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brightwheel vs SchoolCare Works Comparison

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Overview

Category Leaders

Brightwheel is both a mobile app (Android + iOS) and cloud-based software solution built for childcare, daycare, and preschool...

Procare’s SchoolCare Works is the before and after school management software that enables you to keep track of activities,...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

No videos yet

Pricing

Starting from

ic-pricetag

No pricing info

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

ic-pricetag

No pricing info

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.7

3K

5

4

3

2

1

2.1K

781

95

10

7

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

5.0

1

5

4

3

2

1

1

0

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support

Pros

I love that it is easy to navigate and allows users to control the settings. I rarely have glitches and if I do the customer support is excellent.
Ease of use, great features and most of all our families love it. Brightwheel is such an amazing app to have especially in this post covid world.
Overall, this product seems promising. The opportunity to engage families in a new, innovative way is exciting and we are hopeful to have opportunities to implement this in the future.

Pros

Not enoughreviews yet

Cons

Unfortunately, there are some issues with the Payments section. The link "Print Invoice" does not work for me, so a daycare had to send me the invoice via email.
The only thing that bothered me was the billing. But they've already updated me on this point.
After a family emergency, I had to pick up my 5-year-old grandson from school.

Cons

Not enoughreviews yet

  • Vendor responds to reviews
  • Last review3 days ago
  • Vendor responds to reviews
  • Last review8 years ago

Key features

  • Total features50
  • API
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking
  • Billing & Invoicing
  • Calendar Management
  • Class Scheduling
  • Client Portal
  • Communications Management
  • Contact Database
  • Customer Accounts
  • Customizable Forms
  • Daily Reports
  • Data Import/Export
  • Document Management
  • Document Storage
  • Electronic Payments
  • Email Management
  • Employee Management
  • Enrollments/Onboarding
  • Event Calendar
  • Facility Management
  • Faculty/Staff Management
  • Financial Management
  • Immunization & Allergy Tracking
  • Independent/Private
  • Invoice Management
  • Learning Management
  • Live Chat
  • Meal/Nutrition Management
  • Member Database
  • Milestone Tracking
  • Mobile Alerts
  • Multi-Location
  • Online Calendar
  • Parent Portal
  • Parent/Student Portal
  • Payment Processing
  • Real Time Monitoring
  • Real Time Reporting
  • Real-time Updates
  • Records Management
  • Registration Management
  • Reminders
  • Role-Based Permissions
  • Self Check-in/Check-out
  • Special Education
  • Student Information/Records
  • Student Management
  • Summary Reports
  • Third Party Integrations
  • Video Support
  • Wait List Management
  • Total features27
  • API
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking
  • Billing & Invoicing
  • Calendar Management
  • Class Scheduling
  • Client Portal
  • Communications Management
  • Contact Database
  • Customer Accounts
  • Customizable Forms
  • Daily Reports
  • Data Import/Export
  • Document Management
  • Document Storage
  • Electronic Payments
  • Email Management
  • Employee Management
  • Enrollments/Onboarding
  • Event Calendar
  • Facility Management
  • Faculty/Staff Management
  • Financial Management
  • Immunization & Allergy Tracking
  • Independent/Private
  • Invoice Management
  • Learning Management
  • Live Chat
  • Meal/Nutrition Management
  • Member Database
  • Milestone Tracking
  • Mobile Alerts
  • Multi-Location
  • Online Calendar
  • Parent Portal
  • Parent/Student Portal
  • Payment Processing
  • Real Time Monitoring
  • Real Time Reporting
  • Real-time Updates
  • Records Management
  • Registration Management
  • Reminders
  • Role-Based Permissions
  • Self Check-in/Check-out
  • Special Education
  • Student Information/Records
  • Student Management
  • Summary Reports
  • Third Party Integrations
  • Video Support
  • Wait List Management

Integrations

  • Total integrationsN/A
  • Authorize.Net
  • CANVAS
  • Google Analytics 360
  • Google Calendar
  • Google Classroom
  • Google Drive
  • Google Workspace
  • HubSpot CRM
  • Mailchimp
  • Meta for Business
  • Microsoft 365
  • Microsoft Outlook
  • Microsoft Teams
  • Moodle
  • PayPal
  • Slack
  • Stripe
  • WordPress
  • Zapier
  • Zoom Meetings
  • Total integrations7
  • Authorize.Net
  • CANVAS
  • Google Analytics 360
  • Google Calendar
  • Google Classroom
  • Google Drive
  • Google Workspace
  • HubSpot CRM
  • Mailchimp
  • Meta for Business
  • Microsoft 365
  • Microsoft Outlook
  • Microsoft Teams
  • Moodle
  • PayPal
  • Slack
  • Stripe
  • WordPress
  • Zapier
  • Zoom Meetings

User reviews that mention these apps

BM
AvatarImg

Brooke M.

