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CampDoc Logo

CampDoc

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Electronic Health Records & Online Registration for Camps!

(6)

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CampDoc Features

Features Summary

Functionality

4.7

/5

192

Total features

45

5 categories

CampDoc features

API
Access Controls/Permissions
Activity Management
Alerts/Notifications
Attendance Management
Attendance Tracking
Billing & Invoicing
Calendar Management

Common features of Electronic Medical Records software

API
Activity Dashboard
Alerts/Notifications
Appointment Scheduling
Calendar Management
Charting
Claims Management
Claims Scrubbing

Price starts from

250

Per month

Flat Rate

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.7

/5

192

Price starts from

250

Per month

learn more

Total Features

45

Unique features

  • Medical Management

  • Customizable Forms

  • SMS Messaging

  • Visitor Registration

Functionality

4.4

/5

3.9K

Price starts from

0.01

learn more

Total Features

105

Features in Common

16

Unique features

  • Interactive Learning

  • Real-Time Notifications

  • Multimedia Support

  • Weighted Assignments

Functionality

4.5

/5

1.7K

Price starts from

4.99

Per month

learn more

Total Features

3

Features in Common

0

Unique features

  • Curriculum Management

  • Contact Management

  • Assessment Management

Common CampDoc comparisons

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CampDocvsCampSite
CampDoc logo
Campminder logo
CampDocvsCampminder
CampDoc logo
Regpack logo
CampDocvsRegpack
CampDoc logo
ProClass logo
CampDocvsProClass

Reviewers who mentioned features said:

TT
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Tory T.

Executive Office, 11-50 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend3/10

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Looking for a great Medical Registration System you found it

Reviewed a year ago

I like the system it's just becoming obvious this may not be the long term system for us with the state of Ohio requirements for childcare forms. The staff and customer service is very responsive but the ease of use and timeliness is not where we want it.

Pros

The medical information captured, the roster development and the ability to run reports

Cons

The inability to change things or add programs to register for ourselves, the high cost of Credit Card processing to non-profits, the minimum charges for ACH/Credit Cards processed annually even though we pay a monthly fee, the inability to collate questions to fill in forms which are required by our state.

Vendor response

Thank you for the detailed and honest feedback Tory. We do pride ourselves on the health log and medication administration capabilities so good to see they're working for you. I'll be sure to pass along your thoughts on the payment administration fees to the Product team, too.

KH
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Kimberly H.

Nonprofit Organization Management, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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CampDoc assessment 2022

Reviewed a year ago

It's been a bit of a transition since Covid, but my support teams is wonderful and really works hard to understand our business and support our annual changes. We haven't had a "normal" year since 2019, but we are arriving at our new normal.

Pros

The ability for participants to register and pay on-line as well as the digital approach to forms. Online forms saves countless hours during a summer season. It's also easy to print out forms for host venues that require it.

Cons

It would be super beneficial if CampDoc could generate emails that collect data and populate that data into a participants account. For example, as part of our application process applicants must provided a teacher email address. We then reach out to the teacher (using another 3rd party software) and collect a standardized teacher recommendation. We would love to house this data in campdoc so that all of our data is in one system.

JS
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Josh S.

Nonprofit Organization Management, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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One of the best

Reviewed a year ago

For anyone that is using Daxko for your summer camp as a registration system, if your camp is over 60 people, you should be having something like camp doc to help manage information. You don’t know how much extra work you’ve been doing until you see what the system can do.

Pros

From design to use ability, camp doc is one of the most comprehensive and user-friendly systems for managing camp information.

Cons

The list builder feature has a little bit of a learning curve but once you understand it, it makes sense.

Vendor response

Wow Josh many thanks for the terrific review! And REALLY big thanks for calling out the CampDoc - Daxko integration. Awesome to hear it's making life easier for you and your staff. Have a wonderful camp season.

RR
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Ryan R.

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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You continue to "set the curve" with your features!

Reviewed 7 years ago
Pros

Our account manager is great! She's always knowledgeable, helpful, and professional, and she's also fun and personable. It usually felt like I was reaching out to a friend for help. The eMAR is HUGE for us! In a perfect world, we would save money by using the Health Log and EHR in Camp Brain; however, they don't offer the eMAR, and that's a deal-breaker for us. It seems like most camp management softwares are integrating health modules, but yours is still so good that we're unwilling to switch. As long as you continue to "set the curve" with your features, you make it too hard for customers to stray.

