Expensify vs QuickBooks Comparison Chart

Summary
Pricing
Details
Top features
Typical customers
Support options
Mobile apps
Android
iPhone/iPad
User reviews
Value for money
Ease of use
Features
Customer support
Users recommended to a colleague
Integrations
Security
Audit logs
Encryption
File sharing
Security alerts
Access control
Data policy
Social presence
Facebook
Twitter


Reviews

Todd Nichols

Make your credit card recon easy!

2017-02-02

Forget to keep up with receipts - Use the app to 'scan' it with your phone and then let expensify handle the rest!

Pros

Scanning receipts and customer reports along with QUICKBOOKs import

Cons

Nothing - Works very well!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Expensify


Hi Todd - we're so glad to hear we're helping you simplify your church's expenses! Thanks so much for your kind review!

Expensify Reviews
Expensify
Automated expense management
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Brandon Tran

Use this as company reimbursement tool

2018-06-25

Pros

Very clean interface and convenient to submit expenses. Good manager employee structure and review policy.

Cons

Sometimes difficult pulling reports into quickbooks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Theresa Jamerson MA LPC

I use this daily

2017-10-05

East to use

Pros

I like the ease of use the scan feature for submitting expenses the automatic categories the system puts the receipts in

Cons

It doesn't automatically export to QuickBooks which would eliminate one additional step in the logging expenses category

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Anonymous
(Management Consulting company, myself only employees)
Verified Reviewer

Perfect for Expense Reports

2018-02-22

Pros

It is easy to set up and to link with Quickbooks online.

Cons

The app can not be used in French at the moment, so you can not use any accents in French in your accounts names in Quickbooks.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Tammie Buchanan

Save time

2019-01-28

I used to send out constant reminders to my employees to turn in their receipts and now the burden is on the employee. Reconciling the credit card statement is simple.

Pros

I can upload the transactions to QuickBooks and all the backup receipts are stored electronically.

Cons

I read the tutorials and online community support and was finally able to make it work (upload to QuickBooks).

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Paul Cummings

Expensify Synch Manager

2017-02-23

Expensify moved to a new Synch Manager with Quickbooks that has lots of bugs - been trying to make it work for the last 30 days with poor results.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Steve Cochran

Expensify has helped us manage our expenses and brought our whole team to the next level!

2018-06-12

Helped our whole team better manage our expenses and finances. And helped our small nonprofit stay on top of our finances and stay compliant.

Pros

Extremely simple and intuitive. Snap a picture of a receipt and let the software do the rest. It's like having your own personal finance assistant. I love it!

Cons

I've also had a few sync issues with quickbooks category sync.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Nilanka Sampath

One of the Best

2019-03-21

Great Experience!

Pros

Support NetSuite and QuickBooks. Available free versions too.

Cons

Software is working flawlessly.Great App

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Josue Hernandez

Really good software to keep track of expenses.

2018-07-26

This software helps me keep track of the daily expenses and it helps me import the date to quickbooks really quick and I can keep in order all my accounts

Pros

This software is one the most important tools on my daily used to keep track of expenses and to import the data to quickbooks for more efficient way to have all our accounts in order

Cons

No issues at all the software works well and it helps us as its advertise. and we cannot spend a day without it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Andrew Payne

Ideal for a small business

2018-06-26

Pros

Expensify's integration with Quickbooks Online is very helpful as well.

Cons

Although a lot of this can be updated though once the Expensify transactions are synced with QuickBooks. All in all, this is a very helpful app for our small business.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Kim Shorter

Great product for small businesses

2015-03-14

I own a small business and was bogged down with entering expense details in QuickBooks for tax accounting.

Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Nina Jass

Excellent option for easy expense reporting

2018-09-25

Pros

1) I like that it interfaces easily with our banking websites and with our chart of accounts in Quickbooks. 2) Creating and submitting reports is easy, fast, and intuitive. 3) The app is very user friendly and doesn't require much training or effort to learn

Cons

1) At times there is a delay in the time it takes for transactions to load from our credit card. At other times, there is an error in loading them that requires you to go into your settings and 're-load'. If you don't check this regularly, you could be missing transactions you didn't know were there. 2) I wish that there was more detail included in the transaction description. Sometimes I have to look at the transaction on our banking site to find out more information about where the transaction took place, etc.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Rebekkah Herrera

makes my life easier!

2017-05-16

cuts down on data entry time approval process is much faster

Pros

1)each individual can enter their expenses by using their phone or by computer 2) able to attach receipts - you can forward the receipt and it is imported into expensify 3) ease of submitting a report 4) not having to enter everything multiple times 5) easily imports into QuickBooks.

Cons

1) have issues with credit card expenses not importing automatically 2) sometimes reports are submitted automatically even if settings show it should be manually submitted 3) lag time between the time you click on something to when it actually switches over.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Justin Neal

Expensify is a great tool for tracking individual expenses

2018-08-08

This has made tracking expenses simpler for fuel purchases! It's great too see how much fuel is purchased and which employee is purchasing it.

Pros

Expensify is really easy to use. It's as simple as snapping a photo of a receipt and closing the app. The software is able to extract information from the receipt and automatically add the total/vendor etc to a ledger. This makes calculating expenses for fuel, purchases very simple.

