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Functionality
4.2
/5
221
Total features
51
10 categories
Plooto features
Common features of Billing and Invoicing software
Bailey F.
Marketing and Advertising, 1-10 employees
Used weekly for 6-12 months
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I've been using Plooto for a little under a year now and it is incredible, it sync's directly with quickbooks and allows me to get my domestic invoices paid for under a 1$ per transaction! The flat-rate fee is a game-changer for me, and means I don't have to pay Stripe's 2.9% transaction fee every time.
Two downsides: - With QuickBooks recurring transactions, you can't sync a recurring transaction with a recurring receivable in QuickBooks so Plooto marks each recurring transaction as paid, you have to do this manually. - Payment times can be anywhere from 3 - 7 days which is a little slow. Stripe offers instant payout which is a game changer. If Plooto could also offer instant payout for a flat rate that would make this software god-tier.
Susan S.
Accounting, 1-10 employees
Used monthly for 1-2 years
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I saved a lot on Merchant fees for my monthly billing.
The new fee structure still saved me money but not quite as much. I find the set up and navigation a little clunky.
Ron W.
Accounting, self-employed
Used monthly for 2+ years
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None of my clients use cheques and rarely any other mode of payment. Plooto could improve the approval process, however.
Plooto synchronizes with QBO pulling in all unpaid bills. Paying suppliers is done simply by ticking the unpaid items particularly if you have set up the supplier in Plooto with their banking information. If not available an e-transfer can be made or Plooto will solicit this detail from the supplier for you. Collecting outstanding receivables in QBO also works very nicely although some clients are suspicious of the solicitation. USD payments and rapid payments are also available if Plooto is prefunded, otherwise a fee is applied.
The payment interface with QBO was not well thought out. The first step initiates a payment and a designated approver will then have to approve the payment. Plooto immediately marks the bill as paid in QBO. The approver often delays in approving payment due to cash flows or disagreement. Running a balance sheet or payables listing in QBO is misleading since items have been removed as 'paid'. Putting...
Keri H.
Warehousing, 1-10 employees
Used daily for 1-2 years
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My overall experience has been great. Customer service is timely and helpful. This software has saved me countless hours of which I don't have to spare!
The integration with Quickbooks Online is simple and makes my A/R seamless. I love that my clients set up an ACH agreement one time and moving forward I request and process my A/R with a click of a button. I can also select which account I want the deposit to go to. Data is easy to download for reconciliation purposes as well.
I would like to see a default bank account option so I don't have to select a bank account for each transaction. I would also love for the deposit times to improve.
Verified reviewer
Motion Pictures and Film, 11-50 employees
Used daily for 1-2 years
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convenience of authorizing payments remotely
Integrates well with QB online. Easy to use. Convenient. Efficient. Time saver.
there is no payroll integration which slows down the payment and reconciliation process considerably. Please add this feature to QB online
Luke D.
Health, Wellness and Fitness, self-employed
Used daily for 1-2 years
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Overall I'm very happy with Plooto, will continue to use it and encourage other business to use it.
It's way cheaper than credit card fees and saves time over cashing cheques.
Some payment changes can take a little longer than I feel they should. I tried to cancel a payment that was to be debited later that day. It still went through because it was too short notice.
Zak K.
Marketing and Advertising, 51-200 employees
Used daily for 2+ years
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It's been a tent pole product for us as part of our finance activities. Highly recommend to any organization with daily payment needs.
Plooto makes it very easy to pay suppliers and vendors. If you can get your bills from Xero or your accounting software, its just a couple of clicks away to create payments. The additional approval workflow features are great for scaling up and delegating Accounts Payable and setting limits on payment types. Plooto Instant is also a very handy solution for last minute payment needs, we always keep funds there for our staff.
A better/more open API so we could programmatically create new payment contacts or set Email Transfer passwords, but honestly that's nit-picking. The functionality provided is more than enough for 99% of businesses.
Sandy G.
