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Expensify vs UNIT4 ERP Comparison

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Overview

Category Leaders

Easily track your receipts and manage expenses on the go with Expensify. Just take a photo of your receipt and Expensify automatically transcribes the details.

Unit4 ERP is an integrated enterprise resource planning (ERP) software designed to help businesses in professional services, non-profit, and higher education sectors streamline operations across finances, projects, payroll, field services, and more.

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

No videos yet

Pricing

Starting from

20

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

1

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.4

1K

5

4

3

2

1

693

274

65

29

30

  • Value for money
  • Ease of use
  • Features
  • Customer support
92%
would recommend this app

3.6

16

5

4

3

2

1

7

3

2

0

4

  • Value for money
  • Ease of use
  • Features
  • Customer support
69%
would recommend this app

Pros

It's a nice incentive to encourage cost savings for the company and really nice for employees if you aren't too particular about your lodgings.
The ease of use and functionality is great and it makes it easy to track where your reports are at and when it has been approved.
I really enjoy expensify and everything it encapsulates. It's easy, and quite frankly, effective and I recommend to everyone.

Pros

I think it is worth a look especially for smaller organizations. I think the price point is good and will work for a company that doesn't have a lot of exceptions.
This is very flexible, powerful software, that is easy to install, and has a small footprint.
The interface is easy to use and full of good functions.

Cons

Our company have multiple entities in the US and in EU and expensify does not support this, the integration with xero is a mess i don't understand how does it work...My overall experience is bad.
Criminal billing practices. I barely used the software and they are charging me for a year subscription and won't let me cancel.
They violate their own privacy policy by sending out non-product related information to their customer base. This violates the agreement that they make you sign.

Cons

Weird, meaningless terminology in error messages; eg Costc: Direct relation-connection not retrievable since parent field dim_2 is not filled in. Value for field dim_1 is fixed.
Some of my colleagues think its intentional. I dont know if its intentional but it is certainly frustrating.
Project: Direct relation-connection not retrievable since parent field dim_4 is not filled in. Value for field dim_2 is fixed.
  • Vendor responds to reviews
  • Last reviewa month ago
  • Vendor responds to reviews
  • Last review6 months ago

Key features

  • Total features72
  • API
  • Access Controls/Permissions
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Approval Workflow
  • Attendance Tracking
  • Audit Trail
  • Billable Items Tracking
  • Billing & Invoicing
  • Booking Management
  • Budget Control
  • Categorization/Grouping
  • Compliance Management
  • Corporate Card
  • Credit Card Management
  • Customizable Fields
  • Customizable Reports
  • Dashboard
  • Dashboard Creation
  • Data Import/Export
  • Distribution Management
  • ERP integration
  • Electronic Payments
  • Employee Management
  • Enterprise Asset Management
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Financial Management
  • Financial Reporting
  • General Ledger
  • HR Management
  • Inventory Management
  • Invoice Management
  • Leave Tracking
  • Mileage Tracking
  • Mobile Access
  • Mobile App
  • Mobile Receipt Upload
  • Multi-Currency
  • Multiple Projects
  • Online Booking
  • Order Management
  • Payroll Management
  • Policy Management
  • Progress Tracking
  • Project Accounting
  • Project Management
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Purchase Order Management
  • QuickBooks Integration
  • Real-Time Analytics
  • Real-Time Data
  • Real-Time Notifications
  • Real-Time Reporting
  • Real-Time Updates
  • Real-time Alerts
  • Receipt Management
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Reservations Management
  • Resource Allocation & Planning
  • Restriction Management
  • Single Sign On
  • Spend Analysis
  • Spend Control
  • Task Management
  • Task Progress Tracking
  • Third-Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Time Tracking by Client
  • Time Tracking by Project
  • Timesheet Management
  • Transaction Management
  • Travel Management
  • Vacation/Leave Tracking
  • Workflow Management
  • Total features21
  • API
  • Access Controls/Permissions
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Approval Workflow
  • Attendance Tracking
  • Audit Trail
  • Billable Items Tracking
  • Billing & Invoicing
  • Booking Management
  • Budget Control
  • Categorization/Grouping
  • Compliance Management
  • Corporate Card
  • Credit Card Management
  • Customizable Fields
  • Customizable Reports
  • Dashboard
  • Dashboard Creation
  • Data Import/Export
  • Distribution Management
  • ERP integration
  • Electronic Payments
  • Employee Management
  • Enterprise Asset Management
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Financial Management
  • Financial Reporting
  • General Ledger
  • HR Management
  • Inventory Management
  • Invoice Management
  • Leave Tracking
  • Mileage Tracking
  • Mobile Access
  • Mobile App
  • Mobile Receipt Upload
  • Multi-Currency
  • Multiple Projects
  • Online Booking
  • Order Management
  • Payroll Management
  • Policy Management
  • Progress Tracking
  • Project Accounting
  • Project Management
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Purchase Order Management
  • QuickBooks Integration
  • Real-Time Analytics
  • Real-Time Data
  • Real-Time Notifications
  • Real-Time Reporting
  • Real-Time Updates
  • Real-time Alerts
  • Receipt Management
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Reservations Management
  • Resource Allocation & Planning
  • Restriction Management
  • Single Sign On
  • Spend Analysis
  • Spend Control
  • Task Management
  • Task Progress Tracking
  • Third-Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Time Tracking by Client
  • Time Tracking by Project
  • Timesheet Management
  • Transaction Management
  • Travel Management
  • Vacation/Leave Tracking
  • Workflow Management

