Expensify vs DATABASICS Time & Expense Comparison

Take photos of receipts and it automatically identifies the vendor, $ amount, and sometimes auto-categorizes. It pulls in bank and credit card feeds to generate expense reports with minimal manual work.

Sometimes the reports get auto-submitted before I'm ready to submit. It requires more backup than is often necessary.

+ User friendly + Keeps you updated on the status of an expense report + Easily upload receipts/proof of purchase with your expense reports + Saves paper! + Saves time!

It does exactly what it should, efficiently and easily!

I like how many different policies you can have. We have over 10 tradeshows and I can categorize all my expenses for each tradeshow. Very easy to use and the app is great as well.

It use to categorize my receipts automatically based on history of categorizing. I miss that feature.

I love that Expensify enables the picture taking to create the expense and interpret what that picture says. That is software saving me time versus having to manually enter things like many expense reimbursement apps.

I believe you should be able to edit expenses even if it is not on a report. Editing should be available no matter what the context.

Scanning of receipts via mobile device and automate the creating of an expense item Ease of use Time saver! Keep track on your expenses from your mobile device in real time Paperless

Occasionally scanning takes a long time to complete Limited expense categories in the free version

I love how easy it's to submit my monthly expenses for approval and avoid not needed back and forth for clarifications since there are the right fields in place and everything is well structured. Using Expensify is so much easier compared to my experience handling expenses in previous companies.

It was a challenge to get how it works the first month I did it. I believe there was 1 or 2 onboarding popups which helped to start but I still needed to consult with my manager. I am not sure if more detailed onboarding is something that my company should've set up and such option exists in Expensify or not.

it's simple to add expenses and upload receipts

submitting the expense was hard to find initially but i got used to it with time

Expensify it easy to use. I like using the app on my iPhone to take pictures of my credit card receipts and use those pics in my reports.

The problems I've had are sometimes I will upload a receipt and it will show that it is in the system, but as much as a week later it will disappear. This has happened several times. On a couple of occasions I have thrown away my paper receipt and that has turned into a real issue. I have also had problems split up charges on my receipt when some are personal and some are business.

Expensify is in my opinion the best expense option on the market. It is so easy to use and makes expense reports a breeze.

Not really anything I dislike about expensify, but what I like the least, is I wish the software was a little smarter and able to match expenses if the receipt date is a day or two off from the billing date.

- Email Receipt Forwarder - Rules that you can configure to automatically handle different assignment automation - User Interface and Experience is very easy - Easy to use mobile application

OCR technology is not totally there. This isn't a dig on Expensify, but you still need to review your receipts and any that were detailed by the scanning tool.

It is great for on-the-go expense reporting. It gives the ability to upload a receipt in real time.

There can be issues daily but customer service is there to help you out.

Anyone that has a basic understanding of technology can just load the app and use it to submit reports.

While Expensify is super user friendly for end-users, the admin side of things is severally lacking. There are very few functions and configurations that can be made on the admin side. Also, the direct integration with QuickBooks Online is great and easy to use, but adding accounts in QuickBooks Online sometimes automatically adds accounts to certain expense policies in Expensify, but not all policies....

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An easy way for corporate expense tracking and reporting. UI is very simple and intuitive. You can do it on the go which is convenient. I really appreciate how smooth and easy it is to update, upload, claim your expenses. Especially comapred to some large systems like SAP.

Some features are still missing, the automatic sync between credit card and Expensify could work better. You still have to do a lot manually.

The software is just as easy to use on the app as it is online. I feel that it is pretty intuitive; not much training needed to get individuals onboarded. I also appreciate the approval process setup.

The only real issue I'm come across so far is that there are time where I need to put merge multiple expense reports. It would be nice if you could start on the summary expense as the template (the one where you see the summary of all the expenses and their category) instead of starting in the individual expense entry. Also, it'd be nice to have easier functionality around adding multiple receipts for one expense entry.

It's easy to use from their app and love the credit card sync feature. This allows you to connect expense in real time.

The customer support is the worst. I have not gotten a response in over 25 minutes after talking with someone about my issue.

