Airbase Features

Airbase

Spend management platform with accounts payable automation

4.95/5 (40 reviews)

Competitor Feature Comparison

"What If" Scenarios
1099 Preparation
Account Reconciliation
Accounting Integration
Accounts Payable
Activity Dashboard
Activity Tracking
Approval Process Control
Approval Workflow
Audit Trail
Bank Reconciliation
Billing & Invoicing
Billing Portal
Bookkeeping Services Integration
Budget Control
Budgeting/Forecasting
Cash Management
Categorization/Grouping
Check Writing
Corporate Card
Credit Card Management
Data Extraction
Data Import/Export
Duplicate Payment Alert
Electronic Funds Transfer
Expense Claims
Expense Tracking
Financial Analysis
Financial Management
Forecasting
Fraud Detection
General Ledger
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Mobile Access
Mobile App
Mobile Payments
Mobile Receipt Upload
Multi-Company
Online Invoicing
Online Payments
PO Reconciliation
Payment Processing
Policy Management
Prepaid Cards
Procurement Management
Purchase Order Management
Real Time Data
Real Time Monitoring
Real Time Notifications
Real Time Reporting
Real-time Updates
Receipt Management
Recurring Payments
Reimbursement Management
Reminders
Reporting & Statistics
Reporting/Analytics
Spend Analysis
Spend Control
Spend Management
Supplier Management
Third Party Integrations
Transaction History
Vendor Management
Workflow Management
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"What If" Scenarios
1099 Preparation
Account Reconciliation
Accounting Integration
Accounts Payable
Activity Dashboard
Activity Tracking
Approval Process Control
Approval Workflow
Audit Trail
Bank Reconciliation
Billing & Invoicing
Billing Portal
Bookkeeping Services Integration
Budget Control
Budgeting/Forecasting
Cash Management
Categorization/Grouping
Check Writing
Corporate Card
Credit Card Management
Data Extraction
Data Import/Export
Duplicate Payment Alert
Electronic Funds Transfer
Expense Claims
Expense Tracking
Financial Analysis
Financial Management
Forecasting
Fraud Detection
General Ledger
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Mobile Access
Mobile App
Mobile Payments
Mobile Receipt Upload
Multi-Company
Online Invoicing
Online Payments
PO Reconciliation
Payment Processing
Policy Management
Prepaid Cards
Procurement Management
Purchase Order Management
Real Time Data
Real Time Monitoring
Real Time Notifications
Real Time Reporting
Real-time Updates
Receipt Management
Recurring Payments
Reimbursement Management
Reminders
Reporting & Statistics
Reporting/Analytics
Spend Analysis
Spend Control
Spend Management
Supplier Management
Third Party Integrations
Transaction History
Vendor Management
Workflow Management
Visit WebsiteCompare App
"What If" Scenarios
1099 Preparation
Account Reconciliation
Accounting Integration
Accounts Payable
Activity Dashboard
Activity Tracking
Approval Process Control
Approval Workflow
Audit Trail
Bank Reconciliation
Billing & Invoicing
Billing Portal
Bookkeeping Services Integration
Budget Control
Budgeting/Forecasting
Cash Management
Categorization/Grouping
Check Writing
Corporate Card
Credit Card Management
Data Extraction
Data Import/Export
Duplicate Payment Alert
Electronic Funds Transfer
Expense Claims
Expense Tracking
Financial Analysis
Financial Management
Forecasting
Fraud Detection
General Ledger
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Mobile Access
Mobile App
Mobile Payments
Mobile Receipt Upload
Multi-Company
Online Invoicing
Online Payments
PO Reconciliation
Payment Processing
Policy Management
Prepaid Cards
Procurement Management
Purchase Order Management
Real Time Data
Real Time Monitoring
Real Time Notifications
Real Time Reporting
Real-time Updates
Receipt Management
Recurring Payments
Reimbursement Management
Reminders
Reporting & Statistics
Reporting/Analytics
Spend Analysis
Spend Control
Spend Management
Supplier Management
Third Party Integrations
Transaction History
Vendor Management
Workflow Management
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Mobile apps

iOS App


20 reviews

Requires iOS 11.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


6 reviews

Airbase Feature Reviews

25 reviewers had the following to say about Airbase's features:

Sudheendra C.

