TutorCruncher Features

TutorCruncher

Business management for tutoring companies

4.6/5 (117 reviews)

TutorCruncher Feature Summary

  • Accounting management
  • Appointment scheduling
  • Attendance tracking
  • Automated emails
  • Billing / invoicing
  • Business intelligence
  • Calendar management
  • Class scheduling
  • Custom fields
  • Document storage
  • Lesson booking
  • Lesson notes
  • Online classes
  • Online payments
  • Online payouts
  • Parent / student portal
  • Reporting and analytics
  • Reviews
  • SMS integration
  • Tax calculations
  • Third party integrations
  • Tutor / client / student profiles
  • Tutor-student matching
  • Website integration
  • Whiteboard

Competitor Feature Comparison

Accounting Management
Appointment Management
Assignment Management
Automated Billing
Availability Management
Billing & Invoicing
Business Analysis
Business Intelligence
Calendar Management
Calendar Sync with Google
Class Scheduling
Client Management
Custom Fields
Customizable Templates
Document Management
Electronic Payments
Email Integration
Email Invitations & Reminders
Email Templates
Employee Database
Employee Management
Feedback Management
Forms Management
Invoice Management
Lead Assignment
Learning Management
Multi-Channel Marketing
Multi-Language
Multi-Location
Payroll Management
Personalized Profiles
Pipeline Management
Progress Reports
Progress Tracking
Ratings & Reviews
Recurring Billing
Registration Management
Reminders
Reporting & Statistics
SMS Integration
Student Management
Student Portal
Third Party Integration
Web Forms
Website Integration
iCalendar Support
Visit WebsiteCompare App
Accounting Management
Appointment Management
Assignment Management
Automated Billing
Availability Management
Billing & Invoicing
Business Analysis
Business Intelligence
Calendar Management
Calendar Sync with Google
Class Scheduling
Client Management
Custom Fields
Customizable Templates
Document Management
Electronic Payments
Email Integration
Email Invitations & Reminders
Email Templates
Employee Database
Employee Management
Feedback Management
Forms Management
Invoice Management
Lead Assignment
Learning Management
Multi-Channel Marketing
Multi-Language
Multi-Location
Payroll Management
Personalized Profiles
Pipeline Management
Progress Reports
Progress Tracking
Ratings & Reviews
Recurring Billing
Registration Management
Reminders
Reporting & Statistics
SMS Integration
Student Management
Student Portal
Third Party Integration
Web Forms
Website Integration
iCalendar Support
Visit WebsiteCompare App
Accounting Management
Appointment Management
Assignment Management
Automated Billing
Availability Management
Billing & Invoicing
Business Analysis
Business Intelligence
Calendar Management
Calendar Sync with Google
Class Scheduling
Client Management
Custom Fields
Customizable Templates
Document Management
Electronic Payments
Email Integration
Email Invitations & Reminders
Email Templates
Employee Database
Employee Management
Feedback Management
Forms Management
Invoice Management
Lead Assignment
Learning Management
Multi-Channel Marketing
Multi-Language
Multi-Location
Payroll Management
Personalized Profiles
Pipeline Management
Progress Reports
Progress Tracking
Ratings & Reviews
Recurring Billing
Registration Management
Reminders
Reporting & Statistics
SMS Integration
Student Management
Student Portal
Third Party Integration
Web Forms
Website Integration
iCalendar Support
Visit WebsiteCompare App

TutorCruncher Feature Reviews

25 reviewers had the following to say about TutorCruncher's features:

nathalie ponak

I was using another system before. Tutorcruncher is so much better. Modern, flexible, very visual.

2018-03-16

Pros

Tutors too. The activity feed is super useful

Cons

Hard to track hours by subject

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hello Nathalie, thank you for leaving us a fantastic review. We're delighted that you are a fun of the interface and that you are able to effectively able to action your daily management of your company. In your Analytics section you can get an effective breakdown of your income by subject, however, if there are other areas of reporting you would like to access then let us know! We always want to provide our users with the metrics they need, so we would be delighted to discuss this further with you. Thanks again!

Read more
Carla-Mari Moore

Tutor Cruncher is a brilliant system and the staff are super helpful and continue to improve things.

2018-03-14

We are able to manage our daily and weekly activities for our business and also able to track our clients progress along the way.

Pros

There are so many options and categories available and they all make things so simple and easy, but are so user friendly to work with.

Cons

Sometimes things go wrong and we have to wait while that issue is being sorted out. However, the team does sort things out very quickly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hello Carla, thank you for leaving us a great review.
We are glad that you see great value in all of TutorCruncher's features and schedule management. We are very proud to know that we are providing effective support. I¿m sure you appreciate that we cannot stop 100% of problems, but what we can do is to minimise this risk and then solve them immediately. We always try to do our best!
Thanks again Carla!

Read more
Charne Peters

Great product

2020-11-02

Very positive

Pros

Excellent client/tutor management tool.

Cons

I wish clients could have access to the profiles of our tutors, so that they can review their CV/background on the software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hi Cherne, Thanks so much for your great review! It is always nice to hear that our system is easy to use and a useful tool for clients. We will be sure to pass your suggestion for improvements onto our developers!

Read more
Anonymous
(E-Learning company, 1-10 employees)

Very good tutoring management platform - has some downsides but overall I highly recommend it

2020-10-27

My company relies on TC as a sign-up and login portal, making it super convenient and easy to professionally manage tutors and the tutoring itself, and appear professional too, all without doing much work!

Pros

It is easy to use and appears professional to most people, has lots of automaticity in-built you don't need to set up yourself.

Cons

Overall the UX design is a little confusing and looks a bit outdated, and the support staff take a while to get back to you (but not that long, just not instant).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hi, Thanks so much for getting in touch! We are very happy to hear that you are enjoying our platform.

We are always looking for ways to improve and update our system, so we will be sure to pass your suggestions from changes regarding UX and other areas onto our team!

Read more
Inisha Taylor

Good for tutors

2020-01-14

Pros

This software is a management tool for tutors.

Cons

There is a lot of clicking and data entry involved in using the software.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Great to hear you've enjoyed using TutorCruncher!

It's always a joy to read such positive feedback. First use is certainly something that we could make a bit more intuitive and we're aware of that. We're currently working on a User Interface redesign which aims to make the experience a lot more intuitive. That should go live in the next few months so we're looking forward to hearing what you think when it comes out!

Read more
Jonnie Barnsley

Sometimes frustrating, but with quick resolution

2018-03-15

The use of pipeline has significantly smoothed out our client management, making fewer errors and more punctual processing of requests.

Pros

The fact that the developers are available to chat during work hours for customer support. The response time is so fast that any issues we've had with operating Tutorcruncher have been quickly resolved.

Cons

The software is sometimes quite restrictive, meaning simple tasks can often take a long time with convoluted workarounds.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

3/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hi Jonnie, thanks for taking the time to leave us a review. We're thrilled that you have been able to better process your client management by using the CRM systems within TutorCruncher, such as the pipeline. We are hopeful that we can continue to make changes and improvements to improve your experience of using the system in line with our expectations on what using TutorCruncher should feel like. Thanks again for your feedback!

Read more
Julia Allnutt

Excellent software with first rate support

2018-03-13

Saved me a huge amount of time.

Pros

I have used other tutor management software over the past few years but have found TutorCruncher to be the best by a long stretch.

Cons

If you have very specific invoice requirements (especially if you require very tailored invoices) then make sure that TutorCruncher can accommodate this. Although this might be a limitation of the accounting software (Xero or Quickbooks Online) rather than TutorCruncher.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hello Julia, thanks for the fantastic feedback! We are very proud that you found TutorCruncher better than other softwares. We are happy that you can now manage your accounting business more efficiently by integrating TutorCruncher with other systems such as Xero, Stripe, GoCardless and Telleroo. As you know, we want to offer excellent support, it's nice to know that we are doing it. Thank again Julia for your amazing review!

Read more
Ivan Lai

The best LMS system for managing tutoring service, but still not perfect

2020-10-27

I liked the features offered by TutorCruncher, but there was a steep learning curve.

Pros

Great functionalities compared to other LMS systems out there for managing a tutoring service. The company, while still relatively small, is more established than most LMS companies out there that I found.

Cons

No integration with Quickbooks, which is a major pain when managing accounting.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hi Ivan,

Thanks so much for your review! We are really happy to hear that you have had a such a great experience with your system. We are always looking to improve TutorCruncher and explore new integrations, so we will be sure to pass your comments onto the developer team. We look forward to continuing to work with you in the future!

Best, The TutorCruncher Team

Read more
Brandon Comella

Best app for managing tutoring.

2018-03-16

Pros

It sends automatic reminders to students, and automatically creates invoices and compiles lesson reports.

Cons

Lists populate in reverse order of use, not alphabetically, which makes finding people difficult sometimes. Also, records that are deleted stay in the trash, and are not permanently deleted.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hey Brandon, thanks for taking the time to leave us an excellent review. We are really pleased that TutorCruncher has proved so useful in facilitating effective lesson reporting and helping with invoicing. We are also adding the ability to permanently delete user's data so that you can best manage your database. Thank you so much again Brandon for your review.

Read more
Chase Cummins

Tutorcruncher is definitely an improvement from our previous software for tracking employee hours.

2018-03-17

Pros

Also, automatic package tracking is such a bonus with Tutorcruncher!

Cons

When adding new appointments using the calendar, I wish you could double click on a day to then be prompted to create a new `lesson on the day clicked on.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hello Chase, thank you for taking the time to leave us a great review. It makes us happy to know that TutorCruncher is easy to use and even your tutors have no problems in managing and planning lessons with many students. The same happens to clients, once the profile is created they can receive invoices and pay quickly. In this way you can manage your tutoring efficiently and professionally. Thanks for your review!

Read more
Alexandra Huggins

Fantastic Customer Support

2020-08-10

[SENSITIVE CONTENT HIDDEN] are always available to respond to questions, provide helpful advice, and guide my learning process.

Pros

As I got to know the software, I started wondering if it had certain capabilities. Everything I wished for already existed. They have thought of everything!

Cons

The software is customizable and well-organized.

Rating breakdown

Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hi Alexandra,

Thanks so much for your review! We pride ourselves on providing great customer service, so we are very happy to hear that you have found our support team so helpful. We look forward to continuing to work with you in the future!

Best, The TutorCruncher Team

Read more
Emilija Platukyte

Prime Learning - Review

2020-11-02

Pros

I mostly like that all managers have a chance to see the activity of all tutors.

Cons

There are a few things that we have found confusing. Firstly, we have encountered this issue that sometimes not all the emails are sent out to our students. Also, I wish it was possible to allow students to do the review of the tutors after each session. Moreover, the student vs. client part is slightly confusing and, in our opinion, definitely needs improvement.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hi Emilija, Thanks so much for your review! We are very happy to hear that you are enjoying our in system analytics. As for your comments about improvements, we will be sure to pass these onto our developers!

Read more
Michelle Jansen

Tutorcruncher has literally made my administration so much easier.

2018-03-17

Time is money and this software saves me heaps of time. It has also increased my business's capacity to grow without me having to employ another administration person.

Pros

- easy to track jobs and lessons - turned my paper lesson reports into electronic ones - empowers my tutors and clients - time sheets are managed once tutors mark a lesson complete - compared to their competition, price versus features is unbeatable - great support.

Cons

I simply export tutor hours and manually enter into Xero's payroll.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hello Michelle, thanks for the fantastic feedback! We are delighted that TutorCruncher has helped you streamline your company's services and that you have made the most of our lesson report. We are proud to know that we provide effective support even if we are on the other side of the ocean! We are working to improve the credit requests. Thanks again Michelle.

Read more
Nailya Shamgunova

A very good product with promising development plans

2016-05-13

Some features, for example, having a calendar for all appointments for the admins rather than individual tutors, or a way to differentiate the tutor's pay from the charging price when it comes to non-contact time, such as editing, would have made it even better than it is.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hi Nailya, thank you for your review. We are always keen to be in regular communication with our users to make sure that TutorCruncher is well suited to the needs of the industry. We really appreciate you taking the time to give us some great feedback!

Read more
Ryan Ramirez

Great software and team, fairly new, I feel there is a lot more growth potential to their service.

2018-03-18

Pros

The automaticity of common admin activities for our business.

Cons

It's still complicated to understand, even for a computer savvy person. It could be made simpler. Some features that would be useful aren't available yet. So much to learn in order to get everything set up. Complicated for tutors too. More tutorial videos would be helpful. Look and feel could improve. A lot of writing which feels overwhelming for the eyes.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hello Ryan, thank you for taking the time to leave us a great review. We are happy that TutorCruncher helps you with different features for a correct and efficient performance of your business activities including automatic invoicing and payouts. Certain functionalities represent a learning curve, it is for this reason that we offer dedicated support for helping our users, feel free to contact us for further clarifications. Thanks again for your review Ryan.

Read more
Ben Walker

Easy to use software

2018-03-19

Pros

Easy as a tutor to see lessons and write reports etc. Works well most of the time and helps us find new tutors too.

Cons

Formatting irregularities when using mobile devices or tablets

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hello Ben, thank you very much for leaving us a great review. We are very happy that with TutorCruncher you can manage your business easily. We are delighted that TutorCruncher has helped you streamline your company's services and that you have made the most of our lesson report and the way that you can find new tutors. We are continually working hard to create an optimal version of the system that is perfectly adaptable to smartphones and tablets. Thank you.

Read more
Alejandra Galvez

It's Okay

2020-11-02

It's been good but I'd like easier and faster responses from Tutor Cruncher.

Pros

that my tutors can use it to send reports mainly.

Cons

That parents can not communicate fast through it with tutors and administrator

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


HI Alejandra, Thank you for your review! It is always great to hear that a feature like our reports is useful. We look forward to continuing to work with you!

Read more
Jessica Hueras

Getting accustomed to TutorCruncher as a new platform has been very easy.

