InvoiceASAP vs PayPal Invoicing

PayPal

Venmo

Stripe

PayPal provides an end-to-end suite of tools that can integrate with a business's existing systems and service providers. Its network of shoppers and businesses provides AI-driven data insights to help businesses reach new customers and drive results.

Venmo is a digital wallet and payment gateway that allows customers to send money and make purchases via mobile device, and share activity via the purchase feed

Stripe is a financial infrastructure platform that enables businesses to accept payments online and in person. It offers a suite of APIs for payment processing, subscription management, fraud prevention, and financial services integration Stripe provides both developer-focused tools with extensive documentation and no-code solutions for businesses without technical staff.

InvoiceASAP is a mobile and web invoicing software that enables field service and field sales teams to create, pay, and send estimates, orders, and invoices on the go. Includes syncing capabilities with accounting software such as QuickBooks, QuickBooks Online and Xero

Accounting Integration

ACH Payment Processing

Alerts/Notifications

Billing & Invoicing

Billing Portal

Contact Database

Contingency Billing

Contract/License Management

Credit Card Processing

Customer History

Customizable Branding

Customizable Forms

Customizable Invoices

Debit/Credit Card Processing

Dispatch Management

Electronic Signature

Estimating

In-Person Payments

Inventory Management

Invoice History

Invoice Management

Invoice Processing

Mobile Access

Mobile Payments

Mobile Signature Capture

Multi-Currency

Online Invoicing

Online Payments

Payment Processing

QuickBooks Integration

Quotes/Estimates

Real-Time Reporting

Recurring/Subscription Billing

Reporting/Analytics

Tax Calculation

Work Order Management

InvoiceASAP

Web-based

iPhone

Android

iPad

Basic

Like being able to use this feature on the go with a lot of clients on my POS Clover flex system that way I can get things done virtually and send it over.

Founder

Customers need to download the app as well

HBC owner

They NEVER let you know when there will be a change on the system and also sometimes it takes forever for the deposit to go into your bank, now the came more expensive on processing and customer service won't help at all.

Production Director

It's very quick to check in on certain invoices/clients, print out statements, edit them the way you need, etc.

Administrative assistant

Great tool to manage your invoicing, payments and customer management.

Also, you can't add credits to invoices that are already withstanding, which stinks.

Admin Director

customer database has loads of room to keep details on customers.

export price list to update and import back in.

It's easy to get virtual signatures and it has a tiny learning curve- my favorite!

While the software is user friendly, I think it is a bit pricey.

Another pro is that they're constantly updating features!

Easy to use, app works great, very organized.

Customer Support

Ease of Use

Payment Options

Export and Import

Signature Capture

Training and Learning Curve

Bugs and Issues

Setup

Pricing

Large Enterprises

Freelancers

Small Business

Mid-size Business

Abby

Abby helps businesses ensure that customer documents are legal and comply with the rules. Customers can pay online and receive reminders for late payments.


QuickBooks Online

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

Owner

Extremely hard to get through to any customer service agents

Business Owner

I was not able to determine why my request to add PayPal for another business kept being rejected and I did not receive a response at all from customer support.

Senior Civil Engineer 

Additionally, anytime I've had queries or problems with the software, I've discovered the customer service to be helpful and responsive. While there have occasionally been issues with processing payments or syncing with my bank account, they have often been minor and have been swiftly fixed.

PayPal Invoicing is a free solution for creating and sending online invoices within a PayPal Business account. The tool allows users to create custom-branded invoice templates, populate billing details, track payments, view billing histories, schedule invoices, accept partial payments, and more.

Customizable Templates

Email Management

Email Reminders

Hourly Billing

Invoice Creation

Pricing and Cost Calculations

Recurring Invoicing

Reminders

Sales Tax Management

Template Management

Reviewers indicate PayPal Invoicing offers transparent fees and appreciate no extra charges for business accounts. However, some users report high transaction fees, frequent pricing changes, and limited value for money compared to alternatives.

Value for money

Reviews for PayPal Invoicing come from a wide variety of industries, including retail (8% of reviewers), marketing and advertising (7%), and arts and crafts (7%). The most frequent use case for PayPal Invoicing cited by reviewers is billing and invoicing (100% of reviewers).

