Abacus Pricing, Features, Reviews & Comparison of Alternatives


Real-time employee expense management software

4.59/5 (47 reviews)

Abacus overview

Abacus uses expense data and employee profiles to automate expense creation, policies and approvals.

We use multiple sources of data to draft more accurate expenses, making it easy for employees to submit. Expense policy rules are applied as expenses are created to prevent violations and warn employees of errors. Build specific routing rules to send each expense to the best suited approver. Once an expense has been approved by an admin, it is reimbursed through direct deposit and synced to your accounting software. Every expense tells it’s own part of your company’s story and Abacus can help you create actionable reports to identify trends and manage budgets.


Starting from
Pricing options
Value for money
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Business size



United States

Supported languages

Abacus screenshot: Submit expenses from anywhere, anytime with the Abacus mobile app for iOS and Android.Abacus: Real-time Expense ManagementAbacus screenshot: Quick and easy for employees to create and submit new expenses with detailed information.Abacus screenshot: Create detailed automation rules to enforce your expense policy, automatically approve recurring expenses, and to route expenses to the best suited approver. Abacus screenshot: Track information that's important to your business. Use these fields to build custom reports and approval workflows. Abacus screenshot: See all of your team's work-related travel in a dashboard that summarizes expenses by Trip.Abacus screenshot: See all corporate card spend in real time from a single dashboard to eliminate blindspots and speed up month-end reconciliation.Abacus screenshot: Use custom reports to speed up approval workflows, as well as analyze spending to find helpful insights when building budgets and reporting on business metrics. How the Abacus Intelligent Expense Reporting Platform Works

Abacus reviews

Value for money
Ease of use
Customer support
Bryant Suellentrop

Abacus as a simple and worthwhile expense tool.

Used daily for 6-12 months
Reviewed 2018-05-03
Review Source: Software Advice

Abacus has so many feature, it is practically limitless. We were able to use it to shorten our expense process drastically. Not to mention the fact that the Abacus team is extremely helpful. Their introduction emails answer your questions before you even have a chance to ask them! For us, Abacus was the perfect choice as it offered us both a simple and practical expense platform to start with as well as a technology we will be able to use moving forward and integrate with our accounting software as our sales representatives become more aware of the product. (Which isn't too tough! Its incredibly simple to use!) Pricing is at a great point as well. However, if a user does not submit an expense they will not pay for that month! I would not trust those who offer "free expense software." Those at Abacus are professionals, hands down, no doubt.

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Rebecca Kolker

Easiest Way to Manage Your Business Transactions

Used daily for 6-12 months
Reviewed 2017-10-10
Review Source: Capterra

This software tremendously helps the accounting team at our Firm. It also helps the users who are required to submit corporate expenses. The categories and customization fields allow this product to be extremely useful. I love the Abacus. It's extremely easy to navigate your way throughout the site, and it takes only a few seconds to upload images of your receipt/add a quick description of your expense. I also like that you can create different categories and can require specific fields to be answered. This is extremely useful on the admin side when users are uploading their information for Corporate expenses. It leaves less room for exclusions to me made. This programs took me approximately 30 minutes to learn and I've used it every day since.

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Count your Savings!

Used daily for 6-12 months
Reviewed 2018-10-24
Review Source: Capterra

I love that this is quick, and easy. Just take a picture of your receipts and attached the image to your expenses and that is it! Saves time, and shows corporate where they can save money or where too much is spent. Abacus allows you to streamline and organize your expenses. It enables you to systematize how you refund your employees, execute your expenses and reconcile credit cards.

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Brittany Coleman

Perfect fit for our small, fast-paced organization

Reviewed 2015-03-11
Review Source: Software Advice

Abacus is very easy to use, and gets money back into our employees' bank accounts as quickly as possible. We knew we didn't want to keep folks waiting up to a month for their reimbursements, and Abacus has just blown us away. We've gotten expenses submitted and approved in 30 seconds, with direct deposits initiated that night. Each transaction also has the documentation we need for our annual audit since we're a nonprofit. It syncs perfectly with our accounting software (Xero) and our chart of accounts.

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Matthew Ball

Great software

Used daily for 2+ years
Reviewed 2017-12-21
Review Source: Software Advice

This automated our process and allowed us to go completely paperless which was a big deal for our organization!

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Abacus pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Abacus is $9 per active user per month. An active user is somebody who gets an expense approved. We do NOT charge any other fees.

Abacus features

Accounting Integration
Accounting Management
Compliance Management
Customizable Reporting
Data Import/Export
Expense Tracking
Real Time Data

API (181 other apps)
Activity Dashboard (124 other apps)
Automatic Notifications (111 other apps)
Automatic Reminders (87 other apps)
Billing & Invoicing (126 other apps)
Electronic Payments (114 other apps)
Financial Analysis (85 other apps)
Invoice Management (174 other apps)
Invoice Processing (103 other apps)
Receiving (94 other apps)
Reporting & Statistics (137 other apps)
Third Party Integration (115 other apps)

Additional information for Abacus

Key features of Abacus

  • Real-time expense submission and approval
  • Automatic ACH payments for Next-day reimbursement
  • Mobile apps for iOS and Android
  • Advanced Rules & Policy Controls
  • In-App communication
  • Dynamic Expense Reporting & Search
  • Rules-based expense routing for approval
  • Auto-Match Categories
  • Link corporate and personal credit cards
  • Create custom expense and team fields to tag expenses
  • Track any currency with realtime conversion rates
  • Automatically find duplicate expenses
  • Continuously sync transactions to your accounting software
  • Reimburse employees through direct deposit
  • Reconcile corporate cards from a single dashboard
  • Manage and Track expenses against your chart of accounts
  • Detailed audit trail of each expense
  • Create detailed reports to track spending
  • Send individual expenses to the best suited approver
  • Automatically match expense vendors to categories
  • Abacus automatically fills out expenses for employees
  • Continuously sync expenses directly into your ERP solution
  • Automatically enforce your expense policy
  • Tag expenses with custom data for deeper reporting
  • Submit requests for reimbursements in real time
  • Policy exceptions & duplicates separated for easy detection
  • Track expenses by projects, clients and jobs
  • Snap photos of receipts for fast expensing
  • Use software roles for levels of approval
  • Import your chart of accounts, team and custom fields
  • Easily import and export your expense data
  • Automatically reimburse employees to their bank account
View All Features


Abacus drafts expenses using reliable data sources such as receipts, card transactions, past behavior, CRM fields, and geolocation to ensure records are complete and accurate.

Policy rules are applied before expenses can be submitted in order to reduce violations. Routing rules then automatically send the expense to the best suited approver.

Once an expense is approved, Abacus handles the reimbursement and direct deposits into the employee's bank account.

Sync expenses into your accounting software using either cash or accrual method as they are approved so that your books are always up-to-date.

Build custom analysis reports with real time data to help you identify trends and manage budgets.