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Quadient Accounts Payable Automation Features
Features Summary
Functionality
4.3
/5
40
Total features
49
6 categories
Quadient Accounts Payable Automation features
Common features of Billing and Invoicing software
Screenshots
Contenders comparison
Functionality
4.3
/5
40
Price starts from
No pricing info
Total Features
49
Unique features
Data Visualization
Data Extraction
Financial Analysis
Batch Processing
Functionality
4.4
/5
19.9K
Price starts from
No pricing info
Total Features
209
Features in Common
29
Unique features
Budget Tracking
Accounts Receivable
Forecasting
Consolidation/Roll-Up
Common Quadient Accounts Payable Automation comparisons
Reviewers who mentioned features said:
Chris D.
Publishing, 51-200 employees
Used daily for 2+ years
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Approval, review, coding and payment of invoices is now automated and savings lots of time.
Document Flow, Sync with SAGE 300, Audit trail for approvals
Payment feature through a 3rd party. Nvoicepay is not always in sync with SAGE APA or SAGE 300. The change in Customer Support was not an improvement. Still waiting for minor fixes.
Thank you for choosing Sage AP Automation and for taking the time to write a review. We're glad to hear that our product is helping you save time and improve your approval workflow. We appreciate your feedback on our customer support team, and we're sorry to hear that you haven't had a positive experience. We are constantly working to improve our customer support so that we can provide the best possible experience for our users. Thank you again and we hope you continue to find it helpful in streamlining your AP processes.
Sachin R.
Warehousing, 201-500 employees
Used daily for less than 6 months
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We tried to automate the AP fully, but Beanworks doesn't seem to do that. Our success criteria with the AP Automation project are not met with it. The tool is still in the designing phase and needs a lot of improvements before it can be called a complete AP automation tool.
The product is easy to implement, configure and put to use.
Recently implemented the tool faced the following challenges - - Customer support sucks, no SLA adhered. Subscribed for 2 hours of support to realize there are no timelines called 2 hours. - Not able to process any USD Invoices as claimed by the product team. Needs to be processed and entered manually outside Beanworks. - A single report can handle only 80 invoices in it. But if want to select more...
Wendy B.
Construction, 51-200 employees
Used daily for 6-12 months
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This software has transformed our payables and improved processing time and accuracy signifcantly.
The implementation process was the easiest I have ever experienced.
No negative aspects so far. We would only wish for the Purchase Order Module to be a bit more robust.
Thank you for your review, Wendy! We are thrilled Quadient AP has provided your company with a transformative experience and helped to improve processing time and accuracy. On behalf of our team, we especially appreciate the feedback that the implementation process was simple and straightforward. That is always our goal when onboarding any new client. We thank you again for sharing this feedback and we look forward to continuing to provide you with positive experiences as your business grows.
Ella G.
Insurance, 51-200 employees
Used daily for 2+ years
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Friendly end-user setting, easy integration, easily adapts to management needs
Friendly and accessible customer service
Inability to lock a date from being input; after the close, we do not want billing dates for the closed quarter to be input, and Beanworks does not offer an option for this. Also, sync errors are difficult to find and no alerts for such as given.
We appreciate your response and thank you for your continuous support. Your feedback is noted and passed to the product team!
Verified reviewer
Used daily for 2+ years
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We have been very satisfied with this software and have no complaints. We highly recommend this to anyone that needs a similar product.
Easy to use, easy to set up, customer-friendly software. Very fast and responsive. Excellent customer service department as well.
No cons were added to this review
We love that you love it! We work very hard to make it simple and delightful to process your invoices. Thank you for your feedback.
David P.
Retail, 11-50 employees
Used daily for 2+ years
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Support has been fantastic. I love the exporting to excel
It does not provide a receiving function. Especially with Po's that have multiple lines. This creates a lot more time to create a PO for each service on Projects.
Thank you for you continuous support. We are working hard to make your AP workflow seamless!
