DocStar AP Automation Pricing, Features, Reviews & Comparison of Alternatives

DocStar AP Automation

Document Management and Accounts Payable Automation Software

4.5/5 (4 reviews)

DocStar AP Automation overview

What is DocStar AP Automation?

DocStar AP Automation is an accounts payable (AP) automation solution offering automated invoice capture, form recognition, invoice separation, and data extraction, optical character recognition (OCR), one-click batch validation, invoice-matching, purchase requisition, routing & approval workflows, custom calculations, graphical dashboards, customizable reporting, and more. The solution is suitable for use across all industries, including financial services, banking, insurance, legal, real estate, healthcare, education, manufacturing, and nonprofit.

Invoices and supporting documents are automatically captured and indexed by DocStar AP Automation from email, fax, or scan, whether single or high volume. Intelligent data capture, optical character recognition (OCR), and barcoding allow users to search for and retrieve documents from any location or device. Distinct invoices from a batch scan or import are separated by the built-in ‘advanced recognition technology’, key index fields are identified and data from these is captured automatically, and the system can progressively learn to recognize invoices from different vendors and route these according to special rules. Invoice matching and other workflows can be customized using the drag-and-drop graphical workflow designer, and stakeholders receive real-time workflow alerts and can monitor the progress of invoices through the workflow dashboard.

DocStar AP Automation also integrates with a range of enterprise resource planning (ERP) systems, including Microsoft Dynamics, Infor, and Epicor, allowing users to synchronize data between systems. Users get real-time updates, ability to retrieve data from the ERP with a single click, reduced duplicate data entry and associated errors, automated data validation and 2 and 3-way matching, invoice data automatically pushed to the ERP system, and more.


Pricing options
Value for money
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Business size



United States, Australia, Canada, United Kingdom

Supported languages

English, Spanish
DocStar AP Automation screenshot: DocStar ECM AP Automation is an accounts payable automation solution with built-in automated data extraction, form recognition, invoice separation, and moreDocStar ECM DemoDocStar AP Automation screenshot: Automatically extract information from invoices using optical character recognition (OCR) and intelligent data capture.DocStar AP Automation screenshot: Easily look up AP invoices along with key metadata, workflow approvals and history.DocStar AP Automation screenshot: Invoices can be retrieved with one click from your integrated accounting application.DocStar AP Automation screenshot: The graphical workflow designer is easy to customize. The process shown works with intelligent data capture to match invoices against a PO.

DocStar AP Automation reviews


Very good

Value for money
Ease of use
Customer support
Neil Baier

FINALLY a software company that OVER delivers on their promises!

Used daily for 2+ years
Reviewed 2016-12-02
Review Source: Capterra

We have had nothing but EXCELLENT results and service with DocStar. We have realized a positive ROI by automating our payables processes - much lower time to process invoices PLUS we have avoided thousands of dollars in late fees. Most importantly, DocStar's customer service has been TOP NOTCH...although to be fair, we hardly ever have to call them since the solution is so stable. I would HIGHLY recommend DocStar to any company looking to automate their AP will not be disappointed!!

Ease of use, great functionality, stable platform, solid ROI

NOTHING - wouldn't change a thing!

Response from docSTAR

Thank you for the review Neil. We are delighted to hear that you have had such a great experience with our company and that automating your accounts payable process continues to deliver such a terrific ROI for your business.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Gaylynn Peterson

easy to use and teach other how to use the software.

Used weekly for 2+ years
Reviewed 2018-02-12
Review Source: Capterra

it fast and easy to access old client files

Fast Retrieval of documents and easy set up and configuration. on need to install on local user's computer.

importing and merging of existing is a challenge but can be done if you create a whole new document.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 8/10

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Marsha Johnson

I like that it allows us to store and retrieve docs and remotely and wherever I work

Used daily for 6-12 months
Reviewed 2017-09-07
Review Source: Capterra

Well the benefits are that it assisted my sales activities, and client follow ups because I was able to work remotely as I was able to retrieve my information anywhere at anytime. I was able to share documents with my team and we were able to collaborate though we were not in office.

Before we were not able to store and manage any document remotely from anywhere we were on my tablet or phone and at times I wasn't able to use my work laptop. And also that it integrates seemlessly with ERP tool. I am able to plan better and my pipeline is affected as I can manage this also

Response from DocStar

Thank you for your review Marsha. We are so happy that you're finding good value with our AP automation solution.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 8/10

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Thomas Forbes

docSTAR is the easiet to use

Reviewed 2014-10-16
Review Source: Capterra

I have had docstar document management system for over 15 years in my townships offices and it not only saves us time, money and space it makes locating all of our document, large and small, very easy in seconds. We also use it for our A/P and locating assets within the township. docstar integrates with our GIS systems and makes it very easy to locate documents, permits and any assets with a click of a button. As I remember the overall installation plan took only a hours and the cost plan worked great with our supervisors budget.

Response from docSTAR

Thank you for your review Thomas and we're very happy that you're still satisfied with your investment in our document management software.

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Customer support

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DocStar AP Automation pricing

Pricing options
One time license
View Pricing Plans

Pricing information is available on inquiry.

DocStar AP Automation features

Accounting Integration
Activity Dashboard
Audit Trail
Customizable Reporting
Invoice Processing
Real Time Data
Third Party Integration
Workflow Management

Accounting Management (164 other apps)
Automatic Notifications (148 other apps)
Billing & Invoicing (167 other apps)
Compliance Management (160 other apps)
Data Import/Export (152 other apps)
Electronic Payments (149 other apps)
Expense Tracking (148 other apps)
Financial Analysis (115 other apps)
Invoice Management (213 other apps)
Multi-Currency (143 other apps)
Reporting & Statistics (218 other apps)

Additional information for DocStar AP Automation

Key features of DocStar AP Automation

  • 2-way API
  • Audit trail
  • Automated capture from multiple sources
  • Automated entity/company routing
  • Automated forms recognition
  • Automated invoice data extraction
  • Automated invoice separation
  • Automated vendor based routing
  • Business rule enforcement
  • Custom calculations
  • Custom validations
  • Customizable invoice matching workflow
  • Document lifecycle management
  • Drilldown reports
  • Duplicate invoice checking
  • Graphical dashboards
  • Graphical, drag-and-drop workflow designer
  • LDAP/Active Directory integration
  • Multi-field search
  • One-click ERP-integrated retrieval
  • One-click batch validation
  • Optical character recognition (OCR)
  • Predefined AP reports
  • Productivity reports
  • Purchase requisition workflow
  • Real-time ERP data access
  • Report designer
  • Retention periods based on document types
  • Routing & approval workflow
  • Support for all file types
  • Travel & expense form workflow
  • User action tracking
View All Features


Vendor invoices can be received from multiple sources, and company documents in a range of file formats can be managed, including PDFs, office documents, JPEGs, TIFFs, audio files, video files, CAD files, and more.

Documents can be retrieved with one click using context-sensitive information within the ERP window.

The invoice matching workflow can be customized, and invoices can be validated against purchase order and receipt data in real time.

Data is automatically extracted from invoices, through identification of key index fields and optical character recognition (OCR) technology.

One-click batch validation and automatic “jump to” validation on individual invoices means users are only required to validate items which specifically need their attention.