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Functionality
4.2
/5
85
Total features
15
5 categories
Zimbra Collaboration Suite features
Common features of Collaboration software
Paola M.
Verified reviewer
Used daily for 2+ years
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Thanks to Zimbra I have been able to keep better communication with my teammates and at the same time I have improved my ability to plan thanks to the tools that this software has. It has been a great alternative.
It has a very intuitive interface that makes this software an easy tool to use. In the same way its installation is very simple. Account with contacts, chat and tasks in addition to their email service. It is available for several platforms. It is accessible in terms of price
One aspect to improve is the interface design. I think it's somewhat antiquated if we compare it with other software of this type in the market.
shashank v.
Information Technology and Services, 1,001-5,000 employees
Used daily for 6-12 months
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Firstly we use this software to check the incoming mails from clients or colleagues. The experience is quite good while using this software as it is fast, more secure. It blocks the mails from the third party systems which are not trusted by this zimbra collaboration suite. We can integration this suite with informative applications like Ted, IBM redbooks to view our daily feeds which is quite helpful...
1) Can be accessed through any browser like Chrome, Firefox, Edge etc.. 2) Can be accessed through Personal Computer and Mobile 3) Inbox folders, addresses, contacts, tasks, calender scheduling dates can be shared among multiple users 4) Can schedule group meetings with a specific date and time using calenders 5) Personal tasks can be assigned or tasks can be assigned in groups. The progress of the task can be specified and the works to do further in regards to the task can also be specified. 6) A specified directory called brief case is available to store our files. 7) Zimlets are available to make the conversations between end to end users in a more formal, more interactive way. 8) Tags can be used to filter out the incoming mails that is to be called out in a particular category.
I didn't find any Cons. I find the working of this software Swift and smooth with no time lags while loading the incoming mails.
Daniel R.
Verified reviewer
Used daily for 2+ years
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A Personal and Work experience
It has been very adaptable to the needs of my company because it is open source It has been widely accepted by end users due to the application of web standards, which gives the user more reliability in the system. The administration interface has been very simple and functional when creating users, groups and requirements
The information filtering tools and emails have many details that have to be improved. The modules for the users themselves to change the password of their account have some problems.
Nairoby D.
Verified reviewer
Telecommunications, 5,001-10,000 employees
Used other for 1-2 years
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I'm no longer at work where I use Zimbra, but I recommend it 100%
I met Zimbra when in one of my jobs they demanded the use of free software, which I thought was wonderful, I could not participate in the configuration of the service, however my support colleagues did it without knowing anything about the tool, following the manuals and the broad community that it has; the installation was a success, the next step was to provide users with their mail and a brief explanation of its use, but it really was not necessary since the tool was so intuitive that there was not someone who could not use it, we were all delighted with that we could access our mail from any device with Internet access, be able to schedule calendars and meetings, share email folders with other people, synchronize with any email client.
Few disadvantages you can have of a product like this, perhaps for those who managed the service could be somewhat complicated at the beginning, but not impossible to manage, since there was no interruption of the service at any time.
Altagracia V.
Verified reviewer
Used daily for 1-2 years
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With Zimbra I have improved substantially with respect to task planning and communication with my team. In the same way it has allowed us to save resources since it is a free software that offers a quality service.
One of Zimbra's positive aspects is that it offers e-mail, calendar, contact book and tasks in a single software, so I should not install other applications to enjoy these tools. Its interface is simple, facilitating its use for anyone who uses this program for the first time.
I believe that it has limitations when it is handled from smartphones if it is compared with its operation from desktop computers. From the aesthetic point of view it could improve its interface.
Carlos J. D.
Apparel & Fashion, 1,001-5,000 employees
Used daily for 2+ years
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This is a useful program that solves your communication needs and helps keep you up to date with your emails, your meetings, and your daily tasks
It doesn't require a program to be installed in your computer, and you can have access to it where ever you need to: Laptop, PC, Tablet, Phone. It can sync your personal calendar in your cell phone and keep you updated about your meetings, Task list, and reminders. You can filter e-mails by folders, and there is also a downloadable local version in case you need to work off-line.
It does not have a wide variety of themes.
Luca F.