The easiest way to expense and purchase business software

2021-02-23

- Expense, approve, invoice cloud software spend - Audit tracking

Pros

- Easy to use UI and a seamless Okta (SSO) integration - Service/Item autofill feature - Ability to generate virtual credit cards and request approvals within minutes

Cons

., smallpdf) and alerting when the usage drops to downgrade to free plans

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Joe O.

Essential Tool in Modern Finance Tech Stack

2021-02-16

Time savings come also from the vendor self-onboarding process, which allows to save key documents such as W9/W-8BEN and contracts. Real-time spending monitoring also allows department owners to check on their spending without finance/accounting support.

Pros

- Early access to beta features on request (such as receipt audits, advanced approvals).

Cons

- International payments still not supported as of early Feb.2021

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Internet company, 51-200 employees)

Airbase total spend management

2021-08-02

We have gone from a manual process for invoices, a corporate card solution, and another tool for expense reimbursements to a single tool to manage all of this and automate our expense accounting.

Pros

Bringing all spend management (Cards, POs/invoicing, vendor management, expense reimbursement) and accounting automation into one easy to use tool.

Cons

It does not integrate with Tripactions, but this is a minor complaint.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Rajat W.

Airbase - Making spend management simpler

2021-07-18

Highly recommend it. Easy to use and great customer support

Pros

Easy integration with GL Great reporting system Easy to use and control

Cons

Improvements in having multiple funding accounts as opposed to just one bank account

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Karin L.

Efficient and Saves Time

2021-08-26

Pros

I have been in the corporate accounting world for over 20 years and Airbase is the first system that I have used that is all encompassing and saves so much time from the start of the transaction process to the final payment. Takes away all of the manual tasks that are part of the payable and procurement processes.

Cons

Need better reporting for reconciliations of accounts

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Lianna M.

Expense Management

2021-02-23

The onboarding process was involved but they dedicated a lot of time to making sure we were set up.

Pros

It makes reviewing/approving/and paying bills easy. Employees enjoy the freedom of using their virtual cards within the limits set by management and I enjoy that we have oversight into 100% of company spend.

Cons

Airbase was designed for large teams so we don't use all of the features to their fullest extent (soon, though!)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 51-200 employees)

Easy, seamless, intelligent

2020-09-09

Pros

Airbase makes spend management really easy.

Cons

No real complaints!

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
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Josephine P.

Best platform I have signed us up for!

2021-02-24

It has also meant that we pay our vendors immediately because the process of inputing a bill and making a payment is so quick and easy.

Pros

Since adopting Airbase as our platform for spend management, we have been able to take everything back in house, have much more control over our spend, receipts and reporting, and have cut our bookkeeping costs by 90%

Cons

It's saved is tons of time, money and headaches.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Andy J.

Easy tool to simplify and unify multiple tools

2021-05-07

Pros

Airbase has been very useful for my team in terms of consolidating our company cards, bill payments, and expense reports/reimbursements.

Cons

One product nitpick is that I sometimes have a hard time finding certain bills or payments because they filter by state, and I don't know before-hand what state the bill or payment is in.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Lorina P.

Airbase is the Best Spend Management Tool out there!

2020-06-22

Pros

Being able to easily issue vendor specific virtual cards and payments are easy safe and secure.

Cons

There were no blockers or issues with integrating Airbase for our team as administrators and endusers.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Desene S.

Airbase has transformed our AP process!

2021-02-16

Airbase solved our messy credit card reconciliation problems and has given us pre approvals and real time insight into all spend as it occurs.

Pros

We use the virtual cards, physical cards, POs, and bills/bill payments.

Cons

My only dislike is that they don't have Expense Reimbursements up and running. As a finance team we are looking forward to the day when we can have this in Airbase as well.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sean C.

Bill pay only

2021-07-26

It took a decent amount of time to set up bill pay and we've misstated our GL multiple times due to lack of understanding of how the product functions.

Pros

It has significantly reduced the time to process AP via its clean workflow and automatic timed payments after approvals are completed.

Cons

For example, when an invoice gets changed/updated by the Vendor the AP processor has an opportunity to "archive" the bill in Airbase.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Russell J.

Great alternative to Credit Cards

2021-04-06

Airbase has allowed us to keep track of what is being spent and where it's being spent.

Pros

It's simple to use and the dashboard reporting is especially useful.

Cons

Once you get over that, the process is very easy to follow.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Nicholas S.

Easy to use, all-in-one expense manager!

2021-08-25

Airbase has been designed to make the entire expensing process super intuitive for all.

