Todoist Features

Todoist

Multi-platform to-do list and task manager

4.55/5 (1,189 reviews)

Todoist Feature Summary

  • Project sharing
  • Contact list integration
  • Login tracking
  • Centralized team billing
  • Real-time synchronization
  • Productivity tracking
  • Customizable filters
  • Task creation from emails
  • User management
  • Task labelling
  • Task comments
  • Sharing controls
  • Multiple integrations
  • Automatic backups
  • Email notifications
  • Project templates
  • Recurring tasks
  • SMS and email reminders
  • Priority levels
  • Open API
  • Custom filters

Competitor Feature Comparison

@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Asset Management
Assignment Management
Automated Scheduling
Automatic Backup
Automatic Notifications
Bug Tracking
Calendar Management
Campaign Management
Charting
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Configurable Workflow
Custom Fields
Custom Forms
Customizable Reporting
Dashboard Creation
Data Synchronization
Data Visualization
Deadline Management
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Invitations & Reminders
Email Notifications
Employee Onboarding
Event Management
File Management
Filtered Views
Forms Management
Gantt Charts
Invoice Management
Mobile Alerts
Monitoring
Multi-Department / Project
Multiple Projects
Planning Tools
Prioritizing
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Updates
Recurring Tasks
Reminders
Reporting & Statistics
Resource Allocation
Resource Management
Rules-Based Workflow
SSL Security
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Timeline Management
Timer
To-Do List
Workflow Management
Learn moreCompare App
@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Asset Management
Assignment Management
Automated Scheduling
Automatic Backup
Automatic Notifications
Bug Tracking
Calendar Management
Campaign Management
Charting
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Configurable Workflow
Custom Fields
Custom Forms
Customizable Reporting
Dashboard Creation
Data Synchronization
Data Visualization
Deadline Management
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Invitations & Reminders
Email Notifications
Employee Onboarding
Event Management
File Management
Filtered Views
Forms Management
Gantt Charts
Invoice Management
Mobile Alerts
Monitoring
Multi-Department / Project
Multiple Projects
Planning Tools
Prioritizing
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Updates
Recurring Tasks
Reminders
Reporting & Statistics
Resource Allocation
Resource Management
Rules-Based Workflow
SSL Security
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Timeline Management
Timer
To-Do List
Workflow Management
Visit WebsiteCompare App
@mentions
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Asset Management
Assignment Management
Automated Scheduling
Automatic Backup
Automatic Notifications
Bug Tracking
Calendar Management
Campaign Management
Charting
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Configurable Workflow
Custom Fields
Custom Forms
Customizable Reporting
Dashboard Creation
Data Synchronization
Data Visualization
Deadline Management
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Invitations & Reminders
Email Notifications
Employee Onboarding
Event Management
File Management
Filtered Views
Forms Management
Gantt Charts
Invoice Management
Mobile Alerts
Monitoring
Multi-Department / Project
Multiple Projects
Planning Tools
Prioritizing
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Updates
Recurring Tasks
Reminders
Reporting & Statistics
Resource Allocation
Resource Management
Rules-Based Workflow
SSL Security
Search Functionality
Single Sign On
Status Reporting
Status Tracking
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Timeline Management
Timer
To-Do List
Workflow Management
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Mobile apps

iOS App


2,804 reviews

Requires iOS 11.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


201,806 reviews

Todoist Feature Reviews

25 reviewers had the following to say about Todoist's features:

Mustafa Abbass

Verified Reviewer

The Most Powerful Task Management Software Out There!

2019-06-22

With its outstandingly simple-yet-powerful user interphase, its support for plenty of platforms (mobile, web..etc), and its collaborative features which can speed up team interaction work, Todoist is bottom-line best task management app out there.

Pros

It also offers collaboration features where you can assign tasks to different team members.

Cons

These features are commenting and labeling, among others.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Aymara Pérez

Manages with precision and order the tasks of the week

2019-04-05

I organize my tasks of the week with this platform, I put in order my ideas and I establish weekly goals, it feels good to empty the mind in a single space, it leaves you time for the important level of communications the creation of content.

