Bellwether Purchasing Features List

Bellwether Purchasing

The Best Purchasing & Inventory Software or your money back!

4.64/5 (25 reviews)

Bellwether Purchasing Feature Summary

  • Create POs - Standard or blanket
  • Receiving - 2 way match
  • Modify, view, and print POs
  • Historical reporting - Export to Excel or PDF
  • Approvals with email notifications
  • Requisitioning (Purchase requisitions)
  • RFQ creation
  • Issue RFQ to multiple vendors
  • Vendor secure online bidding portal
  • Manage inventory at one or more locations
  • Set and alert on inventory reorder points
  • Invoicing - 3 way match
  • Export invoice data to AP software
  • IT Asset Tracking
  • Online Catalog
  • Receiving
  • Inventory Tracking
  • Labeling
  • Search Functionality
  • Status Reporting
  • Order Confirmation
  • Asset Management
  • Cataloging
  • Allocation of Purchases
  • PunchOut Ordering
  • Contract Management

Bellwether Purchasing Features In Depth

ePMX Requisitions

ePMX's Requisition Software module ( e-requisition software ) completely automates the on-line requisitions entry (electronic requisitions) and approval process. Most importantly, it's designed to be user-friendly and incredibly easy to use. Key benefits:

  • Individual users or departments can requisition items directly from on-line catalogs or in free-form mode.
  • Requisitions can be imported directly from ePMX's Purchase Order System Inventory Module for items at or below their reorder points.
  • Purchase requisitions can be printed or transmitted in a paperless environment.
  • A multi-level, on-line approval process prevents items from being ordered without necessary approvals.
  • On-line status inquiry and printed status reports make it easy to track the progress of requisitioned items, including expected delivery dates, back-order conditions and assigned buyers.
  • ePMX's Requisition Software shows which requisitions are on hold awaiting approval; approved but not ordered;and ordered but not received.
  • Historical reporting available to download as a PDF or Excel file.

ePMX Request For Quotation

Key benefits of ePMX e-Procurement request for quotation software:

  • Create a Request for Quotation (RFQ) from an existing requisition using ePMX's sourcing software, or simply enter your bid items and selected vendors.
  • Print, fax or e-mail completed RFQs to selected vendors.
  • ePMX's sourcing software automatically converts the original RFQ and the successful vendor's bid information into a Purchase Order and pending review will launch order.
  • A variety of bid analysis reports and inquiries simplify the selection process. You can review bids online or on the printed Bid Analysis Report. ePMX's e-procurement software displays bid information for each line item, grouped by RFQ, commodity, item, vendor, buyer or date range.
  • ePMX's eprocurement software RFQ status inquiry gives you up-to-the-second tracking of bids, including: o Vendor's bid information o The successful vendor receiving the bid and the final purchase order. o Detailed status report information on all RFQs entered into the system and the Purchase Order to which they were converted. o Data on open or closed RFQs organized by RFQ, vendor, item, commodity, buyer and date required.

ePMX Purchasing

Key benefits:

  • Quickly create purchase orders from requisitions, RFQs, and previous purchase orders.
  • You can create blanket orders for specific items or general categories (such as office supplies) without specifying quantities, unit prices or delivery dates.
  • For repeat purchases, the process is even faster. ePMX maintains detailed historical information on all previous orders and gives you a variety of search options for locating and listing these orders.
  • Modify, view, and print POs or speed up the process by emailing directly to the vendor. You specify which vendors can be emailed.
  • You can process multiple invoice types and contracts including prepaid, credit memo and debit memo invoices with this robust Purchase Order Management System.
  • Search function allows you to search vendors and items as you create the purchase order. Select from default field names or create your own.
  • Enter up to 30,000 characters of free-form Purchase Order instructions on each purchase order.
  • A complete set of management reports lets you analyze your total purchases by vendor, commodity, item, job, account, project, buyer and much more-over any time period.

ePMX Receiving

Key benefits of the ePMX's e-purchasing software for receiving:

  • ePMX's e-procurement software's Quick Entry feature automatically generates quantity received counts for all open items on a purchase order. Confirm or modify to indicate partial shipments or quantity rejected.
  • For partial shipments, ePMX lets you enter multiple receipts for a single Purchase Order. You can even enter different units of measure from the Purchase Order- ePMX will do the conversion for you!
  • ePMX automatically updates the status of open purchase orders as you enter material receipts. Inventory balances are also updated for users who have installed the Inventory module.
  • ePMX updates vendor performance statistics based on your receipt entry.
  • The module includes a complete set of ready-to-use expediting reports that tracks open orders and analyzes receiving information including order status, open vs closed, overdue, vendor delivery and quality performance, and accounts payable.

ePMX Inventory

Key benefits of the ePMX inventory management software:

