Most popular features of all Finance & Accounting apps
Requires iOS 11.0 or later. Compatible with iPhone, iPad, and iPod touch.
25 reviewers had the following to say about Datamolino's features:
Pros
Our questions are always answered within minutes and once the initial 'fingerprint' of an invoices has been set up the processing of subsequent invoices are very efficient.
Cons
Being able to report from Datamolino would be useful eg. supplier reporting, though you can do this from your accounting software.
Rating breakdown
Time used: 1-2 years
Frequency of use: Daily
Likelihood to recommend
Good product, worked out more affordable than others and so easy to manage for multi client account.
Pros
The support is excellent, on hand in moments whenever I have had questions The system integrates well with Xero and is easy to negotiate around client folders and to export pdf reports too.
Cons
The only real edit I needed to do once the bill was in Xero was splitting into multiple line items which would be a nice addition.
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
Saved hours in data entry, learns patterns in invoices from suppliers so save even more time on top of automatically reading invoice amounts, dates etc.
Pros
The multiple lines per invoice feature is a life saver
Cons
No complaints with Datamolino, much easier to use than other pieces of software I've used for this type of work
Rating breakdown
Time used: 1-2 years
Frequency of use: Weekly
Likelihood to recommend
Pros
Straightforward and powerful system; takes the pain out of entering invoices.
Cons
Extra charges for line-item extraction and multi-currency support may be an issue for some users.
Rating breakdown
Time used: Less than 6 months
Frequency of use: Weekly
Likelihood to recommend
The team has taken recommendations and fixed issues almost immediately. I am in Datamolino every single day and can't imagine working without it. The rep I work with directly, [SENSITIVE CONTENT HIDDEN], regularly reaches out to make sure everything is going smoothly and is always looking for ways to improve Datamolino.
Pros
Datamolino has helped expedite and automate invoice management and processing immensely!
Cons
Any issues I've had, the team is very quick to respond and explain or fix the problem. Due to time zone differences, updates may be scheduled while I'm still working, but that has only been an issue once or twice in four months.
Rating breakdown
Time used: Less than 6 months
Frequency of use: Daily
Likelihood to recommend
Pros
Customer support is second to none, they really go the extra mile Fast and accurate invoice processing Email address to send invoices to is a big time saver Virtually immediate synchronisation with Xero
Cons
Receipts aren't handled so well and can be slow to process /can fail to process Multi page documents don't always process so easily
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
Pros
Easy to use Does what it says Always good customer support and the documents come through clear and concise
Cons
They could add an expense claim feature where all the bills from a single user for a period like a week or a month can be bundled together as one expense claim and pushed to Xero.
Rating breakdown
Time used: 6-12 months
Frequency of use: Weekly
Likelihood to recommend
Pros
Splits our invoices by line item so it's easy to track by cost account and job.
Cons
None that I can think of at this time. The couple times we've had an issue or question, Datamolino has been able to response promptly and make adjustments as needed.
Rating breakdown
Time used: 1-2 years
Frequency of use: Daily
Likelihood to recommend
Pros
The support staff are amazing, their passion to resolve any issues and ensure that customer is happy is key.
Cons
It would be great to have a "cancel" option once the invoices are selected for uploading so that the invoices that don't need to be uploaded aren't.
Rating breakdown
Time used: 1-2 years
Frequency of use: Weekly
Likelihood to recommend
Pros
Data Extraction is very good, the software is easy to use, chat support feature is excellent and very responsive.
Cons
I also had an issue being able to mark the costs as billable but it seems that is a browser issue rather than Datamolino
Rating breakdown
Time used: Less than 6 months
Frequency of use: Weekly
Likelihood to recommend
Great team, always on hand to help with any issues or questions, they are open to improving their product any way they can.
Pros
Ability to send supplier bills via email.
Cons
The team is working on improving the recognition of US vs EU / UK date formats, this is one of the only things we need to manually fix during processing.
Rating breakdown
Time used: 2+ years
Frequency of use: Monthly
Likelihood to recommend
Pros
We love that duplicates are shown up so that we do not waste time on invoices sent twice by clients and that scanned paperwork that is not an invoice is also put to one side and identified.
