Most popular features of all Finance & Accounting apps
16 reviewers had the following to say about ACCOUNTS's features:
Pros - Chart of accounts is well organized from an accounting point of view.
To be clear, the only normal import from other programs (like QuickBooks) is of the chart of accounts. It cannot import past transactions from them, and you really wouldn't want to. That's because the way ACCOUNTS "thinks" about fund accounting (which is much more natural than anything you can do in general-purpose programs like QuickBooks) would make many of the transactions from other programs incorrect to import.
Also, ACCOUNTS doesn't have "limited" payroll capabilities, it doesn't really have any! I.e. it does not do payroll calculations. Of course, you can create relevant accounts for payroll, and directly enter your payroll transactions, but you have to get the calculations done in some other way. (I do recommend a couple of online payroll programs, that can export the transactions to ACCOUNTS.)
I have used quickbooks and found it difficult at times, Accounts is by far an easier program to use and I would recommend this to anyone.
If HST is part of the payment clicking on that box automatically posts the correct tax .
In terms of entering account numbers, you can use the account names instead. Pressing the first letter of an account name re-sorts any account drop-down list into alphabetical order, showing the first one with that as the first letter of its name. That will usually be much faster than scrolling to find an account number.
You also can choose not to display account numbers in data entry windows at all, if you don't wish to see them.
This software is a fabulous accounting program - very easy to use, easy to understand and simple to provide reports that are clear and concise.
Cons: Program design assumes the user has an understanding of bookkeeping and debit-credit balance sheets; would like some simplified reports showing main category totals.
You do need a bit of accounting understanding to use ACCOUNTS. The Help topic "ACCOUNTING CONCEPTS" gives you some of that.
In the vast majority of the program, you don't see the words "debit" or "credit". For instance, the register-style transaction entry window for an asset account such as a bank account has columns for a Payment amount or a Deposit amount.
You do need to use debits and credits if you are entering journal entries (which should very rarely be needed). And the words debit and credit are also used on some transaction details reports, that include multiple types of account, because there is no other available terminology that works consistently. (You can't label headings "Payment" and "Deposit" if the transaction might be on a liability account, for instance!)
One final place debits and credits are used is when you are entering an initial opening balance transaction, for an already existing organization. (It's actually just a variation of a journal entry.)
It handles GST and HST very well. The interface is a little cumbersome where certain buttons are available but when you go to use them, you are told you have to access the information in another way ("Common Transactions" - "Use Register").
As a volunteer treasurer for several charity groups, I had not previously used any accounting software - too intimidating.
When I became the volunteer treasurer of our church we switched from Excel to a big name accounting software that cost several hundreds of dollars.
For those in the U.S.A., the CRA referred to is the Canada Revenue Agency, and the T3010 is the annual report all churches and charities have to submit to the CRA. ACCOUNTS can just as easily associate its accounts with lines on the IRS' form 990 or 990-EZ, for those charities that have to submit that one annually.
Pros: Easy to Use, 5 star Customer Support, Fantastic Price Cons: Limited Budget functionality Overall: ACCOUNTS is a powerful fund accounting solution, that is really ease to setup and use.
When I started my bookkeeping business I was very disappointed in the lack of accounting software that was tailored to the Nonprofit business.
I especially like that it is easy to go back and correct errors, print a variety of reports and integrate the information from Donations (a sister software tool).