Pros

It adds the management of documents that can get you out of trouble

Cons

The mobile version must improve in design and functionality, sometimes I prefer to enter the Platform from the computer.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Higher Education company, 501-1000 employees)

Simple for personal task-management

2020-01-04

I've used for personal task-management and collaboration with colleagues; the free version is good, but lacks in some functionalities.

Pros

Good also to collaborate with other people by sharing files.

Cons

Limited functionalities in the free version, such as reminders.

Rating breakdown

Ease of use
Features

Time used: Free Trial

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Katie Langston

I Kept Searching to Find a Better To-Do Manager

2019-12-04

Overall, Todoist is a capable task manager that just didn't have the visual appeal or calendar integration to make it an integral part of my daily workflow. I ended up continuing the search for the right to-do management tool for me.

Pros

The best part about Todoist is that it's a simple, straightforward to-do list manager that allows you to collaborate with a small team.

Cons

In the end, I decided to keep looking for another to-do manager because it wasn't easily incorporated into my existing workflow and didn't give me an at-a-glance way to see what needed to be done right now.

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Rivaldo Belekubun

To-do-List tool that suits you!

2019-09-08

After using Todoist for several months, I find it very helpful to remember all my duties and work, Todoist has become my personal manager!

Pros

Todoist has very complete features for a management tool.

Cons

Todoist has a less attractive appearance, besides the interface is difficult to understand when first using it, but this does not interfere with its use at all

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Matt K

Todoist keeps me on my daily goals

2018-01-27

I love using Todoist since I can manage my daily and weekly activities easily.

Pros

Creating ad marking activities as done is really easy with Todoist.

Cons

Possible some graphical reports can be added to it to see statistics for each month/week.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
(Civil Engineering company, 201-500 employees)

The most intuitive todo organizer app I've ever tried

2019-07-29

It is great app to organize to your "todos" and even to collaborate with your team.

Pros

Interface is slight, and logical. Collaboration possibilities are also great to have, especially if you're using it as a todo team management tool.

Cons

Free users are limited to several functionalities, so the app is not as powerful as it is with one of the paid versions.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Jackson Kelly

A Decent To Do List Tool

2019-02-14

It's a good tool that integrates into your browser (and I'm sure other tools/software) that allows you to manage your to do list, but lacks free features for some basic to do list wishes.

Pros

It's easy to use, drag and drop, reordering, etc.

Cons

The free version is very limited in what you can do, you can't add notes to the tasks, and paying for a premium version really isn't worth it in my opinion with all the other free tools out there.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Maury Martins de Oliveira Junior

Minimalist but still complete todo-list app

2020-07-13

Pros

Intuitive interface coupled with easy management of tasks.

Cons

I would like to have at least the label feature in the free version

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Tyler Park

Makes life more productive

2019-10-19

Overall a life-changing tool at helping me keep track of my personal tasks as well as professional projects.

Pros

Another positive about this software is real-time notifications to allow you to track if things are done.

Cons

The interface can be weird at times on Mobile when you want to rearrange certain tasks/projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Marketing and Advertising company, 201-500 employees)

Todoist - Track Your Tasks and Projects With Ease!

2020-02-19

Overall Todoist is an awesome solution for task and project tracking with an open API that you can connect to many applications.

Pros

It's also available on every platform (mobile, desktop. browser, etc.)

Cons

There's not an ability to see how many hours for resource management and billing of clients if you're an agency and in need of something like that.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Zoran Lukic

An easy to use, versatile, productivity and organization multi-platform app.

2018-04-11

Todoist is great for scheduling and deadlines and is an excellent collaboration tool.

Pros

Todoist Sync and REST API for creating custom tasks and custom integration sync.

Cons

It should be unlimited. 2048 characters per task name and 255 characters per project name It should be more than that. The interface takes some time to master and lacks consistency.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Nora Thompson

Amazing task manager

2018-10-15

I always try to get all my coworkers to use it too, as it can be a great collaborative project management tool as well as a task management app.