Education Management, 11-50 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Excellent tracker for teachers and parents

Reviewed 4 years ago

Works well

Pros

Easy online parent use, easy teacher use. The parents love the updates!

Cons

Food entry for teachers, inability to log out on app as parent and sign in as a teacher and vice versa. Would love to sign in as administrator via app as well.

JM
AvatarImg

Janesa M.

Education Management, 11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Brightwheel

Reviewed 4 years ago

We use it at my childcare center and its wonderful

Pros

Very easy to use. It seems to be a wonderful hit with the parents at my childcare center. Very easy to communicate with the parents.

Cons

Nothing works wonderful. I have no complaints.

JB
AvatarImg

Jacqueline B.

Education Management, 1-10 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

brightwheel logo

brightwheel

Not bad

Reviewed 4 years ago
Pros

That it’s easy to use. It’s quick and conveniently

Cons

Don’t think I dislike it. It works well.

EG
AvatarImg

Erica G.

Food Production, 51-200 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Pretty good

Reviewed 4 years ago
Pros

It was very easy to use and self explanatory

Cons

No cons it works well anyone could use it

WP
AvatarImg

Whitney P.

Education Management, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Brightwheel

Reviewed 4 years ago

I really like their customer service

Pros

It makes keeping track of my kids day easy

Cons

It glitches out sometimes but otherwise it works well

AR
AvatarImg

Verified reviewer

Education Management, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Brightwheel

Reviewed 4 years ago

It has been a great experience.

Pros

It helps keep parents in the loop about what is going on. Is also lets teachers and parents communicate closely together, making sure their child gets the best care.

Cons

Sometimes it is slow, but overall it works great!

KJ
AvatarImg

Katie J.

Education Management, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

A teacher / Parent Friendly Product

Reviewed 4 years ago

We just recently started signing in with Bright Wheel - works like a charm. Can be slow for some to figure out but overall works great.

Pros

ease of use different abilities for use

Cons

technology sometimes fails and it makes for a communication issue. Also some parents are just not great at communication

SH
AvatarImg

Silvia H.

Education Management, self-employed

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Good

Reviewed 4 years ago
Pros

It’s great I love communicating to my sons teacher

Cons

Everything works great, nothing to complain about keep it up

DA
AvatarImg

Dawn A.

Education Management, 1-10 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Brightwheel

Reviewed 4 years ago

Using a lot of paper

Pros

I like it all it is very easy to use and very efficient and helps us keep better track of logging in and out of employees and children and you can keep track of all the othe activities

Cons

Nothing it works great and we really enjoy using it

KW
AvatarImg

Kelsey W.

E-Learning, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

brightwheel logo

brightwheel

Brightwheel

Reviewed 4 years ago

Brightwheel is awesome and it works pretty well!

Pros

I love that I can post things in it for parents to see and be able to be updated every day and I also love the lesson plans

Cons

Sometimes it doesn’t load fast and I also don’t like that you can’t take multiple pictures at one time and add them at the same time

BC
AvatarImg

Brittany C.

Primary/Secondary Education, 1-10 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Great App!

Reviewed 4 years ago
Pros

I love that our parents are just a message away. It makes it so easy to get in touch with them.

Cons

I have no complaints about it. I love how it works

CZ
AvatarImg

Carol Z.

Education Management, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Brightwheel is amazing

Reviewed 4 years ago

parent/staff communication

Pros

Brightwheel is extremely user friendly. Staff to parent communication is so convenient and helpful for parents to know how child is doing.

Cons

No complaints at this time. The app works very well for us.

CW
AvatarImg

Ceasia W.

Education Management, 11-50 employees

Used monthly for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

brightwheel logo

brightwheel

Bright Wheel

Reviewed 4 years ago
Pros

I enjoyed being able to quickly communicate with parents through written texts or pictures. I also liked the features allowing you to save food choices for instance.

Cons

The software works great, however could be more accessible on multiple devices .

LN
AvatarImg

Lawrance N.

Education Management, 1-10 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Best tool for daycare management

Reviewed 3 months ago

Excellent

Pros

The app is very intuitive and the notifications are very well managed.

