App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Microsoft Bookings vs Gaia Workspace Comparison

Add to Compare

Compare similar apps

Bitrix24 logo

Bitrix24

4.1

Google Workspace logo

Google Workspace

4.7

Wrike logo

Wrike

4.3

WorkflowMax logo

WorkflowMax

4.3

Deputy logo

Deputy

4.6

Smartsheet logo

Smartsheet

4.5

Good recommendations?

Overview

Microsoft Bookings is an online appointment booking and scheduling tool for small businesses, available as part of Microsoft...

Gaia Workspace is a space management solution. It features room & desk booking, facility management, visitor management,...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

Starting from

6

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

ic-pricetag

No pricing info

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.4

92

5

4

3

2

1

49

30

11

2

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
93%
would recommend this app

4.6

16

5

4

3

2

1

10

6

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

Pros

I promise you guys this is the most accurate way to make an appointment with a company. This is very easy to use and understand which is very good.
I liked that I could post my availability and my clients could book their own appointments. I liked that I could create different meeting types/categories and lengths.
The great thing about this scheduling tool is that you can customize questions to ask the requester so that you can prepare for the upcoming appointment.

Pros

We only use it for desk booking and so far, we have had great success with the software, and with integrating it within our workplace to the employees.
We chose GAIA for great value and ease of use for daily covid screen reporting. Our employees all find it easy to use and as an administrator it is easy to find daily reports.
The software was quickly implemented, easy to administer and easy for staff of all technical abilities to use. Visitors were fond of the QR code access to the wellness check-in process.

Cons

To access the full functions user should have the premium version which will cost some bucks. And there are still some functions missing which should include in a scheduling tool.
However, I believe some parts of the program are confusing and the price is a bit much for the product you are receiving.
There is no middel person needed to take phonecalls and schedule customers in.

Cons

We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.
We unfortunately do not use all aspects of the software to the fullest so I have no negative comments.
Data is available in the software - no push of the data.
  • Vendor responds to reviews
  • Last review23 days ago
  • Vendor responds to reviews
  • Last review2 months ago

Key features

  • Total features24
  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Dashboard
  • Activity Monitoring
  • Activity Tracking
  • Alerts/Notifications
  • Appointment Management
  • Appointment Scheduling
  • Availability Indicator
  • Availability Management
  • Badge Management
  • Barcode/Ticket Scanning
  • Booking Management
  • Calendar Management
  • Calendar Sync
  • Calendar/Reminder System
  • Categorization/Grouping
  • Client Database
  • Compliance Management
  • Configurable Alerts
  • Confirmation/Reminders
  • Contact Management
  • Customizable Branding
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Dashboard
  • Data Aggregation
  • Data Import/Export
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Alerts
  • Email Management
  • Email Reminders
  • Employee Management
  • Employee Portal
  • Employee Profiles
  • Engagement Tracking
  • Equipment Maintenance
  • Equipment Management
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Floor Plans & Maps
  • For Offices
  • For Salons and Spas
  • For Schools
  • Health Monitoring
  • Health Risk Assessment
  • Historical Reporting
  • Inspection Management
  • Internal Meetings
  • Maintenance Management
  • Maintenance Scheduling
  • Mass Notifications
  • Meeting Management
  • Microsoft Outlook Integration
  • Mobile Access
  • Mobile Alerts
  • Monitoring
  • Multi-Language
  • Multi-Location
  • Occupancy Management
  • One-to-One Messaging
  • Online Booking
  • Payment Processing
  • Performance Management
  • Pre-Registration
  • Preventive Maintenance
  • Real Time Analytics
  • Real Time Data
  • Real Time Data Collection
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Alerts
  • Real-time Updates
  • Recurring Appointments
  • Registration Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Reservations Management
  • Resource Allocation & Planning
  • Resource Management
  • Room Availability Schedule
  • Room Booking
  • SSL Security
  • Scheduling
  • Search/Filter
  • Self Check-in/Check-out
  • Self Service Portal
  • Single Sign On
  • Space Management
  • Space Reservation
  • Status Tracking
  • Surveys & Feedback
  • Task Management
  • Task Scheduling
  • Third Party Booking
  • Third Party Integrations
  • Usage Tracking/Analytics
  • User Management
  • User Profiles
  • Utilization Reporting
  • Visitor Management
  • Visitor Registration
  • Visitor Tracking
  • Visual Analytics
  • Website Integration
  • Work Order Management
  • iCalendar Support
  • Total features106
  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Dashboard
  • Activity Monitoring
  • Activity Tracking
  • Alerts/Notifications
  • Appointment Management
  • Appointment Scheduling
  • Availability Indicator
  • Availability Management
  • Badge Management
  • Barcode/Ticket Scanning
  • Booking Management
  • Calendar Management
  • Calendar Sync
  • Calendar/Reminder System
  • Categorization/Grouping
  • Client Database
  • Compliance Management
  • Configurable Alerts
  • Confirmation/Reminders
  • Contact Management
  • Customizable Branding
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Dashboard
  • Data Aggregation
  • Data Import/Export
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Alerts
  • Email Management
  • Email Reminders
  • Employee Management
  • Employee Portal
  • Employee Profiles
  • Engagement Tracking
  • Equipment Maintenance
  • Equipment Management
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Floor Plans & Maps
  • For Offices
  • For Salons and Spas
  • For Schools
  • Health Monitoring
  • Health Risk Assessment
  • Historical Reporting
  • Inspection Management
  • Internal Meetings
  • Maintenance Management
  • Maintenance Scheduling
  • Mass Notifications
  • Meeting Management
  • Microsoft Outlook Integration
  • Mobile Access
  • Mobile Alerts
  • Monitoring
  • Multi-Language
  • Multi-Location
  • Occupancy Management
  • One-to-One Messaging
  • Online Booking
  • Payment Processing
  • Performance Management
  • Pre-Registration
  • Preventive Maintenance
  • Real Time Analytics
  • Real Time Data
  • Real Time Data Collection
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Alerts
  • Real-time Updates
  • Recurring Appointments
  • Registration Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Reservations Management
  • Resource Allocation & Planning
  • Resource Management
  • Room Availability Schedule
  • Room Booking
  • SSL Security
  • Scheduling
  • Search/Filter
  • Self Check-in/Check-out
  • Self Service Portal
  • Single Sign On
  • Space Management
  • Space Reservation
  • Status Tracking
  • Surveys & Feedback
  • Task Management
  • Task Scheduling
  • Third Party Booking
  • Third Party Integrations
  • Usage Tracking/Analytics
  • User Management
  • User Profiles
  • Utilization Reporting
  • Visitor Management
  • Visitor Registration
  • Visitor Tracking
  • Visual Analytics
  • Website Integration
  • Work Order Management
  • iCalendar Support

