Apptivo Expense Reports Pricing, Features, Reviews & Comparison of Alternatives

Apptivo Expense Reports

Mobile-friendly expense report software

4.33/5 (322 reviews)

Apptivo Expense Reports overview

The Apptivo Expense Reports App is a simple expense management solution available on the web, and on iOS and Android. Employees can records details of their expenses and submit for manager approval. Includes tons of advanced features to streamline the user’s experience, such as capturing expense receipts from mobile phones, or importing them directly from credit cards or bank accounts.

Employees using the app will be able to log a new expense from anywhere, including the costs, receipt, tax, and any extra details. The expense can then be submitted right away, or grouped together with other expenses into a report. Expense reports can then be submitted for approval, and then track the process of reimbursing the employee when needed.

The app also includes many simple, but powerful configuration tools to implement business policies and processes. Design custom workflows without any programming, including triggering templated emails for key events, and automating complex multi-level approval workflows based on the type of expense or employee. Contains integrated ledger with accounting rules, as well as an integration to export to Quickbooks.

Apptivo is a cloud platform containing 50+ business apps, including Expense Reports. Enhance expense tracking by integrating directly with an existing CRM, project management, or invoicing platform, or any of the other Apptivo apps. The entire suite has a connected package of collaboration tools for activity, note, and document management, including integrations with Google apps, and popular email and document storage providers.


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Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

Apptivo Expense Reports screenshot: Customize layouts using drag and dropExpense Reports App OverviewApptivo Expense Reports screenshot: Create expense reportApptivo Expense Reports screenshot: View approval flowApptivo Expense Reports screenshot: Edit accounting rule Apptivo Expense Reports screenshot: View credit cardsApptivo Expense Reports screenshot: Select bankApptivo Expense Reports screenshot: Enter expense details via mobile deviceApptivo Expense Reports screenshot: Access Apptivo from any device

Apptivo Expense Reports reviews

Value for money
Ease of use
Customer support
Robert Parker

Making a small business look large and professional

Used daily for 2+ years
Reviewed 2019-03-23
Review Source: Capterra

Very Happy with the product. It works well, year in and year out, and this year, I intend to learn how to use more aspects of it. It's a complete sales CRM and I don't really take advantage of that. I use it as an invoice generation tool. I am a loyal user and have no intention of looking elsewhere. BUT please think about that calendar feature. $60 and an invasive integration from Google, feels a bit much.It is easy and quick to punch out an invoice copying an old customer invoice and making a couple changes in the body the Output looks Professional when I bill my corporate clients. I like that if I get stuck, CHAT is always available and it's been quick to resolve my confusion or concerns.

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Vernessa Taylor

Apptivo is All-Inclusive, Modern ERP Cloud App Done Right (Just Add Speed and GUI Refresh)

Used weekly for 2+ years
Reviewed 2018-06-20
Review Source: Capterra

I was using Teamwork (formerly Teamwork PM) for project management, a local install of vTiger CRM for contacts and opportunity management, and myriad other cloud-based apps to pull together administrative activities. I wanted an all-inclusive software with strong project management features that also allowed me to handle detailed invoicing and allowed customers to click a link to pay. Lastly, the CRM component had to be at least as good as vTiger (or Zoho CRM which I'd also given a trial run). Apptivo satisfied these needs. Pleased with the CRM, opportunity management, project management, field service management, and billing apps (especially since they've added Stripe as a payment gateway).They do not nickle-and-dime you to death! One price includes everything. Their tiers are about number of users rather than adding/subtracting features. A more sensible model than some of the others. I like how detail views are available from most places -- call logs, projects, tasks, and notes can be associated with a contact or company or opportunity. The integration with email is excellent, right down to making it easy to connect your email boxes. One challenge I had that Apptivo solved for me was how to keep emails related to a particular project or opportunity all together in one place. Apptivo does a good job of this by assigning codes (or project numbers), and allowing you to select whether or not the email you are writing is related. If you are writing emails using some other application (your desktop client or cloud-based app), you can use the same code in the subject line and Apptivo will pull that email into the app, and associate it with the relevant modules (project, client, case, etc.)

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Marcel Ottiger

Very useful CRM, accessible from anywhere, good value for money

Used daily for 2+ years
Reviewed 2018-05-01
Review Source: Capterra

The CRM functionality is intuitive to use. Not much setup is needed but still a lot of customization is possible. It can easily grow with the company and is accessible from anywhere. As a cloud based service you do not need to care about hardware, accessibility etc. Remarkable: There is an exceptionally responsive customer support. Overall very recommended for flexible startup companies.

