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Datamolino Logo

Datamolino

Data capture software for invoices, bills and receipts

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Datamolino Features

Features Summary

Functionality

4.8

/5

38

Total features

10

9 categories

Datamolino features

API
Accounting Integration
Audit Trail
Billing & Invoicing
Drag & Drop
Invoice Processing
Multi-Currency
Online Invoicing

Common features of Billing and Invoicing software

API
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Billing & Invoicing
Billing Portal

Price starts from

47

Per month

Flat Rate

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.8

/5

38

Price starts from

47

Per month

learn more

Total Features

10

Unique features

  • Drag & Drop

  • API

Functionality

4.4

/5

19.4K

Price starts from

ic-pricetag

No pricing info

learn more

Total Features

205

Features in Common

8

Unique features

  • For AEC Industry

  • CRM

  • Activity Tracking

  • Online Payments

Functionality

4.7

/5

2.2K

Price starts from

25

/user

Per month

learn more

Total Features

65

Features in Common

5

Unique features

  • Staff Management

  • Due Date Tracking

  • Document Templates

  • Task Management

Common Datamolino comparisons

Datamolino logo
AutoEntry logo
DatamolinovsAutoEntry

Reviewers who mentioned features said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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An Excellent Tool to Automate Invoice Processing

Reviewed 2 years ago

The team has taken recommendations and fixed issues almost immediately. I am in Datamolino every single day and can't imagine working without it. The rep I work with directly, [SENSITIVE CONTENT HIDDEN], regularly reaches out to make sure everything is going smoothly and is always looking for ways to improve Datamolino.

Pros

Datamolino has helped expedite and automate invoice management and processing immensely! I was tasked with decreasing the time it takes to process invoices. While we can't automate the process entirely, it has increased our efficiency and accuracy.

Cons

Any issues I've had, the team is very quick to respond and explain or fix the problem. Due to time zone differences, updates may be scheduled while I'm still working, but that has only been an issue once or twice in four months.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

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An intelligent approach to document recongition

Reviewed 3 years ago

Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt "email to bill" option which is invaluable if you have large document volumes or complex supplier setups. The Datamolino team is also the most responsive and attentive we have dealt with in the XERO eco-sphere.

Pros

Datamolino's "fingerprint" approach to establishing new suppliers works really well. You engage with real people and you can converse with them to get the standard setup to exactly what you want. The team is responsive and customer service is excellent. You don't have to compromise or work around the limitations of AI or computer generated document recognition, which his really helpful.

Cons

The integration with other XERO apps wasn't always seamless, but the potential with, for example, ApprovalMax is huge if you persevere. Sometimes you get tripped up as all three apps (XERO, Datamolino and ApprovalMax) start trying to do each other's jobs. Also, from here in the Southern hemisphere, connection and response speeds tended to be slower than for XERO (hosted locally) as Datamolino lives in Europe.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Your Virtual Automated Bookkeeper

Reviewed 2 years ago

Very impressed with the personal customer service and the speed of development. Highly recommended if you want to save time on invoice entry.

Pros

Datamolino has saved us so much time over the years. It allowed us to focus on building the business and creating better product rather than bookkeeping and entering invoices. It's fast, accurate and has many features that beat all the competition.

Cons

Any issues that we have had have been dealt with quickly.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great Product, Excellent Customer Service

Reviewed 2 years ago

I would recommend Datamolino to anyone looking to take the repetitiveness out of manual data entry. I can't praise their customer service enough. The chat box in the lower right hand corner of the screen is always answered promptly and they go out of their way to help whenever they can.

Pros

Fully automated compared to other competitors. Great UI.

Cons

Price, but with everything - you get what you pay for. I switched for a time to try and safe money but ended up coming back to these guys as the other software increased my workflow due to lack of automation.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Datamolino - Does What It Says On The Tin

Reviewed 2 years ago

I wanted to put on record not only what a great product Datamolino is, but they were one of the first companies to help us in a really difficult time. As a pub we use them to scrub all our invoices before passing them into Xero. The scrub has become better and better over time and saves me a huge amount of time. I used to use one of the other "scrubbers" so to speak, but found Datamolino much simpler to use and their app more user friendly. If we ever get the world back on tilt, we certainly will support this company as they have supported us, unlike some other well known suppliers.

Pros

Easy To Use and does exactly what it's designed to do.

Cons

Nothing. The product is easy to use. I'd liek an easier way to switch between companies on the app is about the only thing.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Datamolino Accounts Payable Automation

Reviewed 2 years ago
Pros

Integrates nicely with our Xero accounting software. Splits our invoices by line item so it's easy to track by cost account and job. Saves a lot of time so that as owners of our business we can really see our costs without a lot of time spent. We are saving money by not hiring a person for this level of detail. Great customer service, Datamolino helps us whenever we have a request.

Cons

None that I can think of at this time. The couple times we've had an issue or question, Datamolino has been able to response promptly and make adjustments as needed.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Helps put efficiency into our daily workload

Reviewed 5 years ago
Pros

It has helped with our internal processes, providing accuracy and efficiency at the book-keeping level. This allows us to work on more clients and focus on the higher level reporting and advisory service

Cons

I'd like to see some automation on splitting of costs across a split allocation - something i am currently in discussions on.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Easy to set up and use

Reviewed 2 years ago

Good product, worked out more affordable than others and so easy to manage for multi client account. Only reason I am closing my account is that it is not longer needed.