Cons

None so far, the app works great and does everythingwe ask off it.

CE
AvatarImg

Carol E.

Primary/Secondary Education, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Fun app

Reviewed 4 years ago

I like brightwheel a lot because it allows you to contact parents with any questions you may have about a child. It documents everything for you.

Pros

It allows easy communication with parents and care givers. Pictures that can be added, allow parents to see their child and what they’re doing.

Cons

Sometimes it can run slow but most of the time it works great.

MA
AvatarImg

Melissa A.

Education Management, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

brightwheel logo

brightwheel

Good App

Reviewed 4 years ago

It works well and is a good investment for a daycare center.

Pros

Logging food, bathrooms, notes to parents, pictures.

Cons

Can’t sign staff in, sometimes licks you out of program.

MC
AvatarImg

Monica C.

Health, Wellness and Fitness, 1-10 employees

Used weekly for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Brightwheel keeps me in the loop

Reviewed a year ago

Overall I really enjoy how brightwheel keeps me as a parent in the loop with my kid’s preschool!

Pros

I love that this software provides secure channels for teachers to send pictures and information to students’ parents.

Cons

The software works really well & I haven’t noticed anything wrong with it so far.

ST
AvatarImg

Suresh T.

Education Management, 51-200 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

Share this review:

brightwheel logo

brightwheel

Overall functionality

Reviewed 4 years ago
Pros

communication with parents is good Sign in works well

Cons

Invoicing is a night mare Getting rid of old students records without even alerts is not a great feature Can't even see which kids need to pay for the month and what the upcoming total or totals for the month. Reports are very poor

GP
AvatarImg

Gary P.

Retail, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Preschool Notification App

Reviewed a year ago

This is a great little app. It works perfectly as designed. No complaints.

Pros

I like how easy it is to communicate with the teacher. Previously, I would have to call the school to get in touch with the teacher, but now I can just send a message through the app in my phone and instantly connect with the teacher.

Cons

I wish the app would have photo editing tools.

TW
AvatarImg

Tammy W.

Education Management, 11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

I love Brightwheel

Reviewed 4 years ago

The app saves on paperwork that we don't have to send home anymore, saves us time and the parents can get all the pictures and info on their phone, ipad, or tablets.

Pros

It is easy and works great in our busy classroom!

Cons

The only thing I don't like is when our wifi is down we can't work the app.

NB
AvatarImg

Natasha B.

Education Management, 11-50 employees

Used weekly for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Great

Reviewed 4 years ago
Pros

Use this at my work to track children works great

Cons

It’s just hard to maneuver at first and takes getting used too.

AvatarImg
AvatarImg

Amy M.

Education Management, 1-10 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

brightwheel logo

brightwheel

Stress-free system to communicate with parents and co-workers

Reviewed 4 years ago

I have only used it for a couple of months and have not even used all of its functions thus far, but I like it and hope it continues to be intuitive. A busy teacher needs simple processes to get things done. We need our time to be spent on lesson planning and supporting students.

Pros

The software is very intuitive and it is simple to figure out where to go in order to get something done. For instance, I want to take a photo of an activity and share it and tag students. It is simple and quick so I can go back to instruction without missing a beat. The messaging with parents is very easy as well.

Cons

I'd like a way to manage wait lists if that's in the works for the future.

BS
AvatarImg

Ben S.

Education Management, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

brightwheel logo

brightwheel

Jamie Review

Reviewed 4 years ago

Good it works great but the billing side does not compare to Procare unfortunately.

Pros

Ease of use and the posting for daily sheets.

Cons

You cannot archive old staff. The payroll does not calculate overtime and payroll functionality is lacking.

DS
AvatarImg

Danielle S.

E-Learning, 11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

Share this review:

brightwheel logo

brightwheel

Pleased with brightwheel

Reviewed 4 years ago

I love brightwheel and I feel it works great for communication with the parents.

Pros

The communication between parent and tearchers.

Cons

There is nothing tht i can say I don’t like

AR
AvatarImg

Verified reviewer

Financial Services, 10,001+ employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

brightwheel logo

brightwheel

Love this app for my kids preschool

Reviewed 2 years ago

Love it overall, highly recommended.

Pros

The chat feature is great, can't contact teachers directly. The daily reports and the photos are great too. Great way to keep in contact with the people who are taking care of your children. Highly recommended.

Cons

Not the slickest looking but it works, never fails, and does what I need it to do.