The technology is very smart and senses expense receipts and automatically fills out the reports. Easy to use and excellent for time saving.

The software is slow and it's a bit hard to navigate through it at first but with some playing around in the software it's easy to figure out.

I really like how easy it is to upload pictures of receipts and then Expensify handles the rest. It parses data from receipts very accurately and I usually don't have to make many corrections.

The only complaint I have is that if you accidentally create a report I haven't been able to figure out how to delete them so I sometimes end up with an empty report hanging around in my account.

By far the best part about the software is the simplicity and performance of the website. Everything is lightning fast and the UI is very intuitive and simple. All the basic features are included, from expense categorization, itemization, mileage calculation, receipt scanning, etc. The receipt scanning in particular is great since it will automatically scan for relevant data and input the fields in for you. The mobile app performance is also quite good and is frequently updated.

The receipt scanning is great ... when it works. Sometimes it will take a LONG time to scan and doesn't scan the receipt correctly. It would be nice to be able to see different expense report views, i.e. by expense type or calendar view.

Easy to get started and simple to use. Much better than Concur at interfacing with QB. If it wasn't for the more robust interface tool, I wouldn't be using it at all.

Near zero support. Only option is a online chat and it takes them hours to respond. You can't call anyone to get a simple question answered. Very frustrating. Very limited credit card issuer import. If your bank is not on the list you have to manually configure and it won't let you split a single import and parse out to cardholders after importing transactions. You have to send each user their own card transaction file and they must upload individually. Receipts and expense items disappear without explanation sometimes and you must reload them.

I love the convenience of being able to submit work expenses for reimbursement in multiple categories and under different reimbursement schemes. The software facilitates automatic generation of reports and offers automatic submission as well, so I don't have to worry about categorizing or submitting my reports by month, pay period, etc. That can all be customized and automated. It also keeps track of the current reimbursement schemes offered by my company (i.e. current mileage reimbursement rates) so I don't have to manually keep track of that or enter it each time.

Because there are so many features to the software and customizable options, it loses a bit of the "user friendly" aspect. It also throws a lot of flags on certain expenses that I submit due to rules in the app that don't apply to that category of expenses (i.e. receipts are required for all expenses, but when I'm submitting a mileage expense, a receipt is not applicable). In order to take full...

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We love Expensify, it’s so easy to use and how streamlined our expense reporting process a ton!

Honestly, I can’t really think of anything wrong with Expensify, we love it!

Made expense reporting relatively easy.

I hated that the ceo used my email for political emails. I feel like it was abuse of my private information

It's really easy to use, when it works. Charges on my business credit card are automatically picked up as business expenses. If I have an expense I can take a picture of the receipt and have it pull the relevant information for reporting the expense. Assembling the expenses into expense reports is easy to accomplish.

When using a picture of a receipt, the app frequently struggles with identifying the expense information. I can often attribute the difficulty to the receipt (about half of the time) but there are times that it has difficulty with clear, concise receipts.

Expensify allows us to capture expense info in real time (before people forget what the expense was for). It also reduces our administrative burden of having to scan receipts and trying to read crinkled receipts. Expense reports can be sent automatically to accounting, or manually after their assistant has had the chance to manually review and correct the entries. The layout of the reports is awesome and has everything we would want.

The tax section has been a bit problematic. In Canada, we can only claim 50% of the GST incurred on meals and entertainment expenses, so despite having a 2.5% GST tax selection for meals and entertainment, it calculates it based on the amount AFTER tip, which obviously is wrong and needs to be manually calculated. I wish they had a section that broke out tip and subtotal for this reason.

Expensify's tagline, 'Expense Reports that Don't stink' tells you everything you need to know! I've used a variety of expense reporting system and Expensify is by far the best. With a phenomenal mobile app and simple integration options to link credit cards, Expensify actually makes creating and modifying expense reports a snap. And, with a super modern, responsively designed interface, it's easy for anyone to create new reports, add new expenses, and view and print existing reports.

It would be nice if there was an ability to see additional reporting regarding spending habits or the ability to see reports based on expense types, such as travel or food and beverage.