Datamolino Features

Datamolino

Data capture software for invoices, bills and receipts

4.92/5 (36 reviews)

Datamolino Feature Summary

  • OCR - optical character recognition
  • Invoice approval
  • Human-verified data extraction
  • Exports for accounting software
  • Support for multiple file formats
  • Upload via email
  • Sort and filter
  • Direct uploads from clients
  • Comments on files
  • Phone live support
  • Xero and QuickBooks Online integrations
  • Audit trail
  • Invoice sharing
  • Searchable online archive
  • Drag-and-drop upload
  • API
  • PDF and scanned document extractions

Competitor Feature Comparison

API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Alerts/Notifications
Approval Process Control
Audit Trail
Billing & Invoicing
Cash Management
Data Import/Export
Drag & Drop
Expense Tracking
Fraud Detection
Invoice Management
Invoice Processing
Mobile Access
Mobile Alerts
Multi-Currency
Online Invoicing
Project Accounting
Projections
Receivables Ledger
Reminders
Search/Filter
Third Party Integrations
Time & Expense Tracking
Workflow Management
Learn moreCompare App
API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Alerts/Notifications
Approval Process Control
Audit Trail
Billing & Invoicing
Cash Management
Data Import/Export
Drag & Drop
Expense Tracking
Fraud Detection
Invoice Management
Invoice Processing
Mobile Access
Mobile Alerts
Multi-Currency
Online Invoicing
Project Accounting
Projections
Receivables Ledger
Reminders
Search/Filter
Third Party Integrations
Time & Expense Tracking
Workflow Management
Visit WebsiteCompare App
API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Alerts/Notifications
Approval Process Control
Audit Trail
Billing & Invoicing
Cash Management
Data Import/Export
Drag & Drop
Expense Tracking
Fraud Detection
Invoice Management
Invoice Processing
Mobile Access
Mobile Alerts
Multi-Currency
Online Invoicing
Project Accounting
Projections
Receivables Ledger
Reminders
Search/Filter
Third Party Integrations
Time & Expense Tracking
Workflow Management
Visit WebsiteCompare App

Mobile apps

iOS App


1 review

Requires iOS 11.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


6 reviews

Datamolino Feature Reviews

25 reviewers had the following to say about Datamolino's features:

Sue H.

Verified Reviewer

Datamolino is a great add-on which speeds up our Bookkeeping processes

2018-02-28

Pros

Our questions are always answered within minutes and once the initial 'fingerprint' of an invoices has been set up the processing of subsequent invoices are very efficient.

Cons

Being able to report from Datamolino would be useful eg. supplier reporting, though you can do this from your accounting software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
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Anonymous
A verified reviewer
Verified Reviewer

Easy to set up and use

2020-04-07

Good product, worked out more affordable than others and so easy to manage for multi client account.

Pros

The support is excellent, on hand in moments whenever I have had questions The system integrates well with Xero and is easy to negotiate around client folders and to export pdf reports too.

Cons

The only real edit I needed to do once the bill was in Xero was splitting into multiple line items which would be a nice addition.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Robbert S.

Verified Reviewer

Amazingly time saving and user friendly software

2020-05-11

Saved hours in data entry, learns patterns in invoices from suppliers so save even more time on top of automatically reading invoice amounts, dates etc.

Pros

The multiple lines per invoice feature is a life saver

Cons

No complaints with Datamolino, much easier to use than other pieces of software I've used for this type of work

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
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Anonymous
A verified reviewer
Verified Reviewer

Easy to use and powerful

2020-08-19

Pros

Straightforward and powerful system; takes the pain out of entering invoices.

Cons

Extra charges for line-item extraction and multi-currency support may be an issue for some users.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
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Brent B.

Verified Reviewer

An Excellent Tool to Automate Invoice Processing

2020-05-21

The team has taken recommendations and fixed issues almost immediately. I am in Datamolino every single day and can't imagine working without it. The rep I work with directly, [SENSITIVE CONTENT HIDDEN], regularly reaches out to make sure everything is going smoothly and is always looking for ways to improve Datamolino.

Pros

Datamolino has helped expedite and automate invoice management and processing immensely!

Cons

Any issues I've had, the team is very quick to respond and explain or fix the problem. Due to time zone differences, updates may be scheduled while I'm still working, but that has only been an issue once or twice in four months.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
Finance Manager (Accounting company, 11-50 employees)
Verified Reviewer

Effective, efficient and will save you time

2018-02-08

Pros

Customer support is second to none, they really go the extra mile Fast and accurate invoice processing Email address to send invoices to is a big time saver Virtually immediate synchronisation with Xero

Cons

Receipts aren't handled so well and can be slow to process /can fail to process Multi page documents don't always process so easily

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
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Anonymous
Founder (Accounting company, 1-10 employees)
Verified Reviewer

Good clean App

2017-12-04

Pros

Easy to use Does what it says Always good customer support and the documents come through clear and concise

Cons

They could add an expense claim feature where all the bills from a single user for a period like a week or a month can be bundled together as one expense claim and pushed to Xero.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
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Steve S.

Verified Reviewer

Datamolino Accounts Payable Automation

2020-04-20

Pros

Splits our invoices by line item so it's easy to track by cost account and job.

Cons

None that I can think of at this time. The couple times we've had an issue or question, Datamolino has been able to response promptly and make adjustments as needed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
Principal (Accounting company, 201-500 employees)
Verified Reviewer

Support staff - Always ready to help and always very knowledgable

2018-03-14

Pros

The support staff are amazing, their passion to resolve any issues and ensure that customer is happy is key.

