parallel instances of RFPIO may be needed to best suit those needs on a grand scale.

Response from RFPIO


Thank you, Brian! Hundreds of hours saved...time we're sure well spent! We appreciate your kind words, especially about our support team. We try to have our experts be accessible whenever possible. Thanks again for the high marks and thoughtful review!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jennifer L.

Beautiful UI, incredibly intuitive

Used daily for 6-12 months
Reviewed 2019-05-14
Review Source: Capterra

The RFPIO team has been incredibly patient, friendly, and responsive. The level of user support is fantastic.

Pros
The UI on RFPIO is so sleek and elegant, but more importantly, it's incredibly intuitive. Our goal for purchasing this product is to find something that will scale for us as we expand into different verticals, but also that will be easy for non-writer teammates to pick up. I have no doubt that RFPIO is the perfect choice to grow with us.

Cons
Nothing, really. Still figuring out the integration into our template, but that's just lack of time on my part, rather than a flaw in the software itself.

Response from RFPIO


Thank you, Jennifer! Glad to hear that you enjoy the interface and the intuitiveness of the platform. Sleek and elegant; we couldn't have put it better ourselves!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Anonymous

Great RFP Management Tool and Knowledgebase

Used daily for 1-2 years
Reviewed 2019-05-14
Review Source: Capterra

Great tool for responding RFPs quickly and easily. Answer library (knowledgebase) is extremely easy to manage

Pros
Ease of use, project management, team collaboration, suitable pricing model.

Cons
WORD template management needs improvement.

Response from RFPIO


Thanks so much for your review! Sounds like you are using RFPIO to its full advantage. We will share your feedback with the team!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Justin B.

RFPIO makes creating a knowledge base easy

Used daily for 6-12 months
Reviewed 2019-05-21
Review Source: Capterra

RFPIO has saved our team and our resources a great deal of time. The more that we have used the tool - the more work we have pre-empted for our SMEs who used to answer any requirements matrices in their entirety.

Pros
The Answer Library is by far the most useful feature for our team. Automatically capturing these responses, and manually tagging them with metadata makes search and retrieval easy - and also narrows results in suggested answers significantly making it easy to find what you are looking for (as long as it was capture in a previous project).

Cons
We have no really managed to use this as an end-to-end solution yet. It is designed to use that way, but many of our Styles were incompatible with system fonts when we began using the product.

Response from RFPIO


Thank you, Justin! Glad to hear the Answer Library is working so well for you. We are always adding fonts and updating the application to accommodate style guides, so you may want to check for updates or reach out to us with recommendations!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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John K.

Incredible software - changed the way I work on proposals.

Used daily for 1-2 years
Reviewed 2019-05-21
Review Source: Capterra

Fantastic. I've worked in the proposal industry for 8 years, however I've only been with Tenable - and worked with RFPIO - for a year. When my boss introduced me to RFPIO, I almost cried thinking about all the time I wasted with other proposal management tools in the past. RFPIO is the best - whenever I'm on a call with my sales engineers introducing them to the software, I make sure to tell them that this is bar none the best proposal management tool I've ever used. Really - phenomenal job! I'm highly satisfied.

Pros
Generally speaking, everything about this software is incredible. My absolute favorite feature of RFPIO is the Answer Library, specifically the Recommendations toolbar, and how accurate it is. I'd previously worked with Microsoft Sharepoint, which offered no such functionality, and working on proposals was way more tedious and time consuming than necessary. RFPIO fixes that.

Cons
Sometimes RFPIO has a hard time formatting certain files - which is understandable, seeing as different clients present different RFP formats. My two biggest issues are that certain tables, especially in Word format, have to be formatted in "Table Properties," rather than simply being able to click on a cell and making it a Question, Subquestion, etc. Secondly, I'm often presented with situations where the client's designated answer space is in the same column as the question, just a row down. I don't believe RFPIO can recognize this yet.

Response from RFPIO


Thank you, John! Sounds like RFPIO has made a big impact on how you manage RFPs, and we are so happy to hear that. Your high marks mean a lot to us. Thanks again!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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RFPIO pricing

Pricing options
Subscription
View Pricing Plans

Unlimited users are included with all pricing levels.

RFPIO features

API
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
Collaboration Tools
Commenting / Notes
Communication Management
Content Management
Data Import/Export
Document Management
Document Storage
Search/Filter
Task Management
Third Party Integrations
Version Control
Workflow Management

Customizable Branding (260 other apps)
Drag & Drop (287 other apps)
File Sharing (366 other apps)
Mobile Access (285 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for RFPIO

Key features of RFPIO

  • Action management
  • Activity audit
  • Activity dashboard
  • Activity logging
  • Activity management
  • Activity tracking
  • Advanced Search Functionality
  • Application integration
  • Assignment management
  • Audit trail
  • Auditing
  • Auto-matching
  • Auto-responders
  • Automatic formatting
  • Automatic notifications
  • Automatic reminders
  • Bid Management
  • Boolean Search
  • Business analysis
  • Collaboration Tools
  • Collaborative Workspace
  • Collaborative review
  • Communication management
  • Configurable workflow
  • Content Library
  • Content Repository
  • Cost Estimating
  • Customizable questions
  • Data import
  • Document Assembly
  • Document Storage
  • Document Tagging
  • Document conversion
  • Document review
  • Document templates
  • Document tracking
  • Email Alerts
  • Email Notifications
  • Full Text Search
  • Gantt Charts
  • Import / Export Data
  • Instant messaging
  • Knowledge base
  • Microsoft Office integration
  • Milestone tracking
  • Mobile alerts
  • Multiple projects
  • Multiple user accounts
  • Native Import/Export
  • PDF conversion
  • Planning tools
  • Privacy options
  • Project planning
  • Project templates
  • Project tracking
  • Projections
  • Proposal Generation
  • Requisition management
  • Resource management
  • Rich Text Editor
  • Rules-based workflow
  • SSL security
  • Sales & operations planning
  • Sales analytics
  • Sales reporting
  • Sales tracking
  • Secure login
  • Self-learning
  • Single sign-on
  • Status reporting
  • Status tracking
  • Task planning
  • Task scheduling
  • Task tracking
  • Template management
  • Third party integrations
  • Time & Expense Tracking
  • Time / Task Reporting
  • To-do list
  • Tracking features
  • Vendor response
  • Version Control
  • Version Management
  • Workflow management
View All Features

Benefits

Automatically respond to commonly-seen questions using an AI-enabled answer library
Collaborate with your team via in-app comments and @-mentioning
Manage teams, people, and proposals with advanced project management features
Make smarter decisions and gain insight into your process
Integrate with your favorite CRM, SSO, Cloud Storage, and communication platforms