Procare Features

Procare

Web-based childcare management system

4.79/5 (517 reviews)

Procare Feature Summary

  • Marketing management
  • Email distribution
  • Reporting
  • Automatic notifications
  • Customizable reporting
  • Payroll Import File
  • Mobile integration
  • Child history
  • Accounting management
  • Billing & invoicing
  • Electronic payments
  • General ledger
  • Payroll management
  • Child attendance records
  • User access controls
  • Role based permissions
  • Electronic Document Storage
  • Database support
  • Ledger Cards

Education & Child Care Feature Comparison

Most popular features of all Education & Child Care apps

API (61 other apps)
Activity Dashboard (69 other apps)
Activity Tracking (38 other apps)
Assessment Management (65 other apps)
Attendance Management (54 other apps)
Automatic Notifications (54 other apps)
Calendar Management (40 other apps)
Communication Management (41 other apps)
Course Authoring (48 other apps)
Course Catalog (42 other apps)
Customizable Branding (38 other apps)
Customizable Reporting (43 other apps)
Data Import/Export (46 other apps)
Learning Management (69 other apps)
Progress Tracking (41 other apps)
Records Management (53 other apps)
Registration Management (43 other apps)
Reporting & Statistics (57 other apps)
Student Management (37 other apps)
Time & Attendance Tracking (49 other apps)

Procare Feature Reviews

25 reviewers had the following to say about Procare's features:

Corey Stewart

As a preschool director, I use Procare daily to manage my daycare center.

2018-05-10

Procare allows me to easily manage the students, employees, and families at my daycare center.

Pros

I like all of the features that are available from student and family management, accounting management, and reporting.

Cons

The main weakness that I see with Procare is the lack of mobile device capabilities.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Procare Software


Corey - We're glad you like all the student and family management features and think you'll be pleased to know that Procare's KidReports app expands many more capabilities to your mobile device. Learn more at: http://procaresoftware.com/products-and-services/services/kidreports/

Read more
Erin Dulle

LOVE this software

2017-01-10

I can even print out blank forms such as attendance or van attendance for use during the week.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Monetta Whitehead

Life Saver!!!!!!!! Thank you so much Benji for your knowledge and you helping me with Tuition Exp.

2016-09-28

I don't have the words to express, our parents are so happy and they are loving it!!! When the parents see their child's picture they are so excited. Thank you Procare!

Pros

Time Management is a plus

Cons

Nothing, wish we had it 3 years ago

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Noel Magee

Good software for childcare centers

2018-05-02

Pros

It has many features; reports, attendance tracking, billing, family information and email lists.

Cons

Sometimes not all the data comes through, certain students are missing and you have to go back into that students account and change a setting.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Susan Kohlhaas

Great system and great support team!

2016-12-14

We came from another child care manager system and after switching to Procare we are amazed at how easy, informative, and supportive a child care manager system and a support team can be.

Pros

All of the information that you are able to pull out of it for financial and management decisions.

Cons

It is difficult to create custom forms/reports to provide the information you are looking for.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Procare

Overall, a great software program with many excellent features and ease of use.

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Nonprofit Organization Management company, 1-10 employees)

Goto Child Care Management Software

2018-09-04

Pros

We started using Procare when we opened up a Children's Learning Center at our church about a year ago.

Cons

Monthly fee, but that is to be expected with any childcare management software suite.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Timothy O'Shea

Premiere child care management software!

2012-10-30

It is the most capable, user friendly child care management software in the industry!

Pros

Ease of use, flexibility, reporting features, Tuition Express, Online Wait List compatibility, support services

Cons

I wish the software had more mobile device / app capability.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Lena Scaff

We are just getting started with this program.

2017-10-13

We are hoping it will make collecting parent fees easier and more secure.

Pros

Customer Support staff have been extremely helpful and eager to help us! They have gone above and beyond in some parts to help us!

Cons

The Management Software book and all the steps you have to go through to drop a family from the system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Barbara Quinonez

Procare review from a daily user

2012-11-09

Procare is easy to use and offers many options to meet the needs of a child care facility.

Pros

You can choose just the basics or add agency accounting, attendance tracker, meal tracker, employee data, payroll, expenses and ledger modules.