Cons
We would like to be able to default our preferred method of calculating tax ie 'send exact tax amount'- we do not want Xero calculating tax
Rating breakdown
Time used: 2+ years
Frequency of use: Weekly
Likelihood to recommend
Pros
Easily allowing us to upload invoices and take pictures of our receipts for expenses in real-time.
Cons
Don't really have any. It does exactly what it's supposed to
Rating breakdown
Time used: 6-12 months
Frequency of use: Daily
Likelihood to recommend
Pros
The supplier automation set up is great as once done its even quicker to review and export documents into your account package
Cons
If the resolution of scanned documents is too low then incorrect data can be picked up which can be annoying when having to review and correct docs but then again, its up to you to scan a high res image!!!
Rating breakdown
Time used: 6-12 months
Frequency of use: Daily
Likelihood to recommend
The support team is super responsive and happy to answer any question no matter how obvious or complex, and they will see any issues right through to completion every time even checking back in later to see that everything is still in perfect working order down the line.
Pros
It's very easy to use, very adaptable and works great for my needs.
Cons
I had a glitch when it was pulling the wrong supplier name from an invoice but this was quickly resolved.
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
As a pub we use them to scrub all our invoices before passing them into Xero.
Pros
Really great tool for streamlining and building efficiencies. Fantastic customer service and support.
Cons
Occasional snag when it doesn't pick up the information on an invoice correctly but easily rectified.
Rating breakdown
Time used: 6-12 months
Frequency of use: Daily
Likelihood to recommend
Pros
It has helped with our internal processes, providing accuracy and efficiency at the book-keeping level.
Cons
I'd like to see some automation on splitting of costs across a split allocation - something i am currently in discussions on.
Rating breakdown
Time used: 1-2 years
Frequency of use: Daily
Likelihood to recommend
I would recommend Datamolino to anyone looking to take the repetitiveness out of manual data entry. I can't praise their customer service enough.
Pros
Fully automated compared to other competitors. Great UI.
Cons
I switched for a time to try and safe money but ended up coming back to these guys as the other software increased my workflow due to lack of automation.
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
Highly recommended if you want to save time on invoice entry.
Pros
It allowed us to focus on building the business and creating better product rather than bookkeeping and entering invoices. It's fast, accurate and has many features that beat all the competition.
Cons
Any issues that we have had have been dealt with quickly.
Rating breakdown
Time used: 2+ years
Frequency of use: Daily
Likelihood to recommend
Pros
As I don't generate my invoices from QuickBooks, I needed a software that can take my invoices, gather all of the relevant information and format this correctly into QuickBooks.
Cons
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Rating breakdown
Time used: Less than 6 months
Frequency of use: Monthly
Likelihood to recommend
Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt "email to bill" option which is invaluable if you have large document volumes or complex supplier setups.
Pros
Datamolino's "fingerprint" approach to establishing new suppliers works really well. You engage with real people and you can converse with them to get the standard setup to exactly what you want. The team is responsive and customer service is excellent. You don't have to compromise or work around the limitations of AI or computer generated document recognition, which his really helpful.
Cons
The integration with other XERO apps wasn't always seamless, but the potential with, for example, ApprovalMax is huge if you persevere.
Rating breakdown
Time used: 1-2 years
Frequency of use: Occasionally
Likelihood to recommend
Its been great! Highly recommend the service!
Pros
Very easy to use and helps us organize our accounts payable accounts.
Cons
Proofreading can take a bit sometimes but its worth it as the software wants to make sure the documents are not duplicated.
Rating breakdown
Time used: 1-2 years
Frequency of use: Weekly
Likelihood to recommend
Pros
A good pricing model means its cheap to use, and it can process sales invoices too. The support is probably the best I have come across with any Xero add-on.
Cons
The hardest thing about recommending it to clients is that they often haven't heard of it, but have heard of their competitors so assume their competitors are better. However, the name is becoming more and more prominent, and with recent recognition from Xero, as one of just nine XeroHQ integrated apps, I believe their brand will continue to get stronger and stronger.
Rating breakdown
Time used: 1-2 years
Frequency of use: Daily
Likelihood to recommend
