Shared Contacts for Gmail Features

Shared Contacts for Gmail

Contact sharing solution with GMail integration

4.45/5 (77 reviews)

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API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Assignment Management
Attendance Tracking
Batch Processing
Billing & Invoicing
CRM
Calendar Management
Calendar/Reminder System
Campaign Management
Capacity Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Contact Database
Contact Management
Create Subtasks
Customer Support
Customizable Dashboard
Customizable Fields
Customizable Invoices
Customizable Templates
Data Import/Export
Data Synchronization
Document Management
Document Storage
Drag & Drop
Drip Campaigns
Email Management
Email Marketing
Email Response Control
Email Templates
Employee Management
Event Triggered Actions
Expense Tracking
File Sharing
Gantt/Timeline View
Graphical Workflow Editor
Help Desk Management
Hourly Billing
Import Tasks
Interaction Tracking
Internal Chat Integration
Invoice History
Invoice Management
Issue Management
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Resource Management
Resource Scheduling
Sales Approval
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Scheduling
Search/Filter
Segmentation
Self Service Portal
Service Level Agreement (SLA) Management
Shared Contacts
Social Media Integration
Status Tracking
Support Ticket Management
Support Ticket Tracking
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Task Editing/Updating
Task Management
Task Progress Tracking
Task Scheduling
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API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Assignment Management
Attendance Tracking
Batch Processing
Billing & Invoicing
CRM
Calendar Management
Calendar/Reminder System
Campaign Management
Capacity Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Contact Database
Contact Management
Create Subtasks
Customer Support
Customizable Dashboard
Customizable Fields
Customizable Invoices
Customizable Templates
Data Import/Export
Data Synchronization
Document Management
Document Storage
Drag & Drop
Drip Campaigns
Email Management
Email Marketing
Email Response Control
Email Templates
Employee Management
Event Triggered Actions
Expense Tracking
File Sharing
Gantt/Timeline View
Graphical Workflow Editor
Help Desk Management
Hourly Billing
Import Tasks
Interaction Tracking
Internal Chat Integration
Invoice History
Invoice Management
Issue Management
Knowledge Base Management
Knowledge Management
Lead Capture
Lead Distribution
Lead Management
Lead Nurturing
Lead Qualification
Lead Segmentation
Marketing Automation
Meeting Management
Milestone Tracking
Mobile Access
Multi-Currency
Online Invoicing
Online Payments
Payment Processing
Performance Management
Performance Metrics
Personalization
Pipeline Management
Prioritization
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Time Tracking
Project Tracking
Proposal Generation
Prospecting Tools
Quotes/Estimates
Real Time Notifications
Real-time Updates
Recurring Tasks
Reporting/Analytics
Resource Management
Resource Scheduling
Sales Approval
Sales Pipeline Management
Scheduling
Search/Filter
Segmentation
Self Service Portal
Service Level Agreement (SLA) Management
Shared Contacts
Social Media Integration
Status Tracking
Support Ticket Management
Support Ticket Tracking
Task Board View
Task Editing/Updating
Task Management
Task Progress Tracking
Task Scheduling
Third Party Integrations
Time & Expense Tracking
Time Tracking
Time Tracking by Client
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To-Do List
Utilization Reporting
Workflow Configuration
Workflow Management
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Mobile apps

iOS App


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Requires iOS 9.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


15 reviews

Shared Contacts for Gmail Feature Reviews

25 reviewers had the following to say about Shared Contacts for Gmail's features:

Tushar J.

Solid for Google Users

2021-08-12

Pros

It has literally helped us save a lot of valuable time and efforts that we used to spend of contact sharing and management.

Cons

Wish to see some more features that are in the web dashboard in mobile versions too.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jonathan E.

Quick access

2019-11-19

In our company we have well over 900 individuals within the building that we may need to contact at any given time.

Pros

Able to find the right contact almost instantly even if I'm not 100% sure of their name.

Cons

Provides contacts and multiple emails if needed.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Nonprofit Organization Management company, 11-50 employees)

Does what it says

2018-09-30

We are happy to be able to share contacts & groups with this app.

Pros

It shares contacts between users of GSUITE within my organisation, which has proven valuable.

Cons

Such as automatically sharing new contacts, or easy group management.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No

Response from Gapps Experts


Hi Pepijn,
Thanks for your feedback! We're always trying to improve the app and your suggestions are always welcomed.

Regarding automatic sharing, once the groups you have decided to share with other users are sent, any change will be shared automatically as well with the app's synchronization :)

Don't hesitate to email us to contact@gappsexperts.com for further suggestions or inquiries.

Read more
Jesusa D.

Great App

2018-12-18

This App allows us to have our contacts wherever we go and it flows through our mobile device nicely.

