Apptoto Features

Apptoto

Automated appointment messaging service

4.57/5 (30 reviews)

Apptoto Feature Summary

  • Recurring appointments
  • Rescheduling
  • Two-way messaging
  • SMS messaging
  • Voice calls
  • Automated messages
  • One time messages
  • Reserved number
  • Additional logins
  • Custom message timing
  • Follow-up messages
  • Personalized voice reminders
  • In-calendar notifications
  • In-event commands
  • Contact information extraction
  • Group appointments
  • Contact preferences
  • Appointment page
  • Custom add to calendar content
  • Conditional messages
  • Multiple calendar support
  • Custom url
  • Mobile friendly
  • Time zone support
  • Address book integration
  • Capture mobile numbers
  • Outlook calendar integration
  • iCloud integration
  • Microsoft Exchange integration
  • Salesforce integration
  • Clio intgration
  • CSV/XML
  • SQL databases
  • EMR/EHR integrations
  • Office 365 integration
  • Auto replies & actions
  • Automatic reminders
  • Calendar management
  • Google calendar integration
  • Custom message content
  • Import address books
  • HIPAA compliance
  • Mail-merge like fields
  • Multilingual messages
  • Real time notifications
  • Availability options
  • Appointment management
  • Appointment scheduling
  • Custom fields
  • iCalendar, CalDAV, CardDAV integration
  • Email reminders
  • Online booking
  • User management

Competitor Feature Comparison

Activity Dashboard
Activity Tracking
Application Integration
Appointment Management
Auto-Responders
Automated Scheduling
Automatic Notifications
Availability Management
Booking Management
Calendar Management
Calendar Sync with Google
Communication Management
Content Management
Custom Fields
Customizable Branding
Data Import
Email Invitations & Reminders
Feedback Automation
Feedback Management
Follow-up Scheduling
HIPAA Compliance
Mail Merge
Microsoft Outlook Integration
Multi-Language
Multi-Location
Progress Tracking
Real Time Notifications
Real Time Updates
Referral Tracking
Reminders
Scheduling
Self Service Portal
User Management
Workflow Management
iCalendar Support
Visit WebsiteCompare App
Activity Dashboard
Activity Tracking
Application Integration
Appointment Management
Auto-Responders
Automated Scheduling
Automatic Notifications
Availability Management
Booking Management
Calendar Management
Calendar Sync with Google
Communication Management
Content Management
Custom Fields
Customizable Branding
Data Import
Email Invitations & Reminders
Feedback Automation
Feedback Management
Follow-up Scheduling
HIPAA Compliance
Mail Merge
Microsoft Outlook Integration
Multi-Language
Multi-Location
Progress Tracking
Real Time Notifications
Real Time Updates
Referral Tracking
Reminders
Scheduling
Self Service Portal
User Management
Workflow Management
iCalendar Support
Visit WebsiteCompare App
Activity Dashboard
Activity Tracking
Application Integration
Appointment Management
Auto-Responders
Automated Scheduling
Automatic Notifications
Availability Management
Booking Management
Calendar Management
Calendar Sync with Google
Communication Management
Content Management
Custom Fields
Customizable Branding
Data Import
Email Invitations & Reminders
Feedback Automation
Feedback Management
Follow-up Scheduling
HIPAA Compliance
Mail Merge
Microsoft Outlook Integration
Multi-Language
Multi-Location
Progress Tracking
Real Time Notifications
Real Time Updates
Referral Tracking
Reminders
Scheduling
Self Service Portal
User Management
Workflow Management
iCalendar Support
Visit WebsiteCompare App

Apptoto Feature Reviews

25 reviewers had the following to say about Apptoto's features:

Jonathon Ross

Very helpful team

2020-01-31

Pros

I've tried other appointment reminder systems, and this one is far superior.

Cons

It would be nice to have a slightly more customizable notification template

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Stephen Shepard

Awesome and Affordably Complete Appointment Reminder Platform

2018-11-19

It has saved me money and made my job so much easier! I love this product/service!

Pros

Apptoto integrates with almost any calendar solution, and it allows you to send multiple reminders with receiver feedback options (i.e., confirmation, need to reschedule, etc.) by phone, text message, and email.

