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Quadient Accounts Payable Automation vs SoftCo AP Automation Comparison

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Overview

Cut invoice processing costs by up to 86% with this top rated AP automation solution. Increase AP controls and empower your remote team.

SoftCo AP is a powerful cloud-based AP Automation solution that reduces the cost of processing vendor invoices by 80%. It...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

Starting from

ic-pricetag

No pricing info

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

ic-pricetag

No pricing info

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.6

37

5

4

3

2

1

25

9

3

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
96%
would recommend this app

4.8

12

5

4

3

2

1

10

2

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

Pros

Very easy to use, logically designed and very intuitive to pick up. Amazing, extremely helpful customer service - issues are dealt with immediately and resolved well.
Ve been very happy with the software and the customer service has been excellent. Immediate replies to emails and easy walk through instructions when running into any questions.
I initially heard of bean bills at my previous work. After working with it I found it to be very user friendly and the desire of the Bean Bills team to constantly improve their product amazing.

Pros

Not enoughreviews yet

Cons

Also, sync errors are difficult to find and no alerts for such as given.
Wrong Vendor numbers and Invoice Numbers. Have hand written some on the invoice and they still type it wrong.
Inability to lock a date from being input; after the close, we do not want billing dates for the closed quarter to be input, and Beanworks does not offer an option for this.

Cons

Not enoughreviews yet

  • Vendor responds to reviews
  • Last reviewa month ago
  • Vendor responds to reviews
  • Last review6 months ago

Key features

  • Total features50
  • ACH Payment Processing
  • Access Controls/Permissions
  • Accounting
  • Accounting Integration
  • Accounts Payable
  • Activity Dashboard
  • Activity Tracking
  • Aging Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Audit Management
  • Audit Trail
  • Batch Processing
  • Billing Portal
  • Budgeting/Forecasting
  • Cash Flow Management
  • Cash Management
  • Check Writing
  • Collaboration Tools
  • Compliance Management
  • Configurable Workflow
  • Credit Card Processing
  • Customizable Reports
  • Data Extraction
  • Data Import/Export
  • Data Visualization
  • Document Management
  • Document Storage
  • Duplicate Payment Alert
  • ERP
  • Electronic Funds Transfer
  • Electronic Payments
  • Expense Tracking
  • Financial Analysis
  • Financial Management
  • Fraud Detection
  • General Ledger
  • Invoice Management
  • Invoice Processing
  • Mobile Access
  • Multi-Currency
  • Multiple Data Sources
  • PO Reconciliation
  • Progress Tracking
  • Project Accounting
  • Purchase Order Management
  • QuickBooks Integration
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Recurring Payments
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Supplier Management
  • Third Party Integrations
  • Vendor Management
  • Workflow Management
  • Total features35
  • ACH Payment Processing
  • Access Controls/Permissions
  • Accounting
  • Accounting Integration
  • Accounts Payable
  • Activity Dashboard
  • Activity Tracking
  • Aging Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Audit Management
  • Audit Trail
  • Batch Processing
  • Billing Portal
  • Budgeting/Forecasting
  • Cash Flow Management
  • Cash Management
  • Check Writing
  • Collaboration Tools
  • Compliance Management
  • Configurable Workflow
  • Credit Card Processing
  • Customizable Reports
  • Data Extraction
  • Data Import/Export
  • Data Visualization
  • Document Management
  • Document Storage
  • Duplicate Payment Alert
  • ERP
  • Electronic Funds Transfer
  • Electronic Payments
  • Expense Tracking
  • Financial Analysis
  • Financial Management
  • Fraud Detection
  • General Ledger
  • Invoice Management
  • Invoice Processing
  • Mobile Access
  • Multi-Currency
  • Multiple Data Sources
  • PO Reconciliation
  • Progress Tracking
  • Project Accounting
  • Purchase Order Management
  • QuickBooks Integration
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Recurring Payments
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Supplier Management
  • Third Party Integrations
  • Vendor Management
  • Workflow Management

Integrations

  • Total integrations14
  • Authorize.Net
  • Dynamics 365
  • Dynamics 365 Business Central
  • FreshBooks
  • HubSpot CRM
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online Advanced
  • Quickbooks Online
  • SAP Business One
  • Sage Intacct
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier
  • Total integrationsN/A
  • Authorize.Net
  • Dynamics 365
  • Dynamics 365 Business Central
  • FreshBooks
  • HubSpot CRM
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online Advanced
  • Quickbooks Online
  • SAP Business One
  • Sage Intacct
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier

User reviews that mention these apps

SR
AvatarImg

Sachin R.