Cons

I would like to see a report card module being added for school age students. I understand that this program is geared towards childcare, but it offers so much that I believe this is the only thing missing to make this program complete for chld care or school age students.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Carol Levins

Couldn't Live Without Procare!!

2012-10-31

In order to get the information accurately and expediently that you need to manage the student records and accounting functions of your center, you would benefit greatly by using Procare Childcare Management System!

Pros

I have 8 large centers and the management and oversight that Procare affords is indispensable.

Cons

I don't have any issues against Procare.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Teresa Robledo

Procare a great program for busy Early Childhood Centers!

2017-07-12

Makes my work easier and faster!

Pros

There are several things that I love about this program. 1st is the attendance tracking to see total hours of care for each child and 2nd how I can see how many children are in attendance at any given time. 3rd is the tracking for immunizations is so helpful to make sure my children are up to date. 4th is keeping up with tuition fees and how easy it is to see who owes what.

Cons

Also in the weekly report section I don't like that if someone is out they are not shown on report at all.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Procare Software


Teresa - Thank you for sharing the many ways Procare helps your center! On most attendance reports, it's true that if a child doesn't attend at all, their name would not be on the report¿but there is a report you may find useful. It shows any child who was scheduled, but did not attend. You'll find it under Reports > Standard Reports > Attendance Tracker > Not in Attendance. And, if you're still having symptoms of having to "redo" something so a family can sign in, please give our Tech Support Team a call. They'll help you solve it. Hope that helps!

Read more
Paige Kratz

Has made such a difference in running my preschool

2017-06-02

Pros

The ability to bill parents seamlessly, mass text message families, tuition express and credit card payments, tracking expenses and P&L statements, management of my wait list, parent check in computer etc

Cons

We would like a parent portal with daily sheets, so parents can see how their little ones are doing at school. This is being rolled out soon!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Procare Software


Hello Paige ¿ Thanks for your great feedback. We¿re glad Procare helps you in so many ways. Please check out our parent portal, called MyProcare. You can learn about it on our site under products and services. MyProcare is available for parents to make payments, print statements, schedule their children, update basic information, and more. In the future we¿ll be adding other features, like daily sheets, photos and videos too!

Read more
Nicholas Cole

The support team is always willing to assist.

2017-06-15

Pros

Allows us to batch select our families to collect dues. Time management is important to us.

Cons

Batch clock in. During the school months when busses arrive it's convenient to have the ability to check in the children all at once when they get off the bus.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from Procare Software


Nicholas ¿ Thank you for your feedback about batch check-in at bus arrival time. There is already a way to do this in Procare itself (Functions > Attendance Tracker > Batch Check In/Out). There¿s also a web-based app that lets you check in individual children based on the name of the drop-off person (such as the parent or bus driver), and we have another tool in development that will support batch check-in from a tablet. Thanks for being a valued customer!

Read more
Larry Johnston

It's the best option out there for childcare centers.

2017-06-27

I would say after the initial data input that it has saved our staff and parents time and simplified data management.

Pros

They have put a lot of time into thinking about what to include in the software.

Cons

For instance we associate doctor offices, dentist offices, and hospitals with students and employees and not specific doctors.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Josh Lemin

Great Software for Childcare Management

2015-05-29

Pros: Ease of Use for Educators Customer Service/Support is top notch Great for multi-center management Cons: Would like more customized reports for multi-center reporting

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Amanda Cavitt

We are a licensed preschool and childcare facility that has used the software daily for many years.

2018-02-22

Daily operations, accounting practices, collecting staff and student information and communication.

Pros

This helps us track student and staff attendance down the day and minute which is invaluable to grant reporting, payroll and tuition reimbursements.

Cons

Interfacing software with our Website and Facebook Page.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Procare Software


Amanda ¿ We¿re glad Procare¿s versatility helps your center in so many ways. It¿s also great to see your suggestion about integrating with your center¿s website, Facebook, and similar places parents seek information. One way you can do that right now, as a Procare Cloud customer, is to place a link on your site (or anywhere you choose) for new families to register online. You can also make a link available for current families to log in, review information, choose schedules, pay online, and more at MyProcare! See: http://procaresupport.com/myprocare-overview/

Read more
Natalie Eades

ProCare is an efficient software that helps streamline family accounts and attendance.