Cons

But, if I must pick something, it would be to make the interface more colorful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sherril Watkins

Highly Recommend

2020-09-14

It saved us time and Money giving us a solution to our problem: We were stood up for inspection appointments continuously.

Pros

It is easy to use and it integrates with the gmail calendar. It saved us sooo much time in reminders and rescheduling and time consuming contacts with clients that couldn't be reached easily.

Cons

There is nothing I didn't like about it. It did a great job for us!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Shawn Henrichs

Works Well

2018-12-20

Pros

Integrates with Google Calendar, no hiccups, easy to use.

Cons

Backend notification wasn't there.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Go-Cort


Hi, thanks for using Apptoto! Are you looking for webhooks? We do have that as a feature actually. Contact support@apptoto.com and we would be happy to set that up with you!

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Jeff Berman

Great add-on for our business!

2019-02-20

Apptoto has been a great system for us to obtain confirmations for customer appointments and reminders for our clients.

Pros

It integrates seamlessly with Office365, easy to configure multiple message types, and has made our customer appointment process much smoother and more consistent.

Cons

Occasionally it will pick the wrong contact for the message, but those issues are rare.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Susan Hansen

Cuts the monotony of reminder calls

2020-01-11

Apptoto is able to access information from your web based calendars and set and send reminders for any upcoming events.

Pros

So easy to set up and use, price point is very fair, multiple options for reminders, can integrate with lots of commonly used software.

Cons

The only negative I have found is there is no in person training. You can watch live on line tutorials or webinars. This isn’t much of a hinderance to me.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Ernest McLeod

Verified Reviewer

A great Appointment reminder app

2019-03-12

I have been using Apptoto for over 5 years now and have been very happy with it's performance and quality. It's great that the developers are constantly adding and enhancing features.

Pros

It integrates very well with Google Calendar.

Cons

There is no android app to use on phones.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Stephen Shepard

Great, Robust Appointment Reminder and Booking Platform

2018-03-19

It also adds value to the services that you provide by offering customer/clients the appointment reminder feature and the ability to book appoints online.

Pros

Apptoto does pretty much everything: Voice, email, and SMS text appointment reminders that you can fully customize to your heart's content.

Cons

There also is minimal customer support.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Jay Couto

If your business evolves around a calendar...

2018-12-03

If your business evolves around a calendar, this is the app to have.

Pros

-Easy to use -Affordable - Synchronizes well with Google Calendar -After reminding the client, will marque event as REMINDED so you will know if someone received or not your reminders.

Cons

The only small problem I had within over a year of usage was that one time I needed customer assistance and took them over 24 hours to return my call.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ileana Vincenty

Appointments with Apptoto

2019-09-30

We utilize this program daily to manager our appointments for multiple locations throughout the U.S.

Pros

We like it because we can manage multiple calendars all in one location.

Cons

The program will not allow the participant to choose a new date/time. Cancellations do not require the participant to provide a reason.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Kate Nelson

Makes confirming appointments easy!

2019-08-19

Pros

It also syncs with our Outlook calendar seamlessly.

Cons

The interface is a little difficult to navigate through.

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Ilse Yolanda Ruiz Rojas

Apptoto is an all in app. You can organize almost everything from there!

2018-04-19

It helps them to not forget meetings, this way for customers and clients.

Pros

Using voice, email, and SMS text as appointment reminders is very usefull.

Cons

This app is kind of expensive. If you need something for few people, it would be ok, but if you have a big company, this is not the best option for you.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Abraham Arechiga

Your business needs this.

2019-11-21

I've been using Apptoto for years and can't imagine my business without them. Apptoto is extremely reliable. Truly a "set it and forget it" tool.

Pros

You can fine-tune reminders to meet your wildest needs.

Cons

At the end of the day, I hired them to deliver my reminders (and handle my booking pages) - and they do that like no other company in this space.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
kely leon

It's a good application

2018-06-20

It is very nice to have a reminder of appointments by SMS, voicemail, email ...

Pros

Being able to have access to SMS, email and voice messages as reminders, in addition to being able to reschedule appointments to the instangte is a great help, is an application that does not require much effort to give it utility since it is easy to work.

Cons

It seems to me that its cost is quite high, to be useful it must be with a larger organization, where it requires a permanent reminder due to the high demand for work.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Go-Cort


Hi Kely,

Thank you so much for taking the time to leave us a positive review. We really appreciate the feedback. It helps us get better.