  • ePMX's integrated tracking system automatically updates on-order inventory balances when you create a purchase order and updates on-hand balances when those items are received.
  • The system keeps an up-to-the-second status of all inventoried items and current stock levels at multiple warehouse locations automatically creating requisitions for items below predefined minimum stock levels (in conjunction with ePMX Requisitions module)
  • Full statistical inventory control, including reorder point, reorder quantity and minimum and maximum stock levels. ePMX tracks which items are taken and by whom, letting buyers know when and how much to order.
  • Detailed tracking and analysis by department, consumer, project, general ledger charge account and date range.
  • Easy handling of issues, returns, receipts, adjustments and transfers between warehouses-all on a single inventory transaction screen. Up-to-the-second on-order and on-hand inventory balances at a single warehouse or all warehouses.
  • The module prints bar code labels for your inventory items allowing you to scan inventory issues, receipts, serial numbers, returns and physical inventory counts.
  • Inventory Reports let you review inventory balances, analyze the value of your on-hand inventory and track usage history, balances, and costs.
  • Physical Inventory Worksheet of working document to facilitate a fast and accurate inventory count.

ePMX Asset Manager

Key benefits of the ePMX Asset Manager software:

  • Efficient asset tracking records location and other details for all fixed assets, stock, inventory, and portable items.
  • Utilizing the latest technology (smartphones, tablets, scanners, etc.) you can record new, missing and moved items to update the system
  • Check-out system allows you to track which employees are using what equipment and assign due dates
  • For fixed assets: Attach owner's manuals, pictures, notes and more to your service records, and then look them up again in one place whenever you need.

ePMX Invoice

Key benefits of the ePMX Invoice Reconciliation Purchase Order software:

  • Invoice Reconciliation - Simply enter the Purchase Order number into ePMX's Invoice Entry screen and ePMX immediately creates the complete invoice from the Purchase Order program and receipt information already in the Purchase Order system-all within a paperless purchasing mode.
  • ePMX's invoice data can then be passed to your accounts payable system for payment
  • During invoice entry, you can override system-generated invoice dollar amounts and the system immediately alerts you if the dollar discrepancy falls outside your user-defined tolerances.
  • ePMX's paperless procurement software automatically calculates sales tax where applicable.
  • ePMX immediately alerts you if freight charges are not authorized on the invoice.
  • You can automatically allocate freight charges and taxes to predefined expense accounts or prorate over the invoice line amounts.
  • You can implement an approval process to Invoice processing to capture any potential inconsistencies with the Invoice and the original Purchase Order.
  • Generate detailed accounts payable reports including: the Unmatched Receipts Report, the Approved Invoice Report, and the Accounts Payable Distribution Account Report.

ePMX Contract Management

Key benefits of the ePMX Contract Management software:

  • Powerful and flexible contract management module handles all the contract documenting process.
  • Provides spend tracking against contracts, expiration alerts, and a centralized repository.
  • Each vendor will have a unique login to view information pertaining to them
  • Help organizations control wasteful spending and satisfy their regulatory and organizationalcompliance requirements.
  • Data collection allows you to assess factors that lead to high volume of sales and eliminate those not working in your favor.
  • Easily manage multiple contracts simultaneously to ensure the flow of business is proceeding according to the terms of the contract.

ePMX Punch Out / Supplier Network Module

One way to streamline processes among e-procurement users is the ePMX Punch Out Module. Forward thinking suppliers and vendors are creating powerful opportunities by adapting the way they present their products to buyers within e-procurement environments that all work to enhance the profits of SMBs.

Increased demands on purchasing departments to improve their spend management have created more opportunity for supplier networks. These purchasing systems allow purchasers to consolidate all supplier catalogs into one central location and manage spend more effectively. And this is where ePMX Punch Out Module steps in.

Basically, the ePMX Punch Out Module is a cloud-based module that makes up one part of entire eprocurement suite. The ePMX Punch Out Module connects to your vendor’s online catalogs and databases through transfer protocols that you access through the ePMX system. This process streamlines everything into just a few clicks. First you select your items and software brings the data back into the ePMX system with appropriate pricing and quantities thus creating a requisition. After obtaining the necessary approvals, viewable from any mobile device or tablet with internet access, it takes one more click to create and push-out the purchase order to the vendor. There are other more traditional ways to view catalogs, create requisitions, purchase orders, and relay the information back to the vendor, but for buyers looking to streamline the process in the most user-friendly way, the ePMX Punch Out is a “must-have” tool.

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Invoice Management (153 other apps)
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Real Time Data (88 other apps)
Receiving (86 other apps)
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Competitor Feature Comparison

Bellwether Purchasing Feature Reviews

16 reviewers had the following to say about Bellwether Purchasing's features:

Anoosha Devanaboina

having good experince while using this product

2017-10-11

Great CS and response. Great on willingness to hear and work on improvements. Lots of opportunity for further improvement in functionality and use. Decent value for the money however some missing functions keep to close

Pros

it Eliminates our out of control manual purchasing process. No more paper!

