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Quadient Accounts Payable Automation vs SoftCo AP Automation Comparison
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Overview
Cut invoice processing costs by up to 86% with this top rated AP automation solution. Increase AP controls and empower your remote team.
SoftCo AP is a powerful cloud-based AP Automation solution that reduces the cost of processing vendor invoices by 80%. It...
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
Starting from
No pricing info
- Free trial available
- Credit cardless trial
- Free account
- Subscription based
Starting from
No pricing info
- Free trial available
- Credit cardless trial
- Free account
- Subscription based
User reviews
Pros
Pros
Not enoughreviews yet
Cons
Ella G.
Ella G.
Cons
Not enoughreviews yet
Key features
- Total features50
- ACH Payment Processing
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Accounts Payable
- Activity Dashboard
- Activity Tracking
- Aging Tracking
- Alerts/Notifications
- Approval Process Control
- Audit Management
- Audit Trail
- Batch Processing
- Billing Portal
- Budgeting/Forecasting
- Cash Flow Management
- Cash Management
- Check Writing
- Collaboration Tools
- Compliance Management
- Configurable Workflow
- Credit Card Processing
- Customizable Reports
- Data Extraction
- Data Import/Export
- Data Visualization
- Document Management
- Document Storage
- Duplicate Payment Alert
- ERP
- Electronic Funds Transfer
- Electronic Payments
- Expense Tracking
- Financial Analysis
- Financial Management
- Fraud Detection
- General Ledger
- Invoice Management
- Invoice Processing
- Mobile Access
- Multi-Currency
- Multiple Data Sources
- PO Reconciliation
- Progress Tracking
- Project Accounting
- Purchase Order Management
- QuickBooks Integration
- Real Time Analytics
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Recurring Payments
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- SSL Security
- Search/Filter
- Status Tracking
- Supplier Management
- Third Party Integrations
- Vendor Management
- Workflow Management
- Total features35
- ACH Payment Processing
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Accounts Payable
- Activity Dashboard
- Activity Tracking
- Aging Tracking
- Alerts/Notifications
- Approval Process Control
- Audit Management
- Audit Trail
- Batch Processing
- Billing Portal
- Budgeting/Forecasting
- Cash Flow Management
- Cash Management
- Check Writing
- Collaboration Tools
- Compliance Management
- Configurable Workflow
- Credit Card Processing
- Customizable Reports
- Data Extraction
- Data Import/Export
- Data Visualization
- Document Management
- Document Storage
- Duplicate Payment Alert
- ERP
- Electronic Funds Transfer
- Electronic Payments
- Expense Tracking
- Financial Analysis
- Financial Management
- Fraud Detection
- General Ledger
- Invoice Management
- Invoice Processing
- Mobile Access
- Multi-Currency
- Multiple Data Sources
- PO Reconciliation
- Progress Tracking
- Project Accounting
- Purchase Order Management
- QuickBooks Integration
- Real Time Analytics
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Recurring Payments
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- SSL Security
- Search/Filter
- Status Tracking
- Supplier Management
- Third Party Integrations
- Vendor Management
- Workflow Management
Integrations
- Total integrations14
- Authorize.Net
- Dynamics 365
- Dynamics 365 Business Central
- FreshBooks
- HubSpot CRM
- Microsoft Excel
- Microsoft Outlook
- NetSuite
- PayPal
- QuickBooks Online Advanced
- Quickbooks Online
- SAP Business One
- Sage Intacct
- Salesforce Sales Cloud
- Shopify
- Slack
- Stripe
- WooCommerce
- Xero
- Zapier
- Total integrationsN/A
- Authorize.Net
- Dynamics 365
- Dynamics 365 Business Central
- FreshBooks
- HubSpot CRM
- Microsoft Excel
- Microsoft Outlook
- NetSuite
- PayPal
- QuickBooks Online Advanced
- Quickbooks Online
- SAP Business One
- Sage Intacct
- Salesforce Sales Cloud
- Shopify
- Slack
- Stripe
- WooCommerce
- Xero
- Zapier
Alternatives
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User reviews that mention these apps
Sachin R.