PayPal Invoicing

Wave

Square Point of Sale

Stripe Billing

Square Invoices

Invoice2go

Zoho Invoice

Dolibarr

High and variable transaction fees

Costs can quickly rise and the fees are higher than some other providers.

77% of reviewers feel negative about PayPal Invoicing’s pricing. Reviewers indicate that transaction fees accumulate quickly and are often higher than those of competing payment processors. Some users report frustration with international payment fees, instant transfer charges, and recurring payment costs. Reviewers say the fee structure is confusing and can become expensive for businesses with frequent or high-value transactions. Some users feel the rising fees and multiple charges for different services make PayPal less attractive for long-term use.

Slow and unresponsive customer service

Sr. Business Development Manager 

The customer service has been absolutely terrible, and any time I call them with an issue, they cause even further problems with my account, which makes me feel extremely unsafe, and that my money is not safe with them.... and that places my clients in unsecure territory as well, in which I will not allow.

49% of reviewers feel negative about PayPal Invoicing’s customer support. Some users report difficulty reaching support agents and experience long wait times for issue resolution. Reviewers indicate that responses are often slow, unhelpful, or fail to address their concerns. Some reviewers find that unresolved technical problems and poor communication make them feel unsafe or dissatisfied with the service. Users think the lack of effective support can create additional complications when urgent issues arise.

Streamlined online sales management

Travel Blogger 

Getting my digital products sold online has also been possible thanks to PayPal.

Director

PayPal Invoicing has helped my courier business gain more business by attracting more customers, who prefer to pay with Credit Cards.

94% of reviewers feel positive about PayPal Invoicing’s support for online sales. Some reviewers find it easy to track sales, manage inventory, and process payments for both physical and digital products. Users think PayPal’s widespread acceptance and trusted brand increases customer confidence and boosts sales. Reviewers indicate the platform integrates smoothly with e-commerce sites, enables direct shipping label creation, and provides detailed sales documentation. Some users say PayPal’s features help them monetize new offerings quickly and keep their sales records organized.

Simple and intuitive workflow

Nutritionist Dietitian

Anyone can utilize it because of how easy it is to use. As it is straightforward in what you desire, there is not a lot of information there.

Graphic Designer

I like how easy it is to use so I don't have to relearn the software everytime I use it.

95% of reviewers feel positive about PayPal Invoicing’s ease of use. Some users report the platform is straightforward and requires minimal technical knowledge, making it accessible for beginners and experienced users alike. Reviewers appreciate the clear layout, quick setup, and seamless navigation, which help them organize business tasks efficiently. Some reviewers find that the software’s intuitive design reduces the learning curve and enables them to manage invoices and payments without hassle. Users think the platform’s simplicity allows them to focus on their business rather than administrative tasks.

Flexible invoice payment options

Cloud Solution Architect Manager

What I like most about Paypal invoicing  is that I can send invoices to my clients with just one email and customize the logo and product type.

Owner/Operator

The ability to send the invoice as a PDF, link or just the invoice itself is amazing. With PayPal invoicing my clients have the option to pay with their credit, debit or Paypal accounts.

95% of reviewers feel positive about PayPal Invoicing’s invoice payment options. Reviewers indicate they value the ability to customize invoices with branding, logos, and line items, and appreciate features like partial payments, recurring billing, and instant reminders. Some users say tracking payments and overdue invoices is straightforward, while others find the platform’s integration with other online tools and mobile apps makes collecting payments fast and convenient. Reviewers appreciate the option to send invoices via email, PDF, or link, and note that multiple payment methods—including credit, debit, and PayPal—are supported.

Clinician

I really like that PayPal on voicing allows me to effectively send money to family and friends, to pay my bills and to be able to ensure that my money is safe and secure.

Software Engineer

I’ve also found that the customization options for the invoice design are somewhat basic, so it’s hard to make them perfectly match a specific brand aesthetic.

One downside is that the transaction fees can be a bit higher than other platforms, which starts to add up if you’re processing a lot of orders.

