Todoist Features

Todoist

To-do list & task management software for handling projects

4.56/5 (1,408 reviews)

Competitor Feature Comparison

@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Management
Activity Tracking
Activity/News Feed
Agile Methodologies
Alerts/Notifications
Assignment Management
Automatic Backup
Backlog Management
Billing & Invoicing
Brainstorming
Budget Management
Business Process Automation
CRM
Calendar Management
Campaign Management
Channel Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Configurable Workflow
Content Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Dashboard
Customizable Fields
Customizable Templates
Data Import/Export
Data Synchronization
Deadline Management
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Due Date Tracking
Email Management
Email-to-Task Conversion
Employee Activity Monitoring
File Management
File Sharing
Gantt/Timeline View
Goal Management
Goal Setting / Tracking
Idea Management
Import Tasks
Issue Management
Issue Tracking
KPI Monitoring
Kanban Board
Knowledge Management
Marketing Automation
Marketing Calendar
Media Planning
Meeting Management
Messaging
Milestone Tracking
Mobile Access
Multiple Projects
No-Code
Notes Management
Parent Task
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Prioritization
Process Change Tracking
Product Roadmapping
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Editing
Real Time Notifications
Real-Time Chat
Real-time Updates
Recurring Tasks
Reminders
Remote Access/Control
Remote Support
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Resource Request
Resource Scheduling
Risk Management
Roadmapping
SSL Security
Search/Filter
Secure Data Storage
Spreadsheet View
Status Tracking
Strategic Planning
Supports Scrum
Surveys & Feedback
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Templates
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
To-Do List
Traditional Methodologies
Vendor Management
Visual Workflow Management
Visualization
Workflow Configuration
Workflow Management
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@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Management
Activity Tracking
Activity/News Feed
Agile Methodologies
Alerts/Notifications
Assignment Management
Automatic Backup
Backlog Management
Billing & Invoicing
Brainstorming
Budget Management
Business Process Automation
CRM
Calendar Management
Campaign Management
Channel Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Configurable Workflow
Content Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Dashboard
Customizable Fields
Customizable Templates
Data Import/Export
Data Synchronization
Deadline Management
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Due Date Tracking
Email Management
Email-to-Task Conversion
Employee Activity Monitoring
File Management
File Sharing
Gantt/Timeline View
Goal Management
Goal Setting / Tracking
Idea Management
Import Tasks
Issue Management
Issue Tracking
KPI Monitoring
Kanban Board
Knowledge Management
Marketing Automation
Marketing Calendar
Media Planning
Meeting Management
Messaging
Milestone Tracking
Mobile Access
Multiple Projects
No-Code
Notes Management
Parent Task
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Prioritization
Process Change Tracking
Product Roadmapping
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Editing
Real Time Notifications
Real-Time Chat
Real-time Updates
Recurring Tasks
Reminders
Remote Access/Control
Remote Support
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Resource Request
Resource Scheduling
Risk Management
Roadmapping
SSL Security
Search/Filter
Secure Data Storage
Spreadsheet View
Status Tracking
Strategic Planning
Supports Scrum
Surveys & Feedback
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Templates
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
To-Do List
Traditional Methodologies
Vendor Management
Visual Workflow Management
Visualization
Workflow Configuration
Workflow Management
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@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Management
Activity Tracking
Activity/News Feed
Agile Methodologies
Alerts/Notifications
Assignment Management
Automatic Backup
Backlog Management
Billing & Invoicing
Brainstorming
Budget Management
Business Process Automation
CRM
Calendar Management
Campaign Management
Channel Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Configurable Workflow
Content Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Dashboard
Customizable Fields
Customizable Templates
Data Import/Export
Data Synchronization
Deadline Management
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Due Date Tracking
Email Management
Email-to-Task Conversion
Employee Activity Monitoring
File Management
File Sharing
Gantt/Timeline View
Goal Management
Goal Setting / Tracking
Idea Management
Import Tasks
Issue Management
Issue Tracking
KPI Monitoring
Kanban Board
Knowledge Management
Marketing Automation
Marketing Calendar
Media Planning
Meeting Management
Messaging
Milestone Tracking
Mobile Access
Multiple Projects
No-Code
Notes Management
Parent Task
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Prioritization
Process Change Tracking
Product Roadmapping
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Editing
Real Time Notifications
Real-Time Chat
Real-time Updates
Recurring Tasks
Reminders
Remote Access/Control
Remote Support
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Resource Request
Resource Scheduling
Risk Management
Roadmapping
SSL Security
Search/Filter
Secure Data Storage
Spreadsheet View
Status Tracking
Strategic Planning
Supports Scrum
Surveys & Feedback
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Templates
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
To-Do List
Traditional Methodologies
Vendor Management
Visual Workflow Management
Visualization
Workflow Configuration
Workflow Management
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Mobile apps

iOS App


4,046 reviews

Requires iOS 13.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


222,203 reviews

Todoist Feature Reviews

25 reviewers had the following to say about Todoist's features:

Eric B.