Pros

I love this software! I really enjoy that we can keep track of all our expenses within one platform and how simple it is to submit an expense. It literally takes seconds with the automated receipt scanner. I also love how quickly virtual cards can be created. With virtual cards, you never have to worry about losing a physical card or having the card number being stolen. The transfer of ownership of the cards is always such a seamless process as well!

Cons

Sometimes the automated receipt scanner picks up on the wrong vendor names/amount, but that is super easy to add manually.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Arianna C.

A necessary system for scaling company

2021-07-26

We added more control to our expenses, more visibility and improvement on the monthly closing timing.

Pros

When a startup goes above 100 people, you need a spend management software.

Cons

I think it's on the right path, however some tool for reconciliation is missing when it comes to check that all the prepaid accounts are cleared and booked and that amortization expense is correct.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Drew S.

Hyper-granular control, finally...without being "that account person bugging people"

2021-02-17

Pros

Instead of managing limits and checking expenses on corporate cards, each approved expense request receives a single virtual credit card number (managed by accounting) for that specific vendor an expense (one-time or recurring) - Flexible approval workflows

Cons

Approval workflows should show managers how any discrete approval affects their department budget.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Khanh T.

Airbase from the People Ops perspective

2021-08-27

Pros

The most impactful feature for our team has been Airbase's ease of use and the fact that we don't have to process expense reports.

Cons

Can't think of anything at this time. Airbase has been awesome!

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sumeet G.

Great product for fast growing companies

2020-07-20

Prior to airbase, I feel like we were running in the dark. Invoices would show up in email, department leaders didn't really have much transparency or control over what was being spent.

Pros

It provides such a great degree of control and transparency into our spend, while making our spend reporting so much more accurate.

Cons

Hard to find anything to dislike. I've had a great experience so far.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Chuck W.

Airbase -- Great Spend Management Software -- HDVI Uses It Every Day.

2019-05-09

See above --

Pros

It takes multiple cumbersome processes and consolidates them into streamlined, highly automated workflows -- reducing our work, and increasing our visibility into and control of company spending across the board.

Cons

Initially, Airbase had limited functionality in a few areas. However, it's quickly filled those holes in -- so at this point, it's more than overcome those initial limitations.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Taylor F.

Most innovative accounting app I've ever used!

2021-02-17

Airbase is the future of managing payment online.

Pros

I like how Airbase empowers my team to be able to request professional development opportunities right from their Airbase dashboard.

Cons

I don't love that sometimes vendors don't accept the credit card number, but it's not that often that that happens.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Julian G.

Really great solution for purchasing!

2020-09-08

Pros

This is the first time I have used a spend management platform like this and it is 100% a game changer.

Cons

No areas of improvement that I can think of at this time.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kenny M.

Airbase makes managing spend a breeze

2019-05-03

I've been able to automate all of our spend and everything from recurring software to one-off employee requests get routed through Airbase. Really easy to administer and employees needed no training.

Pros

* Keeps getting better - Airbase started with just digital credit cards but the tool is quickly replacing all types of spend management software internally.

Cons

* Mobile app still catching up to web app, but moving quickly

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Hospital & Health Care company, 1-10 employees)

Enabled us to scale at an early stage

2021-03-31

Pros

The combination of card spend management and AP automation was truly unique.

Cons

Occasionally some of the required steps of a couple workflows feel like a bit cumbersome for a small organization, but, the controls put in place are best practices and I know we will be implementing them soon.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Samaan G.

accounting done the right way

2021-02-17

i L O V E using AIRBASEEE! and i have told my friends, even other businesses about it

Pros

its virtual card features and being able to pay our vendors on the spot for parts orders and much more being able to upload invoices with ease for accounting was/is also a plus that i like about this software

Cons

this software is just absolutely amazing, there is nothing i dislike about it

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sabrina H.

It's very good

2020-09-16

While the system is good I actually appreciate the customer support the people are Airbase are very personable and friendly.

Pros

The software is easy to use and navigate, it also helps that the design of the site is pleasing to the eye and doesn't cause confusion or looks to crammed full of features, its formatted in just the right way.

Cons

The only issue if that, is that I keep forgetting to go in and make payments in the bill payment section once its been authorized I also keep forgetting though its simple enough what tab i need to go into in order to release the payments - would be nice if they payment was auto processed once authorized unless a specific date was noted for payments to go out.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more