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Edwin Spiessens

Why I am choosing Apptivo

Reviewed 2015-02-22
Review Source: GetApp

So, I have been test driving CRM's for the last 2 years. I have scanned and reviewed about 100 of the CRM's out there, and during the selection process only a few stood up to my requirements, being: -A solid sales pipeline (From lead to opportunity to sales to after-sales) -A great contact management system -The possibility to generate quotes that can be converted to work orders, to invoices etc -An integrated templated Project management system with pre-set task generation -Email (gmail) integration -Google apps for business integration -The possibility to add more functionality in the form of integrated apps when the need arises. At the end, and when all the nitty-gritty was tested, only 3 applications remained who were comparable, qua price and functionality. But where Apptivo stands out with head and shoulders above nearly ALL the CRM's I tested, is the quality and the availability of their support! As far as I know, ONLY Apptivo, has a free 24/7/365 online support chat from within the CRM, and I consider this as a huge plus point. I run a small B2B business supplying promotional products mostly in Southern Africa but rapidly growing and expanding our market. We are currently with six people, but I am confident that at our current growth rate, we will pass the 10 employee mark by the end of 2015. I have a deep passion for what I do and when it comes to the integration of a tool that in time becomes a keystone in my business, I need suppliers that share my passion. And this is exactly what the people of Apptivo do: Tested and proven, even today on a Sunday afternoon. Keep up the good work guys, I hope we will go a long way together! Edwin Spiessens Corp. Gifts and Gadgets cc South Africa Feel free to drop me any question at any time if you think I can help you by selecting a CRM: -A solid sales pipeline (From lead to opportunity to sales to after-sales) -A great contact management system -The possibility to generate quotes that can be converted to work orders, to invoices etc -An integrated templated Project management system with pre-set task generation -Email (gmail) integration -Google apps for business integration -The possibility to add more functionality in the form of integrated apps when the need arises. As far as I know, ONLY Apptivo, has a free 24/7/365 online support chat from within the CRM, and I consider this as a huge plus point.

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Marisela Esteves

Customer Support is very Responsive

Used daily for 2+ years
Reviewed 2016-11-28
Review Source: GetApp

Our business started Apptivo when we were quite small, and there were several issues with the program when we first began using them. The support at Apptivo is awesome, every time that we have a difficulty using any of the programs feature, they have gotten back to us within hours or sometimes days. The recent issue with using their Ledger App took a bit longer to resolve but we enthusiastically appreciate their dedication to resolving the issues, and how thoroughly they did resolve it. The features we use most often include: Emailing Invoices and Estimates, keeping track of our Finances with their Ledger App, and keeping track of correspondence with Clients. There are some many other features to the program including tracking Inventory, tracking Accounts with Suppliers, and creating Projects with clients/collaborations with other professionals just to name a few. I will continue to use and support the Apptivo program. They continue to grow and offer more features, clearer and efficient options for tracking the growth of our business as it continues to grow!Easy to use features - Sending out invoices - Receiving payments and notifications - Receving Emails and Client feedback - Tracking client info - Reviewing, Updating, and tracking Inventory and Accounts Payables. There are many other features but these we use in general.

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Apptivo Expense Reports pricing

Starting from
Pricing options
Free trial
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Get the Expense Reports App starting at $10/user/month. 50+ apps included in all plans.

All plans include free 30-day trial.

No per-app pricing or add-ons.

Apptivo Expense Reports features

Accounting Integration
Electronic Payments
Expense Tracking
Invoice Management
Reporting & Statistics
Third Party Integration

Accounting Management (122 other apps)
Activity Dashboard (124 other apps)
Automatic Notifications (111 other apps)
Automatic Reminders (87 other apps)
Billing & Invoicing (126 other apps)
Compliance Management (87 other apps)
Customizable Reporting (97 other apps)
Data Import/Export (106 other apps)
Financial Analysis (85 other apps)
Invoice Processing (103 other apps)
Real Time Data (109 other apps)
Receiving (94 other apps)

Category Leaders ranking


#14 in Expense Management

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#16 in Time & Expense

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GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

Apptivo Expense Reports also features in these categories:

Additional information for Apptivo Expense Reports

Key features of Apptivo Expense Reports

  • Expense tracking
  • Time & expense tracking
  • Expense claims
  • Customizable fields
  • Configurable workflow
  • Rules-based workflow
  • Credit card integration
  • Approval process controls
  • Purchase orders
  • Project accounting
  • Multi-currency
  • Receipt management
  • Remote capture
  • Transaction history
  • Reimbursement management
  • Status tracking
  • Electronic submission
  • Event logs
  • Calendar
  • User access controls
  • Authentication & security
  • API
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Employees can access Apptivo Expense Report on their mobile device, take photos of receipts and submit expenses on the go.

Apptivo Expense Report connects with all major banks and credit providers.

Submitted expense reports are instantly routed according to predefined business rules.

Apptivo's reimbursement tracking means that eligible pending expense reports can be viewed at any time, with notifications sent as they're approved.

Apptivo Expense Report supports multi-currencies and is able to define and enforce tax laws and conversion rates.

Expenses can be recorded against any project, customer, opportunity or contact with Apptivo.

Apptivo Expense Report is customizable for individual business needs.