Cons

We always have a handful of parents who express concern with putting so much personal information online. We also have a handful of parents who struggle with uploads; my guess is they're using old browsers. It's not hard to help those few families with their profiles.

KT
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Kristi T.

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great software and our parents loved it!

Reviewed 7 years ago

I have only heard positives from our staff. Obviously, there was a learning curve and we had internet issues at our site, but after that things went smoothly. I had a question one day and reached out to your support staff. They responded quickly and with an easy to understand answer!

Pros

Our director just sent out a summary of the parent questionnaires. There is one question on our eval form specifically about registration and here is what we heard back from our parents: Pre-camp Registration: Very easy to do; easy online; good - love online; very easy to access and complete; ok; online took some getting used to but was good - liked email reminders; easy; Awesome! Love the new online...

Cons

No cons were added to this review

TC
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Trish C.

Education Management, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Customer Service is Top Notch!

Reviewed 3 years ago

My experience with CampDoc has been wonderful! I would highly recommend it.

Pros

The customer service provided when implementing this system was incredible! The whole team was responsive and enthusiastic and never tired of all the questions I asked. The program is very user-friendly and so easy to use.

Cons

My only wish is that branding could be consistently kept separate for the school and the camp.

Vendor response

Hi Trish, Thanks so much for your glowing review of CampDoc, especially regarding customer service! I will pass your feedback along to our team. We appreciate you! Take care, Elise

JR
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Justin R.

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great value at the price compared to the other software on the market!

Reviewed 7 years ago

I don't have any negatives to report at this time. This service has worked well for us for the past two years. It has a lot of extra features from a health management side that we have not fully utilized, but could be very helpful for your camp.

Pros

It has also been great to be able to use this as a registration platform for other regional events, as campers already registered can basically sign up with a few clicks, and we already have all the other relevant information. Give it a try!

Cons

No cons were added to this review

KB
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Karsen B.

Health, Wellness and Fitness, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend3/10

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Camp Doc Review

Reviewed a year ago

it has been wonderful

Pros

It works very well for our needs. It gives me the most critical information I need for campers.

Cons

Hard to download reports, can be finicky

Vendor response

Thanks for the review Karsen and the overall high marks. Regarding the 3/10 rating on "Likelihood to Recommend," our training team has recently launched a suite of new videos including for running reports, which should be helpful. Also, would love to chat more about that score assuming it wasn't an oversight. Please feel free to reach out to me or your Client Support team.

JB
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Jami B.

Recreational Facilities and Services, 1-10 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Almost perfect but very expensive

Reviewed a year ago

Aside from cost, very positive. While it's clunky, they try to improve that each year and listen to suggestions/feedback and actually implement them. They are also always available to help.

Pros

We love the medical aspect, stronger than all other camp software that I've seen so far. I like that campers can register and get all their info in and that it rolls over year after year. Staff are always available for our needs. They also always ask for feedback and have seen some of our suggestions be implemented over the years. CampDoc really was a HUGE game changer for our program in terms of increasing medical safety, increasing camper enrollment, customer service (no more re-doing the same paper forms over and over!), improved data tracking, and reduced admin work when it comes to 'paper chasing' forms. I recommend it to all my camp friends who need a way to keep campers safe medically.

Cons

In short:Has a steep learning curve, clunky/not intuitive, missing a few important med features (but still is better than all other camp software!), SO EXPENSIVE (almost unaffordable) especially for a very small camp (we serve only about 100 campers total).Longer Explanation:After 7 years I still feel like I am stumbling through it or needing to re-look up how to pull specific reports that I feel I...

Vendor response

Hi Jami. Thank you for taking the time to provide such a thorough review of CampDoc and for being a long-time customer. Our Training team has recently produced dozens of new brief tutorial videos that should be very helpful to you and your staff. And they also conduct live sessions where CampDoc experts are on-hand to answer any questions. You can view the tutorials and session schedule at support.campdoc.com.

EK
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Eva K.

Religious Institutions, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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CampDoc = A Game Changer

Reviewed 4 years ago

Being one person who was running the entirety of a youth camp program - administrative and programatic plans - CampDoc has been essential to the productivity and efficiency of my office and the camp itself. CampDoc has made things more easily accessible. It has also helped parents be more confident in the safety/security of private information.

