BeanworksAP Features

BeanworksAP

AI-Powered Accounts Payable Automation

4.71/5 (34 reviews)

BeanworksAP Feature Summary

  • Accounting software integration
  • Audit trail
  • Custom reports
  • Electronic payments
  • Expense management
  • Get feedback throughout the AP process
  • Invoice approvals
  • Invoice routing
  • Invoice-to-PO matching
  • Payment-specific Virtual Credit Cards
  • Real-time cash flow management
  • Secure cloud storage
  • Spend management
  • Transaction monitoring
  • Workflow management

Competitor Feature Comparison

360 Degree Feedback
ACH Payment Processing
API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Accounts Payable
Action Management
Activity Dashboard
Activity Management
Activity Tracking
Aging Tracking
Alerts/Notifications
Applications Management
Approval Process Control
Audit Management
Audit Trail
Automatic Backup
Batch Processing
Billing & Invoicing
Budget Control
Budgeting/Forecasting
Cash Flow Management
Cash Management
Check Writing
Collaboration Tools
Compliance Management
Configurable Workflow
Configuration Management
Credit Card Processing
Customizable Reports
Data Extraction
Data Import/Export
Data Visualization
Document Review
Document Storage
Duplicate Detection
Duplicate Payment Alert
ERP
Electronic Funds Transfer
Electronic Payments
Employee Self Service
Expense Tracking
File Management
Financial Analysis
Financial Management
Fraud Detection
Full Text Search
Historical Reporting
Invoice Management
Invoice Processing
Mobile Access
Mobile Alerts
Multi-Channel Communication
Multi-Channel Management
Multi-Company
Multi-Country
Multi-Currency
Multi-Location
Multiple Data Sources
Multiple Projects
Multiple User Accounts
Order Entry
PDF Conversion
PO Reconciliation
Partial Payments
Process Control
Progress Reports
Progress Tracking
Project Accounting
Purchase Order Management
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Notifications
Recurring Payments
Reminders
Reporting/Analytics
SSL Security
Search/Filter
Secure Data Storage
Third Party Integrations
Time & Expense Tracking
Transaction Monitoring
Vendor Management
Workflow Management
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360 Degree Feedback
ACH Payment Processing
API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Accounts Payable
Action Management
Activity Dashboard
Activity Management
Activity Tracking
Aging Tracking
Alerts/Notifications
Applications Management
Approval Process Control
Audit Management
Audit Trail
Automatic Backup
Batch Processing
Billing & Invoicing
Budget Control
Budgeting/Forecasting
Cash Flow Management
Cash Management
Check Writing
Collaboration Tools
Compliance Management
Configurable Workflow
Configuration Management
Credit Card Processing
Customizable Reports
Data Extraction
Data Import/Export
Data Visualization
Document Review
Document Storage
Duplicate Detection
Duplicate Payment Alert
ERP
Electronic Funds Transfer
Electronic Payments
Employee Self Service
Expense Tracking
File Management
Financial Analysis
Financial Management
Fraud Detection
Full Text Search
Historical Reporting
Invoice Management
Invoice Processing
Mobile Access
Mobile Alerts
Multi-Channel Communication
Multi-Channel Management
Multi-Company
Multi-Country
Multi-Currency
Multi-Location
Multiple Data Sources
Multiple Projects
Multiple User Accounts
Order Entry
PDF Conversion
PO Reconciliation
Partial Payments
Process Control
Progress Reports
Progress Tracking
Project Accounting
Purchase Order Management
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Notifications
Recurring Payments
Reminders
Reporting/Analytics
SSL Security
Search/Filter
Secure Data Storage
Third Party Integrations
Time & Expense Tracking
Transaction Monitoring
Vendor Management
Workflow Management
Visit WebsiteCompare App
360 Degree Feedback
ACH Payment Processing
API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Accounts Payable
Action Management
Activity Dashboard
Activity Management
Activity Tracking
Aging Tracking
Alerts/Notifications
Applications Management
Approval Process Control
Audit Management
Audit Trail
Automatic Backup
Batch Processing
Billing & Invoicing
Budget Control
Budgeting/Forecasting
Cash Flow Management
Cash Management
Check Writing
Collaboration Tools
Compliance Management
Configurable Workflow
Configuration Management
Credit Card Processing
Customizable Reports
Data Extraction
Data Import/Export
Data Visualization
Document Review
Document Storage
Duplicate Detection
Duplicate Payment Alert
ERP
Electronic Funds Transfer
Electronic Payments
Employee Self Service
Expense Tracking
File Management
Financial Analysis
Financial Management
Fraud Detection
Full Text Search
Historical Reporting
Invoice Management
Invoice Processing
Mobile Access
Mobile Alerts
Multi-Channel Communication
Multi-Channel Management
Multi-Company
Multi-Country
Multi-Currency
Multi-Location
Multiple Data Sources
Multiple Projects
Multiple User Accounts
Order Entry
PDF Conversion
PO Reconciliation
Partial Payments
Process Control
Progress Reports
Progress Tracking
Project Accounting
Purchase Order Management
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Notifications
Recurring Payments
Reminders
Reporting/Analytics
SSL Security
Search/Filter
Secure Data Storage
Third Party Integrations
Time & Expense Tracking
Transaction Monitoring
Vendor Management
Workflow Management
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Mobile apps

