Airbase Pricing, Features, Reviews & Alternatives

Airbase

Spend management platform with accounts payable automation

5.0/5 (30 reviews)

Airbase overview

What is Airbase?

Airbase is a cloud-based spend management solution designed to help businesses with spend control, bill payments, accounting automation, and real-time reporting. The software offers virtual and corporate cards that enable employees to make purchases while complying with company policies.

With Airbase, businesses can streamline their spend request and approval processes, reduce excess costs, and protect against fraud. Employees can submit recurring and one-time spend requests, attach files, and leave written descriptions. Managers can create custom approval routing workflows and issue physical or virtual corporate cards to staff members. From the centralized platform, users can manage spend limits, card statuses, transactions, and expiration dates.

Airbase enables companies to track spending in real-time from multiple data sources. Managers can use the self-service reporting tools to monitor individual, team, department, and vendor spend throughout the month. Users can also access spend analysis data for historical and projected costs to spot patterns and trends with spending. Airbase allows users to capture receipts and sync transactions with multiple third-party platforms such as QuickBooks, Xero, and NetSuite, automating accounting processes.
www.airbase.io

Pricing

Pricing options
Free
Subscription
Value for money
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Devices

Business size

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Airbase screenshot: Airbase mobile integrationHow ReCharge Manages Company Spend in One system Instead of ThreeAirbase screenshot: Airbase approval controlAirbase screenshot: Airbase expense reportAirbase screenshot: Airbase transaction trackingAirbase screenshot: Airbase recurring expensesHow Fundbox uses Airbase to automate the AP process, prevent fraud & make purchasing easier.How Lattice moves to a continuous close all while earning cash back with Airbase Spend Management.Why AspireIQ chose Airbase Spend Management | Improving finance operationsHow Gusto addresses the challenges of company spend with Airbase Spend Management.

Airbase user reviews

Excellent
30

Very good
0
Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  5.0
  4.8
  5.0
  5.0
Dmitri L.

Best AP solution for SMB to MidSize businesses

Used daily for less than 6 months
Reviewed 2020-06-23
Review Source: Capterra

From start to end we had an amazing experience with the sales process, implementation and daily operations. Highly recommend!

Pros
The best thing about Airbase are not the constant flow of features, the insanely fast support team or even the ease of deployment. The best thing is the architecture for approval flows and how the product team pays very close attention to customer needs. The approval flows are setup in such ways as to allow each team to be fully automated in their approval flows and forbids circumvention of controls, thus allowing us a very high level of confidence that each person is accountable for their purchases.

Cons
I highly recommend Airbase, however, this is a new product and I also recommend spending a lot of time analyzing each nuance of your AP process needs before moving forward as not all features are immediately available. At the time of writing this review, international payments are not yet ready but Airbase has communicated their roadmap and we know exactly when this will be rolled out. The minor drawbacks have not impacted our improvements in performance, quality, and stability of accounting controls or slowed us down at all.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Joe O.

Essential Tool in Modern Finance Tech Stack

Used daily for 1-2 years
Reviewed 2021-02-16
Review Source: Capterra

The overall user experience is excellent. Airbase helps Welkin improve accounting accuracy with fewer reclasses and supports a much faster monthly closing process. Time savings come also from the vendor self-onboarding process, which allows to save key documents such as W9/W-8BEN and contracts. Real-time spending monitoring also allows department owners to check on their spending without finance/accounting support.

Pros
- Automatic bill coding with OCR (time savings). - Automatic credit card coding with receipt management function. - Excellent onboarding and implementation team. - Fast responsive customer support team. - Airbase improves features based on customer feedback. - Fast and meaningful product improvements and great UI/UX. - Early access to beta features on request (such as receipt audits, advanced approvals).

Cons
- Airbase lacks a few features to replace some other tools effectively (e.g. Expensify). - Annual fee could be lower or cashback on credit cards higher. - International payments still not supported as of early Feb.2021

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Michaela G.

easy, fast, effective

Used weekly for 6-12 months
Reviewed 2021-04-01
Review Source: Capterra

I love it, it is better than have a physical card.

Pros
Easy way how to distribute money between employees for company expenses

Cons
Some payment gates doesn't accept airbase, that could be improved

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Sheng P.

Airbase ease of use

Used daily for less than 6 months
Reviewed 2021-02-16
Review Source: Capterra

Overall the experience has been wonderful, we are able to close more accurately and timely due to using airbase. There's no longer a struggle trying to determine what the spend is on various cards as they all have been categorized previously. Although initial setup may take longer it is well worth the accuracy.

Pros
The best part of airbase is that it easily integrates with QBO. This allows me to setup prepaid on Airbase that automatically set up to sync to QBO for a monthly close. Cards are automatically set up to charge a certain GL code, rendering it unnecessary to go back monthly to determine what the spend was and where to charge it.

Cons
When making some entries, it does not use a new naming convention and would use the most recent journal entry naming convention to make the the journal entry title. This can lead to bit of confusion.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Desene S.

Airbase has transformed our AP process!

Used daily for 6-12 months
Reviewed 2021-02-16
Review Source: Capterra

Airbase solved our messy credit card reconciliation problems and has given us pre approvals and real time insight into all spend as it occurs. As an accounting team we don't feel like we are playing catch up at the end of the month.

Pros
We use the virtual cards, physical cards, POs, and bills/bill payments. Each area works perfectly and syncs directly to our ERP, Netsuite. It is has saved us so much time from a reconciliation standpoint. Our employees love the virtual card functionality and ease of approvals.

Cons
My only dislike is that they don't have Expense Reimbursements up and running. As a finance team we are looking forward to the day when we can have this in Airbase as well.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Airbase pricing

Pricing options
Free
Subscription
View Pricing Plans

Airbase offers free and premium plans that scale according to monthly spend and the number of users, outlined below:

Free Plan: For 11-50 employees and $10,000-$25,000 total monthly card spend

Growth Plan: Annual fee based on monthly spend for companies with $50,000-$500,000 total monthly card spend

Custom Plan: Negotiable prices for enterprises with $500,000+ total monthly card spend.

Airbase features

Accounting Integration
Audit Trail
Billing & Invoicing
Data Import/Export
Expense Tracking
Invoice Management
Invoice Processing
Reporting & Statistics
Reporting/Analytics
Third Party Integrations
Workflow Management

API (393 other apps)
Accounting (282 other apps)
Activity Dashboard (375 other apps)
Alerts/Notifications (319 other apps)
Compliance Management (358 other apps)
Customizable Reports (242 other apps)
Electronic Payments (232 other apps)
Multi-Currency (313 other apps)
Recurring/Subscription Billing (225 other apps)

Videos and tutorials

Additional information for Airbase

Key features of Airbase

  • Accounts Payable
  • Bookkeeping Services Integration
  • Check Writing
  • Corporate Card
  • Electronic Funds Transfer
  • Mobile Receipt Upload
  • Receipt Upload
  • Reporting/Analytics
  • Spend Management
  • Tax Management
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