Pros

In my job I often plan follow ups far in advance and act as project manager on complicated jobs--Todoist allows me to schedule things far into the future, put them off when needed, and assign tasks to different teams all in the same place. The comment feature is also key when delegating tasks because it can almost replace an email telling an employee the context of a task.

Cons

I only wish Todoist could have a more seamless integration with GCal or have it's own calendar view.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Chris Dunne

Great free tool for getting more done

2018-11-21

Great for personal and work to-dos.

Pros

Easy to use Nice UI - clean design Good for task management

Cons

Could have more features but it is free so I don't mind

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Free Trial

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Sara Mota

Very good tool for checklist tasks!

2019-06-22

Pros

You can create projects, tasks associated to each project and share and assign tasks to other users. You can have your own tasks to guarantee that you don’t miss any detail about toue work.

Cons

It is good for administrative/ management roles, but it ia not a tool for project management.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Eric Brandt

The personal task management solution for achievers

2017-12-06

When Todoist becomes part of your personal productivity workflow, it is a powerful and reliable secondary brain.

Pros

Simple yet robust features; powerful scheduling options; intuitive structuring with projects, labels, and filters; easy access across platforms and devices

Cons

The strength of Todoist's simplicity for personal use is its weakness for collaboration: the shared and business account options do not provide a sufficient level of project management.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Steven Rado

My search for a lightweight task management tools has ended!

2018-03-06

Todoist helps me organize my entire life. It's the one productivity app I can't live without.

Pros

I've tried all the task management tools from JIRA to Trello to Asana and a variety of other lesser known boutique tools from the Google Play Store.

Cons

If I had to pick, it would be to improve the display of the mobile app to more a "dashboard" view like the web app.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 51-200 employees)

Robust task management

2018-12-07

Pros

It is extremely customizable and incredibly effective at helping you get your work done.

Cons

For example, you can't repeat every 3 months on the third Thursday.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Sergio Eduardo Rodríguez Salinas

Good task manager

2017-11-07

Good time management and task administration.

Pros

Works well from basic task management to multiple project and team management.

Cons

The only thing that is kind of a downside is that I can't justify the premium plan, so not having task reminders on the free version is the biggest bummer for me.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Media Production company, 1-10 employees)

A very powerful and user-friendly todo list.

2019-09-30

It has the basics very strong and easy to use.

Pros

The integration with other software is really very vast and the API is very powerful.

Cons

Well a little time management would be great it does not take much effort to implement otherwise I have to use another software just to track time.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Financial Services company, 51-200 employees)

A user's review - Todoist

2020-08-12

It is really easy to use and can be recommended to other companies for task and other work management tools.

Pros

I only used this for task management and I like the interface because it can be navigated easily.

Cons

I just don't find the premium version to be that expensive. I use it a lot in managing my tasks daily and I wish the company would charge less on its premium account.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Internet company, 11-50 employees)

Awesome task management app for people / teams which needs constantly keep track of the tasks

2018-07-30

Pros

- Todoist Mobile application is great, and easy to use it anywhere.

Cons

- Few features which is very important for the task management apps are not available for the free users.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Siddharth Shetty

One of the best apps for To - Do Lists

2018-02-13

One-stop solution to manage my ToDo's!

Pros

The ways you can use projects, labels, and filters (all customizable) altogether is simply amazing. 2.

Cons

Great for personal ToDo management, cannot be used as effectively as other apps for team ToDo management.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Maxwell (Enmanuel) Tatem

Clean and Lean Task Management

2019-04-11

Task management and more importantly scheduled reminders.

Pros

I love the quick add feature on the Mac.

Cons

Both the desktop and mobile app could improve the way notifications are handled (after a task gets postponed the notification message won't pick that up).

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Alan Sacher

Todoist keeps me accountable

2018-01-19

Great to-do list management app and can be used by anyone.

Pros

It helps me managing my activities on time.

Cons

No issues using Todoist. One of the best app for managing to-do lists. The user experience is best using Todoist.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more