iOS App


0 reviews

Requires iOS 12.4 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


0 reviews

BeanworksAP Feature Reviews

25 reviewers had the following to say about BeanworksAP's features:

Vince G.

BEANWORKS - Works as advertised!!

2018-10-30

Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!

Pros

From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software.

Cons

If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.

Read more
Grant G.

Great, simple to use tool that was easily integrated into our Quickbooks GL system.

2015-09-11

- We are leveraging the simple Excel exporting functionality to generate management reports and invoices for our collaboration partner (saving us huge time and increasing integrity of our data)

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Samantha M.

Great Solution for Small/Medium Size Business Looking to Go Paperless

2018-10-23

Their product has made the headache of bill processing and payment a thing of the past.

Pros

All of the corresponding invoice data syncs seamlessly with our ERP software so there is minimal data entry which has saved our AP personnel a significant amount of time on a previously tedious clerical task.

Cons

One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!

Read more
Ella G.

Smooth integration, good functionality

2018-10-23

Friendly end-user setting, easy integration, easily adapts to management needs

Pros

Friendly and accessible customer service

Cons

Also, sync errors are difficult to find and no alerts for such as given.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


We appreciate your response and thank you for your continuous support. Your feedback is noted and passed to the product team!

Read more
Lisa C.

Very Beneficial

2018-11-14

Beanworks is very useful and I would highly recommend it for many businesses to track their invoicing. I also like how we can reach out to a Beanworks representative by instant messaging and they are able to log in and review/fix errors at anytime.

Pros

I like that we can upload the invoices, code, and have them reviewed by different departments.

Cons

There are some instances where I have to do manual checks in Jonas, but I am not able to mark those invoices as paid in Beanworks, only having the option to mark the invoice as "do not pay."

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Thank you for your response! We are working hard to make your experience in accounts payable workflow workful simple and delightful.

Read more
Shiawtian C.

Invoicing Made Simple

2019-05-01

This has really allowed us to get invoices in our system much quicker which in turn leads to faster payment processing.

Pros

It takes the most recently approved invoice's expense coding and applies it to the same vendor with a simple tap of the button.

Cons

There are times that the invoice number was inputted incorrectly so it is unable to pick up a duplicate invoice.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Danica B.

Great AP Software

2018-10-30

Pros

Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail.

Cons

Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!

Read more
Leslie K.

An Important Tool for Our Team!

2016-10-18

Our team loves being able to research an invoice without having to look for something in a physical file in another office.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Denise M.

Payables

2018-10-26

Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature seems to always be slow or have issues.

Pros

That it feeds to Sage 100. Less papers to handle

Cons

Wrong Vendor numbers and Invoice Numbers.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Thank you for your note. Your response has been passed onto the appropriate team members.

Read more
Erin A.

A time saving tool

2018-10-23

Immediate replies to emails and easy walk through instructions when running into any questions.

Pros

I really like the ease of forwarding invoice s via email and saving on data entry time.

Cons

It sometimes take a while to manually sync with Quickbooks when adding a new vendor.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Thank you for being a wonderful customer! We appreciate your continuous support in the product and the team.

Read more
Noreen S.

BeanworksAP is relevant, useful and efficient. It's a fantastic solution.

2018-10-23

AMAZING PRODUCT! I cannot praise it enough.

Pros

Great for our organization, where we have a lot of remote/travelling staff who are able to approve invoices/payments from anywhere.