Pros

Easy to use, especially for small organizations/camps. Customizable to fit the needs of a specific camp/program. Many options to make registration and medical needs even easier. Customer support/service is great!

Cons

The only thing that we would consider a Con is the cost - given that we are a small non-profit organization. However, CampDoc has been very willing to negotiate and respects/honors customer loyalty.

Vendor response

Thank you for the review Eva! We are glad that CampDoc could provide a customized solution that allows you to manage your whole program efficiently. CampDoc will continue to ensure that every dollar is well spent by providing top-of-the-line support and an account manager to help you every step of the way. We are so glad to hear that your families love the system as much as you do!

MK
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Monica K.

Recreational Facilities and Services, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

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Probably best for resident camps.

Reviewed a year ago

Overall, CampDoc gets the job done.The price is prohibitive for us. We only use the software seasonally for 3-4 months and we also don't use a lot of the components available. We have 5 camps that run 9 weeks so the Campdoc staff can set it up very quickly and easily and it's just a copy of the year before. So really we only use it for camper data and reports of that camper data. We don't use the camper check in feature either. So basically I pay $3000+ to collect camper data. It would be nice if there were fees for components used.

Pros

I do like that it gathers all the camper information I need in one location. it is easy for parents to fill out and I like the automatic reminders that are sent from CampDoc.

Cons

It could be more user friendly. It is complicated making reports and groups and it is challenging to get all the information to all my camp locations and the staff there. We do not have computers at our parks so they all need to access it via camp cell phone. I'm not sure CampDoc was designed for municipal programs. Probably works better for resident camps.

Vendor response

Hi Monica. Thank you for taking the time to provide a review. Good to hear that CampDoc is working for parents. Our training team has also recently launched dozens of new training videos on a variety of topics including reporting. You may want to check them out at support.campdoc.com.

RM
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Ryan M.

Education Management, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Easy to Use and Minimal Maintenance

Reviewed a year ago

It's saving us time and money and customer service immediately replies immediately with screen shots for any questions I have. To be honest, most of my questions are because I didn't take a few extra minutes to search for the answer in the help docs.

Pros

It's so much easier to use than some other camp software. Our biggest reason for signing up, apart from paying several hundred per month less, was the minimal amount of paper we have to deal with. Everything is done electronically with eSignatures. Such a timesaver for us so far.

Cons

Some of the terms take a little while to get used to. They all make sense, but just not what we were used to hearing. Also, reporting is different, but should be great once we use it more.

VD
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Valerie D.

Entertainment, 1-10 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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We Love CampDoc!

Reviewed a year ago

I love using CampDoc! It's helped so much with the organization of our programs and it's easier on our families to register for our programs since they don't have to fill out the same information every time they want to attend anymore.

Pros

I love the customizable reports and how everything stays organized. The biggest help is how easy it is for our families to register their kids for programs once they've created the account. The Medical Sections are well crafted and gives us as the camp as well as the parents peace of mind that we are fully prepared to care for our students.

Cons

I feel our camp has different needs than most camps. At our camp, some students choose to get headshots so if there were a way for us to upload those images to their CampDoc account so I wouldn't have to store them, that would be helpful. We also have some programs that require audition videos for some but not all student and if they could submit their video for us to review and share to other teachers that would be cool. I know we can have them upload videos files but since it's not required for all students, that feels like more of a hassle to do it that way.

Vendor response

Hi Valerie! Thank you for the kind words. We're very glad to hear how pleased you and your families are with the CampDoc experience. These are great suggestions; our team is always looking for ways to enhance CampDoc with tools that help customers make the experience uniquely their own.

BW
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Blair W.

Education Management, 201-500 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Essential organization software

Reviewed a year ago

CampDoc is wonderful. The product is invaluable to our operations, and I am very grateful for the high level of customer service that the team provides to us. They are responsive and flexible to our needs. I have always been impressed by the level of knowledge and professionalism that every member of their team shows.

Pros

Our team uses CampDoc at all levels. Hourly camp teachers use it to keep track of the campers on their rosters and to manage food and activity safety. Management uses it to keep camp records and waivers on file. This software is essential to the smooth operation of our camp.