The personal task management solution for achievers

2017-12-06

When Todoist becomes part of your personal productivity workflow, it is a powerful and reliable secondary brain.

Pros

Simple yet robust features; powerful scheduling options; intuitive structuring with projects, labels, and filters; easy access across platforms and devices

Cons

The strength of Todoist's simplicity for personal use is its weakness for collaboration: the shared and business account options do not provide a sufficient level of project management.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Aymara P.

Manages with precision and order the tasks of the week

2019-04-05

I organize my tasks of the week with this platform, I put in order my ideas and I establish weekly goals, it feels good to empty the mind in a single space, it leaves you time for the important level of communications the creation of content.

Pros

A simple and unpretentious interface concentrates a group of functions and tools that will support you in the organization of your daily tasks and your week in general.

Cons

The mobile version must improve in design and functionality, sometimes I prefer to enter the Platform from the computer.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Craig S.

Trello upgrade

2021-01-26

Daily task management and redundant procedures are easily organized using projects which then sync to a google calendar.

Pros

Allows 2-way syncs with my google calendars, kanban style view, list nesting, and list organization within projects for deep customization.

Cons

Collaboration, file sharing, and notes are hidden behind a paywall but the free version will accomodate most planning purposes outside of businesses and families.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Higher Education company, 501-1000 employees)

Simple for personal task-management

2020-01-04

I've used for personal task-management and collaboration with colleagues; the free version is good, but lacks in some functionalities.

Pros

Good also to collaborate with other people by sharing files.

Cons

Limited functionalities in the free version, such as reminders.

Rating breakdown

Ease of use
Features

Time used: Free Trial

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Siddharth S.

One of the best apps for To - Do Lists

2018-02-13

One-stop solution to manage my ToDo's!

Pros

The ways you can use projects, labels, and filters (all customizable) altogether is simply amazing. 2.

Cons

Great for personal ToDo management, cannot be used as effectively as other apps for team ToDo management.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Muhammad A.

Excellent for personal task management. Not so much for organization level

2021-04-06

Offers all the right tools, features and methods to manage my personal task list. Been a happy customer for years.

Pros

Excellent interface, just a breeze to create, schedule and manage tasks, and generally available on pretty much every device, platform and interface.

Cons

It leaves a bit to be desired when it comes to team management so perhaps explore that business a bit more.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jackson K.

A Decent To Do List Tool

2019-02-14

It's a good tool that integrates into your browser (and I'm sure other tools/software) that allows you to manage your to do list, but lacks free features for some basic to do list wishes.

Pros

It's easy to use, drag and drop, reordering, etc.

Cons

The free version is very limited in what you can do, you can't add notes to the tasks, and paying for a premium version really isn't worth it in my opinion with all the other free tools out there.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sergio Eduardo R.

Good task manager

2017-11-07

Good time management and task administration.

Pros

It's user interface is well thought and well designed. Besides that, platform availability is crucial, being able to access to your account via web when on your desktop or on the fly with a smartphone.

Cons

The only thing that is kind of a downside is that I can't justify the premium plan, so not having task reminders on the free version is the biggest bummer for me.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Jahanzeb H.

Simple Daily Task Management App

2021-02-06

It's very easy to use.

Pros

It's basic version is free to use.

Cons

Some extra features can be added to make is useful for complex project management. Also, It would be more beneficial if it could integrate with other related apps.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Nick B.

Good entry point for task management

2021-06-03

Decent tool to begin task management and prioritisation

Pros

It was very easy to get going with the tool, and helped immediately to begin prioritising activities.

Cons

In the free version at least, I reached the limit of the functionality fairly quickly, so found myself switching on to alternative systems to be able to do more

Rating breakdown

Ease of use
Features

Time used: Free Trial

Frequency of use: Occasionally

Likelihood to recommend

3/10
Source: Capterra
Helpful?   Yes   No
Read more
Zane B.