Cons

In the case of a vendor with multiple locations who has non-centralized accounting (so each location has it's own finance team), the system sometimes gets confused on which vendor address to select (because all locations have the same name but different addresses).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Our CS team would be very happy to hear your thoughts! We love that you are able to approve invoices and payments from anywhere. Your feedback has been passed onto the product team. Thank you for your response!

Read more
Howard D.

Great Software that Pays for Itself

2016-04-13

Beanworks lets us take care of purchase orders, invoices, and payments from one easy-to-use system.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Luigi M.

Easy to use, efficient and effective

2018-10-26

great tool and must have for any organization

Pros

ease of use, practical, keeps a record of all invoices for easy lookup, approval channel so authorized approvers can see and approve invoices in timely manner

Cons

little bugs once in a while but they are quickly remedied. inability to change approval channels. this may be more company specific and attached to function vs actual software limitation.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


We think it is a must have too! Happy to hear that it is easy to use, efficient and effective. Thank you for your feedback. We appreciate it!

Read more
Anna C.

Highly recommended accounts payable software

2016-03-03

Now instead of spending time doing data entry, coding repeat invoices, searching for missing documents, or revising manual errors, my team and I can focus on strategic accounting opportunities such as vendor discounts.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Janice T.

Great Software!

2018-10-26

Pros

I find BeanworksAP to be very easy to use and very versatile.

Cons

I least like when an user wants to reject an invoice, it goes all the way back to the starting point, when sometimes it just needs to go back one approval level.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Thank you for your response. We are working hard to make your AP workflow simple and delightful. Thank you for your feedback and continuous support! Sorry for the kinks. That is definitely frustrating. Your feedback has been noted.

Read more
Dylan E.

Review

2018-10-23

Very good. I have used Beanworks on my last two companies.

Pros

Automates and digitizes the accounts payable process.

Cons

Beanworks does not have the functionality to process wires at the moment.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Invictus has been a wonderful customer. We thank you for your continuous support and feedback!

Read more
Vadim B.

Growing Stronger Every Year

2016-10-11

I initially heard of bean bills at my previous work.

Pros

features, simplicity, user friendly, customer service,

Cons

all my cons have been already improved in the software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10

Recommendations to others considering BeanworksAP

The software is always getting improved so any suggestions that had have been implemented.

Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Thank you for being a wonderful customer! We appreciate your continuous support in the product and team.

Read more
Paul M.

Real Time Accounting that Makes A Difference

2016-10-18

Our accounting software, QuickBooks, is integrated with Beanworks and is synced with all of our accounts payable and payment information.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sharon D.

Beanworks is a really super product well designed for the accounting perfectionist

2017-08-31

I am able to bridge the Atlantic between Copenhagen and NYC accounting departments.

Pros

The auto submit feature is brilliant!

Cons

There are just 1 or 2 things I wish I could set a standard default but other than this one little thing, it's really a wonderful bit of software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Thank you Sharon!

Read more
Joyce T.

Easy to use

2018-10-23

Sometimes it exported automatically even though no export request is chosen.

Pros

It's easy to use and understand the functions

Cons

It's also easy to have sync errors without any reasons

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Wrap text! Noted. Beanworks very much appreciates your feedback and suggestions. Thank you!

Read more
Siara R.

We love Beanworks!

2016-10-05

They understand that each company is unique in their process and needs, so they've developed a program that is fully customizable for any company but at the core accomplishes all accounts payable needs.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Steve S.

Great option for ease of use and value!

2016-10-04

First, the software makes it extremely easy for front line approvers to see everything they need to see quickly to approve an invoice. Second, our AP staff LOVES the overnight coding options that allow them to deal only with the proprietary aspects of coding while saving time by having the header information coded overnight.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
David P.

Beanworks Review

2018-10-23

Pros

I love the exporting to excel

Cons

It does not provide a receiving function. Especially with Po's that have multiple lines. This creates a lot more time to create a PO for each service on Projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Beanworks Solutions


Thank you for you continuous support. We are working hard to make your AP workflow seamless!

Read more
Kim C.

Have Implemented Beanworks at Two Companies: Five Stars!

2016-10-18

Beanworks was able to help the outsourced accounting team at my previous company decrease their processing times by as much as 50% which was huge for the business.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Celina T.

Wounderful software. Very pleased with results. Wish all other softwares were as easy.

2015-09-10

I would definitely recommend this software to everyone who wants to have accurate accounting information.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more