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Expensify vs DATABASICS Time & Expense Comparison

Overview

Easily track your receipts and manage expenses on the go with Expensify. Just take a photo of your receipt and Expensify...

By combining two world-class tracking systems in one, DATABASICS delivers Time and Expense management with ease of use, unmatched...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Screenshots

Pricing

Starting from
$4.99/mo.month
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from
/
No info available
/
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

5

4

3

2

1

500

210

44

25

21

  • Value for money
  • Ease of use
  • Features
  • Customer support
92%
would recommend this app

4.2

(9)

5

4

3

2

1

2

7

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

Pros

Love the ease of use and intuitive nature of the software. Their Help and customer support functions are simply the best.
As a user, expensing is super easy with Expensify, added on the phone app you can upload receipts and send for approval all from the comfort of wherever you are at the moment.
I love the ease of manually creating receipts and adding them to Monthly reports. The organization options are great for when it's time to file taxes.

Pros

The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.
Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users.
Staff are responsible for inputting their own reports and the automation of the approval process.

Cons

The upside is that you can edit data if necessary, so it's really only a problem in rare instances. Other than that, I really don't have any criticism for Expensify.
I had a technical error, maybe it was my mistake, because it didnt happen to any of my other collegues where the expense trip report closed automatically.
To be honest I have yet to find anything wrong with Expensify or any issues. Time will tell if the notifications can become bothersome or an annoying issue but we shall see.

Cons

As an administrator, I dislike the fact that I no longer have physical custody of the database for other analysis or reporting needs.
In the last one year I have never come across anything major. The only problems I had to deal with were few glitches, which would stop after restarting the app.
Databasics has solved most of this issue. The support I have recieved (even witn stupid errors) is extremely fast.
  • Vendor responds to reviews
  • Last review3 days ago
  • Vendor responds to reviews
  • Last reviewa year ago

Key features

  • Total features62
  • ACH Payment Processing
  • API
  • Access Control
  • Account Reconciliation
  • Accounting Integration
  • Accounting Management
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Ad hoc Analysis
  • Ad hoc Reporting
  • Administrative Reporting
  • Alerts / Escalation
  • Approval Process Control
  • Attendance Tracking
  • Audit Trail
  • Auditing
  • Automated Expense Input
  • Automatic Notifications
  • Billing & Invoicing
  • Budget Control
  • Budgeting
  • Business Intelligence
  • Calendar Management
  • Cash Flow Management
  • Categorization
  • Client Management
  • Client Portal
  • Clock In / Out
  • Compliance Management
  • Configurable Workflow
  • Credit Card Integration
  • Custom Fields
  • Customizable Reporting
  • Customizable Templates
  • Dashboard Creation
  • Data Import
  • Data Import/Export
  • Direct Deposit
  • Document Storage
  • Duplicate Detection
  • ERP Integration
  • Electronic Payments
  • Email Alerts
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Forecasting
  • Fraud Detection
  • GPS
  • GPS Integration
  • Gamification
  • Geolocation
  • Grants Management
  • HIPAA Compliance
  • Human Resource Integration
  • IT Cost Management
  • Invoice Management
  • Invoice Processing
  • Labor Projection
  • Leave Tracking
  • Manual Time Entry
  • Mobile Alerts
  • Mobile Integration
  • Monitoring
  • Multi-Company
  • Multi-Country
  • Multi-Currency
  • Multi-Language
  • Multi-Location
  • Offline Access
  • Overtime Calculation
  • Overtime Tracking
  • PCI DSS Compliance
  • Payroll Integration
  • Permission Management
  • Policy Management
  • Process Control
  • Project Accounting
  • Project Budgeting
  • Project Estimating
  • Project Time Tracking
  • Project Tracking
  • Projections
  • QuickBooks Integration
  • Ratings & Reviews
  • Real Time Analytics
  • Real Time Data
  • Real Time Monitoring
  • Real Time Notifications
  • Real Time Reporting
  • Real Time Updates
  • Receipt Management
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Role Management
  • Route Management
  • Rules-Based Workflow
  • Sales Tax Management
  • Scheduled Reporting
  • Search Functionality
  • Single Sign On
  • Spend Control
  • Status Tracking
  • Tagging
  • Third Party Integration
  • Time & Expense Tracking
  • Time Clock
  • Timer
  • Timesheets
  • Travel Management
  • Vacation Tracking
  • Workflow Management
  • Total features97
  • ACH Payment Processing
  • API
  • Access Control
  • Account Reconciliation
  • Accounting Integration
  • Accounting Management
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Ad hoc Analysis
  • Ad hoc Reporting
  • Administrative Reporting
  • Alerts / Escalation
  • Approval Process Control
  • Attendance Tracking
  • Audit Trail
  • Auditing
  • Automated Expense Input
  • Automatic Notifications
  • Billing & Invoicing
  • Budget Control
  • Budgeting
  • Business Intelligence
  • Calendar Management
  • Cash Flow Management
  • Categorization
  • Client Management
  • Client Portal
  • Clock In / Out
  • Compliance Management
  • Configurable Workflow
  • Credit Card Integration
  • Custom Fields
  • Customizable Reporting
  • Customizable Templates
  • Dashboard Creation
  • Data Import
  • Data Import/Export
  • Direct Deposit
  • Document Storage
  • Duplicate Detection
  • ERP Integration
  • Electronic Payments
  • Email Alerts
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Forecasting
  • Fraud Detection
  • GPS
  • GPS Integration
  • Gamification
  • Geolocation
  • Grants Management
  • HIPAA Compliance
  • Human Resource Integration
  • IT Cost Management
  • Invoice Management
  • Invoice Processing
  • Labor Projection
  • Leave Tracking
  • Manual Time Entry
  • Mobile Alerts
  • Mobile Integration
  • Monitoring
  • Multi-Company
  • Multi-Country
  • Multi-Currency
  • Multi-Language
  • Multi-Location
  • Offline Access
  • Overtime Calculation
  • Overtime Tracking
  • PCI DSS Compliance
  • Payroll Integration
  • Permission Management
  • Policy Management
  • Process Control
  • Project Accounting
  • Project Budgeting
  • Project Estimating
  • Project Time Tracking
  • Project Tracking
  • Projections
  • QuickBooks Integration
  • Ratings & Reviews
  • Real Time Analytics
  • Real Time Data
  • Real Time Monitoring
  • Real Time Notifications
  • Real Time Reporting
  • Real Time Updates
  • Receipt Management
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Role Management
  • Route Management
  • Rules-Based Workflow
  • Sales Tax Management
  • Scheduled Reporting
  • Search Functionality
  • Single Sign On
  • Spend Control
  • Status Tracking
  • Tagging
  • Third Party Integration
  • Time & Expense Tracking
  • Time Clock
  • Timer
  • Timesheets
  • Travel Management
  • Vacation Tracking
  • Workflow Management

Integrations

  • Total integrations72
  • Authorize.net
  • Dropbox Business
  • FreshBooks
  • Magento Commerce
  • Microsoft Dynamics GP
  • Microsoft Excel
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Sage Intacct
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Workato
  • Xero
  • Zapier
  • Total integrations23
  • Authorize.net
  • Dropbox Business
  • FreshBooks
  • Magento Commerce
  • Microsoft Dynamics GP
  • Microsoft Excel
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Sage Intacct
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Workato
  • Xero
  • Zapier

Security

  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation
  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation

Expensify vs. DATABASICS Time & Expense

See how Expensify and DATABASICS Time & Expense stack up against each other by comparing features, pricing, ratings and reviews, integrations, screenshots and security. Compare real user opinions on the pros and cons to make more informed decisions.

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