Warehousing, 201-500 employees
Used daily for less than 6 months
Review source
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Quadient Accounts Payable Automation
Good AP tool for small enterprises - will not fully automate AP, still many manual interventions
We tried to automate the AP fully, but Beanworks doesn't seem to do that. Our success criteria with the AP Automation project are not met with it. The tool is still in the designing phase and needs a lot of improvements before it can be called a complete AP automation tool.
The product is easy to implement, configure and put to use.
Recently implemented the tool faced the following challenges - - Customer support sucks, no SLA adhered. Subscribed for 2 hours of support to realize there are no timelines called 2 hours. - Not able to process any USD Invoices as claimed by the product team. Needs to be processed and entered manually outside Beanworks. - A single report can handle only 80 invoices in it. But if want to select more...
Vince G.
Accounting, 11-50 employees
Used daily for 1-2 years
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The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time. Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!
Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!
If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!
Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.
Howard D.
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Beanworks lets us take care of purchase orders, invoices, and payments from one easy-to-use system. It was simple to get setup and their customer success team is always there if we need them. This software is a huge asset to our accounting department. I've recommended it to my peers who have all found it to be a very positive addition to their AP workflow.
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No cons were added to this review
Samantha M.
Machinery, 11-50 employees
Used daily for 1-2 years
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Quadient Accounts Payable Automation
Great Solution for Small/Medium Size Business Looking to Go Paperless
Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.
This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space...
Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.
We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!
Steve S.
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Have been using Beanworks for several years now and it continues to be a great option for us for several reasons. First, the software makes it extremely easy for front line approvers to see everything they need to see quickly to approve an invoice. Second, our AP staff LOVES the overnight coding options that allow them to deal only with the proprietary aspects of coding while saving time by having the header information coded overnight. Finally, the entire bean staff from implementation to support is great to work with and has met every challenge we've had along the way. Can't recommend them enough.
No pros were added to this review
No cons were added to this review
Emre Utku S.
Computer Software, 11-50 employees
Used daily for 6-12 months
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SoftCo AP Automation has an excellent customer service especially in terms of technical expertise.
It will be more useful if technical support team could solve the problems we face faster.
Nikki L.
Electrical/Electronic Manufacturing, 51-200 employees
Used daily for 2+ years
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We implemented an AP automation solution to avoid hiring a second AP person. We chose SoftCo because of it's functionality and straightforward user interface.
SoftCo is user friendly and achieves our internal controls requirements for 3-way matching and invoice approvals. It also provides visibility on unapproved invoices for accruing at month-end. Searching for invoices is easy with multiple options to search by as well as monitoring unapproved invoices for following up with approvers to ensure vendors are paid on-time. The invoice capture software is accurate and learns the layout of each vendor's invoice. SoftCo support responds within 24 hours and tickets are resolved quickly.
Reporting could be better as it focuses on unapproved invoices, rather than all invoices. The invoice capture software crashes occasionally, but works again after it's restarted, which is very quick.
David O.
Accounting, 1,001-5,000 employees
Used daily for 2+ years
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SoftCo AP Automation
A successful project implementation, delivered on promises and created a positive user experience.
We automated what is traditionally a heavily paper based and manual process through the implementation of user friendly software. All actions are now taken electronically and there is no paper in sight. We improved the process with the introduction of a pre-approval step so costs are more easily controlled and budget holder awareness is guaranteed before any commitment to spend. Our AP team now spend more time managing supplier accounts through the review of statements and significantly less time manually processing invoices.
The software is highly configurable which enables you to self administrate and customise to meet your business requirements as they evolve. The system is very easy to navigate from a user perspective so the training and implementation process can be supported with basic demos and QRGs.
As a system administrator the softwares configurability encourages core users to suggest change requests quite often. Not a fault of the system but a challenge for the administrators.
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