Project Collaboration Software with Rules-Based Workflow

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Wrike   

1,437
Manage your projects from start to finish with Wrike
Bring your teamwork to a new level without spreadsheets, emails, and chasing status updates. Perfect for teams of 20+ people. Read more about Wrike
Manage your projects from start to finish with Wrike
Bring your teamwork to a new level without spreadsheets, emails, and chasing status updates. Perfect for teams of 20+ people. Read more about Wrike

inMotion   

44
Workflow management for marketing and creative teams.
inMotion makes it easy for marketing and creative teams to collaborate on projects with team members and clients so you get content to market faster. Read more about inMotion
Workflow management for marketing and creative teams.
inMotion makes it easy for marketing and creative teams to collaborate on projects with team members and clients so you get content to market faster. Read more about inMotion

BigTime   

412
Time billing & PM software for SMBs
BigTime Time & Billing helps track time, bill/invoice for that time, track expenses & budgets, as well as manage WIP. Users can track profitability per project or per staff member; and can integrate with over 500 apps. Read more about BigTime
Time billing & PM software for SMBs
BigTime Time & Billing helps track time, bill/invoice for that time, track expenses & budgets, as well as manage WIP. Users can track profitability per project or per staff member; and can integrate with over 500 apps. Read more about BigTime

Rindle   

10
Task and project management automation for business teams
Rindle is a task and project management automation tool for business teams, offering dashboard-based overviews, customizable rules-based workflows and reporting. Read more about Rindle
Task and project management automation for business teams
Rindle is a task and project management automation tool for business teams, offering dashboard-based overviews, customizable rules-based workflows and reporting. Read more about Rindle

Widen Collective   

273
DAM solutions with service beyond compare
Automated creative work management and integrated project collaboration solutions. Read more about Widen Collective
DAM solutions with service beyond compare
Automated creative work management and integrated project collaboration solutions. Read more about Widen Collective

Sciforma   

35
Enterprise Project & Portfolio Management Software
Sciforma lets you manage your entire project portfolio with features to plan, execute and track multiple projects using any methodology, from Agile to Critical Chain. Read more about Sciforma
Enterprise Project & Portfolio Management Software
Sciforma lets you manage your entire project portfolio with features to plan, execute and track multiple projects using any methodology, from Agile to Critical Chain. Read more about Sciforma

W3B Project Management   

12
Web-based project management solution for SMBs & enterprises
W3B Project Management allows businesses to define project specific tasks, define an individual's role and keep a track of overall project performance. Read more about W3B Project Management
Web-based project management solution for SMBs & enterprises
W3B Project Management allows businesses to define project specific tasks, define an individual's role and keep a track of overall project performance. Read more about W3B Project Management

Process Street  

422
Team workflow, SOP and recurring process management platform
Process Street is a standard operating procedure & checklist software for businesses. The platform enables the creation & automation of workflows & processes. Read more about Process Street
Team workflow, SOP and recurring process management platform
Process Street is a standard operating procedure & checklist software for businesses. The platform enables the creation & automation of workflows & processes. Read more about Process Street

RFPIO  

81
RFP/RFI Management
RFPIO's simple and intelligent RFP software streamlines and automates the response process, so you can focus on what matters most. Read more about RFPIO
RFP/RFI Management
RFPIO's simple and intelligent RFP software streamlines and automates the response process, so you can focus on what matters most. Read more about RFPIO

Timereaction  

23
Collaborative workflow & communication solution
Timereaction is a cloud-based collaboration, workflow automation & communication solution with predictive scheduling, content management tools, and more. Read more about Timereaction
Collaborative workflow & communication solution
Timereaction is a cloud-based collaboration, workflow automation & communication solution with predictive scheduling, content management tools, and more. Read more about Timereaction

Genius Project  

78
Project portfolio management software
The Genius Project solution goes beyond simple planning; it covers all phases of a project and manages all the documents related to a project. Genius Project coordinates projects through logical and chronological segmentation. Read more about Genius Project
Project portfolio management software
The Genius Project solution goes beyond simple planning; it covers all phases of a project and manages all the documents related to a project. Genius Project coordinates projects through logical and chronological segmentation. Read more about Genius Project

Admation  

133
Marketing & ad agency project management
Admation is project management software that enables marketing teams & ad agencies to manage projects from set up to approved assets. Read more about Admation
Marketing & ad agency project management
Admation is project management software that enables marketing teams & ad agencies to manage projects from set up to approved assets. Read more about Admation

Taskfeed  

18
Customer Onboarding Management for Salesforce
Take your onboarding experience to the next level. Create a repeatable and scalable process to ensure each customer is successful. Read more about Taskfeed
Customer Onboarding Management for Salesforce
Take your onboarding experience to the next level. Create a repeatable and scalable process to ensure each customer is successful. Read more about Taskfeed

ProjectWise  

7
Cloud-based project collaboration solution
ProjectWise is a project information management and collaboration solution in cloud to integrate data, people and processes throughout the project lifecycle. Read more about ProjectWise
Cloud-based project collaboration solution
ProjectWise is a project information management and collaboration solution in cloud to integrate data, people and processes throughout the project lifecycle. Read more about ProjectWise

Actionspace  

3
Fully Customizable Task, Project & Workflow Management
Actionspace is a fully customizable enterprise task, project and lightweight workflow management solution with native Office 365 and SharePoint integration. Read more about Actionspace
Fully Customizable Task, Project & Workflow Management
Actionspace is a fully customizable enterprise task, project and lightweight workflow management solution with native Office 365 and SharePoint integration. Read more about Actionspace