Computer & Network Security, self-employed
Used other for 2+ years
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I used Zimbra in my previous company and I liked the suite very much because it offered almost anything you'd need from an on-premise mail server. It also had some extra features like its own cloud support to share documents and files amongst users. The paid version also came with the connector for Outlook allowing users keep using their standard mail client application. I never had any issue to configure my email account on my mobile phones either through the MS Exchange protocol compatibility. It also comes with a rich web interface. Now it should also integrate a chat/conference and a document collaboration features but they were not available yet when I was using Zimbra so I can't tell anything about them.
Easy for the users It has its own cloud-like file sharing feature It works on almost any kind of device through standalone clients or rich web client.
Being Linux based it might be a bit harder to set-up and configure for Microsoft oriented admins
Anonymous Reviewer
Verified reviewer
Graphic Design, 1-10 employees
Used daily for 2+ years
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Fast webmail, email functionality works great, Clean interface and easy to use. Also has the calendar and portfolio features which is great addons.
Search function in email can be a bit limited.
Alejandro Isaac P.
Telecommunications, 1,001-5,000 employees
Used weekly for 1-2 years
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Zimbra work fantastic, is very stable and well suited for relays server. we used to send the bill to all the clients and work well
The cost is one of the pros of Zimbra, specially if you need only the mail server. Also, the cost if the licenses is cheaper than other options like Exchange.The support is excellent, specially from Zimbra's community and you can find examples or help in case you need do a troubleshooting
If you have other tools from MS suite the integration is complicated, not impossible but is quite difficult integrate you will need to do a research and for sure develop a connector.
Rene M.
Verified reviewer
E-Learning, 501-1,000 employees
Used weekly for 6-12 months
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It is a good software to connect to the equipment through group chats, where even the creation of channels based on videoconferences is allowed. In addition, it can be used to share documents online. It is also recommended to synchronize and store all the information of our work through its own cloud, Zimbra Drive.
Zimbra is an open source software that only needs a server within GNU or Linux to fully deploy. Version 8.8.15 of ximbra collaboration is much broader in terms of mobility for calendars and events in general.
The zimbra suite does not have many key functions for working with document editions directly in real time, or for the execution of discussion forums among our team employees. Nor does it include a labeling system through social media.
jardel S.
Government Administration, 1,001-5,000 employees
Used daily for 6-12 months
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One area of the company was migrated to the zimbra service to unburden the other platform we use and we had a great result with the union of the two email services.
The highlight of the zimbra email service is the ease of using other mailboxes next to your main email.
Security in calendar sharing and distribution list.
James T.
Education Management, 1,001-5,000 employees
Used daily for 2+ years
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It was decent, but outdated for any business that requires file transfers.
The email function was very easy to use, and it was simple to indicate when an email was high priority.
The date transfer abilities was awful. Files took ages to upload, and the account had a very limited quota which meant that you couldn't use it to store documents.
Les M.
Oil & Energy, 1,001-5,000 employees
Used daily for less than 6 months
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It's easy to deploy, easy to be a admin and is very secure that is the real problem of the auto-admin mail systems.
Email setup is a synch and it has many customization abilities overall that really help. Contacts are made easy to access. I also like the ability to calendar share.
I wish I could share documents straight from the briefcase tool. That would be helpful!
Anonymous Reviewer
Verified reviewer
Aviation & Aerospace, 51-200 employees
Used daily for 6-12 months
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The deployment was easy, I was able to easily connect the server to our LDAP server and import all of our users. The migration of content was a bit more difficult due to the nature of our old system, practically nothing supports GroupWise, so we had to migrate one account at a time via IMAP from the old server to the new server.
It is based on Linux, it can do SSO sign-on with Active Directory, as well as most LDAP based authentication directory services. The web mail is full featured, not a light client. They provide both ActiveSync and CalDAV/CardDAV access, which is important for us as a design company using mostly Mac computers.
The software itself is great. My only issue was for the few times I needed to reach out to Zimbra/Synacor's support, the response time was a bit slow (1-2 days). I assume if this had been an outage and had called in rather than only email my request, I would've received a faster response.
Cynthia R.
Verified reviewer
Information Services, 10,001+ employees
Used daily for 1-2 years
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Zimbra was chosen as a preferred suite for our company because it allows for a simple client that every member of our workforce could use without feeling overwhelmed with Outlook or Office 365. With Zimbra it has been easier to encourage collaboration with different teams and team members. More experienced team members who need or desire the muscles of Outlook and easily set Zimbra in Outlook.