2018-03-20

Security check in, family emergency information, FTE rosters, and account info

Pros

Once understood, it is pretty user-friendly and allows to obtain reports to access specific information for analysis.

Cons

There are many different methods to obtain student attendance and classroom reports.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Procare Software


Natalie ¿ It¿s great to hear how Procare helps you streamline tasks around family accounts and attendance. There are a number of free learning tools available (link below) to help you become even more proficient, as well as free training for new customers. We'll have someone contact you to see if there is anything more we can do to help. Learn Procare at: http://procaresupport.com/learn-procare/

Read more
Anonymous
(Education Management company, 11-50 employees)

Solid data base for billing and tracking payments

2018-06-06

Pros

Attendance spreadsheets are extremely helpful and easy to create for multiple classrooms.

Cons

Searching for students feature could use a few tweaks to make it easier to find students in the system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No

Response from Procare Software


We¿re glad you¿ve found Procare¿s billing, payment, and child attendance tracking tools to be so helpful and intuitive. As to searching for students, here¿s a video/article that should help http://procaresupport.com/look-up-search-for-families/.

If you have other ideas for how searching could be enhanced, please feel free to make a suggestion at http://procaresupport.com/contact-procare-support/make-suggestion/.

Read more
Rachelle Diettrich

Procare has made running the daycare so much easier

2017-06-07

Pros

The ease of keeping track of child attendance, employee attendance, and tuition, and absentee days for children attending.

Cons

Sometimes the program won't load on the computer I am using. The log in screen takes too long to load to check employees in and out

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from Procare Software


Rachelle ¿ Thank you for letting us know how helpful Procare is in tracking child and staff attendance. We¿re sorry to hear about the slowness you mentioned. If you¿re still having that symptom, please contact our Tech Support Team so we can help troubleshoot it with you.

Read more
Leland Henchman

Great Support for a Great Software Package

2016-09-21

We are going through a State audit and it is invaluable to have all the reports for attendance, accounting and other things that the auditors are asking for.

Pros

Solid cloud service, incredible software support from both the website and, most importantly, the LIVE people that are always spot on with their assistance

Cons

Just one nitpicky thing; I would like a feature that would let you automatically duplicate one months budget to the other eleven months without have to manually import and save the monthly budget into the other eleven months

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Procare

Keep up the great work!!

Source: Capterra
Helpful?   Yes   No
Read more
Mary Christine S

Very useful system

2015-10-23

We mainly use it for the check-in system, time clock, and records keeping.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Sahar Assad

No. 1 Software!!

2018-08-14

I’ve been using Procare for 2.5 years. Everytime I ran into a small problem they’ve taken care of it immediately for me.

Pros

Procare software management has made running my childcare business smoother and easier.

Cons

The least thing I like about this software is it not being compatible on Mac. You can use it on Mac but there isn’t a version made specifically for Mac.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jennifer Euclide

I called support to get help with setting up billing formulas. Cust support was a huge help.

2018-01-03

Pros

I also like the reports tracking immunization records.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jim Hild

Great software for the money

2016-07-21

I use this program for payroll and monitoring child attendance. The payroll time cards are extremely easy to use with QuickBooks.

Pros

It is extremely accurate and has an enormous set of features that I am still learning to use.

Cons

Sometimes, it takes a long time (over 30 minutes) to get a live person online.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Lee Henderson

New and still learning

2016-12-16

We are new and still learning this system.

Pros

I like the dashboard. I like most of the formula billing system

Cons

Need to have more control over required answers on the registration in MyProcare.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Procare

During hurricane we lost power and internet for several days. It would have been nice to have a button on the mobile site that would send a message to all phones and emails on file. An "emergency message button" if you will. We could have used that to keep our families informed.

Source: Capterra
Helpful?   Yes   No

Response from Procare Software


Lee ¿ Thank you for your feedback. We¿re glad you¿re getting off to a smooth start. We are making enhancements to MyProcare, with many more to come. And, although you certainly can track family vacation hours and do have ways to charge extra, we recognize the need to have a more automated method to charge for excess vacation days.

Read more