Mfactor by Workgroups  

1
The future of marketing is at your fingertips.
Make it shockingly simple for stakeholders to request the work they need–with no agonizing back and forth over email or in meetings. Read more about Mfactor by Workgroups
The future of marketing is at your fingertips.
Make it shockingly simple for stakeholders to request the work they need–with no agonizing back and forth over email or in meetings. Read more about Mfactor by Workgroups
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Avg. User review

Project Collaboration Category Leaders Q1 2018

ArchivedThis ranking is not scheduled to be updated and is provided here for historical perspective

GetApp's quarterly ranking showcases the leading 10-15 Project Collaboration apps based in the cloud. Each app is scored using five factors, worth 20 points each, for a total possible score out of 100. These factors include user reviews, integrations, mobile app availability, functionality, and security. Each app's score is independent of commercial interests and existing relationships that GetApp has with app vendors.

Scroll down for more details about inclusion criteria and scoring.

Score
ReviewsIntegrationsMobileMediaSecurity
80
80
Reviews 18/20
Integrations 17/20
Mobile 18/20
Media 16/20
Security -/20
79
79
Reviews 18/20
Integrations 16/20
Mobile 17/20
Media 16/20
Security -/20
77
77
Reviews 19/20
Integrations 16/20
Mobile 16/20
Media 16/20
Security -/20
76
76
Reviews 15/20
Integrations 17/20
Mobile 15/20
Media 13/20
Security -/20
74
74
Reviews 20/20
Integrations 20/20
Mobile 18/20
Media 16/20
Security -/20
73
73
Reviews 11/20
Integrations 16/20
Mobile 16/20
Media 16/20
Security 14/20
73
73
Reviews 13/20
Integrations 16/20
Mobile 15/20
Media 16/20
Security -/20
72
72
Reviews 18/20
Integrations 18/20
Mobile 18/20
Media 18/20
Security -/20
70
70
Reviews 13/20
Integrations 16/20
Mobile 18/20
Media 16/20
Security -/20
67
67
Reviews 15/20
Integrations 16/20
Mobile 14/20
Media 6/20
Security 16/20
62
62
Reviews 15/20
Integrations 16/20
Mobile 14/20
Media 5/20
Security -/20
61
61
Reviews 16/20
Integrations 10/20
Mobile 14/20
Media 4/20
Security 17/20
60
60
Reviews 12/20
Integrations 12/20
Mobile 17/20
Media 6/20
Security -/20
60
60
Reviews 13/20
Integrations 13/20
Mobile 18/20
Media 16/20
Security -/20
60
60
Reviews 11/20
Integrations 16/20
Mobile 17/20
Media 16/20
Security -/20

Who is the ranking for?

GetApp's Category Leader ranking is for business owners and decision makers looking for a comprehensive list of the leading cloud-based software products in the industry.

The ranking serves as a point of reference highlighting key factors that small businesses should look at when assessing a piece of software. These factors include user perception (reviews), compatibility (integrations and mobile compatibility), market presence (media presence), and security features (security).

How are the scores calculated?

An app's score is calculated using five unique data points, each scored out of 20, giving a total score out of 100. The ranking and scoring methodology ensure complete impartiality and independence from any relationships that GetApp has with app vendors.

User Reviews *

Review scores are calculated using reviews collected from GetApp and its sister sites, Software Advice and Capterra. Scores are calculated based on the total number, average rating, and recency of reviews.

The number of reviews and average user rating are scaled against the category average. A weighting is then applied to reward recency of user reviews: reviews written in the last 6 months score up to 10 points, those written between 6 and 12 months ago score up to 6 points, and those more than 12 months old score up to 4 points. These numbers are added together to give a total maximum score of 20.

Integrations

Integration scores factor in a number of variables. Up to 16 points are awarded based on the number of integrations an app has; the first 10 points are awarded based on the number of integrations relative to the category average, while 4 points are awarded based on the number of integrations relative to the leaders in the category. An additional 5 points is awarded for an integration with Zapier, a widely used software integration platform, while an extra point is given for having an open API. The total possible score for integrations is 20 points.

Mobile Platforms *

Mobile scores are calculated based on the availability of an iOS and Android app. 5 points are awarded for the presence of each app, with an additional 10 points being awarded for the number and average rating of reviews in both the App Store and Google Play. These review scores are calculated and scaled against the competition for a maximum of 5 points per platform and an overall maximum score of 20.

If there isn't a native iOS or Android app, the product's website is assessed using Google's PageSpeed Insights to measure mobile usability. The score is returned out of 100, then scaled to a score out of 5 for a maximum of 5 points.

Media Presence

Media presence is calculated using the number of Twitter followers and Facebook fans that an app has. The number of fans and followers are added together, and each app is scored based on this overall number, compared with others in the category. The first 15 points are awarded for the combined number of followers and fans scaled against the category average, while the final 5 points are awarded for the combined number of followers and fans scaled against the top leaders in the category. These two scores are added together for a total out of 20 points.

Security

Security scoring is calculated using answers from a vendor-completed survey. The questions in the survey are based on the Cloud Security Alliance self-assessment form as part of the Security, Trust & Assurance Registry. With 15 questions, each answer is assigned a point value based on vendor response, with additional points given for security certifications, for a maximum possible score of 20.

In the event of a tie, each data point is weighted for importance, with security taking precedent, followed by reviews, integrations, mobile apps, and media presence, respectively.

* All data points combining calculations for both ratings and reviews are calculated using a Bayesian estimate, which is a weighted average that includes the number of reviews and the rating of an app, benchmarked against others in the category.