Pros

The support is excellent, on hand in moments whenever I have had questions The system integrates well with Xero and is easy to negotiate around client folders and to export pdf reports too.

Cons

The only real edit I needed to do once the bill was in Xero was splitting into multiple line items which would be a nice addition.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Love this App

Reviewed 3 years ago

The support team is super responsive and happy to answer any question no matter how obvious or complex, and they will see any issues right through to completion every time even checking back in later to see that everything is still in perfect working order down the line.

Pros

It's very easy to use, very adaptable and works great for my needs.

Cons

I had a glitch when it was pulling the wrong supplier name from an invoice but this was quickly resolved. To be honest, really hard to pick faults.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Amazingly time saving and user friendly software

Reviewed 2 years ago

Saved hours in data entry, learns patterns in invoices from suppliers so save even more time on top of automatically reading invoice amounts, dates etc.

Pros

So easy to learn what to do. Integrates with our Xero software seamlessly. The technology behind the software is outstanding saving me hours a month in data entry. The multiple lines per invoice feature is a life saver

Cons

No complaints with Datamolino, much easier to use than other pieces of software I've used for this type of work

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Effective, efficient and will save you time

Reviewed 5 years ago
Pros

Customer support is second to none, they really go the extra mile Fast and accurate invoice processing Email address to send invoices to is a big time saver Virtually immediate synchronisation with Xero

Cons

Receipts aren't handled so well and can be slow to process /can fail to process Multi page documents don't always process so easily

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Datamolino is a great add-on which speeds up our Bookkeeping processes

Reviewed 4 years ago
Pros

It's really easy to use and the customer support is fantasic! Our questions are always answered within minutes and once the initial 'fingerprint' of an invoices has been set up the processing of subsequent invoices are very efficient.

Cons

Being able to report from Datamolino would be useful eg. supplier reporting, though you can do this from your accounting software.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excellent service with amazing customer service

Reviewed 4 years ago
Pros

Datamolino offer a service which alleviates a great deal of data processing on my end and free's up a lot of time. The customer service team have helped me on a number of occasions and have gone way above my expectations.

Cons

Any negatives I have had in the past I have requested assistance from Datamolino on and they have been improved upon.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great software for automating manual financial data entry

Reviewed 2 years ago
Pros

Datamolina reduced the time we spend manually entering data. Easily allowing us to upload invoices and take pictures of our receipts for expenses in real-time. The recognition software is speedy and populates fields accurately. Its integration with Xero creates a complete software solution and means we can save money paying our accountant for fewer hours!

Cons

Don't really have any. It does exactly what it's supposed to

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Excellent Support

Reviewed 5 years ago
Pros

Very easy to import documents via a variety of methods and the customer support is excellent. The supplier automation set up is great as once done its even quicker to review and export documents into your account package

Cons

If the resolution of scanned documents is too low then incorrect data can be picked up which can be annoying when having to review and correct docs but then again, its up to you to scan a high res image!!!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Datamolino is our preferred Purchase invoice processor - we love it!

Reviewed 5 years ago
Pros

We love that duplicates are shown up so that we do not waste time on invoices sent twice by clients and that scanned paperwork that is not an invoice is also put to one side and identified. We also love that the invoices already sent through to Xero are shown on the home page

Cons

We would like to be able to default our preferred method of calculating tax ie 'send exact tax amount'- we do not want Xero calculating tax

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Has saved us a lot of time!

Reviewed 5 years ago
Pros

I forward all the invoices I receive to Datamolino and they just appear in Xero. No longer do we maintain a shared google drive folder to keep it in sync. Just send it to Datamolino and it's done.

Cons

Sometimes it detects currencies wrong. Sometimes when I scan receipts with my phone camera it fails to detect the invoice number... but those are just minor annoyances that can be quickly fixed through their site.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Datamolino in our business

Reviewed 2 years ago

Great team, always on hand to help with any issues or questions, they are open to improving their product any way they can.

Pros

Ability to send supplier bills via email. The software is very easy to set up and use, and has matured considerably with great data recognition.

Cons

The team is working on improving the recognition of US vs EU / UK date formats, this is one of the only things we need to manually fix during processing.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Easy, secure, convenient and time-saving

Reviewed 5 years ago
Pros

My receipts don't get screwed up, lost etc. I can easily check if something has already been uploaded and my book keepers can work on my expense claims etc. whenever it suits them. I am in the habit of uploading the minute I get a receipt as it takes seconds. HIhgly recommended

Cons

I guess the pricing is a little off-putting for some but it depends on your needs. Be open minded and don't fear change.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excellent product

Reviewed 4 years ago
Pros

Data Extraction is very good, the software is easy to use, chat support feature is excellent and very responsive. A very good solution.

Cons

I would like to see the software allow the functionality to add a markup to costs for recharge customers from within the software rather than having to do that as a secondary exercise from within in the accounts software application. I also had an issue being able to mark the costs as billable but it seems that is a browser issue rather than Datamolino

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Easy to use and powerful

Reviewed 2 years ago
Pros

Straightforward and powerful system; takes the pain out of entering invoices.

Cons

Extra charges for line-item extraction and multi-currency support may be an issue for some users.