Warehousing, 201-500 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend2/10

Share this review:

Quadient Accounts Payable Automation logo

Quadient Accounts Payable Automation

Good AP tool for small enterprises - will not fully automate AP, still many manual interventions

Reviewed 6 months ago

We tried to automate the AP fully, but Beanworks doesn't seem to do that. Our success criteria with the AP Automation project are not met with it. The tool is still in the designing phase and needs a lot of improvements before it can be called a complete AP automation tool.

Pros

The product is easy to implement, configure and put to use.

Cons

Recently implemented the tool faced the following challenges - - Customer support sucks, no SLA adhered. Subscribed for 2 hours of support to realize there are no timelines called 2 hours. - Not able to process any USD Invoices as claimed by the product team. Needs to be processed and entered manually outside Beanworks. - A single report can handle only 80 invoices in it. But if want to select more...

VG
AvatarImg

Vince G.

Accounting, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Quadient Accounts Payable Automation logo

Quadient Accounts Payable Automation

BEANWORKS - Works as advertised!!

Reviewed 4 years ago

The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time. Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!

Pros

Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!

Cons

If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!

Vendor response

Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.

HD
AvatarImg

Howard D.

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Quadient Accounts Payable Automation logo

Quadient Accounts Payable Automation

Great Software that Pays for Itself

Reviewed 7 years ago

Beanworks lets us take care of purchase orders, invoices, and payments from one easy-to-use system. It was simple to get setup and their customer success team is always there if we need them. This software is a huge asset to our accounting department. I've recommended it to my peers who have all found it to be a very positive addition to their AP workflow.

Pros

No pros were added to this review

Cons

No cons were added to this review

SM
AvatarImg

Samantha M.

Machinery, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Quadient Accounts Payable Automation logo

Quadient Accounts Payable Automation

Great Solution for Small/Medium Size Business Looking to Go Paperless

Reviewed 4 years ago

Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.

Pros

This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space...

Cons

Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.

Vendor response

We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!

SS
AvatarImg

Steve S.

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Quadient Accounts Payable Automation logo

Quadient Accounts Payable Automation

Great option for ease of use and value!

Reviewed 6 years ago

Have been using Beanworks for several years now and it continues to be a great option for us for several reasons. First, the software makes it extremely easy for front line approvers to see everything they need to see quickly to approve an invoice. Second, our AP staff LOVES the overnight coding options that allow them to deal only with the proprietary aspects of coding while saving time by having the header information coded overnight. Finally, the entire bean staff from implementation to support is great to work with and has met every challenge we've had along the way. Can't recommend them enough.

Pros

No pros were added to this review

Cons

No cons were added to this review

EU
AvatarImg

Emre Utku S.

Computer Software, 11-50 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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SoftCo AP Automation logo

SoftCo AP Automation

Review for SoftCo AP Automation

Reviewed 6 months ago
Pros

SoftCo AP Automation has an excellent customer service especially in terms of technical expertise.

Cons

It will be more useful if technical support team could solve the problems we face faster.

NL
AvatarImg

Nikki L.

Electrical/Electronic Manufacturing, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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SoftCo AP Automation logo

SoftCo AP Automation

Highly Recommend SoftCo

Reviewed 7 months ago

We implemented an AP automation solution to avoid hiring a second AP person. We chose SoftCo because of it's functionality and straightforward user interface.

Pros

SoftCo is user friendly and achieves our internal controls requirements for 3-way matching and invoice approvals. It also provides visibility on unapproved invoices for accruing at month-end. Searching for invoices is easy with multiple options to search by as well as monitoring unapproved invoices for following up with approvers to ensure vendors are paid on-time. The invoice capture software is accurate and learns the layout of each vendor's invoice. SoftCo support responds within 24 hours and tickets are resolved quickly.

Cons

Reporting could be better as it focuses on unapproved invoices, rather than all invoices. The invoice capture software crashes occasionally, but works again after it's restarted, which is very quick.

DO
AvatarImg

David O.

Accounting, 1,001-5,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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SoftCo AP Automation logo

SoftCo AP Automation

A successful project implementation, delivered on promises and created a positive user experience.

Reviewed 5 years ago

We automated what is traditionally a heavily paper based and manual process through the implementation of user friendly software. All actions are now taken electronically and there is no paper in sight. We improved the process with the introduction of a pre-approval step so costs are more easily controlled and budget holder awareness is guaranteed before any commitment to spend. Our AP team now spend more time managing supplier accounts through the review of statements and significantly less time manually processing invoices.

Pros

The software is highly configurable which enables you to self administrate and customise to meet your business requirements as they evolve. The system is very easy to navigate from a user perspective so the training and implementation process can be supported with basic demos and QRGs.

Cons

As a system administrator the softwares configurability encourages core users to suggest change requests quite often. Not a fault of the system but a challenge for the administrators.