Accounting, 1-10 employees
Used weekly for 1-2 years
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I am excited that it provides a secure way to establish multi approval payments. As a contract bookkeeper with many clients, I consider this to be an important issue.
I like that the software allows for the bookkeeper to set up all the vendor payments so all the client has to do is approve. I also like how user friendly it is for vendors who are getting paid for the first time. When I contact a vendor and tell them they have to create a login/membership for yet another software I can get some push back. But the vendors find it very easy to use and that makes my job easier and more efficient. I like how it allows for ach payments without having to ask vendors to email me their sensitive financial information. They receive a link and can enter it themselves.
I don't like how long it takes when a customer wants to pay my clients with a credit card. I think it took more than 2 months to process into the bank so I've stopped using that function all together.
Greg K.
Oil & Energy, 201-500 employees
Used daily for 2+ years
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Customer service is non-existent. I was told that we could have the old pricing structure for the holding companies, never did it. Falling on death ears. Getting overcharged each month...
I like the integration with QBO, nice and easy.
We signed up for this software early on, just like QBO (7-8 years ago). QBO granfathered us in, Plooto just jacked up the prices with no alternatives. Very underhanded and not fair. When I have more time I will be looking at alternatives for just that one reason.
Michael H.
Wholesale, 11-50 employees
Used weekly for 6-12 months
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This software saves our organization so much time and effort to process our accounts payable. The link to Quickbooks also saves the time posting. Overall it’s a great system to remove all manual processes and payments from your workflows. And payments can be approved remotely which doesn’t hold up payments having to wait for signing authorities to be in the office.
I wish that the USD payments into the USA institutions were more competitive in pricing. It’s still expensive to process if they are outside of Canada for us.
Sherry T.
Health, Wellness and Fitness, 11-50 employees
Used weekly for 2+ years
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It is easy to use, we are able to send any sized payment with no problems. We have even sent American funds and it was easy to use and we were charged a minimal surcharge for the convenience. Much easier than a money order
We did not want to utilize cheques to pay our employees. The bank we deal with would not provide us with any other options. We found Plooto and began utilizing it.
I know there are features we do not use. The thing I like least is the amount of time it takes to load the Plooto account with funds.
Ruth B.
Accounting, 11-50 employees
Used daily for 6-12 months
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We are solving time consuming processes involving multiple emails for approvals and multiple logins to the bank to finalize transfers. We are simpifying the process and saving time on entries. Coupled with QBO and Receipt Bank it's a dream team.
I like how easy it is to add my clients for their approvals. I also like how we were able to circumvent the fob usage that was necessary before making managing AP for our clients very time consuming.
Mostly that I haven't had time to explore the other options as work loads haven't allowed for it. I want to learn more and need to set aside some time.
Stacy S.
Accounting, 1-10 employees
Used weekly for 1-2 years
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It's been great. Chat line has been helpful and overall the learning curve has been gentle.
Plooto has been a great pain point solver. For some clients it about receiving money from their customers and Plooto has a solution. For others it was that the appropriate people were never in the same room to be able to review and sign cheques, Plooto has a solution for that as well.
I really appreciate the bank rules and the security around transferring money, it can be a pain sometimes to have to wait 5 days for money to move from one bank to the other, however, I am secure in the process and like being informed along the way.
Verified reviewer
Accounting, 1-10 employees
Used weekly for 6-12 months
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- integration with Xero and QBO means no need to enter data into accounting and payment systems separately. This saves time and increases accuracy. - ease of use; the interface is simple and well designed to navigate through. - reasonably priced compared to others given the feature set.
- getting clients to accept PADs has been painful. I wish we could have a demo account where we could see the client view, and run through the entire workflow internally to refine the training and communication we provide to clients upfront to make their experience better. We had a couple of clients who just didn't want to use it because they had to provide bank details or have access to their bank card right there and then (most clients were fine though).
Noah L.
Market Research, 11-50 employees
Used daily for less than 6 months
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Plooto has reduced our payment processing time down from 4-5 hours twice a month to paying our key vendors on a weekly basis in 45 minutes. We went from cutting over 50 cheques to completely electronic payment methods, with the option to still send cheques to vendors that prefer it. It is very easy to use and syncs perfectly with QuickBooks Online. They give excellent transparency on timelines of your payment statuses so you can keep vendors informed of when they can expect payment. Customer service is right at your finger tips and gives almost immediate help through their chat feature.
Some vendors can be skeptical to enter banking details into a third party payment processor.
Audrey M.
Accounting, self-employed
Used monthly for 1-2 years
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Overall a good experience, but it's missing a key integration that would make it perfect. I can't wait for them to bring back credit card payments and I hope they expand the integration capabilities.
Plooto integrates with QBO and make syncing receivables and payables easy. It reconciles the payments which saves a lot of time. The customers and suppliers receive an email that tells them about upcoming payments and a link that takes them to this information plus shows them the past transactions.
I've been using Plooto with one client for about a year now and would like to move other clients to this system. Unfortunately, Plooto doesn't work with QBO's projects and sub-customer system. Each time I’ve tested collecting these receivables, Plooto says the customer doesn't exist and wants to create a new client even though the client does exist, it's picking up the project or sub-customer name at the end of the client’s name. If Plooto’s system can recognize the customers name before the ":" to allow collection of accounts with multiple project or sub-accounts I would be able to move more clients over to this system.
Ali E.
Accounting, 11-50 employees
Used daily for 2+ years
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Plooto is very easy and intuitive to use. The integration with Xero and reoccurring PAD setups are great time saving features. In my experience the customer support is top class. My concerns are addressed the same day. The value provided by Plooto is unmatched in my experience.
Notifications! I do understand and appreciate the dedication Plooto has to security but being an accounting firm which means dealing with many companies the notifications can fill up the inbox pretty quickly. Unfortunately, there isn't a way to remove these for security reasons. My suggestion to Plooto is perhaps enforce user notifications for 2 accounts and allow deactivate the notifications for other users. This would save tremendous amount of time for accounting/finance firms that deal with multiples client accounts.
Tatiana G.
Accounting, 1-10 employees
Used weekly for 2+ years
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Plooto allows easy and painless payments for businesses with a high volume of bills at a reasonable cost. It's pretty user friendly, although there are some advanced user tips which are hard to learn about.
We set up all our high volume AP clients on Plooto for ease of payment, self reconciliation with QBO and ease of troubleshooting. We queue up the invoices and they get send to the account owner for approval. Then Plooto marks the bills as paid.
I wish there was an approval process ahead of time, not only at time of payment. You will also need to do a manual entry to apply any CRA payments as Plooto will not know how to apply it for you - I wish there was a tool that could map the CRA payment to the right balance sheet account when you pay. If a payment is rejected or not accepted, Plooto does not notify you - it takes some monitoring and troubleshooting to find payments that were not accepted. There should be an email advising the user. The training is minimal, but should include tips on how to pull and export the bank data for analysis, I only learned of it from support which is a waste of Plooto's resources.
Aislinn K.
Management Consulting, 11-50 employees
Used weekly for 1-2 years
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Plooto has certainly helped us from a workflow perspective, it's pulling your payables from your Quickbooks or Xero account into Plooto so you can see all the payables that you need to deal with and when they're due. And there's a whole bunch of approval processes you can put in place for internal controls perspective so make things a lot more bulletproof than just manually writing checks and doing e-transfers.
So you can currently do pre-authorized debit, pre-authorized credit receivables in U.S. dollars and Canadian dollars which is super kick-ass. It's also made some of our clients lives a lot easier if they've got clients in different countries, and it gives their clients flexibility to pay in debit or credit. Also, as far as the amount of time it takes for that cash to clear your bank account; it's faster than Stripe, and on top of that the integration with Quickbooks makes it a lot easier to manage the fees, unlike Stripe.
We'd love to see more international payments to more countries just for some of our clients that have people they're paying in lots of different places around the world. As well, with the international payments, if a client has a lot of companies that they're paying in the U.S. for instance if you get really costly really quickly. So I'd like to see some bulk discounts for high volume payments to the U.S.
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Management Consulting,
Used other for 1-2 years
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I mostly used it for AR purposes across the U.S. and Canadian border.
It's simple, and that point needs to be kept in mind. The interface is intuitive and it syncs with popular accounting programs like QuickBooks Online. The best part of the program (in my opinion) is the AR function that allows you to set up a recurring ACH payment from clients for a flat fee. Depending on the size of your invoice this could save you some money in credit card or bank processing fees. Also, you can do ACH payment from a U.S. bank and deposit the funds in a Canadian bank account. It is a pretty cool feature that puts them above Bill.com. It also doesn't carry the monthly fee of Bill.com.
It takes way too long to send money across borders. My experience is with the Canadian/U.S. border. It took nearly two weeks from the time that the client authorized the payment until it was deposited in my account. Also, if you are using Plooto for a foreign currency exchange service much better rates can be found elsewhere. If you are using Plooto instead of Bill.com and need all of the permissions or invoice scanning functionality, don't expect it. However, if you want a simple AP and AR tool with an added bonus of being able to make and receive payments across borders, and you aren't time crunched to make or receive a payment, then Plooto is a great inexpensive option.
Sherry E.
Accounting, self-employed
Used daily for 1-2 years
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Good customer service and very functional software.
Plooto has the functionality and the security that I need for my clients. It works well and require little time for my clients to approve.
I wish they went back to the per payment pricing they had before. It worked better for my client who pays maybe 5 one month and then 50 the next.
Alexandra B.
Hospitality, 11-50 employees
Used daily for 1-2 years
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Plooto is a user friendly software, easy to use and convenient. I was able to sync with QuickBooks, which makes the process even easier.
There are some functions that could be added/improved in the reporting area and external user experience.
Varun S.
Accounting, 11-50 employees
Used weekly for 2+ years
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Very positive and highly recommended
We've transformed our accounting firm from traditional "after the fact" billing and collection, to a monthly recurring fee model using Plooto. It has automated one of the most painful parts of running an accounting firm. Our clients love to do their own Receivables, Payables and CRA payments using Plooto.
Reports functionality is lacking It takes time for clients to get a hang of it initially when setting up PAD.
Chris E.
Accounting, 11-50 employees
Used weekly for 1-2 years
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The accounts payable functionality and clear audit trail have been fantastic. It is a useful software for our firm and our clients have definitely benefited from the implementation. I definitely recommend Plooto to anyone that would benefit from it. I think there are some flaws with the software regarding international wire transfers as well as with the tier set up that need to be sorted out. We have had to manage some issues with clients as a result of these flaws. Overall, I have been extremely satisfied with the software/cost and I am confident that it will continue to improve.
Integration was smooth and easy to use. It has saved time, organized files with a clear audit trail, eliminated a number of potential mistakes which can happen through manual entries.
Approval tier set up is very poor. Having a global tier and specific bank tier are great, but there should be clearer instructions that setting up a tier on a specific bank will supersede and eliminate a global tier. When the amounts on the tiers are completely different one should not impact the other. Eg - Bank tier - 0-1,000 requires X approvers and Global Tier 1,000.01 - unlimited requires Z approvers. The global tier should not be ignored since the amounts are completely different.
Scott W.
Nonprofit Organization Management, 1-10 employees
Used monthly for 1-2 years
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We use the software for payment of invoices including external vendors, staff reimbursements, and payroll. Works perfectly for us. Just a few clicks and there are adequate checks and balances features to ensure accountability and security.
As a small association, with few vendors and accounts payable/receivable, the software works very well for us. While I'm sure it can also be used for larger organizations and may have lots of advanced functions, the core user interface, notifications, integrations and other features are perfect for our smaller organizations. No unnecessary complications.
I suppose if anything, if you need to reverse a payment already in process it can be a bit of a challenge but have only experienced that once.