Ok lets begin with the good. Zimbra is a suite that comes with the basic calendar, contact list and the ability to create tasks. It allows you to set reminders, tasks and appointments and share them with coworkers quickly. This is perhaps the best features of this software. It is a relatively simple program without all the bells and whistles of the beast known as Outlook. It is the simplicity of this software and security that makes it ideal for our company. We have just migrated to Zimbra and the roll out for the most part was successful. One thing I absolutely love about Zimbra is the ability to set it up in Outlook. This gives me the collaboration within my team using Zimbra and the features I've come to love in Outlook.
If you are use to the larger and more powerful collaboration suite known as Office 365, you'll be a bit disappointed with Zimbra. Zimbra is not going to search for you, talk for you or keep your emails forever. What you'll find is a simple program that allows you to collaborate with your coworkers and management without the bells and whistles. It can be a disappointment if you're use to a larger suite. Communication is limited to just responding to an email, and emails are set to a 30 day retention limit. You can use a "Zimlet" to capture and save emails however. As stated above being able to incorporate Zimbra into Outlook is a way to overcome some of the limitations of Zimbra.
JOSE B.
Oil & Energy, 51-200 employees
Used daily for 2+ years
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We have achieved a centralized and secure administration of the company's email service. We have control of the entire service and it allows us to function efficiently and quickly.
It is a very stable platform. Its functionality is comparable to other mail service platforms. It is intuitive, it integrates quickly with existing platforms. Using the ActiveSync protocol allows communication in real time, the emails are "push mail" on all devices. You can share and centralize contact information and calendars within the same application. The service configuration options for each email account are quite broad, allowing users with different profiles. The account management console is very simple and easy to understand. I think the "My Maletin" service is a good concept, it allows you to share documents within the same space of the user's account.
The detailed values of the accounts and specific settings are not available in the administration console. The most complex configurations must be done via command line. The update processes are complex, since they must be done in a controlled environment, because they can produce an error and place the entire service offline. The internal DNS configuration processes are done by command line. User logs should be searched by command line, when they should be available in the web interface query services. There is no way for the graphical administration interface to see the emails that are arriving and which is coming out, for purposes of tracking any particular activity with a user, it is difficult to do so quickly.
Howard O.
Verified reviewer
Business Supplies and Equipment, 201-500 employees
Used daily for 1-2 years
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I think that Zimbra is a perfect tool for emailing and management. Despite some issues, it is very easy to implement the service and it helps to communicate with customers and colleagues in the handiest way.
To my mind, it is great that Zimbra gives an opportunity to share a calendar among colleagues and customers. It helps us to share all important data and meetings at any time. Another plus is a simple and user-friendly design. It is perfect both for qualified users and people who use it for the first time. And of course, emailing itself is on the top-level. It is easy to customize and make the necessary changes. Zimbra is an open source software with an opportunity to send emails, keep contacts, and make notes in the calendar. This service is perfect for remote work because I can keep an eye on everything and be sure, that everyone knows what they need to do.
I am convinced that Zimbra has more advantages than disadvantages. However, there are some issues to fix. Firstly, filters are hard to use and understand, because they aren’t flexible at all. Secondly, the software itself is quite hard to operate. Despite all pluses, the service still demands some basic IT skills. Thirdly, there might be some problems with data export and back up, because the software depends on servers.
Giridhar S.
Verified reviewer
Information Technology and Services, 1,001-5,000 employees
Used daily for 2+ years
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Zimbra, an instant mail setup client which is the best for the corporate sector as we can easily deliver messages and receive the same which works in real time. I have been using Zimbra mail server from the past 2 years and it works remain excellent till time as I don't even have any late deliverability nor any delayed task on it. The features were actually well built for an employee who used to use this on a daily basis and can interact with their colleagues/staff members/clients easily and on time.
The most I like in Zimbra is: 1. Faster Deliverability of Emails in real time 2. Can add Email Signature to all our emails 3. Can send Events/Meetings Invites 4. User Responsive in design and lite speed software 5. Can use Out of Office option if you're in leave and send automatic responsive email to them 6. Can Import/Backup all emails/contacts with a single click 7. Can search through all our emails by using search options 8. There is an inbuilt Calendar for our quick meetings lookup in it
Hmm.. At Present, there's no cons or least liked about this software as I have been using it from past 2 years and going with the same speed till now :)
Michelangelo C.