Cons

The software is powerful, so it can take some time to learn and feel like I am using it to its fullest potential. The online training videos are helpful, but it can take a lot of my time in my work day to really understand the tools and resources available to help me learn the software.

Vendor response

Blair, thank you for the terrific review and high marks. Wonderful to hear CampDoc is working so well for your organization! Our Training team has recently produced a large suite of brief tutorial videos you should find useful for working into your busy day. Check them out at support.campdoc.com and let us know what you think. Cheers to a great 2023 season.

MH
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Marguerite H.

Recreational Facilities and Services, 51-200 employees

Used monthly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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CampDoc makes camp so much easier...

Reviewed a year ago

Prior to using CampDoc for registering (we no longer use it for registration now, just camp session management) and managing camp paperwork, we used Eventbrite for registration and then had families mail us their paper applications and health forms. This system sometimes led to lost or mis-grouped paperwork and long, extra hours each day to make sure all the paperwork and forms were in order. Using CampDoc saves me hours of time each day during summer camp season, allows me to contact parents directly, and tracks important info that I use for reporting.

Pros

Most parents/caregivers find CampDoc easy to use and navigate. All the health forms and pertinent information are easily accessible to me and my camp staff. A highly functional system that allows you to collect, organize, and store the information needed to safely and efficiently run a camp program. Customizable for my needs. Allows me to download data.

Cons

Some of the features that I had asked about years ago are now in place (like using CampDoc for attendance), but are offered for an additional fee. CampDoc is well-worth the fee, but a feature like attendance is something that I would imagine every camp program could use; would be nice if it were included in the regular fee.

SD
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Shawn D.

Nonprofit Organization Management, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Solid camp management web-based package offering excellent and secure medical records

Reviewed a year ago

Their strong team of support staff works with you in a timely manner to launch registration quickly.

Pros

The software is affordable, support is strong, launching is reasonably easy, communication functions are helpful.

Cons

The parent company of CampDoc, seeks to sell insurance to our constituents. The default answer is yes, instead of no. This cannot be changed nor removed. Parents often complain that they are charged extra for insurance which they do not need. I can also attest, that the insurance is of little value. Not once has the insurance paid out a claim to our constituents.

Vendor response

Thanks for the positive, all-around review Shawn! I'll be sure to let the Support team know pleased you are with their help. Re: security. We also enhanced data security with the release of Multi-Factor Authentication for the CampDoc (and SchoolDoc) platforms last December.

SC
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Shane C.

Sports, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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CampDoc for travelling sports delegation

Reviewed a year ago

Overall positive experience. Helpful with form collections.

Pros

Technical support is very good. Price is reasonable.

Cons

Needs a mobile application. 99% of our usage is in the field and on the go. Need a customizable EMaR to quickly indicate sports injuries.

Vendor response

Hi Shane. Very glad to read you are loving the form collections. We pride ourselves on providing terrific support, so thank you for sharing how helpful the team has been.

AR
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Verified reviewer

Education Management, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Assuring Student Safety

Reviewed a year ago

CampDoc's customer service and set-up process is beyond exceptional. They are truly experts at offering timely service and great solutions.

Pros

CampDoc allows for clean, efficient, and secure record management. It enables our nursing staff to make sound medical decisions, administer accurately, and offers campus teams the needed information to keep students safe throughout their stay.

Cons

We'd love to ability to further customize our medication confirmation/authorization form, but beyond that we are fully satisfied with the software's capabilities.

Vendor response

Really appreciate the terrific rating and love to hear that CampDoc is helping increase health and safety for your staff and campers! We also plan to release some enhancements soon that will allow for more customization of the software. More to come!

KW
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Korah W.

Nonprofit Organization Management, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Overview of CampDoc

Reviewed a year ago

The Customer service at campdoc is A++. I've spoken mainly with [sensitive content hidden] and he has been very responsive, friendly, and overall amazing at his job. Thank you for putting up with all of our changes and getting us ready for summer!

Pros

The fact that almost everything is customizable, and can be altered to our needs for each individual session.

Cons

Some features (like reports and statistics) are not as user-friendly. Also, when making list of campers, the list always disappears and has to be selected each time a camper is clicked on. This can be time-consuming at times.