Cons

It would be great to have a "cancel" option once the invoices are selected for uploading so that the invoices that don't need to be uploaded aren't.

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
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Jason C.

Verified Reviewer

Excellent product

2018-08-10

Pros

Data Extraction is very good, the software is easy to use, chat support feature is excellent and very responsive.

Cons

I also had an issue being able to mark the costs as billable but it seems that is a browser issue rather than Datamolino

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Marius A.

Verified Reviewer

Has saved us a lot of time!

2018-02-13

Pros

I forward all the invoices I receive to Datamolino and they just appear in Xero.

Cons

Sometimes it detects currencies wrong.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer
Verified Reviewer

Datamolino in our business

2020-04-22

Great team, always on hand to help with any issues or questions, they are open to improving their product any way they can.

Pros

Ability to send supplier bills via email.

Cons

The team is working on improving the recognition of US vs EU / UK date formats, this is one of the only things we need to manually fix during processing.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Margaret C.

Verified Reviewer

Datamolino is our preferred Purchase invoice processor - we love it!

2018-02-08

Pros

We love that duplicates are shown up so that we do not waste time on invoices sent twice by clients and that scanned paperwork that is not an invoice is also put to one side and identified.

Cons

We would like to be able to default our preferred method of calculating tax ie 'send exact tax amount'- we do not want Xero calculating tax

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Daniel O.

Verified Reviewer

Great software for automating manual financial data entry

2020-04-03

Pros

Easily allowing us to upload invoices and take pictures of our receipts for expenses in real-time.

Cons

Don't really have any. It does exactly what it's supposed to

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: GetApp
Helpful?   Yes   No
Read more
Tessa W.

Verified Reviewer

Excellent Support

2018-01-12

Pros

The supplier automation set up is great as once done its even quicker to review and export documents into your account package

Cons

If the resolution of scanned documents is too low then incorrect data can be picked up which can be annoying when having to review and correct docs but then again, its up to you to scan a high res image!!!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
Business Support Manager (Hospitality company, 51-200 employees)
Verified Reviewer

Love this App

2019-05-08

The support team is super responsive and happy to answer any question no matter how obvious or complex, and they will see any issues right through to completion every time even checking back in later to see that everything is still in perfect working order down the line.

Pros

It's very easy to use, very adaptable and works great for my needs.

Cons

I had a glitch when it was pulling the wrong supplier name from an invoice but this was quickly resolved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Steven S.

Verified Reviewer

Datamolino - Does What It Says On The Tin

2020-03-30

As a pub we use them to scrub all our invoices before passing them into Xero.

Pros

Easy To Use and does exactly what it's designed to do.

Cons

The product is easy to use.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Erin  N.

Verified Reviewer

Great product & customer service

2017-12-06

Pros

Really great tool for streamlining and building efficiencies. Fantastic customer service and support.

Cons

Occasional snag when it doesn't pick up the information on an invoice correctly but easily rectified.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Zoe H.

Verified Reviewer

Helps put efficiency into our daily workload

2017-11-24

Pros

It has helped with our internal processes, providing accuracy and efficiency at the book-keeping level.

Cons

I'd like to see some automation on splitting of costs across a split allocation - something i am currently in discussions on.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Tom P.

Verified Reviewer

Great Product, Excellent Customer Service

2020-04-29

I would recommend Datamolino to anyone looking to take the repetitiveness out of manual data entry. I can't praise their customer service enough.

Pros

Fully automated compared to other competitors. Great UI.

Cons

I switched for a time to try and safe money but ended up coming back to these guys as the other software increased my workflow due to lack of automation.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer
Verified Reviewer

Your Virtual Automated Bookkeeper

2020-08-14

Highly recommended if you want to save time on invoice entry.

Pros

It allowed us to focus on building the business and creating better product rather than bookkeeping and entering invoices. It's fast, accurate and has many features that beat all the competition.

Cons

Any issues that we have had have been dealt with quickly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Claire W.

Verified Reviewer

Can't recommend enough!

2018-01-19

Pros

As I don't generate my invoices from QuickBooks, I needed a software that can take my invoices, gather all of the relevant information and format this correctly into QuickBooks.

Cons

.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Tim P.

An intelligent approach to document recongition

2019-03-08

Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt "email to bill" option which is invaluable if you have large document volumes or complex supplier setups.

Pros

Datamolino's "fingerprint" approach to establishing new suppliers works really well. You engage with real people and you can converse with them to get the standard setup to exactly what you want. The team is responsive and customer service is excellent. You don't have to compromise or work around the limitations of AI or computer generated document recognition, which his really helpful.

Cons

The integration with other XERO apps wasn't always seamless, but the potential with, for example, ApprovalMax is huge if you persevere.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
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Mireya Z.

Verified Reviewer

Datamolino is a great Organizing Software

2020-05-21

Its been great! Highly recommend the service!

Pros

Very easy to use and helps us organize our accounts payable accounts.

Cons

Proofreading can take a bit sometimes but its worth it as the software wants to make sure the documents are not duplicated.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer
Verified Reviewer

Datamolino is the best!

2017-10-20

Pros

A good pricing model means its cheap to use, and it can process sales invoices too. The support is probably the best I have come across with any Xero add-on.

Cons

The hardest thing about recommending it to clients is that they often haven't heard of it, but have heard of their competitors so assume their competitors are better. However, the name is becoming more and more prominent, and with recent recognition from Xero, as one of just nine XeroHQ integrated apps, I believe their brand will continue to get stronger and stronger.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more