Shiawtian C.
Consumer Goods, 51-200 employees
Used daily for less than 6 months
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This has really allowed us to get invoices in our system much quicker which in turn leads to faster payment processing. Overall highly recommend to others.
I like the smart code functionality the most. It takes the most recently approved invoice's expense coding and applies it to the same vendor with a simple tap of the button. The approval process is also simple and easy for other departments to pick up. And my absolute favorite thing about Beanworks is their customer service. You will always get a response and more often than not, it will help address the issue you're having.
There are times that the invoice number was inputted incorrectly so it is unable to pick up a duplicate invoice. This happens rarely and can be prevented by reviewing Beanworks' work on the backend.
Samantha M.
Machinery, 11-50 employees
Used daily for 1-2 years
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Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.
This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space...
Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.
We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!
Vince G.
Accounting, 11-50 employees
Used daily for 1-2 years
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The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time. Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!
Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!
If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!
Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.
Lisa C.
Hospitality, 201-500 employees
Used daily for 6-12 months
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Beanworks is very useful and I would highly recommend it for many businesses to track their invoicing. I also like how we can reach out to a Beanworks representative by instant messaging and they are able to log in and review/fix errors at anytime.
Beanworks is easy to use and manage. I like that we can upload the invoices, code, and have them reviewed by different departments. It's also amazing how it links to Jonas with updated information. It keeps everything organized and if I need to view anything in particular, the search options are very helpful. They are just one click away. It is also nice to write in comments to communicate with other departments. I like how I can create customized reports for payments and invoices as well.
There are some instances where I have to do manual checks in Jonas, but I am not able to mark those invoices as paid in Beanworks, only having the option to mark the invoice as "do not pay."
Thank you for your response! We are working hard to make your experience in accounts payable workflow workful simple and delightful.
Denise M.
Insurance, 11-50 employees
Used daily for 1-2 years
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Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature seems to always be slow or have issues. Overall some features are nice, but not sure how much of a time saver it really is.
That it feeds to Sage 100. Less papers to handle
The errors from the Beanwork typers. Wrong Vendor numbers and Invoice Numbers. Have hand written some on the invoice and they still type it wrong. Using date as Invoice number which them makes it appear to be duplicate when it is not. Also issues with Channels for Approvals, have been challenging to fit our needs.
Thank you for your note. Your response has been passed onto the appropriate team members.
Vadim B.
Consumer Goods, 51-200 employees
Used weekly for 2+ years
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I initially heard of bean bills at my previous work. After working with it I found it to be very user friendly and the desire of the Bean Bills team to constantly improve their product amazing. After switching companies and releasing the entire approval process was painfully manual I began searching for a better solution. However, no matter how much I searched nobody compared to Bean Bills. There is...
features, simplicity, user friendly, customer service,
all my cons have been already improved in the software.
Thank you for being a wonderful customer! We appreciate your continuous support in the product and team.
Erin A.
Accounting, 1-10 employees
Used daily for 6-12 months
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I’ve been very happy with the software and the customer service has been excellent! Immediate replies to emails and easy walk through instructions when running into any questions.
I really like the ease of forwarding invoice s via email and saving on data entry time.
It sometimes take a while to manually sync with Quickbooks when adding a new vendor.
Thank you for being a wonderful customer! We appreciate your continuous support in the product and the team.
Joyce T.
Financial Services, 11-50 employees
Used daily for 6-12 months
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It's a easy-to-use software. Functions are easy to understand but the functions are also easy to have errors. Sometimes it exported automatically even though no export request is chosen. Also in the description part, if it can wrap text automatically it will be better.
It's easy to use and understand the functions
It's also easy to have sync errors without any reasons
Wrap text! Noted. Beanworks very much appreciates your feedback and suggestions. Thank you!
JESSICA S.
Banking, 1,001-5,000 employees
Used daily for 6-12 months
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Thank you for making my job a little less hectic.
