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Doodle vs When I Work Comparison

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Overview

Doodle’s online services radically simplify the process of scheduling group events. The company initially became popular...

Category Leaders

When I Work is the easiest way for businesses to schedule and communicate with your hourly employees. Put the schedule and...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

Starting from

No info

  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

Starting from

$

2

/momonth
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

5

4

3

2

1

788

293

45

5

2

  • Value for money
  • Ease of use
  • Features
  • Customer support
99%
would recommend this app

5

4

3

2

1

555

248

63

18

11

  • Value for money
  • Ease of use
  • Features
  • Customer support
95%
would recommend this app

Pros

My favorite thing about Doodle is the ease with which you are able to design something. I also like having the ability to find out when everybody is available.

SM

Sean M.

I enjoyed it because it allowed me to be creative and I was able to save all of the work in which I did.

MB

Malecia B.

It's very user-friendly and an amazing way to find common ground for meetings. And it integrates with Google calendar and Zoom which is nice.

AR

Anonymous Reviewer

Pros

I like the ease of scheduling and the ease of accessibility. My employees enjoy having their schedule at their fingertips at all times.

HL

Holly L.

It utilizes all of my employees' availabilities and I love having the ability to see that my employee has acknowledged their schedules.

RJ

Rachel J.

We loved all of the features and integrations. With the new law that was supposed to go into effect for salary overtime, this was the perfect software to choose.

KB

Kristina B.

Cons

The only negative I can think of is that occasionally a recipient's email will block a Doodle poll.

AR

Anonymous Reviewer

I did encounter trouble when trying to set my availability. When I tried to give my schedule, I found it hard to pull down to occupy the whole time slot.

XZ

Xiao Z.

I hate when it misses an event on my calendar.

nt

najwa t.

Cons

My only bad experience is that I had to restart my phone a few times because of the GPS problems when I was trying to clock in, which was annoying and time-consuming.

ZB

Zavud B.

I did not realize this when signing up, and find it a maddening waste of time when you have a real problem to solve (and you will have problems!).

JL

Jamie L.

If you make a mistake and accidentally alter the availability for one day you have to go back to that day and fix it before adjusting your availability.

Christopher H.

  • Vendor responds to reviews
  • Last review8 days ago
  • Vendor responds to reviews
  • Last review3 days ago