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Paul Whitehorn

A Consistent Failure to Do What it Says It Does.

2019-07-26

Unfortunately, after being bitten more than once and losing customers as a result, it will make you twice shy.

Pros

I love the features that the service provides, if only it would constantly work.

Cons

That is, for no warning it will stop pushing notifications to customers and updating your calendar.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

0/10
Source: Capterra
Helpful?   Yes   No

Response from Go-Cort


Hello Paul,

We are very sorry to hear that you had trouble with our product last year. Unfortunately we are reliant on Apple's security requirements including app specific passwords and security updates for iCloud calendar. We are happy to help you try to keep these updated should you need a reminder service again.

Apptoto Customer Success Team

Read more
Anonymous
(Civil Engineering company, myself only employees)

Useful tool

2018-10-25

Pros

Very versatile for reminders of all kinds.

Cons

Limitations in the registration by countries. It does not have language change for the visualization of the software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Free Trial

Frequency of use: Occasionally

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No

Response from Go-Cort


Thanks for the review! Yes, at this time, our Apptoto Web App is only localized for English. However we do support sending reminders and messages to clients in other languages.

Read more
Michal Foldyna

Life saver

2018-10-16

Absolutely 100% thumbs up!!!

Pros

Easy to use, great customer service. Been saving us lots of headaches with confirming apt's etc.

Cons

Nothing - this thing works and it's a must for any Real estate, Insurance business!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Craig Denny

Great product, would be lost without it

2018-11-01

Pros

ease of use, and appointment reminders for clients

Cons

It is in US time so had an issue once where it sent reminders at 3.00 am EST was resolved quickly though

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Go-Cort


Thanks Craig for the review! Yes, timezone's can be very tricky and it's important that Apptoto gets it right!

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Jason Shindler

Great Appointment Reminder Product: simple enough to use for regular users, powerful enough for devs

2018-10-05

Pros

When it came time to fully automate the calls and integrate with our internal CRM, the system was powerful enough to do it. 1 hour support call accomplished quickly and correctly.

Cons

We had a hard time getting it to say our firm's name.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jeffrey D Katz

Pay per use reminder's that are a boon for business

2018-08-07

Pros

I've been pitched reminder systems for years, with most wanting a flat monthly fee regardless of the usage, but AppToTo's pay per reminder system is super efficient, and I'm only paying for what I am using.

Cons

Better break points for bulk reminder purchases.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Santosh Bajjuri

Apptoto - Review

2019-11-06

- It is overall a good experience working with Apptoto application.

Pros

. - Apptoto has the ability to store template text messages and emails to send out to phone numbers and emails easily and efficiently

Cons

- The features can be more added in the application. - The application can be made more optimized. - The support can be more helpful and quickly

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jesse Curry

Works great!

2019-04-23

Apptoto sends a text message to our customers to remind them of their appointments with us.

Pros

The functionality works great. Allows you to test all of your messages before implementing them!

Cons

Setting the system up can be a little confusing at first but once you understand it's easy. Programming the messages may be difficult depending on how familiar you are with the idea.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Ricahard Datyon

Excellent product

2020-01-29

allow clients to pick their own appointment time.

Pros

Easy to use once set up; clients love it; very reasonable pricing.

Cons

Lots of features means you need to think through your options.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Mike Greene

Needed Appointment Setting Tool

2019-08-09

Pros

Take the need for a person to individually schedule each appointment with new and existing customers.

Cons

The software is not intuitive to set up and use right away even with the videos and customer support.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
William Avon, LUTCF, LACP, RSMFC, RFC

Amazing support team to back up a simple yet robust platform

2018-05-17

Multiple booking pages so I can separate our offerings into dedicated pages. Ability to charge for appointments. Campaign features to drum up more business. No restrictions on fulfilling my agencies needs with the features of the software. Great relationship with the support team and help desk.

Pros

Ease of use, excellent value for the money, feature rich which allows it to expandable far beyond a basic booking engine and amazing support to boot.

Cons

The embed code generator had a glitch and was leaving out the S in https:// however this is actually a pro not a con because their support team jumped right on it and corrected it. Now that's a great team.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Go-Cort


William, thank you for your review. We really appreciate the positive feedback.

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