Pros

It also has a nice feature to sort for clients and types of clients

Cons

Office 365 includes this feature in their service.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 1-10 employees)

Shared Contacts is simple to use and serves as a solid alternative for a CRM

2018-12-09

Sometimes you only need an easy way to share contacts but most CRMs are overhead and offer to much and not necessary functionality.

Pros

Easy to use CRM alternative.

Cons

The UI is a partially a little confusing and - even though it is build on Material UI components - seems a little outdated.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Gapps Experts


Hi,
Thanks for your feedback!
We're always trying to improve our product and we would like to hear more of what thinks you would change to our UI.
Perhaps I could send your observations to our designer :)
Feel free to message us at any time!

Read more
Anonymous
(Media Production company, 1001-5000 employees)

Dodgy

2019-08-20

GAppsExperts support staff could not explain why the app has such high Data Access requirements.

Pros

Seemed to do everything we wanted it to do. 2-way shared contacts sync was what I was after.

Cons

Its security overreach gives it permission to potentially destroy your entire G Suite domain.

Rating breakdown

Ease of use
Features
Customer support

Time used: Free Trial

Frequency of use: Occasionally

Likelihood to recommend

0/10
Source: Capterra
Helpful?   Yes   No
Read more
Bienvenido G.

Sharing contact details with synching capability made easy using Shared Contacts for Gmail

2020-06-16

This software makes it easier for me to sort my Gmail's contact list and with this anytime I need to communicate it is easier for me to search and figure out the right person.

Pros

Sharing contacts among workers in the caregiver industry is important to easily figure out the right person to communicate with whenever help arises and one way to do this is to utilize a useful software called Shared Contacts for Gmail.

Cons

Shared Contacts for Gmail was designed perfectly for simple applications and uses and there are no features, functionalities and usefulness that I don't like about this software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Karreecha N.

Gmail for Us

2020-04-25

My overall experience is for storing contact information only.

Pros

This app helps us combine all of our important contact information in one place.

Cons

When we use it to store large quantities of data or contact information, it is very "TIME CONSUMING".

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Paul B.

One Set Of Contacts

2018-10-09

It has solved our problem with global contacts and overall we are happy with it, except for the little problem as described above.

Pros

We really like this as it's a seamless way to have a common database of all the business contacts across all our users, but we can also choose to have certain contact groups not shared with everyone.

Cons

When a user who's got access to add, edit or delete contacts in the shared group makes changes, the changes sometimes do not appear in the group owners contacts.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Gapps Experts


Hey Paul,
Thanks for your feedback!

Sometimes changes could take some time to appear to all of your users, but you can always hit on the sync button to see changes faster.

Also if you're one of our enterprise users, you could use our Chrome Extension for faster results!

Here's a note about it:
http://blog.gmailsharedcontacts.com/2017/12/waiting-is-out-instant-synchronization.html

Don't hesitate to message us again if you need further assistance :)

Read more
IFITUMI BARNABAS S.

Excellent Gmail Contact Sharing Software.

2018-12-13

Pros

The software gives room sharing of contacts. It is easy to use.

Cons

Gmail contact cannot be shared across other email platform.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Gapps Experts


Hi Samuel,
Thanks for your feedback!
We're glad to know that you're making a good use of our solution to share contacts in Gmail.
In case you wanted to share your contacts with another email platform like Outlook, you can do it!
For more information, just check this article on the topic :)

http://blog.gmailsharedcontacts.com/2014/06/shared-contacts-for-gmail-now.html

We're currently working so you can share your contacts with more platforms .
Once again thanks for trusting us and feel free to contact out support team in case you have any question.

Read more
Phillip P.

Great solution for sharing controlled contact lists in gmail

2018-12-16

Shared Contacts has worked seamlessly and provided us with the ability to share contact groups across the team and control the quality of the lists.

Pros

Easy to set up and maintain with no bugs.

Cons

The cost. This feature should be built into gmail.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Bethany E.

Simplifies life daily

2020-02-16

I have realized how to put my contacts into categories to make it so much easier to share certain i formation with the target contacts needed.

Pros

I deed helpful with organizing emails and frequently used contacts. Which on a daily us do useful and huge time saver.

Cons

I have no complaints in over two years of using this particular flatform.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Winfresha M.

Shared Contacts for Gmail Review

2021-06-28

Pros

It is easy to share contacts with other Gmail users or simply use them with another person thus making it easy to connect with another person or on different platforms.

Cons

A lot can be improved in that people should be able to use it while offline or when they cannot access the internet.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Kristen T.

Shared Contacts Review

2018-12-29

Pros

It makes contact sharing between my boss and I easy, especially when I have to respond to emails.

