Bookwhen vs RSVPify

Google Calendar

Connecteam

Google Workspace

Google Calendar is an online calendar solution that enables users to manage business and personal schedules. The platform offers calendar migration options, allowing users to integrate existing calendars, including those from Microsoft and IBM. Google provides comprehensive tools and resources to facilitate data migrations into the Google Workspace ecosystem.

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Manager 

On top of that the customer service and support are exceptional, and a standard to aspire to, as are the detailed how-to guides that will answer just about everything you can think of.

Sales and Customer Support

The initial setup is very straightforward and I really appreciate the responsiveness and helpfulness of the support team.

Bookwhen is a flexible online booking system which enables SMBs to organize & process payments for classes, courses, workshops & events quickly & easily

Access Controls/Permissions

Activities Booking

Activity Dashboard

Alerts/Notifications

Appointment Scheduling

Attendance Management

Attendance Tracking

Attendee Management

Attendee Tracking

Automated Scheduling

Availability Management

Booking Management

Calendar/Reminder System

Calendar Sync

Class Registration

Class Scheduling

Confirmations/Reminders

Contact Management

Customer Data Management

Customer Support

Customizable Fields

Customizable Forms

Discount Management

Email Management

Email Reminders

Event Calendar

Event Management

Event Registration

Event Scheduling

Event Ticketing

Forms Management

Group Registration

Group Reservations

Group Scheduling

Multi-Language

Multi-Location

Online Booking

Online Registration

Online Ticketing

Payment Processing

Point of Sale (POS)

Promotions Management

Rate Management

Registration Management

Reminders

Reporting/Analytics

Scheduling

Self Check-In/Check-Out

Third Party Booking

Third-Party Integrations

Ticketing

Ticket Reservations

Website Integration

Website Management

Most reviewers indicate that Bookwhen offers strong value for money, with affordable, scalable plans and a risk-free free trial. Most users consider the pricing structure clear, though a few reviewers feel the trial period could be longer.

Value for money

By industry, Bookwhen reviewers are most commonly professionals in health, wellness and fitness (32%). The most frequent use case for Bookwhen cited by reviewers is scheduling (71% of reviewers).

Bookwhen

Web-based

Mindbody

Acuity Scheduling

Calendly

Free

Lite

Standard

Plus 

Enterprise

Director

Pilates instructor

It saved me time, it meant more reliable income for the business as people booked in advance, and over time gave me enough information about regular bookings to be able to give up my ‘day job’ and just teach pilates (using bookwhen as our booking software.)

I have to click on every booking to get customer details on the wait list

i like the reporting and the way that i can easily edit my events

In terms of cost, the Lite plan definitely provides a good value, especially for small sized businesses like us.

Executive

As Admin we should be allowed to amend emails without contacting Bookwhen support

Fitness Instructor

This has given me lots of free time as before they always had to contact me directly

I like that there are knowledge base to help us get the most out of the system.

Customers can make their own purchases with ease.

Founder

Really helps my small buisness run much better!

Biomechanics Coach and Pilates Teacher

I'd like to see an option to have client notes on there, eg stiff low back etc

It has completely transformed and taken away so many issues that we had with our previous WordPress plug-ins, and it appears that every angle has been considered so that just about everything you need has been thought of.

company director 

It does not link to my account software or mailing software

Manager

The automated system that enables customers to determine availabilty and book in themselves 24/7.

The page it sets up for you looks professional and classy.

bookings for online events, when you add the event to your calendar, there's no link.

It's simple but effective to use and saves me a whole heap of time with client bookings!

Also wouold like to be able to transfer payment if a booking is cancelled before a transfer is made.

The Boss 

It has freed up my time because I can easily manage my class bookings and numbers.

Gym manager/co owner 

We now have a number of all our members, a Fantastic booking system that makes our lives so much easier, a simple register saving time, plus we receive the funds even if participants don’t attend.

Kids Entertainer

It could do with more colour and graphics for visual people which is nothing really.

Fitness Coach

My class members book the class and the system sets it all up through Zoom for me - they have one click entry, I have my meetings all in!

Yoga Teacher

I had a few comments that the customers found  the booking process a bit clumpy and hard to navigate around.

wellness coordinator

We are currently changing things at Shanti but will get back to you with an answer to your question , we will need for clients to bok and pay for classes, courses and membership through the portal and connect with social media accounts.