Verified reviewer
Marketing and Advertising, 1-10 employees
Used daily for 1-2 years
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Excellent solution. I come from Plesk's mailbox management and the difference is really abysmal .
A really fluid, convenient, fast and efficient management of email accounts. They have a plan for small businesses, the kickstart, which is perfect for those who have few boxes under management. The assistance is kind, punctual and courteous and their salesmen are very good.
Often the software from some problem, does not recognize the installed license and may have unwelcome starting settings.
Arnaud A.
Information Technology and Services, 1-10 employees
Used daily for 2+ years
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With Zimbra Collaboration Suite you can share your calendars with your colleagues.
Zimbra Collaboration Suite takes a lot of resources on the server, so it requires a recent server.
Deepak M.
Verified reviewer
Information Technology and Services, 10,001+ employees
Used daily for 2+ years
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While working in previous organization, came across this web based product, specially due to its open source nature, and easier to learn. It helped a great deal in being up-to-date by tracking official mails.It has all the features that an basic web email client needs to have. Specially during the times we were connected to VPN, it used to easily work even in low or restricted network connectivity.It had easier and user-friendly User Interface, including refresh button, to force reload emails as per convenience.
1. Specially the optimized nature of it to work on limited or lower network connectivity like VPN, 2. Cost effective and Opensource nature.
User Interface was laggy sometimes. It has sort of older look and feel compared to other open source email collaboration products. Sometimes it was not able to filter junk mails effectively compared microsoft exchange service.
Elizabeth Del Valle G.
Verified reviewer
1,001-5,000 employees
Used daily for 2+ years
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Zimbra Collaboration Suite has brought me many benefits professionally speaking. Having this software has been a very pleasant experience since we migrated from another mail service to Zimbra. With this things seem simpler. Its interface helps a lot so that any user finds it easy to handle it.
What I like most about the Zimbra Collaboration Suite is that it groups several services in a single package. To have a list of contacts, a tool to plan activities, a calendar and most importantly: email service, covers all my needs at a professional level. It has been the best investment that has been made in the institution where I have been working for several years.
I really do not find major flaws in this software. For a low price I think it covers very well the needs that can be presented to us in an office to keep communications.
Estefanie Arlet M.
Verified reviewer
Used daily for 2+ years
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Simply Zimbra Collaboration Suite is the best way to stay connected in the institution where I work. The planning of activities as well as the contact information of the different employees is centralized through this program. It is easier to communicate with the Zimbra Collaboration Suite.
The biggest advantage offered by Zimbra Collaboration Suite is the ability to communicate with other users by integrating various tools such as email, contact book, task planning and calendar in a single software and with a very simple interface.
Although Zimbra Collaboration Suite is a great software, sometimes it presents operating problems that are resolved by closing and opening the browser from where you work. Another aspect to improve is the design of the interface from the aesthetic point of view. It's simple but unattractive to look at.
Umar F.
Information Technology and Services, 1,001-5,000 employees
Used daily for 2+ years
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Its a best application i can say over all a great experience in best price using since 4years no major issue that i experienced till now. It helps to keep the back up of all your important mails avoid spam mails and the best thing it is compatible with multiple devices and browsers.
Its an open source server for email and web client which is designed for browser based interface.I can say its really cheap compare to other email servers. It helps you to create calendars, create backup of important file and also easy document storage. The compatibility with multiple devices and browser is the best feature of Zimbra.
Sometimes we get bugs when any new update comes to fix that they really take long time which is the only drawback that i feel till now.
Erik M.
Design, 51-200 employees
Used daily for 1-2 years
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I am very impressed by the simplicity and reliability of Zimbra Collaboration Suite. I love the security Zimbra offers while still having the same look and feel of other familiar email clients. My team and I use Zimbra for email and scheduling meetings. It is very easy to use and an easy switch for any team looking for a more private solution to large teams wanting to collaborate via email. The themes are also a very nice feature (I use Carbon).
I love the security Zimbra offers while still having the same look and feel of other familiar email clients. My team and I use Zimbra for email and scheduling meetings. It is very easy to use and an easy switch for any team looking for a more private solution to large teams wanting to collaborate via email. The themes are also a very nice feature (I use Carbon).
I can't think of any cons. It is a very simple email and calendar management system.