Integrations

  • Total integrations9
  • Constant Contact
  • Gmail
  • Google Analytics 360
  • Google Calendar
  • HubSpot CRM
  • HubSpot Marketing Hub
  • Mailchimp
  • Meta for Business
  • Microsoft Outlook
  • PayPal
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • Twitter
  • WordPress
  • Xero
  • Zapier
  • Zendesk Suite
  • Total integrations2
  • Constant Contact
  • Gmail
  • Google Analytics 360
  • Google Calendar
  • HubSpot CRM
  • HubSpot Marketing Hub
  • Mailchimp
  • Meta for Business
  • Microsoft Outlook
  • PayPal
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • Twitter
  • WordPress
  • Xero
  • Zapier
  • Zendesk Suite

User reviews that mention these apps

AM
AvatarImg

Adrian M.

Food & Beverages, 11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Gaia Workspace logo

Gaia Workspace

Mississauga Food Bank Review

Reviewed 10 months ago

This has been a great tool for our newly rolled out hotel desk system, staff adjusting to not having a permanent station, but having the ease of booking a space has made this transition even more seamless. It is very easy to book a space, and staff has adjusted to the map view very well and have the spots all straight, especially after numbering all the stations.

Pros

We only use it for desk booking and so far, we have had great success with the software, and with integrating it within our workplace to the employees. The recent updates done have dealt with the most frequent questions I get, "when and where did I book"

Cons

We were not able to receive confirmation emails for bookings when the software first rolled out, so this posed an issue if individuals forgot, and this did not seem very user efficient if no confirmation are sent. This has since been fixed, which is great.

Vendor response

Hi Adrian, we appreciate your review.

NH
AvatarImg

Nusaibah H.

Education Management, 11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Gaia Workspace logo

Gaia Workspace

A must have & one-stop workspace solution! Customizable, functional and user-friendly!

Reviewed a year ago
Pros

Set-up was quick and easy. The software seamlessly integrated with our processes. It is user-friendly and very functional. The platform is aesthetically pleasing and interactive too. Administrators can control user approvals and monitor or cancel bookings for space/equipment/desks. Due to its high customizability, the software caters to every workspace scenario and requirement. It is also provides future-proofing since it anticipates future scenarios and provides solutions/features for them. The real-time updates do not lag or crash the system, but rather improve it without slowing it down or impeding operation. Customer service is always prompt and available to answer any queries. This truly is a one-stop workspace management solution.

Cons

There is nothing to dislike about this software.

Vendor response

Hello Nusaibah, I am happy to hear that you have a five-star experience with our solution. Thank you for choosing Gaia Workspace.