Cons

It would be great to be able to assign a job to it that syncs with quickbooks automatically.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Thomas Cheeks

Expensify to the Rescue!

2019-02-26

Organization. Receipt management.

Pros

My company uses Quickbooks for accounting and Expensify integrates with Quickbooks effortlessly.

Cons

Nothing. Expensify is the most complete travel expense app on the market.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Bolatito Teidi

Saves my team Time.

2018-11-29

Expensify is used in my organization to create automated expense reports of all staffs,teams and departments.Mait easy to track team expenses and know when anyone is going above the allocated budget threshold.Because it is automated,there has been no need to appoint humans to do what Expensify does and this has saved us money as an organization and won us time,would can be expended on other productive activity.

Pros

It integrates with our in-house accounting solution -Quickbooks ,ensuring all of our financial expenditures are efficiently streamlined.

Cons

There are times the process of taking a snapshot of my receipt via the smart scan functionality takes way longer,than normal.I am unsure why this happens.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Betsy Dall

Great product and exceptional customer service

2015-04-22

Expense reports are no longer a burden for our employees to submit and with the category section and description it has made approving and exporting reports to Quickbooks a breeze as well.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Ed Downs

Onboarding and Customer Service is PAINFUL

2017-05-12

Gets the job done for a startup, but unless they get better with response times during the setup onboarding process, will move to another platform in a few months.

Pros

PROS: Easy to upload receipts from mobile app I do not have anything else in the Pros column, but this requires 100 characters so I'm writing this sentence.

Cons

"Chat" is a joke--takes hours for a reply Automation to Quickbooks is not accurate--takes several steps Far more administration each day than anticipated "Next Step" messages not always accurate Onboarding/setup process was not intuitive and when I tried to reach customer service took days for a response

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

1/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Joanna Medin

Expensify is a game changer

2017-02-28

I love the way it easily integrates into Quickbooks, and especially that I have the option to load as already reimbursed so I do not have to duplicate any work. 5 stars for sure.

Pros

Ease of use

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10

Recommendations to others considering Expensify

Try it- use it. Makes a difference.

Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Anonymous
( company, 51-200 employees)

Ease of use for end users, but not much functionality, features, or reporting for admins

2018-07-10

It allowed our company to switch from manual expense reporting to automated expense reporting. We are now switching to a better expense reporting tool.

Pros

Anyone that has a basic understanding of technology can just load the app and use it to submit reports.

Cons

Also, the direct integration with QuickBooks Online is great and easy to use, but adding accounts in QuickBooks Online sometimes automatically adds accounts to certain expense policies in Expensify, but not all policies.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

1/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Gloria Crawford

This company listens and is continually upgrading to create a better product

2015-04-13

Pros: I like that it imports to QuickBooks Online easily and accurately.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Hans P. Harris

Expensify makes keeping track of business expenses a breeze

2018-09-27

Pros

Integrated with most accounting software (we use QuickBooks) 2. Scans receipts automatically from your phone and creates expenses. 3.

Cons

The receipt scanning feature doesn't always work, especially if a picture of the receipt is in dark lighting or blurry. It is frustrating sometimes to create an expense but then have to check back an hour or more later to see if Expensify has correctly created the expense. If you manually create expenses, then this is not a problem.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Katherine Klasnich

Overall a Good Tool

2015-03-19

We actually stopped using this feature of the tool because it took longer to do our monthly credit card reporting in Expensify than it did on an excel spreadsheet that we would upload to QuickBooks. Overall it's a good tool that I would recommend for employee expense reporting!

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from Expensify


Thanks for the feedback Katherine! So sorry to hear that categorizing expenses is causing you this difficulty though. This isn't something that we hear a lot of complaints about so I am wondering if there is something we could do to help you streamline this process.

Without knowing more about your specific use case I want to bring your attention to our Help page has a few options for troubleshooting: http://help.expensify.com/rules/.
In short, you can:
edit categories directly from the Expenses page.
Select a category right when capturing receipt images on our mobile app.
Use Expense Rules to pre-assign categories to different merchants. This wouldn't address the Amazon use case, but for merchants that are always categorized the same, (such as restaurants) this will automatically apply categories for you.

If there is anything else we can help with please reach out to help@expensify.com and we would be happy to help in any way we can.

Expensify Reviews
Expensify
Automated expense management
Read more
Nivin Jospeh

Verified Reviewer

Simplify the process of managing your receipt and expenses using this cloud-based application.

2018-08-05

Pros

It provides a lot of integrations with other accounting tools like QuickBooks and NetSuite that helps in facilitating direct reimbursements.

Cons

Few configuration settings only available for admins. The customer service takes a lot of time to respond. Provides limited reporting capabilities. The absence of a reminder feature.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: GetApp
Helpful?   Yes   No
Expensify Reviews
Expensify
Automated expense management
Read more
Anonymous
Controller (Public Policy company, 11-50 employees)
Verified Reviewer

Good for small companies with limited transactions

2018-06-15

Pros

Linking to Bill.com and Expensify are also easy.

Cons

We use Expensify and Bill.com to handle expense reporting and AP.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
QuickBooks Reviews
QuickBooks
Accounting & business management for small businesses
Read more