Integrations

  • Total integrations104
  • Dynamics 365
  • Dynamics 365 Business Central
  • FreshBooks
  • Gmail
  • HubSpot CRM
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Sage Intacct
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier
  • authorize.net
  • Total integrations24
  • Dynamics 365
  • Dynamics 365 Business Central
  • FreshBooks
  • Gmail
  • HubSpot CRM
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Sage Intacct
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier
  • authorize.net

Alternatives

Explore similar apps

Longview Tax
Spreadsheet Server

User reviews that mention these apps

AvatarImg

Verified reviewer

Information Technology and Services, 51-200 employees

Used weekly for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Expensify logo

Expensify

How you can justify your expenses through expensify

Reviewed 5 years ago

It provides the visibility and tracking the expenses realtime which enables the realtime decision making which will eliminate the postmortem analysis which are costing heavy.

Pros

Real time data processing and reporting capabilities which provides the data transparency for any management hierarchy fast and effective way.

Cons

it lack of integration with backend ERP systems which are custom build and less support for the integration issues.

LT
AvatarImg

Lorenzo T.

Automotive, 11-50 employees

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Expensify logo

Expensify

We love it, helped to control the team expenses a loooot.

Reviewed a year ago
Pros

Before using expensify, it was crazy to get all the expenses from commercials.

Cons

if we could integrate directly to the erp it would be even more perfect, but with the excel it is good too.

EA
AvatarImg

Eduardo A.

Food & Beverages, 11-50 employees

Used weekly for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Expensify logo

Expensify

Excellente software to use

Reviewed 5 years ago

When you have employees that travel a lot, it's a pain to collect receipts and keep track of expenses. This solves it.

Pros

It was easy to use. It got the job done fast and painless. The interface was clean and intuitive. We loved it.

Cons

Nothing really. We moved on to an in-house solution that merged with our existing ERP. Otherwise we'd still use it.

DS
AvatarImg

Dayne S.

Logistics and Supply Chain, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

Expensify logo

Expensify

The easiest way to manage and code expenses

Reviewed 4 years ago

Easy to use, a little bit of effort to implement, average on support.

Pros

The mobile app version makes expensify the easiest way to manage and code company expenses. Our company card holders were able to be trained on expensify in one 15 minute training session, and never had to ask for help or support internally.

Cons

It took some time to set up and integrate with our ERP (Netsuite). We also had an issue with Bank of America that was hard to navigate, but we found out that it wasn't on Expensify's side.

KG
AvatarImg

Kara G.

Hospital & Health Care, 201-500 employees

Used weekly for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Expensify logo

Expensify

Super Nice Expense System

Reviewed 7 years ago
Pros

Getting employees to keep receipts is hard enough, and filling out and submitted "correct" expense reports is near impossible, but Expensify does a great job in creating a platform that is simple to use and yet complex enough to track business expenses back into their ERP system.

Cons

While simple, Expensify does lack some features you might expect from an enterprise expense tracking system, and some integrations to Accounting and back-end systems are not as easy to setup as you would like.

CM
AvatarImg

Cody M.

Entertainment, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Expensify logo

Expensify

Simple to Deploy, Easy to Maintain

Reviewed 2 years ago

From the accounting team to the newly hired sales exec, feedback from employees has been very positive with Expensify. They can use the mobile app as they go, or other import methods to make their expense reports quick and easy. Everything is directly connected to NetSuite, our ERP, and flows smoothly to the books without any extra steps. Approval routing is very simple and reminders get sent to keep things moving along.

Pros

Expensify is a very streamlined tool and does not get bogged down in high degrees of complexity which may be unnecessary. I have found all types of users at my company, from sales execs to marketing coordinators, understand how to use Expensify almost immediately. We provide a 1-pager for best practices to employees and that, in nearly all cases, is enough to get them using the tool without issue.

Cons

The corporate card integrations could use a bit of added support when it comes to receipt imports, and occasionally we have had the direct feed from our banking institution break. I think this is likely because we do not use one of the major banks for our corporate credit card though, so the issue may not be on the Expensify side.

MF
AvatarImg

Mike F.

Marketing and Advertising,

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Expensify logo

Expensify

Homerun expense system

Reviewed 8 years ago

Expensify is a homerun all the way around! Very easy to use across multiple platforms. Easily set financial rules and requirements, track expenses and have them routed to the appropriate manager for approvals and payment. Photos, reciepts, mileage and comments are carefully logged into forms that adhere to the report standards of and guidelines outlined by the government. Seemlessly hooks into backend ERP systems for clear review and payment tracking. All at a very low cost of ownership with a high support rate.

Pros

Great value

Cons

Smart scan AP is not always 100%