Abacus Features

Abacus

Real-time employee expense management software

4.48/5 (53 reviews)

Abacus Feature Summary

  • Abacus automatically fills out expenses for employees
  • Advanced Rules & Policy Controls
  • Auto-Match Categories
  • Automatic ACH payments for Next-day reimbursement
  • Automatically enforce your expense policy
  • Automatically find duplicate expenses
  • Automatically match expense vendors to categories
  • Automatically reimburse employees to their bank account
  • Continuously sync expenses directly into your ERP solution
  • Continuously sync transactions to your accounting software
  • Create custom expense and team fields to tag expenses
  • Create detailed reports to track spending
  • Credit Card Issuing
  • Detailed audit trail of each expense
  • Dynamic Expense Reporting & Search
  • Easily import and export your expense data
  • Import your chart of accounts, team and custom fields
  • In-App communication
  • Link corporate and personal credit cards
  • Manage and Track expenses against your chart of accounts
  • Mobile apps for iOS and Android
  • Policy exceptions & duplicates separated for easy detection
  • Real-time expense submission and approval
  • Reconcile corporate cards from a single dashboard
  • Reimburse employees through direct deposit
  • Rules-based expense routing for approval
  • Send individual expenses to the best suited approver
  • Snap photos of receipts for fast expensing
  • Submit requests for reimbursements in real time
  • Tag expenses with custom data for deeper reporting
  • Track any currency with realtime conversion rates
  • Track expenses by projects, clients and jobs
  • Use software roles for levels of approval

Competitor Feature Comparison

ACH Payment Processing
API
Account Reconciliation
Accounting Integration
Accounting Management
Ad hoc Reporting
Approval Process Control
Auditing
Auto-Matching
Automated Expense Input
Automatic Notifications
Billing & Invoicing
Business Intelligence
Categorization
Communication Management
Compliance Management
Configurable Workflow
Credit Card Integration
Credit Card Processing
Custom Fields
Customizable Reporting
Dashboard Creation
Data Import
Data Import/Export
Data Synchronization
Direct Deposit
Duplicate Detection
ERP Integration
Electronic Payments
Expense Claims
Expense Tracking
Fraud Detection
Geolocation
Invoice Management
Invoice Processing
Mobile Alerts
Mobile Integration
Multi-Currency
Project Accounting
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Receipt Management
Reimbursement Management
Reporting & Statistics
Role Management
Rules-Based Workflow
Scheduled Reporting
Search Functionality
Single Sign On
Tagging
Third Party Integration
Time & Expense Tracking
Travel Management
Visit WebsiteCompare App
ACH Payment Processing
API
Account Reconciliation
Accounting Integration
Accounting Management
Ad hoc Reporting
Approval Process Control
Auditing
Auto-Matching
Automated Expense Input
Automatic Notifications
Billing & Invoicing
Business Intelligence
Categorization
Communication Management
Compliance Management
Configurable Workflow
Credit Card Integration
Credit Card Processing
Custom Fields
Customizable Reporting
Dashboard Creation
Data Import
Data Import/Export
Data Synchronization
Direct Deposit
Duplicate Detection
ERP Integration
Electronic Payments
Expense Claims
Expense Tracking
Fraud Detection
Geolocation
Invoice Management
Invoice Processing
Mobile Alerts
Mobile Integration
Multi-Currency
Project Accounting
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Receipt Management
Reimbursement Management
Reporting & Statistics
Role Management
Rules-Based Workflow
Scheduled Reporting
Search Functionality
Single Sign On
Tagging
Third Party Integration
Time & Expense Tracking
Travel Management
Visit WebsiteCompare App
ACH Payment Processing
API
Account Reconciliation
Accounting Integration
Accounting Management
Ad hoc Reporting
Approval Process Control
Auditing
Auto-Matching
Automated Expense Input
Automatic Notifications
Billing & Invoicing
Business Intelligence
Categorization
Communication Management
Compliance Management
Configurable Workflow
Credit Card Integration
Credit Card Processing
Custom Fields
Customizable Reporting
Dashboard Creation
Data Import
Data Import/Export
Data Synchronization
Direct Deposit
Duplicate Detection
ERP Integration
Electronic Payments
Expense Claims
Expense Tracking
Fraud Detection
Geolocation
Invoice Management
Invoice Processing
Mobile Alerts
Mobile Integration
Multi-Currency
Project Accounting
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Receipt Management
Reimbursement Management
Reporting & Statistics
Role Management
Rules-Based Workflow
Scheduled Reporting
Search Functionality
Single Sign On
Tagging
Third Party Integration
Time & Expense Tracking
Travel Management
Visit WebsiteCompare App

Mobile apps

iOS App


55 reviews

Requires iOS 10.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


78 reviews

Abacus Feature Reviews

25 reviewers had the following to say about Abacus's features:

Lauren Gambee

Abacus is Great

2018-09-25

I only use it as a user, but it makes the overall expense report process so easy and I spend so much less wasted time attaching and downloading receipts!