Owner - Head Designer

The best thing about PayPal Invoicing is the ability to keep the transaction and customers to see who has paid and who has not paid for services while being able to customize products.

We use paypal inboice many times, its very dependable, organized, all date in one place, very good when it comes to calculating.

I have used it for many years but I think it needs improvements based on my experience since the new update of its dashboard doesn't have the functions of the old one and this requires more time to send invoices. If I could make a comparison, Stripe is more practical and agile in this matter.

Builder

I’m older and it usually takes a minute for me to figure out new software but this was cake for me.. so easy to make the accounts, send the invoices and receive what is owed to you with no hassles!

Payment Processor

Free to create/send; mobile app for on-the-go management; integrates with eBay, CRM, and accounting tools.

Co-Founder

It has been seamless to generate, customize and send invoices with PayPal without involving manual processes.

Managing director

Originally Id sometimes forget to include these invoices in my usual acount reporting software but it all intergrates now so problem solved

Owner Operator

Every time I login, it asks if I want information on a PayPal Business Loan. And almost everyday, I get an email from them also encouraging me to apply for a loan.

The team collaboration at my place of employment has never been better with absolutely NO bugs and issues.

I have had multiple problems and complaints from my client that their card is not accepted by PayPal or perhaps they entered a number incorrectly and PayPal blocks the payment with their cards.

Secretarial Services

You can save templates, clone old invoices, and send them out with one click.

Human Resources

It's very secure and provides an excellent, fast payment method for each client.

I like everything I love that u can customize ur invoices w ur logo plus name & info, u can do 1 time billing or reaccuring, send quotes, lots of payment options, u can even add a description to each item,, plus u can send reminders 2 then about paying, they can also tip u if they'd like, it's easy 2 pull up ur invoices they have them organized 4 u & they have the best customer service

It's great because it allows them to pay by any major credit card/debit card.

Content Writer and Editor

The client has the power to raise claims with PayPal and get refund and your account balance will be deducted until you solve the issue.

It not friendly when it come to auto printing.

Blogger

PayPal makes it easy for me to bill customers and send it directly to their email address.

Design engineer

great, use it quite often to create payment invoices for customers

Supervisor

What I don't like is that there are many restrictions regarding the cards that can be used to pay.

Associated costs, including PayPal currency exchange and transaction fees.

The amount discounted in commissions is so high.

Creative Director

From invoicing to paying online, PayPal has been my go to payment software for the past 5 years.

Easy to set up and use, a great way to receive money for services when onsite and need to settle a bill immediately.

It is very easy to create an invoice and either download and email, or send it directly to clients through the interface.

sometimes editing the invoice gets a bit frustrating and confusing

We are notified before a billing date to ensure that we are up-to-date.

Admin

You have to pay to "usuage" fee and then a transfer fee.

Senior Director Of Digital Marketing

I've used it for many years and have also compared it to other payment processors.

BPO Specialist

I used it for several years, to bill my client/employer for my services.

Writer and Editor

The speed of transactions is impressive; clients can make payments swiftly in response to the invoice prompt.

You can create invoices and sell the customer and they can pay you.

It is very easy to make invoices and send them to customers.

Teacher

you can control the payment or delivery that you have made with paypalmany things I can do including make online payments to my colleagueshistory has an impact on my product getting paid rewards for all the reviews I do

I also like it because it leaves a section for clients to add a tip above the invoice amount.

We use it to bill clients and prompt them to make payment for our services.

Coordinator 

PayPal Invoicing is an invoicing software that allows businesses to create and send customized invoices to their customers.

Freelance

PayPal Invoicing is an online invoicing solution designed to help businesses of all sizes create, send, and manage invoices.

Tax calculation: PayPal Invoicing's tax calculation feature can help users comply with tax laws and regulations and reduce the risk of errors and penalties.

Integration with other PayPal products: PayPal Invoicing integrates seamlessly with other PayPal products, including PayPal Here and PayPal Business, making it easy to manage all of your business finances in one place.

InvoiceASAP vs PayPal Invoicing Comparison (2026)

InvoiceASAP

PayPal Invoicing

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives