Abacus Features

Abacus

Real-time employee expense management software

4.58/5 (38 reviews)

Abacus Feature Summary

  • Real-time expense submission and approval
  • Automatic ACH payments for Next-day reimbursement
  • Mobile apps for iOS and Android
  • Advanced Rules & Policy Controls
  • In-App communication
  • Dynamic Expense Reporting & Search
  • Rules-based expense routing for approval
  • Auto-Match Categories
  • Link corporate and personal credit cards
  • Create custom expense and team fields to tag expenses
  • Track any currency with realtime conversion rates
  • Automatically find duplicate expenses
  • Continuously sync transactions to your accounting software
  • Reimburse employees through direct deposit
  • Reconcile corporate cards from a single dashboard
  • Manage and Track expenses against your chart of accounts
  • Detailed audit trail of each expense
  • Create detailed reports to track spending
  • Send individual expenses to the best suited approver
  • Automatically match expense vendors to categories
  • Abacus automatically fills out expenses for employees
  • Continuously sync expenses directly into your ERP solution
  • Automatically enforce your expense policy
  • Tag expenses with custom data for deeper reporting
  • Submit requests for reimbursements in real time
  • Policy exceptions & duplicates separated for easy detection
  • Track expenses by projects, clients and jobs
  • Snap photos of receipts for fast expensing
  • Use software roles for levels of approval
  • Import your chart of accounts, team and custom fields
  • Easily import and export your expense data
  • Automatically reimburse employees to their bank account

Finance & Accounting Feature Comparison

Most popular features of all Finance & Accounting apps

API (166 other apps)
Accounting Integration (107 other apps)
Accounting Management (104 other apps)
Activity Dashboard (111 other apps)
Auditing (78 other apps)
Automatic Notifications (100 other apps)
Automatic Reminders (79 other apps)
Billing & Invoicing (113 other apps)
Customizable Reporting (84 other apps)
Data Import/Export (90 other apps)
Electronic Payments (99 other apps)
Expense Tracking (106 other apps)
Invoice Management (157 other apps)
Invoice Processing (95 other apps)
Multi-Currency (92 other apps)
Real Time Data (91 other apps)
Receiving (90 other apps)
Recurring Billing (78 other apps)
Reporting & Statistics (104 other apps)
Third Party Integration (94 other apps)

Competitor Feature Comparison

Mobile apps

iOS App


33 reviews

See all iOS Apps

Requires iOS 9.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


0 reviews

See all Android Apps

Abacus Feature Reviews

25 reviewers had the following to say about Abacus's features:

Devani Salinas

So far so good!

2017-10-18

Pros

The website and mobile app are user-friendly, which is the biggest pro.

Cons

I think our only con so far is that the system does not integrate with our accounting software as we were told it would.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Eric Stoddard

Must have for any startup!

2017-01-05

If you're still using manual expense reporting, then you need to block off an hour today and implement Abacus immediately.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Edy Wilson

Seamless Integration, Quick Pay-Backs, Easy to use!

2015-04-06

We recently transitioned from a method of expense filing via Excel Spreadsheets, to using Abacus and I couldn't be happier with the expediency and ease of use of the platform.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Kelsey Limongello

Work expensing with ease!

2015-02-25

Pros

The design is clean and neat, and it goes right to my CFO for fast approval of the items I expense for work.

Cons

I usually like to have all notifications cleared as they come in, and I can't figure out what the red bubble is for.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Likelihood to recommend

10/10

Recommendations to others considering Abacus

Make sure your CFO or whoever takes care of financials for your company is on top of things. When my CFO approves expenses right away, the money is in my bank the next day. If it sits over the weekend, it will take longer to approve and end up in your bank account.

Source: Software Advice
Helpful?   Yes   No
Read more
Bryant Suellentrop

Abacus as a simple and worthwhile expense tool.

2018-05-03

Pros

We were able to use it to shorten our expense process drastically.

Cons

I really have few cons for the software. I think it would be nice to see more instructional videos that we could share with our sales team so that we did not have to explain the software to them. That being said, the software is intuitive and we had few problems helping everyone get up to speed. All in all, there is little to complain about considering how much bang you get for your buck.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
People Business Partner (Marketing and Advertising company, 5001-10000 employees)
Verified Reviewer

Easy to use

2018-03-15

Pros

The interface is easy to use and expensing on this system is very quick.

Cons

It would be good on the dashboard to see what the expenses have been paid, not just how much has been aggregated.

Rating breakdown

Ease of use
Features

Time used: Free Trial

Frequency of use: Weekly

Likelihood to recommend

3/10
Source: GetApp
Helpful?   Yes   No
Read more
Deepti Verma

Easy to get every information in short and simple way

2018-04-19

Pros

UI is good Linked to vast database of clients Advancement is applied Summarized info can be utilized in better way

Cons

Selection of data fields could be more as as per the categories.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Other

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Scott Feather

Worked wonders for our organization

2014-08-16

It has revolutionized the way we handle expense reports and the speed with which we are able to get our employees the money they deserve.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Strategic Account Development Representative (Computer Software company, 201-500 employees)
Verified Reviewer

Great tool but not perfect

2018-03-13

Pros

Abacus is an interesting tool and definitely innovates within the space. It has helped many people with its work.

Cons

Although it helps people, the UI can always use some improvement to keep it from being slow.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: GetApp
Helpful?   Yes   No
Read more
E. Scott Feather

Best decision we made to handle expense reports

2014-08-16

Pros

Abacus has revolutionized the way and the speed with which we are able to handle expense reporting and reimbursement.