Pros

It makes expense reports so easy and I end up just doing it as I am out and about since it is so easy to upload.

Cons

It takes forever for the transactions to pull through from my card so I don't end up using that function which is unfortunate because it is actually pretty helpful.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 51-200 employees)

Expenses Simplified

2020-09-23

Overall, I would recommend this over other expensing tools.

Pros

I really like that you can send email receipts to the abacus alias, and it parses out the expense for you.

Cons

Sometimes the receipt scanning can take a long time, and you will go in and edit it manually.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Devani Salinas

So far so good!

2017-10-18

Pros

The website and mobile app are user-friendly, which is the biggest pro.

Cons

I think our only con so far is that the system does not integrate with our accounting software as we were told it would.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Hospital & Health Care company, 51-200 employees)

Very Easy to Use for Employees

2018-11-02

Pros

I appreciate how easy Abacus makes it for me to submit expenses and how clear the process is. You can quickly see what expenses are pending, what has been approved, and what still need to be approved.

Cons

I.e. if you are on the accounts team, you should be able to hid the sales categories to make it easier to categorize the expense.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

We use Abacus for expense tracking and reimbursement

2018-07-02

Pros

The app is lite (it doesn't take much space) and it seems to do all of the basics from travel to reimbursement management.

Cons

The app struggles with things it claims to do and has some "advanced" things it apparently cannot do. For instance, connecting a credit card says the app will recognize expenditures for approval later, but so far nobody in our office has been able to make that work. It would also be nice to not have so much downloading, saving, then re-uploading to Abacus (regarding receipts) - other apps do this without saving on your personal machine at all.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Edy Wilson

Seamless Integration, Quick Pay-Backs, Easy to use!

2015-04-06

We recently transitioned from a method of expense filing via Excel Spreadsheets, to using Abacus and I couldn't be happier with the expediency and ease of use of the platform.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Events Services company, 11-50 employees)

Count your Savings!

2018-10-24

Just take a picture of your receipts and attached the image to your expenses and that is it! Saves time, and shows corporate where they can save money or where too much is spent.

Pros

Abacus allows you to streamline and organize your expenses. It enables you to systematize how you refund your employees, execute your expenses and reconcile credit cards.

Cons

This saves time and money and approval and audit processes are faster.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Eric Stoddard

Must have for any startup!

2017-01-05

If you're still using manual expense reporting, then you need to block off an hour today and implement Abacus immediately.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Rosa Gandler

Helpful for managing reimbursement

2020-02-18

Pros

It's easy for me to use and quickly get reimbursed for business-related expenses

Cons

The reporting and permissions have been a little less than ideal.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Bryant Suellentrop

Abacus as a simple and worthwhile expense tool.

2018-05-03

Pros

We were able to use it to shorten our expense process drastically.

Cons

I really have few cons for the software. I think it would be nice to see more instructional videos that we could share with our sales team so that we did not have to explain the software to them. That being said, the software is intuitive and we had few problems helping everyone get up to speed. All in all, there is little to complain about considering how much bang you get for your buck.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Kelsey Limongello

Work expensing with ease!

2015-02-25

Pros

The design is clean and neat, and it goes right to my CFO for fast approval of the items I expense for work.

Cons

I usually like to have all notifications cleared as they come in, and I can't figure out what the red bubble is for.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Likelihood to recommend

10/10

Recommendations to others considering Abacus

Make sure your CFO or whoever takes care of financials for your company is on top of things. When my CFO approves expenses right away, the money is in my bank the next day. If it sits over the weekend, it will take longer to approve and end up in your bank account.

Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
People Business Partner (Marketing and Advertising company, 5001-10000 employees)
Verified Reviewer

Easy to use

2018-03-15

Pros

The interface is easy to use and expensing on this system is very quick.

Cons

It would be good on the dashboard to see what the expenses have been paid, not just how much has been aggregated.

Rating breakdown

Ease of use
Features

Time used: Free Trial

Frequency of use: Weekly

Likelihood to recommend

3/10
Source: GetApp
Helpful?   Yes   No
Read more
Jon Quach

Easy to use product with a beautiful interface

2015-04-03

I'm currently trailing a handful of different expense related applications, and Abacus appears to be the strongest contestant.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Internet company, 201-500 employees)

Love abacus!

2019-01-10

Pros

I think it’s extremely easy to streamline the entire expense process.

Cons

I’m just a user on the platform but I find it extremely easy to use and have no issues at all explaining to new hires how to use.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Deepti Verma

Easy to get every information in short and simple way

2018-04-19

Pros

UI is good Linked to vast database of clients Advancement is applied Summarized info can be utilized in better way

Cons

Selection of data fields could be more as as per the categories.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Occasionally

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Scott Feather

Worked wonders for our organization

2014-08-16

It has revolutionized the way we handle expense reports and the speed with which we are able to get our employees the money they deserve.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Investment Banking Analyst (Financial Services company, 1001-5000 employees)
Verified Reviewer

Great tool but not perfect

2018-03-13

Pros

Abacus is an interesting tool and definitely innovates within the space. It has helped many people with its work.

Cons

Although it helps people, the UI can always use some improvement to keep it from being slow.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: GetApp
Helpful?   Yes   No
Read more
David Conroy

Bad product

2020-04-24

We were looking for a case management software to streamline increase efficiency.

Pros

The support team is very responsive. The product may be great but once you purchase it they want more money to deliver the product rather than deliver the product.

Cons

It is a huge step backwards and requires an amazing amount of time to deal with glitches.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

0/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anna Liebowitz

We love Abacus!

2017-01-16

Abacus has made the expensing process very easy and efficient.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Brian Trautschold

huge fan - abacus has made expense management incredibly easy for us

2016-04-08

The product makes it so easy for our people to report/ track their expenses and then of course its insanely easy for me to approve the expenses without having to ask a ton of questions or look through a lot of receipts.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Brittany Coleman

Perfect fit for our small, fast-paced organization

2015-03-11

Pros

Each transaction also has the documentation we need for our annual audit since we're a nonprofit.

Cons

There's absolutely nothing I don't like! I was expecting customer service to be less-than-great, since I work for a small nonprofit organization (read: low revenue for developers) but it's been exceptional.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Likelihood to recommend

10/10

Recommendations to others considering Abacus

We chose Abacus because it does away with the concept of monthly expense reporting, and prioritizes getting money back to our employees as quickly and easily as possible. Other companies might have different priorities to consider, or might need that structure of a monthly report.

Source: Software Advice
Helpful?   Yes   No
Read more
Varun Shetty

Best Expense Software I've Ever Used

2015-05-01

I'm submitting expenses before I get up from the table of the meal that I'm expensing. Super easy for our finance team to review and I have money in my bank account in a few days.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Rebecca Kolker

Easiest Way to Manage Your Business Transactions

2017-10-10

This software tremendously helps the accounting team at our Firm.

Pros

It's extremely easy to navigate your way throughout the site, and it takes only a few seconds to upload images of your receipt/add a quick description of your expense. I also like that you can create different categories and can require specific fields to be answered.

Cons

My least favorite thing about this product is just the price, honestly. I feel it is a bit high, but the product is great and the customer service is very helpful, so all in all it's worth the money.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Mal A

Makes expensing a lot easier

2019-10-22

Much easier to use compared to previous reimbursement systems I've used (paper receipt submission / using spreadsheets).

Pros

Abacus is a really easy way to submit receipts and costs for reimbursement without too much hassle. The interface is very simple - just drag and drop images or PDFs of your receipts.

Cons

But, once funds are approved it's pretty quickly deposited into your bank account.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Ashley Spangler

Abacus Review

2015-11-23

Pros

Very easy to use, very easy to teach employees to use

Cons

Unable to customize export file before downloading to CSV.

Rating breakdown

Ease of use
Features
Customer support

Time used: Less than 6 months

Likelihood to recommend

10/10

Recommendations to others considering Abacus

Comparing price and features, Abacus definitely came in at the top for us, and they have been a really great choice.

Source: Software Advice
Helpful?   Yes   No
Read more