Owner/Head trainer

What like to see a month layout, so you can see how many people are booked in at a glance

I would have liked to have customised the filter button colours to our brand colours as well.

I initially didn't find the booking page that attractive, but once it had been customised and set up I changed my mind about that.

Marketing Manager

I don't like the fact that the zoom codes are automatically sent to the students whether or not they have settled the payment already. If they paid via Credit Card then that's okay, but if you also accept payments offline such as via Bank Deposit, GCASH, etc., this is bothersome.

Operations

Individual session entries cannot be amended in the scenario where you want to limit tickets for a particular time or date of an ongoing session.

Parent and Baby Wellbeing Specialist, Hypnobirthing Educator and Infant Massage & Yoga teacher

Great customer service and overall really user friendly and efficient and no issues so far.

Art Teacher

Excellent, it’s easy to use for me and customers.

The categories in the platform are easy to personalise and my biggest shout out is to the support service - any email queries I have sent in have been answered promptly and fully - it has really helped me gain confidence in the platform and having that real time support is brilliant.  

Instructor

During lockdowns we kept this system in place for our online sessions, which integrated beautifully with our Zoom account.

Owner

Due to Covid and new strict rules regarding gyms and fitness centres, the Bookwhen system has become a necessity to my business and I'd be lost without it.

Like anything you use you need to get to know how it works and how you can utilise your product.

We required a booking system to help us manage restrictions and limitations that we had to put in place for COVID.

This one allowed us to be flexible with our class times, offer discount codes where applicable and so much more.

Owner and teacher

We were using Mindbody before and paying over £200 month, now we are paying £23 a month for a better less complicated booking system.

Booking multiple classes is tiresome since students will need to click each date and add to the cart one by one.

You can also attach your own Zoom account which will automatically create zoom access codes.

Dance instructor

Integrates with Zoom, automatically uploading links and emailing them to class attendees.

The software was easy to navigate as a user and bit most of the things that I wanted it to.

Setting up the initial time table & making changes is really easy.

Yoga and Meditation teacher

I wanted to create a website so that clients could book and pay in advance of my classes.

Teacher

Overall I'm just thrilled with being able to take all my booking through this site because of its simple platform and the phenomenal customer service help at hand.

Clear integration to Zoom and PayPal.   And again, great support team response giving you confidence that help is on hand if it all goes wrong.  

Booking System

User Interface

Payment

Class Management

Small Business

Integrations

Waiting List

Freelancers

Large Enterprises

Mid-size Business

Most reviewers indicate that Bookwhen offers strong value for money, highlighting its affordable pricing, scalable plans, and a risk-free free trial that doesn’t require card details. They appreciate that even the free version includes helpful features and responsive support. Most users consider the pricing structure clear and easy to justify for budgeting purposes, and they find the cost much lower than building a custom solution. Some users say the free plan is convenient and sufficient for their needs. A few reviewers feel the trial period could be longer to better accommodate setup.

Eventbrite

Eventbrite is a global ticketing and event technology platform that provides creators of events with tools and resources to seamlessly plan, promote, and produce live experiences. Eventbrite is a ticketing and event technology platform that helps businesses organize and sell tickets to events online while helping people discover events that fuel passions. From workshops to concerts to conferences to film and music festivals, Eventbrite houses events of all shapes and sizes.

Whova

Whova is a cloud-based event management solution that enables businesses, universities, exhibitors, and government organizations to engage with attendees, generate name badges, handle online registration processes, and host video conferences.

EventCreate

EventCreate is a web-based ticketing and event management solution that helps businesses create, promote and manage their events. EventCreate provides an interface that businesses can use to easily upload data to sell tickets on the website, collect information from potential attendees, measure and monitor the performance of each event using a centralized dashboard and utilize templates to save time when creating new sites.

Event Coordinator 

The support team were ready to help and resolved my challenges as quickly as possible.

Digital Marketing

The helpfulness and promptness of the customer service at RSVPify is impressive.

RSVPify is a cloud-based event management solution designed to help organizations manage invitations, ticketing, guest lists, attendees, and more. The platform comes with a seating chart builder, which enables users to create seating plans from accepted invitations using a drag-and-drop interface.

Bookwhen vs RSVPify Comparison (2026)

Bookwhen

RSVPify

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives