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Pleo Logo

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Company payment cards & automated expense reporting

(2)

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Pleo Features

Features Summary

Functionality

4.7

/5

193

Total features

47

2 categories

Pleo features

API
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Approval Process Control
Approval Workflow

Common features of Expense Report software

API
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Approval Process Control
Audit Trail
Automated Receipt Matching
Billable & Non-Billable Hours

Price starts from

45

Per month

Other

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.7

/5

193

Price starts from

45

Per month

Total Features

47

Unique features

  • Spend Analysis

  • Transaction History

  • Budget Control

  • Corporate Card

Functionality

4.2

/5

6.6K

Price starts from

30

Per month

Total Features

172

Features in Common

32

Unique features

  • Income & Balance Sheet

  • Spend Management

  • Tax Calculation

  • For AEC Industry

Functionality

4.3

/5

4.4K

Price starts from

19

Per month

Total Features

104

Features in Common

20

Unique features

  • Trip Logs

  • Mobile Payments

  • Recurring/Subscription Billing

  • Reporting/Analytics

Common Pleo comparisons

Pleo logo
SAP Concur logo
PleovsSAP Concur
Pleo logo
Zoho Expense logo
PleovsZoho Expense
Pleo logo
BILL Spend & Expense (Formerly Divvy) logo
PleovsBILL Spend & Expense (Formerly Divvy)
Pleo logo
ExpensePoint logo
PleovsExpensePoint

Reviewers who mentioned features said:

IG
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Isabella G.

Information Technology and Services, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great product - lovely customer service

Reviewed 5 years ago

Pleo is just a product that makes your life easier. Our company uses Pleo every day to pay for stuff without​ having the hassle​ to reimburse individuals. It gives you a lot of freedom but also responsibility​ and trust as an employee.

Pros

- Easy to use - Product solves a real problem for every company (from a size of more than 6 people I would say) - Lovely design - Great team and company culture

Cons

I can't be thinking​ of anything. Every tech product has points to improve on their journey​ but Pleo's customer success team makes it easy to raise any problems, are very helpful, quick and friendly​.

AR
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Verified reviewer

Legal Services, 11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Pleo is a time-saver!

Reviewed 6 years ago

Pleo company cards for key employees: With Pleo, our employees no longer have to make out of pocket purchases as they are trusted with their own Pleo card. Real-time data and spending limits make it easy to monitor expenses. Automated bookkeeping: Our biggest relief with switching to Pleo, is that all expenses are now automatically transferred to our accounting system without wasting time on matching...

Pros

Pleo is a time-saver! Now all purchases automatically transfer to our accountant system and we never have to struggle with missing receipts. Pleo also gives you increased control of the company credit cards and real-time expense insights, which makes you able to do better decisions

Cons

There are some minor issues regarding the mastercards. Sometimes our employees get their cards disabled for wrong issues, but it is quick and easy to enable them again.

AR
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Verified reviewer

Computer Software, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best company card ever!

Reviewed 5 years ago

Just works. I think my 2-year old son could figure it out.

Pros

Beautiful interface and 1-click (almost) bookkeeping is very impressive. I save maybe 2 hour a month on reporting for myself and my teams and I don't have to keep track of my receipts in my pockets.

Cons

Would be great if there was some sort of kickback but that's probably not in the EU directive that makes it legal.

TM
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Tracy M.

Computer & Network Security, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Simple Expenses

Reviewed 5 years ago

It's a pleasure to use technology that makes life simple. It is not overly complicated but delivers for everyone. The user wins - no expenses to fill in, the accounts win - no chasing incorrect submissions and missing receipt and the business' wins as it's all done in real time - no bulk submissions causing spikes in cash flow.

Pros

It's so simple to use, no fuss, just easy. Even the technophobics find it easy to use! The menu is simple and functional. There is no unnecessary step to click through to enter a transaction and once entered you forget about it. No expense reports to fill out and receipt to attach.

Cons

There is another pin to remember, but that's the world we live in, everything is online.

MS
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Mikke S.

Computer Software, 11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Amazing product

Reviewed 5 years ago

Really good customer onboarding. Both the digital onboarding in backoffice but also the amazing support from the Swedish team. Thanks Björn (and the rest) for helping us connect Pleo to our accounting system Fortnox.

Pros

Expense reports is a hassle. I hate them. But, with PLEO it's now kind of fun to make purchases from the company card. Our admin staff is happy, our employees are happy and we can move quickly as the high growth company that we are. Thanks PLEO!

Cons

Kind of nothing. Some small features is missing but I am sure that they will developed in the near future, and the functions I am thinking about is not "must haves".

BT
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Ben T.

Information Technology and Services, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Streamlined, very easy to use product

Reviewed 5 years ago

We no longer have to send our receipts in to HR to be reconciled and their VAT numbers taken into account. When you consider each member of staff will have tens or even hundreds each month you can see the time this app saves.

Pros

After making a purchase with the company card my phone receives a push notification which when opened launches the camera allowing me to take a photo of the receipt. A simple note to highlight which customer the receipt is charged to and the expenses are handled. Exceptionally efficient.

Cons

The app may take a little long to load sometimes but that's a marginal, highly subjective call.

AR
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Verified reviewer

Internet, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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useful tool for finance managment

Reviewed a year ago

my own experience pleo is one of the best

Pros

pleo helps me to keep track of my expenses, saves time with regard to payments. The platform is easy to use.

Cons

no complication with pleo it works very well

AR
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Verified reviewer

Computer Software, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Thoroughly recommend!

Reviewed 5 years ago

We are currently working on looking at different ways of reporting and introducing an approval process with managers, with the support of Pleo. Overall, the experience with Pleo is positive. We have a great relationship, very similar cultures and it's been exciting to see how they have evolved and listen to their customers.

Pros

Ease of use for the user and for the finance team, integrates well with our accountancy software, intuitive and great to have holistic view of all transactions. Best of all is that they always take on feedback and have fantastic customer support.

Cons

Quite honestly, nothing springs to mind...

MP
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Michael P.

Financial Services, 51-200 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Slick product

Reviewed 6 years ago

Installing Pleo was all about TIME, time for us, time for the users, time for everyone. Simple and time efficient where a child could use the APP is great.

Pros

Pleo simplifies our corporate card system, allowing an APP based system that is user friendly and simple to use. It saves the finance department at Oakbrook Finance time and effort in taking the admin out of the process.

Cons

As of yet the VAT element being missing, however Pleo are quick to take on board feedback and I'm told this is being worked on to be added soon. Not many companies respond to change this quickly.

MC
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Marleen C.

Environmental Services, 11-50 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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What's not to like

Reviewed 5 years ago

We managed to get rid of a very clunky system for expenses that required a lot of admin time from staff. Expenses were therefore often delayed. So not only have we made our technical staff more billable, we have also seen an improvement on cash flow!

Pros

Staff are never 'out of pocket', the cards and app are very easy to use on the go and the expenses can be directly exported to our accounting software. Smooth sailing all the way!

Cons

The search function within 'projects' or now called 'tags' in the app is not as easy to use as the one in the web version.

DH
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Deepa H.

Marketing and Advertising, 51-200 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Easy to use, saves a lot of time and the customer support is fantastic

Reviewed 6 years ago

Saving a lot of time

Pros

That I can transfer transactions and receipts to my accounting system, it is easy to add funds to our wallet, and i can create new users and order new cards in no time

Cons

The project module. I am really looking forward to when the projekt module is up and running. I can still transfer the project costs and receipts to our accounting system but i have to adjust the transactions manually in my system to make sure that they are entered on the right projects

CN
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Christina N.

Computer Software, 51-200 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Saves a lot of time

Reviewed 6 years ago

saves a lot of time

Pros

Employees using the cards saves a lot of time and they are all very happy with the solution. Accounting saves a lot of time with the booking - and even more time because we do not need to chase collegues for missing receipts. It is very fast and easy to get new cards for new employees.

Cons

Not integrated with our finance system (Uniconta) - we need to attach the receipts manually when the transactions are imported

GB
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Gill B.

Broadcast Media, 1-10 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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So easy to use

Reviewed 5 years ago

I would really recommend PLEO to other businesses. I think the service is great, it was easy to set up and easy to use overall.

Pros

I am really impressed with the ease of using this ap. I find the categories are simplified, yet detailed enough and easy to use. Furthermore, I have experienced several minor issues and each time I have reached out for customer service I have received excellent and attentive customer service!

Cons

One downfall I found, was when I tried to make a purchase online which was over my limit but I hadn't realised. This attempted transaction then froze my card and I was unable to make further payments until speaking to a member of PLEO team. They did tell me after that I could fix the problem in the ap, but I din't find that clear at the time.

SS
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Simon S.

Telecommunications, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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It's a no brainer - You can't run a business without pleo - simply as that.

Reviewed 5 years ago

Everything i wished for.

Pros

I'm currently using PLEO daily. I save time and dont have to worry about missing document for the employees or myself. Pleo is very simple to use and the

Cons

Nothing. It does it's job every time I need it.

MW
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Mike W.

Information Technology and Services, 51-200 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A magic timesaver

Reviewed 5 years ago
Pros

With PLEO, I no longer need to worry about tiresome expense reports - either for expenses I incur or that I used to have to sign off in detail. The savings in time and convenience allow to me to focus on building the business instead.

Cons

There are *occasionally* expenses I can't use this for - such as in flight purchases... but this is rare.

SG
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Sarah G.

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Pleo makes managing expenses quick and painless.

Reviewed 6 years ago
Pros

Pleo makes a process that used to be extremely frustrating (keeping, collecting, recording receipts in a spreadsheet) a genuine pleasure. I love how smooth the experience is from making a payment to snapping a receipt - and then you don't need to worry about it any more. Having categories to tag payments under also make it much easier to track spending in real time. It's just a beautiful product.

Cons

Nothing really. One tiny thing is notifications for recurring payments, but they are working on this.

YL
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Yanfeng L.

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Improve our work efficiency

Reviewed 6 years ago
Pros

Card for employees we use everyday spending, easy to manage very employees and export to sage is very convenient to our accountant.

Cons

Top up my wallet is not that convenient at this moment, I need to make a transfer from my business account to specificated account with reference number.

CL
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Constantine L.

Sports, 11-50 employees

Used weekly for 1-2 years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great solution to a real problem

Reviewed 5 years ago

Great. The app is great and the one time I had to use customer service they were on it really quickly. It's saved me and my colleagues a lot of admin time.

Pros

Ease of use: the app loads quickly and when I make a purchase with my card, the notification comes through instantly, which makes it easier to upload receipts.

Cons

The desktop login prompts me to login with email but then I can only login with Google. Slightly confusing at first but not a big deal.

GL
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Gareth L.

Banking, 51-200 employees

Used weekly for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Takes the pain out of expenses

Reviewed 4 years ago

simple to use, saves a considerable amount of time. And not forgetting the money is preloaded by my company so its not coming from my bank account!

Pros

So easy to use and upload receipts. The best bit is that's it, all done. The Finance team take it from there and I don't have to fill out any more claim forms. I was a bit rubbish at doing them and I often had 2-3 months expenses building up. Now I am up to date daily! my finance colleagues are much happier with me!

Cons

I can't think of anything bad to be honest. It really has revolutionised the way I keep on top of expenses.

PP
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Peter P.

Computer Software, 51-200 employees

Used monthly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great company expense tracking and card provider

Reviewed 5 years ago

If your startup have ever experienced having a big bag of invoices that's been left for the end of the month to do accounting, you will no the pain of having to tie together invoice with spend. This no-brainer, time-wasting work has been disrupted by Pleo that with a smart company card and superb mobile apps does all of this automatically like magic.

Pros

Easy to distribute company cards and set allowance and track spending. Automatically does accounting aspect since invoices are tied to spendings.

Cons

As a user of the tool (primarily their mobile app) I find it really easy to attach invoices to my spendings. I dont have any bad things to say about the application.

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Bobbi N.

Information Technology and Services, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Game-changing expenses software

Reviewed a year ago

Overall Pleo has changed the way we do expenses and made it much simpler and faster to empower people with company spending.

Pros

Before I used Pleo, expenses were a real pain and took a lot of time. I love how easy it is to set up users on Pleo, to give them limits, and for them to start using it. The virtual cards make it really quick to set people up, and the visibility of spending is great. It also gives nudges to people to add their receipts, which saves time.

Cons

Pleo has a great feature for "fetching" receipts from your email inbox but this doesn't always work brilliantly so I still have to go and find the receipt manually. It'd be great if this was more reliable.

CH
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Christian H.

11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Saves you tons of time and let you focus on what really matters - amazing software!

Reviewed 7 years ago
Pros

Pleo has helped us a lot as a growing startup by giving us an instant overview of our company expenses, and at the same saved us tons of hours of work by letting Pleo do the match of receipt and most of the bookkeeping. As a head of accounting I personally like the instant overview of the expenses Pleo gives you and the easy userface, which makes it possible for every employee to use Pleo from...

Cons

I do wish that Pleo will make it possible in the future to transfer more data from Pleo to the accounting system. For instans - there is not an integration between the projects numbers registred in Pleo and the project number system in our accounting system. That means that when you do exporting of your data + pictures of receipts from Pleo to the accounting system, the account system (as it is right now) will not understand the project numbers exported from Pleo and the accounting system will therefore not automatically create these project numbers or register them as project numbers in the accounting system at all. If we were a bigger company with more projects that would be an issue.

Vendor response

Hey Christian, thanks for the review! We are right now working on better integration of projects into the accounting systems (e-conomic, Xero). Coming in the next few months - so should be much easier to deal with a bigger amount of projects.

Av
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Anna v.

Events Services, 11-50 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Started great - downhill from there

Reviewed 2 years ago

To top all the serious technical issues we have with PLEO, customer service is extremely lacking. The phone number on their signatures is bogus, no-one ever answers. They chat support can only confirm that there's indeed an issue. Tickets aren't followed up so any issue you have, get used to it. Personnel is constantly changing so I've already had 4 account managers.

Pros

I liked how easy it was to implement it. Very intuitive software with great design

Cons

They've started implementing some great features... That don't work properly and ends un being unreliable.Uploading from a phone, rotating expenses, analytics is useless if you use more than 1 tag, some exports have appeared with blank pages instead of the ticket, plastic cards that couldn't be activated, payment rejections without notice and alternative...

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Michelle B.

Management Consulting, 1-10 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great solution to expenses claims

Reviewed 5 years ago

We spend some time researching pleo before we signed up, and pleo were happy to answer all our questions and provide web demos to show us how it works. Our experience has been very positive. Pleo saves us time overall by reducing manual admin processes associated with expense claims. It saves elapsed time at month end for both individual employees and our accounts team. Staff like the app and their experience has been positive.

Pros

Great integration from payment to accounting for expenses. Individuals deal with the admin for their expenses item by item using the phone app to snap receipts (or via browser)- it's easy and saves time and lost receipts. Much easier than using a company purchase card. The only things we have to claim via an old fashioned process are things we can't pay for with a pleo card - for us, cash payments for taxis, and mileage claims. Our accountant can download all the info they need at month end easily with all the receipts. Admin users can manage risk by setting limits - monthly or total, plus per item limits. Admin users can freeze and unfreeze cards if a user thinks they've lost their card then finds it. Analysis lets you see quickly where your expenses spend is.

Cons

Most of our spend is in one category, and while you can set up sub categories, at the moment you can't analyse spend against those subcategories. That said, pleo want to know what would make their product better, and we've already seen improvements to the app.

SA
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Sandra A.

Internet, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend4/10

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Expense tool for small business

Reviewed 6 months ago

Was the first expense tool we used an for low level of expenses it can be useful and cheap, but we were promised features that were never available, there were many bugs and it took a long time for technical support to fix it. Also when they made changes to the process they didn’t inform us and we had to find out for ourself. For all these reasons we have switched to another tool

Pros

Navigability, user-friendliness, display

Cons

Functionality, technical errors, customer service