Cons

I honestly have no concerns. Any issues that I have had were have taken care of in a timely manner. I do wish they would work out deals with more credit card providers, but I hear that is coming soon.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend

10/10

Recommendations to others considering Abacus

If you are looking for a quick, easy, and accountable way to handle expense reports, this is it!

Source: Software Advice
Helpful?   Yes   No
Read more
Brittany Coleman

Perfect fit for our small, fast-paced organization

2015-03-11

Pros

Each transaction also has the documentation we need for our annual audit since we're a nonprofit.

Cons

There's absolutely nothing I don't like! I was expecting customer service to be less-than-great, since I work for a small nonprofit organization (read: low revenue for developers) but it's been exceptional.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Likelihood to recommend

10/10

Recommendations to others considering Abacus

We chose Abacus because it does away with the concept of monthly expense reporting, and prioritizes getting money back to our employees as quickly and easily as possible. Other companies might have different priorities to consider, or might need that structure of a monthly report.

Source: Software Advice
Helpful?   Yes   No
Read more
Varun Shetty

Best Expense Software I've Ever Used

2015-05-01

I'm submitting expenses before I get up from the table of the meal that I'm expensing. Super easy for our finance team to review and I have money in my bank account in a few days.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Brian Trautschold

huge fan - abacus has made expense management incredibly easy for us

2016-04-08

The product makes it so easy for our people to report/ track their expenses and then of course its insanely easy for me to approve the expenses without having to ask a ton of questions or look through a lot of receipts.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anna Liebowitz

We love Abacus!

2017-01-16

Abacus has made the expensing process very easy and efficient.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Rebecca Kolker

Easiest Way to Manage Your Business Transactions

2017-10-10

This software tremendously helps the accounting team at our Firm.

Pros

It's extremely easy to navigate your way throughout the site, and it takes only a few seconds to upload images of your receipt/add a quick description of your expense. I also like that you can create different categories and can require specific fields to be answered.

Cons

My least favorite thing about this product is just the price, honestly. I feel it is a bit high, but the product is great and the customer service is very helpful, so all in all it's worth the money.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ashley Spangler

Abacus Review

2015-11-23

Pros

Very easy to use, very easy to teach employees to use

Cons

Unable to customize export file before downloading to CSV.

Rating breakdown

Ease of use
Features
Customer support

Time used: Less than 6 months

Likelihood to recommend

10/10

Recommendations to others considering Abacus

Comparing price and features, Abacus definitely came in at the top for us, and they have been a really great choice.

Source: Software Advice
Helpful?   Yes   No
Read more
Jon Quach

Easy to use product with a beautiful interface

2015-04-03

One of my favourite features would be the ability to quickly filter expenses and generate exports. Their .PDF export is great as it provides a table breakdown of all the expenses as well as all of the receipt images associated with the expense.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Mike Murphy

Abacus Review

2015-03-26

Pros

Also enjoy the design of the interface and its aesthetically pleasing appearance.

Cons

Really nothing. It does everything I need it to, easily. Maybe make the charts section a little more detailed. Looks pretty basic.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Likelihood to recommend

10/10

Recommendations to others considering Abacus

Follow the directions and click around a bit before submitting a support ticket.

Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

We use Abacus for expense tracking and reimbursement

2018-07-02

Pros

The app is lite (it doesn't take much space) and it seems to do all of the basics from travel to reimbursement management.

Cons

The app struggles with things it claims to do and has some "advanced" things it apparently cannot do. For instance, connecting a credit card says the app will recognize expenditures for approval later, but so far nobody in our office has been able to make that work. It would also be nice to not have so much downloading, saving, then re-uploading to Abacus (regarding receipts) - other apps do this without saving on your personal machine at all.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Zachary Schmidt

Startup Gold

2017-01-16

Having come from a few corporate gigs, and suffering through their frustrating and antiquated expense systems, Abacus was a breath of fresh air.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Supreeth Siddaraju

Expense System with Easy usage

2018-02-09

Pros

Abacus is a extremely useful expense software with ability to drag images from the platform and also can download images from the phone app.

Cons

The aggregate expense with outstanding amount shall be displayed on home page that will be very helpful for any user.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Jasleen Lamba

Excellent and most user friendly Expense Reimbursement platform.

2015-03-26

Pros

Simplicity and ease of use along with the timeliness of payments.

Cons

There is nothing that I would change about this platform.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Likelihood to recommend

10/10

Recommendations to others considering Abacus

I have used other platforms that are way complicated with too many bells and whistles that make the whole user experience too complicated.

Source: Software Advice
Helpful?   Yes   No
Read more
Kim Gathercole

I am an approving manager

2014-08-26

Pros

This is great software to quickly track and approve an employee's expenses.

Cons

I currently do this, but it seems that it could be done much easier.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend

10/10

Recommendations to others considering Abacus

It's user-friendly. We currently only have one employee using this software and me approving expenses.

Source: Software Advice
Helpful?   Yes   No
Read more
G. Keenan Schneider

Effortless expense tracking and management

2018-05-15

Pros

It's unbelievably easy to use and both their website and their mobile app are clean, intuitive and get out of my way.

Cons

I've had the mobile app crash a few times or just become unresponsive, but this is so inconsistent that I don't really think I've ever been inconvenienced by it.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Gina Azzolini

It has been a very useful product thus far.

2015-03-26

Pros

(also enjoy how it ties to your phone) Also like the opportunity to import templates from Microsoft Word.

Cons

There needs to be a longer character limit while writing in the cases. There needs to be better saving options while saving Microsoft and any pds. They are limited.

Rating breakdown

Ease of use
Features
Customer support

Time used: Less than 6 months

Likelihood to recommend

8/10

Recommendations to others considering Abacus

Take advantage of the technical support. It is very helpful and reliable.

Source: Software Advice
Helpful?   Yes   No
Read more