Truly helps eliminate the back and forth of emails, waiting on responses, overlooking an email etc. saves a lot of time.
Would love to view the check that was disbursed with the option to save as PDF.
So great to hear that we make your job less hectic! We do work hard to make processing your invoices simple and delightful. Thank you for your feedback!
Celina T.
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At first getting used to the software may come across as a little time consuming but once you understand all that you are looking for and how to use the software, it is very quick and user friendly. I would definitely recommend this software to everyone who wants to have accurate accounting information. I wish other software that we used would be as easy and quick as Beanworks. When ever I call with a question or concern I always get positive feedback and my problem is resolved in moments, and if not in moments within a day or so. Wendy, Tracy & Tomas are very skilled in there job and know exactly how to make sure you are happy with using Beanworks.
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Paul M.
Hospitality,
Used daily for less than 6 months
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Being able to always have an up-to-date view of our finances has been a huge asset for our company. Every department can see where the numbers stand at any time. Our accounting software, QuickBooks, is integrated with Beanworks and is synced with all of our accounts payable and payment information. This helps us make strategic business decisions with relevant data.
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No cons were added to this review
Steve S.
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Have been using Beanworks for several years now and it continues to be a great option for us for several reasons. First, the software makes it extremely easy for front line approvers to see everything they need to see quickly to approve an invoice. Second, our AP staff LOVES the overnight coding options that allow them to deal only with the proprietary aspects of coding while saving time by having the header information coded overnight. Finally, the entire bean staff from implementation to support is great to work with and has met every challenge we've had along the way. Can't recommend them enough.
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Siara R.
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We absolutely love Beanworks! They understand that each company is unique in their process and needs, so they've developed a program that is fully customizable for any company but at the core accomplishes all accounts payable needs. They even take a it a step further by having an amazing support team to get you through the initial set up of your customized platform and ongoing support. They really take the initiative to understand your process. There has never been a time when we called and they didn't resolve the issue.
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Grant G.
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- A simple platform that provided us (a small biotech with employees/consultants accross North America) an automated solution to our old paper/email workflow. We are now virtually paperless. - Also allowed us to significantly improve and shorten our financial stmt close process. - We are leveraging the simple Excel exporting functionality to generate management reports and invoices for our collaboration partner (saving us huge time and increasing integrity of our data). - We would really like a employee expense reporting functionality.
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Anna C.
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Beanworks saves us money every month. This software has changed how we do accounts payable. Now instead of spending time doing data entry, coding repeat invoices, searching for missing documents, or revising manual errors, my team and I can focus on strategic accounting opportunities such as vendor discounts. If we ever need assistance, the Beanworks customer support team is always there with fast turnaround times and helpful solutions.
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Leslie K.
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Our team loves being able to research an invoice without having to look for something in a physical file in another office. We love knowing exactly where our outstanding invoices are all the time ' including who's holding on to what. Finally, the ease of coding an invoice with the GL accounts at our fingertips within the system makes our team's jobs easier and eliminates errors.
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No cons were added to this review
Howard D.
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Beanworks lets us take care of purchase orders, invoices, and payments from one easy-to-use system. It was simple to get setup and their customer success team is always there if we need them. This software is a huge asset to our accounting department. I've recommended it to my peers who have all found it to be a very positive addition to their AP workflow.
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No cons were added to this review
Yanna B.
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We have been using Beanworks for a few years and could not be happier with it. The software is extremely user friendly and one of the best on the market. It can be used anywhere and anytime as long as you have access to internet. Beanworks customer service is outstanding fast and very responsive. We would highly recommend this software!
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Trisha C.
Marketing and Advertising, 11-50 employees
Used monthly for less than 6 months
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It can be tailored to the company's needs and easily edited.Our accounting software is fully integrated with this software, making it very easy to use and quick to implement. Managers appreciate it because it saves them time,
So far, I have not encountered any major issues, however, I would like the ability to mark invoices that I have already read but are awaiting approvals before payment can be processed.
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