Cons

On the downside, most of the challenges experienced with e-procurement emanate mostly from the supplier and not the company but can have an effect on the procurement process. Training cost may be high.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Phil Lukomski

This product fit our needs well both from capability and price point perspectives

2015-12-16

Setting up each module took some time but there were no real hitches.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
RENEE WITHERS

ePMX REVIEW

2015-12-15

this enabled us to standardize all the prison systems in LA & allows us to pull reports for any agency at any given time

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Sean Moriarty

This product overwhelmingly should be rated "Best in the Industry" for what it provides for its cost

2009-02-19

This product overwhelmingly should be rated "Best in the Industry" for what it provides for its costs.

Pros

Easy to use and navigate. Robust data warehouse.

Cons

I have not come across any cons to the product as of yet.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
MiKayla Henry

Bellwether saves me tons of time every single day.

2018-01-25

Pros

Bellwether is much easier to navigate than our old system.

Cons

I would like to see a custom notification feature added so I can control alerts about what items need to be approved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from Bellwether Software


MiKayla
Thank you for your comments on how much time Bellwether saves you!
Our support team reached out to you to walk you through how you can be notified of pending approvals.
Kevin

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Nic de Herrera

Excellent customer service, quick response time, easy software to navigate.

2018-01-24

Pros

Easy transition from our old software, easy to add new vendors and items. Receiving orders is easy and uploading packing slips is very quick.

Cons

I can't see requisitions by other users which sometimes makes it hard to see if something I need to order has already been requested by someone else.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Bellwether Software


Nic,
Thank you for the great endorsement!
Please contact your admin. They can change your personal setting to see all requisitions submitted.
Kevin

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Debra Long

This is a dependable, cost-effective product with many available options to suit business needs.

2015-12-15

As with any purchasing and asset tracking system, it requires users to take the time to enter in the necessary information; this can be a hurdle to personnel using the system when they feel they don't have the time to properly enter in the data. There are some glitches to the lookup features and there needs to be a better way to remove incorrect or bad records.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Alexei Frutig

Bellwether has sped up our ordering and receiving process tremendously.

2018-01-25

Pros

Any time we need something ordered quickly, Bellwether helps us order it immediately without any issues.

Cons

I would like to see a feature added that notes a requisition as high priority, thus alerting those in charge of approving it that such a requisition has been placed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Bellwether Software


Alexei!
Thank you very much for the praise for Bellwether!
Kevin

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Gina Hatchett

My 2 Cents

2016-11-08

I also wish the catalog search feature was a little more intuitive.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Preston Zhang

Our ordering process is a lot smoother since we started using Bellwether.

2018-01-25

It's much easier to use than our old software and saves me time every day.

Pros

Adding vendors in Bellwether who we've never worked with is really easy.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from Bellwether Software


Preston,
Thank you for the awesome review of Bellwether!
Kevin

Read more
Kevin Ballard

The Bellwether software is the most complete inventory software I've ever used.

2018-01-25

Pros

Learning Bellwether was very easy.

Cons

I want to be able to see what everyone at the company has put into the system from the time the requisition is made until it's been received.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Bellwether Software


Kevin
Thank you for very much for the 5 star ratings.
Please contact you admin to gain permission to see all requisitions, PO's, and received items.
Kevin

Read more
Toni Balla

Bellwether Epmx software

2010-01-21

I would recommend this to companies that want to get their spending under control.

Pros

works great for purchasing controls. Great Support staff that are willing to find a way to make a good fit. This is a great tool to help managers realize their budgets.

Cons

Time realization when you are going from no system to utilizing a system...education and ongoing addition time required to make it work.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from Bellwether Software


Bellwether Corp appreciates the challenge for some to convert from their paper purchasing system to a fully integrated SaaS model. Bellwether continues to strive to develop intuitive, user-friendly solutions for those of varying software/computer comfort levels while providing the capabilities needed by its customers.

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Ryan Mettetal

Bellwether was easy to set up and easy to use.

2018-01-25

Pros

They were available to help any time we had questions while implementing the software.

Cons

Sometimes I'll place a requisition for something that has already been requested, but since I can't see other people's orders I can't see that I'm duplicating a request that's already been made.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Bellwether Software


Ryan,
Thank you for the perfect rating for Bellwether!
Please contact your admin for permission to see requisitions submitted by other users.
Kevin

Read more
Axel Perez

The bellwether software is the best!

2018-01-25

Pros

We order from the same vendors most of the time, and bellwether stores all of their information for us so it only takes me a couple minutes to request many items.

Cons

I would like to be able to see what other requisitions have been made by people at my company, rather than just my own requisitions.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Bellwether Software


Axel,
Thank your for the great review for Bellwether.
Please contact you admin for permission to see requisitions submitted by other users.
Kevin

Read more
Kelly Williams

Customer service is outstanding

2016-04-11

I scheduled a demo and went through the program with Travis Neville during which time we discussed our needs and how their program would need to be altered to fit those needs.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Dawn Allen

Best program for the money. Support is great and people are wonderful.

2009-02-19

Best program for the money. Support is great and people are wonderful. Great company to do business with.

Pros

This is easy for users to learn.

Cons

My only issue is I have had to get the IT department to do upgrades. New ePMX will take care of that.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more