A simple yet VERY effective tool for task management

2021-07-27

Simple yet effective and worth every penny to get the pro version.

Pros

I can create a task in less than 10 seconds.

Cons

There's a comment feature but it's hard to find comments about old or completed tasks making searching for old info a bit more time-consuming.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Easy to use GTD tool for personal use

2018-04-12

Pros

Easy to use to do software mostly for personal task management with extensive options to prioritize schedule and organize your tasks.

Cons

For teams there are better options for collaboration and communication not just in the project management but even in the task manager category.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Hardware company, 11-50 employees)

A great task management that runs on everything!

2021-02-14

Todoist is a well designed task management tool that runs on everything!

Pros

The stand out feature for me is that it runs on everything!

Cons

It lacks the road mapping and project management features of tools like Asana and JIRA.

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Oguz T.

BEST TASK MANAGEMENT APP

2020-11-24

Overall Todoist is a very good task management app that I use everyday to plan my life.

Pros

User-friendly interface is really great and it's easy to adapt the UI. Especially the shared projects are the best feature of the app.

Cons

Todoist limited it's free functions when it's compared to old days but still free version works perfectly.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, myself only employees)

Best To-do list app!

2021-07-19

Overall, Todoist is really a great task management app!

Pros

With a click of a button I can easily type in my task along with its due date.

Cons

If you want labels, search filters and more features, you need to pay a price which isn't that cheap.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sara M.

Very good tool for checklist tasks!

2019-06-22

Pros

You can create projects, tasks associated to each project and share and assign tasks to other users.

Cons

It is good for administrative/ management roles, but it ia not a tool for project management.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Aye Aye M.

Great Task Management Software

2021-02-20

Their web and mobile apps work fast and have a beautiful user interface.

Pros

It has web and mobile apps.

Cons

The free version cannot add comments to tasks and reminders.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Rivaldo B.

To-do-List tool that suits you!

2019-09-08

After using Todoist for several months, I find it very helpful to remember all my duties and work, Todoist has become my personal manager!

Pros

Todoist has very complete features for a management tool.

Cons

Todoist has a less attractive appearance, besides the interface is difficult to understand when first using it, but this does not interfere with its use at all

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Chris D.

Great free tool for getting more done

2018-11-21

Great for personal and work to-dos.

Pros

Easy to use Nice UI - clean design Good for task management

Cons

Could have more features but it is free so I don't mind

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Free Trial

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Mustafa A.

Verified Reviewer

The Most Powerful Task Management Software Out There!

2019-06-22

With its outstandingly simple-yet-powerful user interphase, its support for plenty of platforms (mobile, web..etc), and its collaborative features which can speed up team interaction work, Todoist is bottom-line best task management app out there.

Pros

It also offers collaboration features where you can assign tasks to different team members.

Cons

These features are commenting and labeling, among others.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Eric S.

Todoist is solid personal task management with many integrations.

2018-06-01

Pros

Todoist is a personal task management program that has desktop, web and mobile support.

Cons

The free version is pretty feature limited and it is hard to use it for GTD or other productivity methodologies without the premium features.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Jason S.

Never forget a task again

2019-12-12

Best of the best for task management.

Pros

I use Todoist for all my notes. It's awesome.

Cons

Wish it had more integrations with project management software like Trello and Atlassian Jira; this would make my organization even easier.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Maxwell (Enmanuel) T.

Clean and Lean Task Management

2019-04-11

Task management and more importantly scheduled reminders.

Pros

Todoist focuses on what's important and the process of adding and organizing tasks is clean, streamlined and concise.

Cons

Both the desktop and mobile app could improve the way notifications are handled (after a task gets postponed the notification message won't pick that up).

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Nathan H.

Next Level Task Management

2019-08-23

Better task management system than the basic reminders or notes apps.

Pros

Great metrics for tracking productivity. The filters are a nice touch for sorting through higher and lower priority tasks.

Cons

Some of the icons are not intuitive and take time understand. Premium functions don’t seem to not be worth the cost.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Tyler P.

Makes life more productive

2019-10-19

Overall a life-changing tool at helping me keep track of my personal tasks as well as professional projects.

Pros

Another positive about this software is real-time notifications to allow you to track if things are done.

Cons

The interface can be weird at times on Mobile when you want to rearrange certain tasks/projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more