Most popular features of all Finance & Accounting apps
Requires iOS 12.4 or later. Compatible with iPhone, iPad, and iPod touch.
25 reviewers had the following to say about BeanworksAP's features:
Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!
Pros
From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software.
Cons
If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!
Rating breakdown
Time used: 1-2 years
Frequency of use: Daily
Likelihood to recommend
Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.
- We are leveraging the simple Excel exporting functionality to generate management reports and invoices for our collaboration partner (saving us huge time and increasing integrity of our data)
Their product has made the headache of bill processing and payment a thing of the past.
Pros
All of the corresponding invoice data syncs seamlessly with our ERP software so there is minimal data entry which has saved our AP personnel a significant amount of time on a previously tedious clerical task.
Cons
One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.
Rating breakdown
Time used: 1-2 years
Frequency of use: Daily
Likelihood to recommend
We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!
Friendly end-user setting, easy integration, easily adapts to management needs
Pros
Friendly and accessible customer service
Cons
Also, sync errors are difficult to find and no alerts for such as given.
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
We appreciate your response and thank you for your continuous support. Your feedback is noted and passed to the product team!
Beanworks is very useful and I would highly recommend it for many businesses to track their invoicing. I also like how we can reach out to a Beanworks representative by instant messaging and they are able to log in and review/fix errors at anytime.
Pros
I like that we can upload the invoices, code, and have them reviewed by different departments.
Cons
There are some instances where I have to do manual checks in Jonas, but I am not able to mark those invoices as paid in Beanworks, only having the option to mark the invoice as "do not pay."
Rating breakdown
Time used: 6-12 months
Frequency of use: Daily
Likelihood to recommend
Thank you for your response! We are working hard to make your experience in accounts payable workflow workful simple and delightful.
This has really allowed us to get invoices in our system much quicker which in turn leads to faster payment processing.
Pros
It takes the most recently approved invoice's expense coding and applies it to the same vendor with a simple tap of the button.
Cons
There are times that the invoice number was inputted incorrectly so it is unable to pick up a duplicate invoice.
Rating breakdown
Time used: Less than 6 months
Frequency of use: Daily
Likelihood to recommend
Pros
Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail.
Cons
Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.
Rating breakdown
Time used: 1-2 years
Frequency of use: Daily
Likelihood to recommend
Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!
Our team loves being able to research an invoice without having to look for something in a physical file in another office.
Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature seems to always be slow or have issues.
Pros
That it feeds to Sage 100. Less papers to handle
Cons
Wrong Vendor numbers and Invoice Numbers.
Rating breakdown
Time used: 1-2 years
Frequency of use: Daily
Likelihood to recommend
Thank you for your note. Your response has been passed onto the appropriate team members.
Immediate replies to emails and easy walk through instructions when running into any questions.
Pros
I really like the ease of forwarding invoice s via email and saving on data entry time.
Cons
It sometimes take a while to manually sync with Quickbooks when adding a new vendor.
Rating breakdown
Time used: 6-12 months
Frequency of use: Daily
Likelihood to recommend
Thank you for being a wonderful customer! We appreciate your continuous support in the product and the team.
AMAZING PRODUCT! I cannot praise it enough.
Pros
Great for our organization, where we have a lot of remote/travelling staff who are able to approve invoices/payments from anywhere.
Cons
In the case of a vendor with multiple locations who has non-centralized accounting (so each location has it's own finance team), the system sometimes gets confused on which vendor address to select (because all locations have the same name but different addresses).
Rating breakdown
Time used: 6-12 months
Frequency of use: Daily
Likelihood to recommend
Our CS team would be very happy to hear your thoughts! We love that you are able to approve invoices and payments from anywhere. Your feedback has been passed onto the product team. Thank you for your response!
great tool and must have for any organization
Pros
ease of use, practical, keeps a record of all invoices for easy lookup, approval channel so authorized approvers can see and approve invoices in timely manner
Cons
little bugs once in a while but they are quickly remedied. inability to change approval channels. this may be more company specific and attached to function vs actual software limitation.
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
We think it is a must have too! Happy to hear that it is easy to use, efficient and effective. Thank you for your feedback. We appreciate it!
Now instead of spending time doing data entry, coding repeat invoices, searching for missing documents, or revising manual errors, my team and I can focus on strategic accounting opportunities such as vendor discounts.
Pros
I find BeanworksAP to be very easy to use and very versatile.
Cons
I least like when an user wants to reject an invoice, it goes all the way back to the starting point, when sometimes it just needs to go back one approval level.
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
Thank you for your response. We are working hard to make your AP workflow simple and delightful. Thank you for your feedback and continuous support! Sorry for the kinks. That is definitely frustrating. Your feedback has been noted.
Very good. I have used Beanworks on my last two companies.
Pros
Automates and digitizes the accounts payable process.
Cons
Beanworks does not have the functionality to process wires at the moment.
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
Invictus has been a wonderful customer. We thank you for your continuous support and feedback!
I initially heard of bean bills at my previous work.
Pros
features, simplicity, user friendly, customer service,
Cons
all my cons have been already improved in the software.
Rating breakdown
Time used: 2+ years
Frequency of use: Weekly
Likelihood to recommend
Recommendations to others considering BeanworksAP
The software is always getting improved so any suggestions that had have been implemented.
Thank you for being a wonderful customer! We appreciate your continuous support in the product and team.
Our accounting software, QuickBooks, is integrated with Beanworks and is synced with all of our accounts payable and payment information.
I am able to bridge the Atlantic between Copenhagen and NYC accounting departments.
Pros
The auto submit feature is brilliant!
Cons
There are just 1 or 2 things I wish I could set a standard default but other than this one little thing, it's really a wonderful bit of software
Rating breakdown
Time used: Less than 6 months
Frequency of use: Daily
Likelihood to recommend
Thank you Sharon!
Sometimes it exported automatically even though no export request is chosen.
Pros
It's easy to use and understand the functions
Cons
It's also easy to have sync errors without any reasons
Rating breakdown
Time used: 6-12 months
Frequency of use: Daily
Likelihood to recommend
Wrap text! Noted. Beanworks very much appreciates your feedback and suggestions. Thank you!
They understand that each company is unique in their process and needs, so they've developed a program that is fully customizable for any company but at the core accomplishes all accounts payable needs.
First, the software makes it extremely easy for front line approvers to see everything they need to see quickly to approve an invoice. Second, our AP staff LOVES the overnight coding options that allow them to deal only with the proprietary aspects of coding while saving time by having the header information coded overnight.
Pros
I love the exporting to excel
Cons
It does not provide a receiving function. Especially with Po's that have multiple lines. This creates a lot more time to create a PO for each service on Projects.
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
Thank you for you continuous support. We are working hard to make your AP workflow seamless!
Beanworks was able to help the outsourced accounting team at my previous company decrease their processing times by as much as 50% which was huge for the business.
I would definitely recommend this software to everyone who wants to have accurate accounting information.