Cons

Gmail is not always user-friendly and can be confusing to navigate. For people who are not computer-savy, it may take a while to adjust to it.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from Gapps Experts


Hi Kristen,
Thanks for your review! We're glad the app worked for you.
Could you contact us in order to let us know which problems you're experiencing with Gmail when it comes to our app?
We'll be more than glad to help you out :)


Read more
Anonymous
(Publishing company, 51-200 employees)

Good Colleagues or Family Contact Connecting, Gmail Does it Free

2019-10-24

I was able to share my contacts with my colleagues and family for a low price, but in the end I ended up just assigning a few assistants to my gmail contact for free.

Pros

I've had the need to share my personal contacts with both my family members and my coworkers and with Shared Contacts for Gmail, I can now do just that!

Cons

You have to be sure your groups are set up correctly or you can end up sharing the wrong contacts or far too many contacts.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Dyllan A.

Easy to view new Contact!

2017-12-13

Pros

I enjoyed using this when I had to convert all my contacts to my new email.

Cons

It could take up to about an hour depending on how many contacts you are rolling over or sending to another account.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Frequency of use: Occasionally

Source: Capterra
Helpful?   Yes   No

Response from Gapps Experts


Hi Dyllan,
Thanks for reviewing our product!
It certainly make us very happy to know that the solution helped you to convert all of your contacts and share in an easier way.

Regarding the sync time, have you tried our sync booster Chrome extension? This one is available to all the Enterprise Shared Contacts for Gmail® users and will detect any change in your shared contact groups to trigger the sync process in the Shared Contacts for Gmail® App faster!
Here's an article about it: http://blog.gmailsharedcontacts.com/2017/12/waiting-is-out-instant-synchronization.html

Also, remember that if you're not in the Enterprise plan, you can always hit on the sync button manually for faster results :)

Read more
Elisa A.

Easy to Share and Keep Track of Contacts

2019-04-17

Pros

It's easy to use and syncs quickly -- great to have a shared database to store and share contacts.

Cons

No real cons so far - very easy to use and I love how it auto-updates for everyone after a contact is added.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Colin T.

Shared Contacts for Gmail.

2019-09-23

Pros

This app has helped sync our Gmail contact groups from our River City Boat Sales group email very quickly.

Cons

I haven't experienced anything negative at this time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Keegan C.

Extremely helpful!

2020-05-04

I am very satisfied and glad this feature exists, makes my life that much easier!

Pros

This software is very helpful in my job as it seamlessly allows me to share important contacts with my coworkers

Cons

I have no negative comments about this software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Jennifer W.

Missing Support

2018-11-30

Pros

Functionality seems intuitive and easy to set up. Dashboard is clean and easy to understand.

Cons

Literally no feedback from support after multiple messages to ask for help.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No

Response from Gapps Experts


Hi Jennifer,
I'm really sorry to hear that you were not receiving support when you need it. Where are you contacting us? Perhaps you need redirection to the right person!
Please feel free to email me to vivian@gappsexperts.com and I'll make sure a premium support representative helps you as soon as possible.

Read more
Cristiano D.

Very good tool

2018-09-28

Pros

It's easy to share contacts between multiple accounts Synchronizations works very well

Cons

The user interface should be improved.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Gapps Experts


Hi Cristiano,
Thanks for your feedback!

Could you tell us what exactly you think should be improved in the user interface so we can work on it and make your experience better? It is precisely feedback like yours that help us to take the solution to a higher quality every time :)

Read more
Chris G.

Easiest way to create shared contact books

2021-03-30

Pros

It really offers the easiest way to create shared contact books that are synced for all the members in real time and is completely centralized.

Cons

The most powerful app they have is their website dashboard. I only wish the other apps are that powerful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Alev A.

Gmail is the best for sharing contacts as well as saving passwords or history

2019-05-20

At first, I didn't understand why none is saved on the phone just my email. Well, what if I don't have my phone I can log into any device and bc I'm on shared emails I can have everything updated in one click and I love everything Google.

Pros

the format is very easy to learn and with just one click you will be forever in sync with all your shared devices and emails. It's set up to where what u are looking for is right at your fingertips.

Cons

It's very easy to recover a yahoo forgotten account but Gmail has extra security that can be annoying.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Angel M.

Easy way

2020-07-11

I give it a 9

Pros

It’s simple to use when you are using the mobile software

Cons

Sometimes hard to find on desktop and it kinda not as simple but not to complicated also

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Annie P.

have used it for years

2021-07-26

Gave our team the ability to work out of one set of contacts across the whole team.

Pros

I liked that I could avoid an expensive CRM while having the functionality of sharing contacts across a small team.

Cons

Some issues sharing with another domain that restricted the app. Worked fine with Gmail and my domain.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more