Key features

  • Total features20
  • API
  • Access Controls/Permissions
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Activity/News Feed
  • Alerts/Notifications
  • Appointment Scheduling
  • Approval Process Control
  • Attendance Management
  • Attendance Tracking
  • Attendee Management
  • Automated Scheduling
  • Automatic Time Capture
  • Availability Management
  • Billable & Non-Billable Hours
  • Billing & Invoicing
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Chat/Messaging
  • Class Scheduling
  • Clock In / Out
  • Committee Management
  • Communication Management
  • Compliance Management
  • Confirmation/Reminders
  • Contractor Management
  • Customizable Branding
  • Data Import/Export
  • Demand Forecasting
  • Drag & Drop
  • Email Reminders
  • Employee Database
  • Employee Management
  • Employee Onboarding
  • Employee Portal
  • Employee Profiles
  • Employee Scheduling
  • Employee Self Service
  • Employee Time Tracking
  • Event Management
  • Event Scheduling
  • Facility Management
  • Facility Scheduling
  • Faculty/Staff Management
  • For Cafeterias
  • For Healthcare
  • For Schools
  • Forecasting
  • GPS
  • Group Scheduling
  • Internal Meetings
  • Labor Cost Calculator
  • Labor Cost Reporting
  • Labor Forecasting
  • Leave Tracking
  • Meeting Preparation Tools
  • Meeting Room Booking
  • Messaging
  • Mobile Access
  • Mobile Alerts
  • Mobile Time Tracking
  • Multi-Channel Communication
  • Multi-Location
  • Multiple Billing Rates
  • No-Show Tracking
  • Offline Access
  • Offline Time Tracking
  • On Call Scheduling
  • Online Booking
  • Online Punch Card
  • Online Time Clock
  • Online Time Tracking
  • Overtime Calculation
  • Payroll Management
  • Performance Metrics
  • Personalization
  • Physician Management
  • Point of Sale (POS)
  • Projections
  • QuickBooks Integration
  • Real Time Analytics
  • Real Time Data
  • Real Time Monitoring
  • Real Time Notifications
  • Real Time Reporting
  • Real-Time Chat
  • Real-time Scheduling
  • Real-time Updates
  • Recurring Appointments
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Resource Management
  • Resource Scheduling
  • Room Booking
  • SMS Messaging
  • Salaried Employee Tracking
  • Schedule Distribution
  • Scheduling
  • Search/Filter
  • Secure Data Storage
  • Self Service Portal
  • Shift Swapping
  • Sick Leave Tracking
  • Single Sign On
  • Summary Reports
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Time & Expense Tracking
  • Time Off Requests
  • Time Tracking
  • Timesheet Management
  • Vacation/Leave Tracking
  • Variable Workforce
  • Volunteer Management
  • Waitstaff Management
  • Workstation Tracking
  • iCalendar Support
  • Total features110
  • API
  • Access Controls/Permissions
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Activity/News Feed
  • Alerts/Notifications
  • Appointment Scheduling
  • Approval Process Control
  • Attendance Management
  • Attendance Tracking
  • Attendee Management
  • Automated Scheduling
  • Automatic Time Capture
  • Availability Management
  • Billable & Non-Billable Hours
  • Billing & Invoicing
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Chat/Messaging
  • Class Scheduling
  • Clock In / Out
  • Committee Management
  • Communication Management
  • Compliance Management
  • Confirmation/Reminders
  • Contractor Management
  • Customizable Branding
  • Data Import/Export
  • Demand Forecasting
  • Drag & Drop
  • Email Reminders
  • Employee Database
  • Employee Management
  • Employee Onboarding
  • Employee Portal
  • Employee Profiles
  • Employee Scheduling
  • Employee Self Service
  • Employee Time Tracking
  • Event Management
  • Event Scheduling
  • Facility Management
  • Facility Scheduling
  • Faculty/Staff Management
  • For Cafeterias
  • For Healthcare
  • For Schools
  • Forecasting
  • GPS
  • Group Scheduling
  • Internal Meetings
  • Labor Cost Calculator
  • Labor Cost Reporting
  • Labor Forecasting
  • Leave Tracking
  • Meeting Preparation Tools
  • Meeting Room Booking
  • Messaging
  • Mobile Access
  • Mobile Alerts
  • Mobile Time Tracking
  • Multi-Channel Communication
  • Multi-Location
  • Multiple Billing Rates
  • No-Show Tracking
  • Offline Access
  • Offline Time Tracking
  • On Call Scheduling
  • Online Booking
  • Online Punch Card
  • Online Time Clock
  • Online Time Tracking
  • Overtime Calculation
  • Payroll Management
  • Performance Metrics
  • Personalization
  • Physician Management
  • Point of Sale (POS)
  • Projections
  • QuickBooks Integration
  • Real Time Analytics
  • Real Time Data
  • Real Time Monitoring
  • Real Time Notifications
  • Real Time Reporting
  • Real-Time Chat
  • Real-time Scheduling
  • Real-time Updates
  • Recurring Appointments
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Resource Management
  • Resource Scheduling
  • Room Booking
  • SMS Messaging
  • Salaried Employee Tracking
  • Schedule Distribution
  • Scheduling
  • Search/Filter
  • Secure Data Storage
  • Self Service Portal
  • Shift Swapping
  • Sick Leave Tracking
  • Single Sign On
  • Summary Reports
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Time & Expense Tracking
  • Time Off Requests
  • Time Tracking
  • Timesheet Management
  • Vacation/Leave Tracking
  • Variable Workforce
  • Volunteer Management
  • Waitstaff Management
  • Workstation Tracking
  • iCalendar Support

Integrations

  • Total integrations1
  • Constant Contact
  • Facebook
  • Gmail
  • Google Analytics
  • Google Calendar
  • HubSpot CRM
  • HubSpot Marketing Hub
  • Mailchimp
  • Microsoft Outlook
  • PayPal
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • Twitter
  • Wordpress
  • Xero
  • Zapier
  • Zendesk
  • Total integrations27
  • Constant Contact
  • Facebook
  • Gmail
  • Google Analytics
  • Google Calendar
  • HubSpot CRM
  • HubSpot Marketing Hub
  • Mailchimp
  • Microsoft Outlook
  • PayPal
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • Twitter
  • Wordpress
  • Xero
  • Zapier
  • Zendesk

User reviews that mention these apps

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Doodle logo

Doodle

So Easy!

Reviewed 3 years ago
Pros

This is the best way I have found to schedule anything when I need people to be there! This allows me to work around everyone else's schedule.

Cons

I haven't found anything I don't like yet.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Doodle logo

Doodle

Helpful for Meeting Scheduling

Reviewed 2 years ago

My experience has been positive overall. I use this software when I need to schedule a meeting with a large group, and it’s worked very well.

Pros

This software is very easy to use in trying to coordinate schedules in order to set a specific meeting time.

Cons

There haven’t been any cons that I’ve noticed in personal use of this software. It gets the job done quite efficiently.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend2/10

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Doodle logo

Doodle

Not really helpful unless you pay for a subscription

Reviewed 4 years ago

I was able to pin down which date worked best for a training I was holding. I was able to easily share my available dates with the team and when they replied, it was very clear visually which date worked best for everyone.

Pros

What I like most about the software is that it is easy to use. Setting it up was easy. Also I appreciate the simplicity of the share function.

Cons

What I liked least about the software is that when I signed up for it I was under the impression it would make scheduling easier among a group. It actually only lets you choose a date for an event - not a time. I found that unhelpful.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Doodle logo

Doodle

Voting and polling solution

Reviewed 2 months ago

I get what I need from this tool and it has been very helpful when the audience I am trying to reach out is very diverse. And I can be fair on my decision when selecting a date or hour that will work for most of the people.

Pros

Is not easy to find common hours or days when you want to schedule a meeting with a large group , diverse or different time zones. This tool allows you to offer options that people can choose and you will receive notifications when they answer. At the end, you will have all the information to determine which would be the best option for everyone.

Cons

I have not used for other things except for voting/polling option, so I cannot offer an opinion on other aspects of this tool.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Doodle logo

Doodle

Great tool for setting a meeting

Reviewed 2 years ago
Pros

Doodle is a perfect tool for polling. I like that I can pick the dates and times that work for me and poll team members in order to find the time that may work for all of us to meet. When each team member fills out the poll, I receive a notification update to my email.

Cons

When I first started using Doodle, I was confused in regard to how to delete mistakes on the time options I created, however after creating polls a few times it has become more intuitive.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Doodle logo

Doodle

Helps organize schedules for busy groups

Reviewed 2 years ago

Coordinating dates is so much easier with doodle.

Pros

Doodle helps my colleagues schedule events and coordinate dates. We are all very busy people, and doodle is helpful to give options for dates that work for everyone

Cons

I would like there to be more customizability when it comes to picking date options, it sometimes doesn't work in the way I need it to.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Doodle logo

Doodle

Newer user

Reviewed 3 years ago
Pros

I first found out about this tool through friends when they'd try to organize group stuff. Now I use it regularly with my team at work to simplify the process of scheduling team events, taking quick polls, etc.

Cons

I can't really complain about anything. Perhaps I would come across cons if I were a daily user, but I probably use it once or twice a month typically.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Doodle logo

Doodle

Very helpful tool to use for polling for meeting availability

Reviewed 4 years ago

Quick and easy snap shots on availability for large groups to meet.

Pros

One of the best features is the notifications I receive when someone completes the doodle poll. I manage several calendars and this tool helps me square in on dates the work for meeting groups of 15 people or more.

Cons

I have not run into any cons using this product thus far. I really enjoy using this tool to help organize meetings.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Doodle logo

Doodle

Best software out there for group projects

Reviewed 2 years ago

Great experience.

Pros

Easy to use, best software for group work, polls, projects etc. I used it most days when I was at university and I still use it for tutoring. It helps my students to choose the time they want, add anything or edit while I am having a look at it too. Easier to edit in real time when you are working with a large group that isn't in the same place.

Cons

Nothing. The software is amazing and doesnt have a limit of documents you can share or people who can access it. Makes projects very easy to do

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Doodle logo

Doodle

Makes planning and organizing meeting and events easy!

Reviewed 4 years ago
Pros

I love that it is free and so easy to use. It makes planning work events easy but I can also use it with friends!

Cons

The notifications you get through email can be overwhelming and I have to instruct new users how to work the software when they aren't familiar with it

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Doodle logo

Doodle

Doodle Review

Reviewed 8 months ago
Pros

I find Doodle to be extremely user-friendly and intuitive. I use it whenever I need to schedule an event to figure out which days/times work best for other individuals. It is free and definitely saves a lot of time when it comes to planning & scheduling!

Cons

There is nothing I don't like about Doodle-- it is very easy to use and definitely comes in handy when it comes to planning!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Doodle logo

Doodle

Best Meeting Organizer out there

Reviewed 2 years ago

Doodle is the best tool for saving me time when trying to coordinate a meeting both internally and externally. I love the calendar integration and ability to have attendees enter multiple times that work for them.

Pros

I love how easy it is to set up meetings without needing to coordinate via email with many employees, agencies, and assistants.

Cons

I wish there were more features with the free version. I'd like for people to be able to propose new times and notify the other attendees that were requested that have or haven't responded yet.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Doodle logo

Doodle

Easy and Quick Scheduling Tool

Reviewed 3 years ago

I use Doodle to schedule meetings when there is a large group involved and I want to avoid sending multiple emails to find a time that works for everyone. Doodle does the hard work of finding the most convenient time for the largest number of people.

Pros

polls for scheduling meetings are super easy and quick to set up and fill out, the visual presentation makes it easy to see which days/times are most popular

Cons

the additional features aren't as straightforward (like picking times), so I usually just use the basic functionality and then switch back to email from there

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Doodle logo

Doodle

Doodle is a Fantastic Meeting Scheduler!

Reviewed 3 years ago

Doodle had made it a lot easier to schedule meetings with coworkers & clients. The software works great. However, when you are dealing with people who don't go into Doodle and enter in their information, the software loses it's impact.

Pros

Doodle enables me to coordinate my meetings with people inside and outside my organization. As I can't see their calendar, Doodle allows users to enter in their own availability.

Cons

Doodle requires a decent amount of follow-up from my end when people don't respond to e-mails (and put in their availability). I wish Doodle did this automatically, so that I would not need to do the work myself.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Doodle logo

Doodle

The easiest way to find out when the most number of people are available for proposed meetings!

Reviewed 4 months ago

Rather than sending e-mails back and forth to multiple people, I can efficiently and effectively poll my team to find out when most of them will be available, and select a meeting time that works for most (if not all). A brilliant solution to a common problem.

Pros

As one sending an invite, I can easily see when the most number of people will be available for a particular meeting. As one receiving an invite, I can easily select the dates and times that work best for my schedule. It's the easiest way I've found to get everyone together on the same page.

Cons

I honestly cannot think of anything I don't like about this software.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Doodle logo

Doodle

Meetings made easier and convenient

Reviewed 2 years ago

It has been really fast and easy to schedule meetings without having to send multiple emails and wait for responses.

Pros

This software allows employees to schedule meetings without having to meet. It is very easy to use and you can set up the time slots for people to pick from.

Cons

It doesn't work work very well on mobile devices. A problem that I encountered is that everyone has a different calendar system and some do not use them at all. So, this could be a problem for reminding people when the meetings are. It cost money to upgrade but the free version works fine for now.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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