2018-03-13

built in invoicing and credit tracking features for client accouts.

Pros

Many features are intuitive to use and don't require a lot of training. Whether its administrative features, client features or tutor features, I am able to easily address questions from all of our users. There have only been a few instances where I've need to seek out support from the TC team or reference the user guide. In those instances, I have always gotten the answers I needed with out a lot of hassle.

Cons

Additionally, when users go dormant or jobs are finished these values still remain in the search and maps feature. It would be more helpful to have these types of values go dark in these features.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hello Jessica, thanks for taking the time to leave us an excellent review.
It is our pleasure that the use of TutorCruncher is easy and functional for you, as we aim to improve the connections between administrators and other users. This means deep relationship of trust and professionalism with tutors and close connection with the parents and students. We are continuing to improve the way to how you can sort client and student lists to ensure that the data you see is always pertinent to your needs.
Thanks again for the review.

Read more
Kevin Fullerton

Great product

2018-03-14

Pros

TutorCruncher is easy to use and allows us to keep track of all of our information in one central, secure location.

Cons

Some of the accounting features do not integrate with Quickbooks Online as well as we would like them to, so I have to manually put in my billing information each month.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hey Kevin, thank you for taking the time to leave us such a great review.
We are pleased that TutorCruncher is easy to use and helps you to organize and to manage different activities of your business. We are working hard to continue to integrate TutorCruncher with other different online accounting software systems. Thank you so much again for your review.

Read more
Michelle Commosioung

Overall very good. Glad to be using the software over others. Very happy with the customer support.

2018-03-14

Pros

The itemisation of activities, that is, that every entry is day and time stamped/recorded for verification.

Cons

Only integrates with Stripe and not PayPal.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher



Hello Michelle, thanks for the fantastic feedback!
We are really glad that you have been able to manage the business much easier!
We think that Socket is a very powerful tool and we¿re glad you agree that it offers huge advantages by letting you integrate your business website with your TutorCruncher account.
We¿re continuing to update Socket to improve its functionality, specifically allowing your clients to book lessons on your website. Stay tuned for more!
Thanks again for the review Michelle.

Read more
Kyle Moore

Best Innovative Tutor Management System

2016-05-11

I cannot recommend this tutor management system enough.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Thanks for your brilliant review, Kyle! As you know we are always developing and improving our services to make sure users like you can get as much out of the system as possible. Thanks again!

Read more
Steven Fandroana

No better Private Tutoring CRM!

2017-01-31

Other than permitting us to manage our students and tutors efficiently, we are able to send them beautiful broadcast communications, send new job notifications to tutors, have them create a report for each lesson and generate beautiful invoices and payment orders.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Thank you for taking the time to review our services, Steven. It is great that you are exploring the CRM capabilities of TutorCruncher to its full potential and that you are making the most of the customisation of these communications. We are very grateful for your wonderful feedback, thanks again!

Read more
ELODIE GALLISSOT

Very good experience.

2018-03-13

Easy invoicing

Pros

Easy to keep track of our customer's classes/billing...

Cons

It's not easy at the first time to split the users (Clients and students)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hello Elodie, thanks for taking the time to leave us a fantastic review, it¿s so important to us to know what our users think. It was our mission to create a system that is easy to learn, fast and adaptable to different needs. We are happy to see that we made it! TutorCruncher is always happy to assist, is our pleasure to help our users for further clarification or any kind of instruction. We are continuing to work on invoicing and billing to make them as functional as possible. Thanks again for the review.

Read more
Emma Bancroft

Great System

2017-02-16

Great system, makes my life so easy and the support from Tutor Cruncher has been amazing, these guys have so much patients and are really nice.

Pros

I also love the fact that tutors have to write a report before they can see their balance and for me to see the balance to pay.

Cons

So it is all easy.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering TutorCruncher

No

Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hi Emma, thanks for your terrific review! We are delighted that you find the system has had a really positive impact on your company's professional processes. It's always a pleasure to help out businesses like yours find the setup that works bespoke to your needs.

Read more
Andrea Cave

Friendly, prompt customer service

2017-08-31

I am actually saving money that was spent on an administration lady as everything is done now automatically.

Pros

Most tutors have figured out the system independently. The interface on smart phones is also very reliable.

Cons

This may be a feature already, however would love it if there was automatic alerts sent to me when invoices are overdue by a certain time frame for me to rectify with clients.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from TutorCruncher


Hi Andrea, thank you for leaving us a great review. We are delighted that you have seen the benefits of using TutorCruncher both for your tutors and for your admin time. We want TutorCruncher to help you achieve many things, of which saving time and money is a big aspect. As a thought, if you are automatically charging your clients through the integrated payment gateway it should be straightforward to track which if your invoices need paying. Thanks again, Andrea!

Read more