Vendor response

Thanks for the review Korah. Love reading all the positive comments about customer service; I'll be sure the team gets your comments. Have a wonderful Summer!

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Colleen M.

Nonprofit Organization Management, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great product for running camp!

Reviewed a year ago

Overall, campdoc is a great program that we utilize not only for camp, but for year round programs.

Pros

The customer service is excellent, onboarding new users is a simple process-both ease of use and training. Good reporting functions and our customers are used to it.

Cons

It would be nice to have a little more control over the online forms and just be able to make quick edits.

Vendor response

Hi Colleen, thank you for the high marks - great to hear you're so pleased with our customer service team; we'll be sure to share your feedback with them. Also, we are making product enhancements very soon which will include increased flexibility for customization. Stay tuned!

KR
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Katelyn R.

Arts and Crafts, 51-200 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Campdocs Rocks

Reviewed a year ago
Pros

The ease of use for our customers, the ability to pull lists and forms instantly, and how customizable the platform is are some of the most impactful elements of this software.

Cons

I would like there to be an app for our counselors to use.

Vendor response

Thanks for the kind words and high marks Katelyn! Sounds like you explored your options thoroughly. We're grateful you selected CampDoc and that's it working so well for your parents and staff.

TW
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Tiffany W.

Nonprofit Organization Management, 11-50 employees

Used monthly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

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CampDoc Review

Reviewed 2 years ago

Overall I think CampDocs is a great software system if your camp has kids that require medicine, etc. their main focus was on the medical side, which we really didn’t have a need for. If they put as much effort into the financial reports as they did the medical, we probably would’ve stayed with them.

Pros

I liked the ease of CampDocs. The team responsible for our account was always responsive and available to help us navigate the software.

Cons

CampDocs lacked financial reporting. The dashboard never cleared after completing the season, so you’d see this big number but that number was cumulative of how many sales etc. you had since the beginning of time. It was very confusing and made reporting very difficult. Also, you could not enter in your camp seasons/ sessions on your own. Their team had to go in and do it for you, and then there was a testing phase before it went live. Sometimes that made us have to push back registration, which was an inconvenience.

AN
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Anthony N.

Nonprofit Organization Management, 1-10 employees

Used monthly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Full service suite of resources

Reviewed a year ago

Most of our experience was very positive. But at the end of the day, the monthly charge was going to be too high for the one two months a year we actually use the software.

Pros

Our camping ministry has worked with the team at CampDocs for the past five years. While the setup process can be a bit extensive, the team is always faithful to listen to our needs and provides timely edits. The charges for accepting online payments are competitive and the ability to generate reports is a excellent. The jewel of this software is definitely the eMar health system for tracking medications and allergies. Overall, this software has saved us a ton of time sifting the right information for the right camps.

Cons

It can be a little tricky generating reports that look exactly the way you want them to, and get the right information in that report.

Vendor response

Hi Anthony. Thank you for the kind words. CampDoc's electronic health record system is an important feature that we are particularly proud of, and we're glad it was able to meet your needs. Our Training team has launched dozens of new tutorial videos recently and they also host live Q&A sessions every month. You can check out the resources at support.campdoc.com.

HM
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Heather M.

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Always great customer service!

Reviewed 8 years ago

Every time I have needed to call and talk to someone they are so friendly and helpful! Kirsten is always really helpful and patient with me. I appreciate that she checks in to see how things are going. She is very quick to respond to my questions and always willing to work with me!

Pros

Registrations are so much easier since they are organized by camp. Saves time to have parent reminders sent about balance or completing health information. Printing reports makes camper information easily organized to be prepared before camp starts. We liked the improved methods of sending bulk emails to parents.

Cons

No cons were added to this review

JD
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Julianne D.

Music, 51-200 employees

Used monthly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Streamlines your program!

Reviewed a year ago

Great! It would help to be more up front that with refunds you need to take into account all transaction charges. Directors of programs should have a non-refundable part of the charge to cover those transactions.

Pros

CampDoc helps us keep everything in one place where all administrators of the camp can view securely and easily.

Cons

Learning twists and turns but your staff is amazing at explaining those complexities.

Vendor response

Hi Julianne. Thank you for the high grades. Always glad to hear how CampDoc is helping our customers streamline camp management and put time back in everyone's day! Cheers to a great 2023 season!