bookatonce Pricing, Features, Reviews & Comparison of Alternatives


Web-based room and guest management software

4.0/5 (4 reviews)

bookatonce overview

Hotel management with no worries and no costs? Test bookatonce!

bookatonce empowers Innkeepers by offering them Online bookings + guest management. The logic result is higher revenue while cutting the Innkeeper's capital investment!

Wouldn’t you like to take more care of your guests instead of dealing with tedious paperwork and administrative work? And wouldn’t you like higher occupancy levels? Yes? Well, then bookatonce, the web based hotel management software for small hotels and guest houses, is the right choice for you. This online solution, developed by protel hotelsoftware GmbH in Dortmund, supports you in your daily business. No more tiresome page turning in your reservation books - with bookatonce’s well structured graphic occupancy plan you have a complete overview of all relevant information right at your fingertips.

Modular Structure

The modular structure provides highest possible flexibility as you decide which functions you actually need. Paying only for what you are using effectively reduces costs.
To get you started, bookatonce offers a free basic version which includes all essential functions for managing your hotel professionally. And if you want more functions, you can add modules to your free basic version according to your individual needs.

Take advantage of the Internet

The free module “Internet presence” allows you to professionally create your own website with just a few mouse clicks. Moreover, by adding the module “Online booking” to your website you can increase your online business. The online booking module allows your guests to see availabilities and book rooms through your website. And this module is free of charge as well. However, once a guest actually reserves a room via your website, a small usage fee will be charged.

Social Media
The bookatonce booking engine can also easily be embedded into your Facebook fanpage. So your followers have the opportunity to immediately book your rooms via Facebook. Your offers, directly out of bookatonce, can be communicated via twitter. All your followers keep in touch and see your special offers.

Easy to use

You don’t have to be an IT expert to take advantage of the internet and web based hotel management: User-friendly and self-explanatory interfaces make bookatonce as easy as ABC. In comparison to standard hotel management systems, bookatonce has the great advantage that you won’t need to install anything. You can just access the program and your data over the Internet. You won’t need any additional hard- or software. Extensive training will also be completely superfluous due to the intuitive user interfaces. You won’t have to worry about data security and software maintenance either - protel takes care of all this.

Try it!
As the bookatonce basic version is free of charge, you are not risking anything. And you are in good hands: Dortmund’s software producer is one of the market leaders with more than 15 years of experience. Please also take a look at our constantly growing international reference list.


Starting from
Pricing options
Value for money
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Business size



United States, Asia, Australia, Canada, China and 5 other markets, Europe, India, Latin America, Middle-East and Africa, United Kingdom

Supported languages

English, German, Spanish

bookatonce reviews

Value for money
Ease of use
Customer support
Alexandros M.

More than just an application, Bookatonce is a strategic partner

Reviewed 2010-12-02
Review Source: GetApp

I run a familly hotel in Greece. 15 rooms. I searched a while to find a solution that will help me manage my bookings, plannings, communication with partners, and this 100% online. As I have a background of ERP consulting, I was really demanding. There are many solution out there, but look no further. Bookatonce is just the perfect product for us, it can do much more than just manage your planning and bookings. Which it does easily and in the flexibility that small businesses like mine expect. All other solutions I've tested had so many restrictions and were not adapted to how we're really working. We ended up doing half the work manually with excel. Bookatonce has all the features we expected and more. Setup was quick and easy, their support was available for any question I had. They helped us quickly increase our bookings, and compete with bigger hotels that can invest into more employees, and have better marketing. Our booking forecast is already better than last year :-)- Fits the flexibility small hotels expect - 100% online. I control everything from everywhere. - Iphon - Native connections to the GDS I use, and much more so we extended our coverage. - Easy to use - great reporting tool to adjust selling str

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Frédéric Mounier

Bookatonce keep it simple

Reviewed 2011-01-07
Review Source: GetApp

The system allows to book anywhere you are with your iphone. You can from sales perspective deal directly with your customer and quote their demand instantly. You avoid overbooking because all the systems are linked to bookatonce and the availability is shared with the hotel, on line tour-operators, and central system of reservation (chain, affiliate program...). You enforce the loyalty program because all the details of your client will be in the 360° view with all data (past stays, future bookings, preferences and revenues). Is the first system for hotel to propose a direct connection to the pms software. The hotelier can in 20 min have a full system of mobile reservation when he decide to register bookatonce and get the app.

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Roland Mombaur


Reviewed 2010-07-28
Review Source: GetApp

I have used the application to come closer to the development house and the ideas.all overall a perfect application for the special use in hotels, very modern and comfortable, good usability and with a great value.

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Gargi Singh Chhatwal

It was enjoyable, I was able to get the confirmation pretty quickly

Used monthly for 6-12 months
Reviewed 2018-04-08
Review Source: Software Advice

Great to use this website in generalEase of use, the user interface is pretty easy to operate, moreover it is nice to look at as well. There were no lags while making my bookings, it was smooth and easy process

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bookatonce pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Basic version of bookatonce is free of charge.
The free basic version includes all the essential functions you need to manage your business.

Hotel management with bookatonce works on the building-block principle. This means that a modular structure allows you to tailor the range of functions exactly to your specific needs. Non-free-of-charge modules are charged per room/month and cost less than 1 EUR.
bookatonce: Online bookings + guest management = higher revenue while cutting expenditure!

bookatonce features

API (310 other apps)
Activity Dashboard (182 other apps)
Activity Tracking (132 other apps)
Automatic Notifications (171 other apps)
Automatic Reminders (163 other apps)
CRM Integration (118 other apps)
Calendar Management (157 other apps)
Contact Database (113 other apps)
Custom Fields (130 other apps)
Customer Database (126 other apps)
Customizable Branding (156 other apps)
Customizable Reporting (135 other apps)
Customizable Templates (135 other apps)
Data Import/Export (151 other apps)
Electronic Payments (118 other apps)
Email Integration (156 other apps)
Mobile Integration (121 other apps)
Reporting & Statistics (181 other apps)
Social Media Integration (134 other apps)
Third Party Integration (175 other apps)

Additional information for bookatonce

Key features of bookatonce

  • Graphic reservation board with reservation options
  • Overview of all guest characteristics, several guest address
  • Quick and easy reservation search
  • Analyse reservations in regard to certain criteria
  • Invoicing, End of Day including cash and sales volume report
  • Room rates per room type with/without breakfast
  • Customer data export (for mail merge for instance)
  • Guests book your rooms online via your own website/facebook
  • Special rates, discount rates, define time period for rates,
  • iPhone APP available - Hotel management for your pocket
View All Features


webbased software solution: no additional hardware required
basic version is free of charge: no invest, no risk
helps to manage small and medium sized hotels, bed & breakfasts, motels, etc. while managing their businesses
free basic version includes all the essential functions you need to manage your business
easy to use, no need to be an IT expert
there's no installation, nothing to set up
by applying bookatonce you’ll save time – valuable time that you can spend taking good care of your guests
modular structure allows you to tailor the range of functions exactly to your specific needs
optimise your room rates and boost your sales
choose from the functional packages - predefined packages also available: FREE / PLUS / PREMIUM - which suites best the needs of your porperty
bookatonce web booking engine can be easily and simply integrated into your website
iPhone App available - unrestricted mobility for the Innkeeper - Hotel management for your pocket